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99-648Council File # � L � �0 �6 ��i V � �� RESOLUTtOIV OF Presented By Referred To Committee: Date WHEREAS, the Boazd of Water Commissioners and the City of Saint Paul have ageed to the terms and conditions of an agreement covering direct and indirect central services to be performed by the City for the Water Utility; and WHEREAS, the $oard of Water Commissioners has authorized this agreement; and WHEREAS, the Boazd agrees to reimburse the City $ 1,238,986 in 1999 for these services; NOW, THEREFORE, BE IT RESOLVED, that the proper City officials are hereby authorized and directed to execute an agreement with the Boazd of Water Commissioners to provide cenlral services, a copy of the agreement will be kept on file in the Office of Financial Services. Requested by Department of: B `� � - Approved by By: J� 2.� �� Green Sheet # �9a o � MINNESOTA S Office of Financial Services By: /v� App ed by Financial Services By: ��V� ✓� Y� 6� �FOrm ro ed by City A rney By: � Approved by Mayor for Submission to By Adopted by Council: Date ` �4 1 � Adoption Certified by Council Sec tary a ., Office of Financial Services Joe Reid 266-8553 TOTAL # OF SfGNATURE PAGES DAh �N�MTED 6/28/99 GREEN SHEET ASSIGN 99 -�� No 09101 ■ u �.,,�,�.� . � �� _ F � � CII'IAROPIEY ❑ l�IYCIFRR _ ❑ FMRNqALYEAVCFtOR ❑ fiUNfLILBERYIAtCiG �11AlroR1oRA4asrY!(I)�[[_J� ❑ (CUP ALL LOCATIONS FOR SfGNATURE) Approval of agreement with the Board of Water Commissioners to provide Central services. JUAI IVrv Approve (A) or ReJEC[ PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE CAMMISSION What, When, Where, Why) IF APPROVED TRANSACTION S 1, 238 , 986 SOURCE 8SO-Z8181-OZ9O-OOOOO (Water Utility) INFORMAiION (IXPW N) Has this persoNfi�m ever worked under a coritrad for this departmeM? VES NO Has Ihie pe'soNfi�m ever been a ciry empbyee? YES NO Dces Nis persoNfi�m possess a sltill not riwmalrypossessetl by any curreM city emD�oyee? YES NO Is this personffirtn a taigeted vendoY� YES NO ilain all ves answers on sena2te sheet and attach to areen shee[ ��^y �� ,, : � ,-?�� ,,� _ ..� ��_ �_: ; :. ._ _, yj °� ` �':'� ti'�-, V � {J: � �� c � t��..'�'��u.� RFs�y. k `4° , ss y. & bti: �: r �rs " w " ., COST/REVENUEBUOGETED(CIRCI.EON� VES NO ACTNITYNUMBER 050-40117-4455 (Central Service Revenue) Cou�.,� Rssea�;h C�raer �UL 0 °� �9-�� I_CeT:7��lul�i`►I[Y Between THE BOARD OF WATER COMNIISSIONERS and THE CITY OF SAINT PAUL, MINNESOTA for CENTRAL SERVICES THIS AGREEMENT, made and entered into this day of , 1999, by and between the Boazd of Water Commissioners (hereinafter refened to as "Board"), a Minnesota Municipal Corporation, and the City of Saint Paul, Minnesota (hereinafter referred to as "City"), a Minnesota Municipal Corporation. WTTNESSETH: WHEREAS, the City currently establishes and charges an annual fee to city departments and the Board, known as a fee for central service costs (hereinafter referred to as "Central Service Fee"), which fee reimburses the City for the costs of benefits, services and other transactions that the Board receives from the City and its various departrnents; and WHEREAS, the Board desires to control its expenses, mana�e its consumption of the City's central services, and more effectively budget for the annual Central Service Fee expense; and WFIEREAS, the Board believes that it can achieve these goals by entering into an agreement with the City for the provision of central services which establishes the annual amount of a Central Service Fee; and WHEREAS, the City desires to enter into an agreement for the provision of central services to the Board; T \ROGERWGREEhfN"RCENTRSVCAGR °t`t-4��' NOW, THEREFORE, in consideration of the terms, covenants, wazranties and conditions hereinafter set forth, the parties hereto, intending to be legally bound hereby, mutually agree as follows: SECTION 1. Central Services. Subject to the terms and conditions of this Agreement, City shall sell, transfer, assign, provide or supply the Board those Central Service benefits, supplies, equipment, services, and operations that aze smnmazized and described in Exhibit A, which is attached hereto. SECTION 2. Term. The terxn ofthis agreement shall be one (1) year, commencing on the date first listed above (hereinafter referred to as the "Commencement Date"), unless otherwise terminated as provided for in this Agreement. The parties may agree to provide for additional terms prior to the expiration of the current term, upon such terms and conditions as may be mutually agreeable between the Board and the City, and pursuant to the terms and conditions contained herein. SECTION 3. Payment. Subject to the terms and conditions of this Agreement, and in consideration of City's agreement to sell, transfer, assign, provide or supply the Board with the Central Services as suuunarized and described in Exhibit A, Board agrees to annually pay to City the sum of one million, two hundred thirty-eight thousand, nine hundred eight-six and 09/100 Doilars ($1,238,986.09). This payment shall be made monthly by the Board to the City, beginning within thirty (30) days of the Commencement Date of this Agreement. Annually, before May 15, and as a part of the next years budget determination process, the City and the Board shall review and may adjust the fee in a manner that is mutually acceptable to both parties. The adjustment will be based on the local CPI, or some other mutually agreed upon inflation factor. T:�ItOGER1AGREEMN"[10ENTRSVC.AGR Z �iq -G�t Y SECTION 4. Terminarion. This agreement may be temunated in whole or in part in writin� by either parry in the event of substantial failure by the other parry to fulfill iu obligations under this agreement through no fault of the temlinating party, provided that no termination may be effected unless the other party is given not less than sixry (60) calendar days written notice of intent to termuiate. SECTION 5. Successors and Assi�ns. All terms, covenants, and conditions of this Agreement shall be binding upon, and inure to the benefit of and be enforceable by the parties hereto and their respective successors, heirs, executors and assigns. This Agreement and the rights and obligations of any party hereunder shall not be assignable except with the written consent of the other parties hereto, which consent shall no[ be unreasonably withheld. SECTION 6. Notice. Any notice, request, demand, statement or consent required or pernutted to be given hereunder shall be in writing, shall be signed by or on behalf of the party giving notice, and shall be personally delivered or sent by express service, telecopier, or certified or registered mail, retum receipt requested, postage prepaid, to the other party to the respective address given herein below: If to BOARD: GENERAL MANAGER Board of Water Commissioners 8 Fourth Street East Saint Paul, Minnesota 55101 If to CITY: DIRECTOR Office of Financial Services 210 City Hall & Court House 15 West Kellogg Boulevard Saint Paul, Minnesota 55102 Any such notice given as aforesaid shall be conclusively deemed to have been given and received on the day on which such notice was delivered. Either parry may, from tune to time, furnish, in writing, to the other party, such notice of a change in the address to which notices aze to be given hereunder. I'\ROGERWGREEMAI"I�CENTRSVCAGR � q q -Gy tl SECTION 7. Incornoration bx Reference. E�ibit A attached hereto is hereby incorporated by reference and made a part hereof. SECTION 8. Waivers and Amendments. This Agreement may be amended, superseded, canceled, renewed or extended, and iu terms or covenants hereof may be waived, only by a written instnunent executed by the parties and pursuant to the terms of this Agreement. The failure of any party at any time or tunes to require performance of any provision hereof shall in no manner affect its right at a later time to enforce the same. The parties reserve the right by mutual written consent to amend, modify, supersede and cancel this Agreement, or waive the terms or conditions. SECTION 9. Entire Agreement. This Agreement and the Exhibit attached hereto set forth the entire understanding and agreement between the parties hereto with respect to the subject matter hereof and supersede all prior agreements, arrangemenu and understandings, written or oral, relating to the subject matter hereof. SECTION 10. Counternarts. This Agreement may be executed in two or more counterparts, each of which may be deemed an oriainal but together sha11 constitute but one and the same instrument. SECTION il. Severabilitv. This Agreement is intended to be performed in accordance with, and only to the extent permitted by, all applicable laws, ordinances, rules and regulations. If any provision of tkais A�reement, or the application thereof to any person or circumstance, shall, for any reason and to any extent, be invalid or unenforceable, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby but rather shall be enforced to the extent permitted by law. T:\ROGERWGREEMN7ICENTRSVC.AGR '� �1-�4 Y IN WITNESS WHEREOF, the parties hereto have caused this A;reement to be executed on the day and year first above written. On Behalf of BOARD: Approved as to form: '�� -� 3.c8.99 Matthew J. Pfohl, Asst. City Atty. On Behalf of CITY: By: � �� G'V �� ,�/L� Michael J. Harr's, resident By: �Gc�..ra.e 4 • ��c,c.v""' ' Bernie R. Bullert, General Manager By: G� Janet Lindgren, Se [ary � Norm Coleman, Mayor : Fredrick K. Owusu, City Clerk •.� .�-: . . �._...� / /.. . �� :�'k�:�ii.*��:� �..� �� By: Y�-- t��--�-�J oseph M. Reid, Director Office of Financial Services T.\ROGERWGREEMN'1lCENTRS VC.AGR qq-G�8' Exhibit A As of June 30, 1999 Central Service benefits, supplies, equipment, services, and operations Definitions: XPUC: Direct, FTE or transaction based chazges for Central Service costs FPUC: FTE based chazges for Central Service costs TPUC: Transaction based chazges for Central Service costs DPUC: Direct chazge not determined by Central Service cost system Schedule 1.1 Fringe Benefits This central service cost (CSC) is not allocated through the plan. Departments are allocated through a rate. The Water Utility either pays through a rate for some fringe benefits or is charged directly for others. The Utility pays all of it's costs directly. XPUC = $0.00 Schedule 21 Equipment Use Charge This CSC is not allocated back to departsnents. The General Fund absorbs these costs. The allocation basis is too di�cult to spread based on departmenUfund/activity basis. The Utility does receive an indirect benefit from items on the City's inventory which are utilized by offices as Central Service costs. XPUC = $0.00 Schedule 3.1 Building Use Charge This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. The Utiliry pays for all it's own space costs. XPUC = $0.00 Schedule 4.1 Other Expenditures Financial Forms aze not allocated back to departrnents. Forms like check stock, citywide printing items aze absorbed by_the General Fund. T:\ROGERWGREE\AN"[�CENTRSVC AGR °�9 -G�14' Surety Bonds and Municipal Memberships aze combined and allocated on a FTE basis. Departments benefit from national, regional, state, or metro memberships in League of Cities, Association of Metropolitan Municipalities as the membership allows departrnents access to their special interests; ie Finance and Accounting, Public Works and Water issues, Police and Fire interests. The State Auditor provides overall approval offinancial records, consolidating special departments such as HI2A or Water throu�uh oversight procedures of the city. Financial Forms: The Utiliry uses the City's financial forms such as check stock, pay instruments, purchase orders and pay vouchers. XPUC = $0.00 Suretv Bonds and Municipal Membershi�s: Surety Bonds aze for economy reasons purchased on a citywide basis. The bond does cover Utility employees. FPUC = $6,453.7� State Audit: The charges to audit the Utility's systems and financial records are billed by the State Auditors O�ce paid directly by the Utility. TPUC = $26,01034 Schedule 5.1 Additional Expenditures Purchasing services are allocated on a per transaction basis and benefit departrnents that have complex bidding needs by spreading costs throughout the city. Public Works and Water consistently benefit more than most other departments. The Utility does not pay central service costs for purchasing services. The Utility receives and pays a detailed invoice from the Purchasing section once a year. DPUC = $120,000.00 Schedule 6.1 Messenger Services This CSC is not allocated back to departrnents. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on departmendfund/activity basis. The Utility receives benefit from City-wide messenger service. XPUC = $0.00 Schedule 7.1 Building Operations This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activiry basis. (Water has no square footage in either CH or Annex building) The Utility has no direct benefit - indirect would be through other office that does chazge to Central Services. XPUC = $0.00 "L:UtOGERWGREE�]N"IICENTRS VC.AGR qq -4y Y Schedule 8.1 Police Anneg Maintenance This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. (This CSC is specialized with Police and Fire) The Utility has no direct benefit - indirect would be through other office that does chaz�e to Central Services. XPUC = $0.00 Schedule 9.1 City Council Administration The City Council provides policy and financial review to department activities, sets Human Resources goals and policies, approves resolutions and budget amendments. The Council reviews city/state issues and contracts. The Council provides members for various boazds; Water, Rivercentre, etc.. The City Council is the final decision maker on several Utility issues which come before it such as Utility rates, budget and land sales. FPUC = $190,678.31 Schedule 10.1 City Clerk The records of council actions aze recorded and maintained on file in this office. The City Clerk makes no record of Boazd of Water Commissioners actions. Clerk's Office assists staff with reseazch of City Ordinances and records. Clerk's Office assists staff with procedures to have Board's Budget passed. Clerk's Office assists staff with resolutions to Council. FPUC = $35,912.48 Schedule 11.1 Mayor The Budget office provides departments with guidelines and computer systems to prepare annual budgets. The office suggests and often enforces city policies through the budget approval process. The Mayor's office provides front line policy and visibility to departments and the "outside" world. Issues for departments have generally been reviewed and approved by the Mayor's office before being presented to Council. The Utiliry has no direct benefit - indirect would be through other office that does chazge to Central Services. FPUC = $70,803.67 FPUC = $82,25135 T:\ROGER�.4GREEMN"IICBNTRS VCAGR qq- G�IP' Schedule 12.1 City Attorney The City Attorney expenses aze generally absorbed by the General Fund. Civil issues for Labor negotiations, Purchasing contracts, Council actions aze not allocated. The Tort function is allocated on a FTE basis, with department benefits varying by year, sometimes one deparrment benefitting more than others. Handles workers compensation litigation for Utility; handles personal injury litigation for Utility; advises Utility staff on bankruptcy cases; assists and advises stafF on permits, contracts, agreements, etc.; assists and advises staff on land sale matters; interprets and advises staff on city ordinances, state law; acts as general counsel to Utility on all general legal matters. FPUC = $137,689.51 Schedule 13.1 Human Resources T1us CSC would be neazly unpossible to duplicate within departments in as inexpensively as tkus central office. The recruitrnent, selecting, testing, and reporting as well as the training programs benefit departments usually on an FTE basis. The Utility receives benefits as described above for all departrnents in general. FPUC - Admin. _ $121,360.41 FPUC - Affirm. Action = $28,448.91 FPUC -Training & Dev. _ $74,972.50 Schedule 14.1 Human Rights Human Rights provides leadership or enforcement for all applicable human rights laws and ordinances which call for equal employment, affirmative action, contract compliance and tazgeted business programs for the Utiliry. Advises Utility staff on Human Rights contract compliance issues, assists Utility staff with any discrimination issues. TPUC = $45,805.82 Schedule 15.1 Finance/Management Services This CSC is not allocated back to departments. The General Fund absorbs these costs. The aliocation basis is too difficult to spread based on departmenUfund/activity basis. As this time, the City is unable to e�ciently aliocate these costs to the various departments. The Utility has no direct benefit - indirect would be through other office that does charge to Central Services. XPUC = $0.00 T \ROGERWGREBMN"I\CEVTRSVC.AGR qq-�uY Schedule 16.1 Citywide Information Services This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. This function creates, maintains, and updates pro�ams and operates computers for payroll, vendor payments, and accountin� systems. At this time, the City is unable to efficienfly allocate these costs to the various departments. The Utility receives indirect benefits from consultation with City IS unit; Utility receives City-wide E- mail through IS unit. XPUC = $0.00 Schedule 17.1 Accounting and Auditing This function provides centralized accounting services, accounting policy direction, reconciliation of financial records, vendor payments and centralized payroll. Centralized payroll prepazes, reviews, and reports such items as Federal and state tax withholding, PERA and unemployment records. The payroll prepares programs and audits new labor contracts including calculation of back pay. Bookkee�ine: These aze costs related to the operations of the Accounting section of the City's Financial Services Office. This service provides the FM80 system and the structure for it's operations. The above system is utilized by the Utility for it's Budgeting and Annual Financial Report functions. Pavroll: This chazge is primarily for the operation and control of the Central system. The Utility has two payroll personnel to collect and input the data as well as advise Utility staff. TPUC = $104,731.90 FPUC = $22,433.76 Schedule 18.1 Treasury This function covers the recording and reconciliation of cash receipts and checks processed by the city. It provides the accounting system a record of payments made and received in the city. The Utiliry also uses the Treasury as it's investment advisor for which the Utility pays a direct chazge based on the amount of invested funds. TPUC = $51,099.96 DPUC = $50,000.00 T:\ROGERWGREEMNTCENTRS VCAGR o� `I -��t 8' Schedule 19.1 Risk Management This function negotiates health coverages with competing vendors, and fulfills the human resource function of dete*�min;ng eligibility for those services. Negotiates property damage clauns on behalf of the Utility. Represents the Utility at hearings on unemployment wage claims. Deais with clauns ad}usters for the Utility. Handles workers compensation claims and negotiations for the Utility. Acts as data source to the City Attorney's Office for the Uulity. FPUC = $70,333.42 $841,338.07 FTE based 227,648.02 Transaction based 170.000.00 direct charge TOTAL: $1,238,986.09 T:VtOGER�.4GRE E MN'I�CENTRS V C.AGR BOARD OF WATER COMMISSIONERS RE50LUTiON — GENERAL fORM PRESENTED BY Re].tei COMMISSIONER WHEREAS, The City of Saint Paul and Boazd have agreed to the terms and conditions of an Agreement covering those direct and indirect Central Services to be performed for the Boazd by the City at a total fee oF$1,238,986.09 for the Yeaz 1999 and staff does recommend approvai of said Agreement; now, therefore, be it RESOLVED, That the Boatd does concur with staff s recommendation and hereby directs and authorizes the proper officers of the Board to execute said Agreement on behalf of the Board. q9 ��Y 4638 onr April 13, 1999 Water Commissioners Yeas Arcand Benanav Kittridge Reiter Vice President Haselmann Nays Adopted by the Board of Water Commissioners Apri1 13, l g 99 In favor 5— Oppose� � � � SECY. �i Council File # � L � �0 �6 ��i V � �� RESOLUTtOIV OF Presented By Referred To Committee: Date WHEREAS, the Boazd of Water Commissioners and the City of Saint Paul have ageed to the terms and conditions of an agreement covering direct and indirect central services to be performed by the City for the Water Utility; and WHEREAS, the $oard of Water Commissioners has authorized this agreement; and WHEREAS, the Boazd agrees to reimburse the City $ 1,238,986 in 1999 for these services; NOW, THEREFORE, BE IT RESOLVED, that the proper City officials are hereby authorized and directed to execute an agreement with the Boazd of Water Commissioners to provide cenlral services, a copy of the agreement will be kept on file in the Office of Financial Services. Requested by Department of: B `� � - Approved by By: J� 2.� �� Green Sheet # �9a o � MINNESOTA S Office of Financial Services By.�� App ed by Financial Services By: ��V� ✓� Y� 6� �FOrm ro ed by City A rney By: � Approved by Mayor for Submission to By Adopted by Council: Date ` �4 1 � Adoption Certified by Council Sec tary a ., Office of Financial Services Joe Reid 266-8553 TOTAL # OF SfGNATURE PAGES DAh �N�MTED 6/28/99 GREEN SHEET ASSIGN 99 -�� No 09101 ■ u �.,,�,�.� . � �� _ F � � CII'IAROPIEY ❑ l�IYCIFRR _ ❑ FMRNqALYEAVCFtOR ❑ fiUNfLILBERYIAtCiG �11AlroR1oRA4asrY!(I)�[[_J� ❑ (CUP ALL LOCATIONS FOR SfGNATURE) Approval of agreement with the Board of Water Commissioners to provide Central services. JUAI IVrv Approve (A) or ReJEC[ PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE CAMMISSION What, When, Where, Why) IF APPROVED TRANSACTION S 1, 238 , 986 SOURCE 8SO-Z8181-OZ9O-OOOOO (Water Utility) INFORMAiION (IXPW N) Has this persoNfi�m ever worked under a coritrad for this departmeM? VES NO Has Ihie pe'soNfi�m ever been a ciry empbyee? YES NO Dces Nis persoNfi�m possess a sltill not riwmalrypossessetl by any curreM city emD�oyee? YES NO Is this personffirtn a taigeted vendoY� YES NO ilain all ves answers on sena2te sheet and attach to areen shee[ ��^y �� ,, : � ,-?�� ,,� _ ..� ��_ �_: ; :. ._ _, yj °� ` �':'� ti'�-, V � {J: � �� c � t��..'�'��u.� RFs�y. k `4° , ss y. & bti: �: r �rs " w " ., COST/REVENUEBUOGETED(CIRCI.EON� VES NO ACTNITYNUMBER 050-40117-4455 (Central Service Revenue) Cou�.,� Rssea�;h C�raer �UL 0 °� �9-�� I_CeT:7��lul�i`►I[Y Between THE BOARD OF WATER COMNIISSIONERS and THE CITY OF SAINT PAUL, MINNESOTA for CENTRAL SERVICES THIS AGREEMENT, made and entered into this day of , 1999, by and between the Boazd of Water Commissioners (hereinafter refened to as "Board"), a Minnesota Municipal Corporation, and the City of Saint Paul, Minnesota (hereinafter referred to as "City"), a Minnesota Municipal Corporation. WTTNESSETH: WHEREAS, the City currently establishes and charges an annual fee to city departments and the Board, known as a fee for central service costs (hereinafter referred to as "Central Service Fee"), which fee reimburses the City for the costs of benefits, services and other transactions that the Board receives from the City and its various departrnents; and WHEREAS, the Board desires to control its expenses, mana�e its consumption of the City's central services, and more effectively budget for the annual Central Service Fee expense; and WFIEREAS, the Board believes that it can achieve these goals by entering into an agreement with the City for the provision of central services which establishes the annual amount of a Central Service Fee; and WHEREAS, the City desires to enter into an agreement for the provision of central services to the Board; T \ROGERWGREEhfN"RCENTRSVCAGR °t`t-4��' NOW, THEREFORE, in consideration of the terms, covenants, wazranties and conditions hereinafter set forth, the parties hereto, intending to be legally bound hereby, mutually agree as follows: SECTION 1. Central Services. Subject to the terms and conditions of this Agreement, City shall sell, transfer, assign, provide or supply the Board those Central Service benefits, supplies, equipment, services, and operations that aze smnmazized and described in Exhibit A, which is attached hereto. SECTION 2. Term. The terxn ofthis agreement shall be one (1) year, commencing on the date first listed above (hereinafter referred to as the "Commencement Date"), unless otherwise terminated as provided for in this Agreement. The parties may agree to provide for additional terms prior to the expiration of the current term, upon such terms and conditions as may be mutually agreeable between the Board and the City, and pursuant to the terms and conditions contained herein. SECTION 3. Payment. Subject to the terms and conditions of this Agreement, and in consideration of City's agreement to sell, transfer, assign, provide or supply the Board with the Central Services as suuunarized and described in Exhibit A, Board agrees to annually pay to City the sum of one million, two hundred thirty-eight thousand, nine hundred eight-six and 09/100 Doilars ($1,238,986.09). This payment shall be made monthly by the Board to the City, beginning within thirty (30) days of the Commencement Date of this Agreement. Annually, before May 15, and as a part of the next years budget determination process, the City and the Board shall review and may adjust the fee in a manner that is mutually acceptable to both parties. The adjustment will be based on the local CPI, or some other mutually agreed upon inflation factor. T:�ItOGER1AGREEMN"[10ENTRSVC.AGR Z �iq -G�t Y SECTION 4. Terminarion. This agreement may be temunated in whole or in part in writin� by either parry in the event of substantial failure by the other parry to fulfill iu obligations under this agreement through no fault of the temlinating party, provided that no termination may be effected unless the other party is given not less than sixry (60) calendar days written notice of intent to termuiate. SECTION 5. Successors and Assi�ns. All terms, covenants, and conditions of this Agreement shall be binding upon, and inure to the benefit of and be enforceable by the parties hereto and their respective successors, heirs, executors and assigns. This Agreement and the rights and obligations of any party hereunder shall not be assignable except with the written consent of the other parties hereto, which consent shall no[ be unreasonably withheld. SECTION 6. Notice. Any notice, request, demand, statement or consent required or pernutted to be given hereunder shall be in writing, shall be signed by or on behalf of the party giving notice, and shall be personally delivered or sent by express service, telecopier, or certified or registered mail, retum receipt requested, postage prepaid, to the other party to the respective address given herein below: If to BOARD: GENERAL MANAGER Board of Water Commissioners 8 Fourth Street East Saint Paul, Minnesota 55101 If to CITY: DIRECTOR Office of Financial Services 210 City Hall & Court House 15 West Kellogg Boulevard Saint Paul, Minnesota 55102 Any such notice given as aforesaid shall be conclusively deemed to have been given and received on the day on which such notice was delivered. Either parry may, from tune to time, furnish, in writing, to the other party, such notice of a change in the address to which notices aze to be given hereunder. I'\ROGERWGREEMAI"I�CENTRSVCAGR � q q -Gy tl SECTION 7. Incornoration bx Reference. E�ibit A attached hereto is hereby incorporated by reference and made a part hereof. SECTION 8. Waivers and Amendments. This Agreement may be amended, superseded, canceled, renewed or extended, and iu terms or covenants hereof may be waived, only by a written instnunent executed by the parties and pursuant to the terms of this Agreement. The failure of any party at any time or tunes to require performance of any provision hereof shall in no manner affect its right at a later time to enforce the same. The parties reserve the right by mutual written consent to amend, modify, supersede and cancel this Agreement, or waive the terms or conditions. SECTION 9. Entire Agreement. This Agreement and the Exhibit attached hereto set forth the entire understanding and agreement between the parties hereto with respect to the subject matter hereof and supersede all prior agreements, arrangemenu and understandings, written or oral, relating to the subject matter hereof. SECTION 10. Counternarts. This Agreement may be executed in two or more counterparts, each of which may be deemed an oriainal but together sha11 constitute but one and the same instrument. SECTION il. Severabilitv. This Agreement is intended to be performed in accordance with, and only to the extent permitted by, all applicable laws, ordinances, rules and regulations. If any provision of tkais A�reement, or the application thereof to any person or circumstance, shall, for any reason and to any extent, be invalid or unenforceable, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby but rather shall be enforced to the extent permitted by law. T:\ROGERWGREEMN7ICENTRSVC.AGR '� �1-�4 Y IN WITNESS WHEREOF, the parties hereto have caused this A;reement to be executed on the day and year first above written. On Behalf of BOARD: Approved as to form: '�� -� 3.c8.99 Matthew J. Pfohl, Asst. City Atty. On Behalf of CITY: By: � �� G'V �� ,�/L� Michael J. Harr's, resident By: �Gc�..ra.e 4 • ��c,c.v""' ' Bernie R. Bullert, General Manager By: G� Janet Lindgren, Se [ary � Norm Coleman, Mayor : Fredrick K. Owusu, City Clerk •.� .�-: . . �._...� / /.. . �� :�'k�:�ii.*��:� �..� �� By: Y�-- t��--�-�J oseph M. Reid, Director Office of Financial Services T.\ROGERWGREEMN'1lCENTRS VC.AGR qq-G�8' Exhibit A As of June 30, 1999 Central Service benefits, supplies, equipment, services, and operations Definitions: XPUC: Direct, FTE or transaction based chazges for Central Service costs FPUC: FTE based chazges for Central Service costs TPUC: Transaction based chazges for Central Service costs DPUC: Direct chazge not determined by Central Service cost system Schedule 1.1 Fringe Benefits This central service cost (CSC) is not allocated through the plan. Departments are allocated through a rate. The Water Utility either pays through a rate for some fringe benefits or is charged directly for others. The Utility pays all of it's costs directly. XPUC = $0.00 Schedule 21 Equipment Use Charge This CSC is not allocated back to departsnents. The General Fund absorbs these costs. The allocation basis is too di�cult to spread based on departmenUfund/activity basis. The Utility does receive an indirect benefit from items on the City's inventory which are utilized by offices as Central Service costs. XPUC = $0.00 Schedule 3.1 Building Use Charge This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. The Utiliry pays for all it's own space costs. XPUC = $0.00 Schedule 4.1 Other Expenditures Financial Forms aze not allocated back to departrnents. Forms like check stock, citywide printing items aze absorbed by_the General Fund. T:\ROGERWGREE\AN"[�CENTRSVC AGR °�9 -G�14' Surety Bonds and Municipal Memberships aze combined and allocated on a FTE basis. Departments benefit from national, regional, state, or metro memberships in League of Cities, Association of Metropolitan Municipalities as the membership allows departrnents access to their special interests; ie Finance and Accounting, Public Works and Water issues, Police and Fire interests. The State Auditor provides overall approval offinancial records, consolidating special departments such as HI2A or Water throu�uh oversight procedures of the city. Financial Forms: The Utiliry uses the City's financial forms such as check stock, pay instruments, purchase orders and pay vouchers. XPUC = $0.00 Suretv Bonds and Municipal Membershi�s: Surety Bonds aze for economy reasons purchased on a citywide basis. The bond does cover Utility employees. FPUC = $6,453.7� State Audit: The charges to audit the Utility's systems and financial records are billed by the State Auditors O�ce paid directly by the Utility. TPUC = $26,01034 Schedule 5.1 Additional Expenditures Purchasing services are allocated on a per transaction basis and benefit departrnents that have complex bidding needs by spreading costs throughout the city. Public Works and Water consistently benefit more than most other departments. The Utility does not pay central service costs for purchasing services. The Utility receives and pays a detailed invoice from the Purchasing section once a year. DPUC = $120,000.00 Schedule 6.1 Messenger Services This CSC is not allocated back to departrnents. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on departmendfund/activity basis. The Utility receives benefit from City-wide messenger service. XPUC = $0.00 Schedule 7.1 Building Operations This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activiry basis. (Water has no square footage in either CH or Annex building) The Utility has no direct benefit - indirect would be through other office that does chazge to Central Services. XPUC = $0.00 "L:UtOGERWGREE�]N"IICENTRS VC.AGR qq -4y Y Schedule 8.1 Police Anneg Maintenance This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. (This CSC is specialized with Police and Fire) The Utility has no direct benefit - indirect would be through other office that does chaz�e to Central Services. XPUC = $0.00 Schedule 9.1 City Council Administration The City Council provides policy and financial review to department activities, sets Human Resources goals and policies, approves resolutions and budget amendments. The Council reviews city/state issues and contracts. The Council provides members for various boazds; Water, Rivercentre, etc.. The City Council is the final decision maker on several Utility issues which come before it such as Utility rates, budget and land sales. FPUC = $190,678.31 Schedule 10.1 City Clerk The records of council actions aze recorded and maintained on file in this office. The City Clerk makes no record of Boazd of Water Commissioners actions. Clerk's Office assists staff with reseazch of City Ordinances and records. Clerk's Office assists staff with procedures to have Board's Budget passed. Clerk's Office assists staff with resolutions to Council. FPUC = $35,912.48 Schedule 11.1 Mayor The Budget office provides departments with guidelines and computer systems to prepare annual budgets. The office suggests and often enforces city policies through the budget approval process. The Mayor's office provides front line policy and visibility to departments and the "outside" world. Issues for departments have generally been reviewed and approved by the Mayor's office before being presented to Council. The Utiliry has no direct benefit - indirect would be through other office that does chazge to Central Services. FPUC = $70,803.67 FPUC = $82,25135 T:\ROGER�.4GREEMN"IICBNTRS VCAGR qq- G�IP' Schedule 12.1 City Attorney The City Attorney expenses aze generally absorbed by the General Fund. Civil issues for Labor negotiations, Purchasing contracts, Council actions aze not allocated. The Tort function is allocated on a FTE basis, with department benefits varying by year, sometimes one deparrment benefitting more than others. Handles workers compensation litigation for Utility; handles personal injury litigation for Utility; advises Utility staff on bankruptcy cases; assists and advises stafF on permits, contracts, agreements, etc.; assists and advises staff on land sale matters; interprets and advises staff on city ordinances, state law; acts as general counsel to Utility on all general legal matters. FPUC = $137,689.51 Schedule 13.1 Human Resources T1us CSC would be neazly unpossible to duplicate within departments in as inexpensively as tkus central office. The recruitrnent, selecting, testing, and reporting as well as the training programs benefit departments usually on an FTE basis. The Utility receives benefits as described above for all departrnents in general. FPUC - Admin. _ $121,360.41 FPUC - Affirm. Action = $28,448.91 FPUC -Training & Dev. _ $74,972.50 Schedule 14.1 Human Rights Human Rights provides leadership or enforcement for all applicable human rights laws and ordinances which call for equal employment, affirmative action, contract compliance and tazgeted business programs for the Utiliry. Advises Utility staff on Human Rights contract compliance issues, assists Utility staff with any discrimination issues. TPUC = $45,805.82 Schedule 15.1 Finance/Management Services This CSC is not allocated back to departments. The General Fund absorbs these costs. The aliocation basis is too difficult to spread based on departmenUfund/activity basis. As this time, the City is unable to e�ciently aliocate these costs to the various departments. The Utility has no direct benefit - indirect would be through other office that does charge to Central Services. XPUC = $0.00 T \ROGERWGREBMN"I\CEVTRSVC.AGR qq-�uY Schedule 16.1 Citywide Information Services This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. This function creates, maintains, and updates pro�ams and operates computers for payroll, vendor payments, and accountin� systems. At this time, the City is unable to efficienfly allocate these costs to the various departments. The Utility receives indirect benefits from consultation with City IS unit; Utility receives City-wide E- mail through IS unit. XPUC = $0.00 Schedule 17.1 Accounting and Auditing This function provides centralized accounting services, accounting policy direction, reconciliation of financial records, vendor payments and centralized payroll. Centralized payroll prepazes, reviews, and reports such items as Federal and state tax withholding, PERA and unemployment records. The payroll prepares programs and audits new labor contracts including calculation of back pay. Bookkee�ine: These aze costs related to the operations of the Accounting section of the City's Financial Services Office. This service provides the FM80 system and the structure for it's operations. The above system is utilized by the Utility for it's Budgeting and Annual Financial Report functions. Pavroll: This chazge is primarily for the operation and control of the Central system. The Utility has two payroll personnel to collect and input the data as well as advise Utility staff. TPUC = $104,731.90 FPUC = $22,433.76 Schedule 18.1 Treasury This function covers the recording and reconciliation of cash receipts and checks processed by the city. It provides the accounting system a record of payments made and received in the city. The Utiliry also uses the Treasury as it's investment advisor for which the Utility pays a direct chazge based on the amount of invested funds. TPUC = $51,099.96 DPUC = $50,000.00 T:\ROGERWGREEMNTCENTRS VCAGR o� `I -��t 8' Schedule 19.1 Risk Management This function negotiates health coverages with competing vendors, and fulfills the human resource function of dete*�min;ng eligibility for those services. Negotiates property damage clauns on behalf of the Utility. Represents the Utility at hearings on unemployment wage claims. Deais with clauns ad}usters for the Utility. Handles workers compensation claims and negotiations for the Utility. Acts as data source to the City Attorney's Office for the Uulity. FPUC = $70,333.42 $841,338.07 FTE based 227,648.02 Transaction based 170.000.00 direct charge TOTAL: $1,238,986.09 T:VtOGER�.4GRE E MN'I�CENTRS V C.AGR BOARD OF WATER COMMISSIONERS RE50LUTiON — GENERAL fORM PRESENTED BY Re].tei COMMISSIONER WHEREAS, The City of Saint Paul and Boazd have agreed to the terms and conditions of an Agreement covering those direct and indirect Central Services to be performed for the Boazd by the City at a total fee oF$1,238,986.09 for the Yeaz 1999 and staff does recommend approvai of said Agreement; now, therefore, be it RESOLVED, That the Boatd does concur with staff s recommendation and hereby directs and authorizes the proper officers of the Board to execute said Agreement on behalf of the Board. q9 ��Y 4638 onr April 13, 1999 Water Commissioners Yeas Arcand Benanav Kittridge Reiter Vice President Haselmann Nays Adopted by the Board of Water Commissioners Apri1 13, l g 99 In favor 5— Oppose� � � � SECY. �i Council File # � L � �0 �6 ��i V � �� RESOLUTtOIV OF Presented By Referred To Committee: Date WHEREAS, the Boazd of Water Commissioners and the City of Saint Paul have ageed to the terms and conditions of an agreement covering direct and indirect central services to be performed by the City for the Water Utility; and WHEREAS, the $oard of Water Commissioners has authorized this agreement; and WHEREAS, the Boazd agrees to reimburse the City $ 1,238,986 in 1999 for these services; NOW, THEREFORE, BE IT RESOLVED, that the proper City officials are hereby authorized and directed to execute an agreement with the Boazd of Water Commissioners to provide cenlral services, a copy of the agreement will be kept on file in the Office of Financial Services. Requested by Department of: B `� � - Approved by By: J� 2.� �� Green Sheet # �9a o � MINNESOTA S Office of Financial Services By.�� App ed by Financial Services By: ��V� ✓� Y� 6� �FOrm ro ed by City A rney By: � Approved by Mayor for Submission to By Adopted by Council: Date ` �4 1 � Adoption Certified by Council Sec tary a ., Office of Financial Services Joe Reid 266-8553 TOTAL # OF SfGNATURE PAGES DAh �N�MTED 6/28/99 GREEN SHEET ASSIGN 99 -�� No 09101 ■ u �.,,�,�.� . � �� _ F � � CII'IAROPIEY ❑ l�IYCIFRR _ ❑ FMRNqALYEAVCFtOR ❑ fiUNfLILBERYIAtCiG �11AlroR1oRA4asrY!(I)�[[_J� ❑ (CUP ALL LOCATIONS FOR SfGNATURE) Approval of agreement with the Board of Water Commissioners to provide Central services. JUAI IVrv Approve (A) or ReJEC[ PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE CAMMISSION What, When, Where, Why) IF APPROVED TRANSACTION S 1, 238 , 986 SOURCE 8SO-Z8181-OZ9O-OOOOO (Water Utility) INFORMAiION (IXPW N) Has this persoNfi�m ever worked under a coritrad for this departmeM? VES NO Has Ihie pe'soNfi�m ever been a ciry empbyee? YES NO Dces Nis persoNfi�m possess a sltill not riwmalrypossessetl by any curreM city emD�oyee? YES NO Is this personffirtn a taigeted vendoY� YES NO ilain all ves answers on sena2te sheet and attach to areen shee[ ��^y �� ,, : � ,-?�� ,,� _ ..� ��_ �_: ; :. ._ _, yj °� ` �':'� ti'�-, V � {J: � �� c � t��..'�'��u.� RFs�y. k `4° , ss y. & bti: �: r �rs " w " ., COST/REVENUEBUOGETED(CIRCI.EON� VES NO ACTNITYNUMBER 050-40117-4455 (Central Service Revenue) Cou�.,� Rssea�;h C�raer �UL 0 °� �9-�� I_CeT:7��lul�i`►I[Y Between THE BOARD OF WATER COMNIISSIONERS and THE CITY OF SAINT PAUL, MINNESOTA for CENTRAL SERVICES THIS AGREEMENT, made and entered into this day of , 1999, by and between the Boazd of Water Commissioners (hereinafter refened to as "Board"), a Minnesota Municipal Corporation, and the City of Saint Paul, Minnesota (hereinafter referred to as "City"), a Minnesota Municipal Corporation. WTTNESSETH: WHEREAS, the City currently establishes and charges an annual fee to city departments and the Board, known as a fee for central service costs (hereinafter referred to as "Central Service Fee"), which fee reimburses the City for the costs of benefits, services and other transactions that the Board receives from the City and its various departrnents; and WHEREAS, the Board desires to control its expenses, mana�e its consumption of the City's central services, and more effectively budget for the annual Central Service Fee expense; and WFIEREAS, the Board believes that it can achieve these goals by entering into an agreement with the City for the provision of central services which establishes the annual amount of a Central Service Fee; and WHEREAS, the City desires to enter into an agreement for the provision of central services to the Board; T \ROGERWGREEhfN"RCENTRSVCAGR °t`t-4��' NOW, THEREFORE, in consideration of the terms, covenants, wazranties and conditions hereinafter set forth, the parties hereto, intending to be legally bound hereby, mutually agree as follows: SECTION 1. Central Services. Subject to the terms and conditions of this Agreement, City shall sell, transfer, assign, provide or supply the Board those Central Service benefits, supplies, equipment, services, and operations that aze smnmazized and described in Exhibit A, which is attached hereto. SECTION 2. Term. The terxn ofthis agreement shall be one (1) year, commencing on the date first listed above (hereinafter referred to as the "Commencement Date"), unless otherwise terminated as provided for in this Agreement. The parties may agree to provide for additional terms prior to the expiration of the current term, upon such terms and conditions as may be mutually agreeable between the Board and the City, and pursuant to the terms and conditions contained herein. SECTION 3. Payment. Subject to the terms and conditions of this Agreement, and in consideration of City's agreement to sell, transfer, assign, provide or supply the Board with the Central Services as suuunarized and described in Exhibit A, Board agrees to annually pay to City the sum of one million, two hundred thirty-eight thousand, nine hundred eight-six and 09/100 Doilars ($1,238,986.09). This payment shall be made monthly by the Board to the City, beginning within thirty (30) days of the Commencement Date of this Agreement. Annually, before May 15, and as a part of the next years budget determination process, the City and the Board shall review and may adjust the fee in a manner that is mutually acceptable to both parties. The adjustment will be based on the local CPI, or some other mutually agreed upon inflation factor. T:�ItOGER1AGREEMN"[10ENTRSVC.AGR Z �iq -G�t Y SECTION 4. Terminarion. This agreement may be temunated in whole or in part in writin� by either parry in the event of substantial failure by the other parry to fulfill iu obligations under this agreement through no fault of the temlinating party, provided that no termination may be effected unless the other party is given not less than sixry (60) calendar days written notice of intent to termuiate. SECTION 5. Successors and Assi�ns. All terms, covenants, and conditions of this Agreement shall be binding upon, and inure to the benefit of and be enforceable by the parties hereto and their respective successors, heirs, executors and assigns. This Agreement and the rights and obligations of any party hereunder shall not be assignable except with the written consent of the other parties hereto, which consent shall no[ be unreasonably withheld. SECTION 6. Notice. Any notice, request, demand, statement or consent required or pernutted to be given hereunder shall be in writing, shall be signed by or on behalf of the party giving notice, and shall be personally delivered or sent by express service, telecopier, or certified or registered mail, retum receipt requested, postage prepaid, to the other party to the respective address given herein below: If to BOARD: GENERAL MANAGER Board of Water Commissioners 8 Fourth Street East Saint Paul, Minnesota 55101 If to CITY: DIRECTOR Office of Financial Services 210 City Hall & Court House 15 West Kellogg Boulevard Saint Paul, Minnesota 55102 Any such notice given as aforesaid shall be conclusively deemed to have been given and received on the day on which such notice was delivered. Either parry may, from tune to time, furnish, in writing, to the other party, such notice of a change in the address to which notices aze to be given hereunder. I'\ROGERWGREEMAI"I�CENTRSVCAGR � q q -Gy tl SECTION 7. Incornoration bx Reference. E�ibit A attached hereto is hereby incorporated by reference and made a part hereof. SECTION 8. Waivers and Amendments. This Agreement may be amended, superseded, canceled, renewed or extended, and iu terms or covenants hereof may be waived, only by a written instnunent executed by the parties and pursuant to the terms of this Agreement. The failure of any party at any time or tunes to require performance of any provision hereof shall in no manner affect its right at a later time to enforce the same. The parties reserve the right by mutual written consent to amend, modify, supersede and cancel this Agreement, or waive the terms or conditions. SECTION 9. Entire Agreement. This Agreement and the Exhibit attached hereto set forth the entire understanding and agreement between the parties hereto with respect to the subject matter hereof and supersede all prior agreements, arrangemenu and understandings, written or oral, relating to the subject matter hereof. SECTION 10. Counternarts. This Agreement may be executed in two or more counterparts, each of which may be deemed an oriainal but together sha11 constitute but one and the same instrument. SECTION il. Severabilitv. This Agreement is intended to be performed in accordance with, and only to the extent permitted by, all applicable laws, ordinances, rules and regulations. If any provision of tkais A�reement, or the application thereof to any person or circumstance, shall, for any reason and to any extent, be invalid or unenforceable, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby but rather shall be enforced to the extent permitted by law. T:\ROGERWGREEMN7ICENTRSVC.AGR '� �1-�4 Y IN WITNESS WHEREOF, the parties hereto have caused this A;reement to be executed on the day and year first above written. On Behalf of BOARD: Approved as to form: '�� -� 3.c8.99 Matthew J. Pfohl, Asst. City Atty. On Behalf of CITY: By: � �� G'V �� ,�/L� Michael J. Harr's, resident By: �Gc�..ra.e 4 • ��c,c.v""' ' Bernie R. Bullert, General Manager By: G� Janet Lindgren, Se [ary � Norm Coleman, Mayor : Fredrick K. Owusu, City Clerk •.� .�-: . . �._...� / /.. . �� :�'k�:�ii.*��:� �..� �� By: Y�-- t��--�-�J oseph M. Reid, Director Office of Financial Services T.\ROGERWGREEMN'1lCENTRS VC.AGR qq-G�8' Exhibit A As of June 30, 1999 Central Service benefits, supplies, equipment, services, and operations Definitions: XPUC: Direct, FTE or transaction based chazges for Central Service costs FPUC: FTE based chazges for Central Service costs TPUC: Transaction based chazges for Central Service costs DPUC: Direct chazge not determined by Central Service cost system Schedule 1.1 Fringe Benefits This central service cost (CSC) is not allocated through the plan. Departments are allocated through a rate. The Water Utility either pays through a rate for some fringe benefits or is charged directly for others. The Utility pays all of it's costs directly. XPUC = $0.00 Schedule 21 Equipment Use Charge This CSC is not allocated back to departsnents. The General Fund absorbs these costs. The allocation basis is too di�cult to spread based on departmenUfund/activity basis. The Utility does receive an indirect benefit from items on the City's inventory which are utilized by offices as Central Service costs. XPUC = $0.00 Schedule 3.1 Building Use Charge This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. The Utiliry pays for all it's own space costs. XPUC = $0.00 Schedule 4.1 Other Expenditures Financial Forms aze not allocated back to departrnents. Forms like check stock, citywide printing items aze absorbed by_the General Fund. T:\ROGERWGREE\AN"[�CENTRSVC AGR °�9 -G�14' Surety Bonds and Municipal Memberships aze combined and allocated on a FTE basis. Departments benefit from national, regional, state, or metro memberships in League of Cities, Association of Metropolitan Municipalities as the membership allows departrnents access to their special interests; ie Finance and Accounting, Public Works and Water issues, Police and Fire interests. The State Auditor provides overall approval offinancial records, consolidating special departments such as HI2A or Water throu�uh oversight procedures of the city. Financial Forms: The Utiliry uses the City's financial forms such as check stock, pay instruments, purchase orders and pay vouchers. XPUC = $0.00 Suretv Bonds and Municipal Membershi�s: Surety Bonds aze for economy reasons purchased on a citywide basis. The bond does cover Utility employees. FPUC = $6,453.7� State Audit: The charges to audit the Utility's systems and financial records are billed by the State Auditors O�ce paid directly by the Utility. TPUC = $26,01034 Schedule 5.1 Additional Expenditures Purchasing services are allocated on a per transaction basis and benefit departrnents that have complex bidding needs by spreading costs throughout the city. Public Works and Water consistently benefit more than most other departments. The Utility does not pay central service costs for purchasing services. The Utility receives and pays a detailed invoice from the Purchasing section once a year. DPUC = $120,000.00 Schedule 6.1 Messenger Services This CSC is not allocated back to departrnents. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on departmendfund/activity basis. The Utility receives benefit from City-wide messenger service. XPUC = $0.00 Schedule 7.1 Building Operations This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activiry basis. (Water has no square footage in either CH or Annex building) The Utility has no direct benefit - indirect would be through other office that does chazge to Central Services. XPUC = $0.00 "L:UtOGERWGREE�]N"IICENTRS VC.AGR qq -4y Y Schedule 8.1 Police Anneg Maintenance This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. (This CSC is specialized with Police and Fire) The Utility has no direct benefit - indirect would be through other office that does chaz�e to Central Services. XPUC = $0.00 Schedule 9.1 City Council Administration The City Council provides policy and financial review to department activities, sets Human Resources goals and policies, approves resolutions and budget amendments. The Council reviews city/state issues and contracts. The Council provides members for various boazds; Water, Rivercentre, etc.. The City Council is the final decision maker on several Utility issues which come before it such as Utility rates, budget and land sales. FPUC = $190,678.31 Schedule 10.1 City Clerk The records of council actions aze recorded and maintained on file in this office. The City Clerk makes no record of Boazd of Water Commissioners actions. Clerk's Office assists staff with reseazch of City Ordinances and records. Clerk's Office assists staff with procedures to have Board's Budget passed. Clerk's Office assists staff with resolutions to Council. FPUC = $35,912.48 Schedule 11.1 Mayor The Budget office provides departments with guidelines and computer systems to prepare annual budgets. The office suggests and often enforces city policies through the budget approval process. The Mayor's office provides front line policy and visibility to departments and the "outside" world. Issues for departments have generally been reviewed and approved by the Mayor's office before being presented to Council. The Utiliry has no direct benefit - indirect would be through other office that does chazge to Central Services. FPUC = $70,803.67 FPUC = $82,25135 T:\ROGER�.4GREEMN"IICBNTRS VCAGR qq- G�IP' Schedule 12.1 City Attorney The City Attorney expenses aze generally absorbed by the General Fund. Civil issues for Labor negotiations, Purchasing contracts, Council actions aze not allocated. The Tort function is allocated on a FTE basis, with department benefits varying by year, sometimes one deparrment benefitting more than others. Handles workers compensation litigation for Utility; handles personal injury litigation for Utility; advises Utility staff on bankruptcy cases; assists and advises stafF on permits, contracts, agreements, etc.; assists and advises staff on land sale matters; interprets and advises staff on city ordinances, state law; acts as general counsel to Utility on all general legal matters. FPUC = $137,689.51 Schedule 13.1 Human Resources T1us CSC would be neazly unpossible to duplicate within departments in as inexpensively as tkus central office. The recruitrnent, selecting, testing, and reporting as well as the training programs benefit departments usually on an FTE basis. The Utility receives benefits as described above for all departrnents in general. FPUC - Admin. _ $121,360.41 FPUC - Affirm. Action = $28,448.91 FPUC -Training & Dev. _ $74,972.50 Schedule 14.1 Human Rights Human Rights provides leadership or enforcement for all applicable human rights laws and ordinances which call for equal employment, affirmative action, contract compliance and tazgeted business programs for the Utiliry. Advises Utility staff on Human Rights contract compliance issues, assists Utility staff with any discrimination issues. TPUC = $45,805.82 Schedule 15.1 Finance/Management Services This CSC is not allocated back to departments. The General Fund absorbs these costs. The aliocation basis is too difficult to spread based on departmenUfund/activity basis. As this time, the City is unable to e�ciently aliocate these costs to the various departments. The Utility has no direct benefit - indirect would be through other office that does charge to Central Services. XPUC = $0.00 T \ROGERWGREBMN"I\CEVTRSVC.AGR qq-�uY Schedule 16.1 Citywide Information Services This CSC is not allocated back to departments. The General Fund absorbs these costs. The allocation basis is too difficult to spread based on department/fund/activity basis. This function creates, maintains, and updates pro�ams and operates computers for payroll, vendor payments, and accountin� systems. At this time, the City is unable to efficienfly allocate these costs to the various departments. The Utility receives indirect benefits from consultation with City IS unit; Utility receives City-wide E- mail through IS unit. XPUC = $0.00 Schedule 17.1 Accounting and Auditing This function provides centralized accounting services, accounting policy direction, reconciliation of financial records, vendor payments and centralized payroll. Centralized payroll prepazes, reviews, and reports such items as Federal and state tax withholding, PERA and unemployment records. The payroll prepares programs and audits new labor contracts including calculation of back pay. Bookkee�ine: These aze costs related to the operations of the Accounting section of the City's Financial Services Office. This service provides the FM80 system and the structure for it's operations. The above system is utilized by the Utility for it's Budgeting and Annual Financial Report functions. Pavroll: This chazge is primarily for the operation and control of the Central system. The Utility has two payroll personnel to collect and input the data as well as advise Utility staff. TPUC = $104,731.90 FPUC = $22,433.76 Schedule 18.1 Treasury This function covers the recording and reconciliation of cash receipts and checks processed by the city. It provides the accounting system a record of payments made and received in the city. The Utiliry also uses the Treasury as it's investment advisor for which the Utility pays a direct chazge based on the amount of invested funds. TPUC = $51,099.96 DPUC = $50,000.00 T:\ROGERWGREEMNTCENTRS VCAGR o� `I -��t 8' Schedule 19.1 Risk Management This function negotiates health coverages with competing vendors, and fulfills the human resource function of dete*�min;ng eligibility for those services. Negotiates property damage clauns on behalf of the Utility. Represents the Utility at hearings on unemployment wage claims. Deais with clauns ad}usters for the Utility. Handles workers compensation claims and negotiations for the Utility. Acts as data source to the City Attorney's Office for the Uulity. FPUC = $70,333.42 $841,338.07 FTE based 227,648.02 Transaction based 170.000.00 direct charge TOTAL: $1,238,986.09 T:VtOGER�.4GRE E MN'I�CENTRS V C.AGR BOARD OF WATER COMMISSIONERS RE50LUTiON — GENERAL fORM PRESENTED BY Re].tei COMMISSIONER WHEREAS, The City of Saint Paul and Boazd have agreed to the terms and conditions of an Agreement covering those direct and indirect Central Services to be performed for the Boazd by the City at a total fee oF$1,238,986.09 for the Yeaz 1999 and staff does recommend approvai of said Agreement; now, therefore, be it RESOLVED, That the Boatd does concur with staff s recommendation and hereby directs and authorizes the proper officers of the Board to execute said Agreement on behalf of the Board. q9 ��Y 4638 onr April 13, 1999 Water Commissioners Yeas Arcand Benanav Kittridge Reiter Vice President Haselmann Nays Adopted by the Board of Water Commissioners Apri1 13, l g 99 In favor 5— Oppose� � � � SECY. �i