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85-18 �NH17E - CITY CLERK PINK - FINANCE G I TY OF SA I NT PAU L Council ���� CANARV - DEPARTMENT � BLUE - MAVOR , File N . ou cil Resolution Presented By �' Referred To Committee: Date Out of Committee By Date RESOLVED, that the proper City officials are hereby authorized and directed to execute an agreement with the County of Ramsey and West Side Co�rsnunity Health Center �hereby the City and County provide funding to West Side Co�unity Health Center, subject to the terms and conditions of said agreement, a copy of which is to be kept on file and of record in the Department of Finance and Management Services. COUNCILMEN Yeas `F��rs��� Requested by Department of: Community Services Drew In Favor Masanz Nicosla .,�/ scnetbe� � __ A gai n s t BY 11.�•F�� �' Tedesco Wilson Adopted by Council: Date JAN 3 - 1985 Form A rove y 't ttorn C Certified P s• d b Coun .il e et BY tapp d by 1+lavor: ` JAN � — j�j�j App v y Mayor for Su 'ss' ,�o Council BY — PUBLISNE�D ,)�� 12 i985 . �^� - /� ��� Co�unity Services DEPARTI,4ENT Gary J. Pechmann_,,,,rONTACT / 292-7716 PHONE �� �� . December 3. 198�{ DATE r �/ (Routing and Explanation Sheet) Assign Number for Routing Order (Clip A11„�Loc�ations for Mayoral Signatu,re�.� -Department Di rector �'� R�CE'/V ,�,� c��+ At�+�y ��� RECEIVED 3 Director of ManagementfMayor M,�Y ,S 1•�bq 7 � EC 4 Fin�ance and Management Servir.es Di rector �R �FF/C� �� 9� 5 �ity ��er� CITY ATTORNEY � Budget Director �hat Wi11 be Achieved by Takina Actio� on the Attached Materials? (P�rpc�se(Rationale): Resolution to allow City signatures on a contract to provide funding to West Side Co�nunity Health Center, 153 Concord Street. financial, Budgetary and Personnel I�acts Anticipated: Neighborhood clinic wi11 receive funds in the total amount of $ 60,869.00 allocated in the 1985 budget. No personnel transactions are involved. Fundina Source and Fund Activity Number Charged or Credited: 03232 Attachments (List and N�er all Attachn�ents_�:_ 1. Copy of agreement 2. Insurance certificate 3. Resolution DEPARTMENT REVIEW CITY ATTORNEY REVIE�I Yes No Council Resolution Required? Resolution Required? Yes No Yes No Insurance Required? Insurance Sufficient? Yes Na Yes No Insurance Attached? Q' e� � �L.. Revision of Oetober, 1982 (�eP RPVPY'CP SidP f�r Instructions) � . . . ��- �-���' . � AGREEMENT AN AGREEMENT, made and entered into this day of , 198 among the City of Saint Paul, a municipal corporation of the State of Minnesota, hereinafter referred to as the "City" , acting through its Division of Public Health; the County of Ramsey, a political subdivision of the State of Minnesota, hereinafter referred to as the . "County" , acting through its Department of Health; and West Side Community Health Center located at 153 Concord Street, Saint Paul, Minnesota, hereinafter called "Grantee" ; WITNESSETH: In consideration ot the Grantee funetioning as a neighborhood health center in caring for the medical-health needs of the citizens of Ramsey County, the parties hereto mutually agree as follows: 1. The City and County will each give to the Grantee the sum of � , money described in attachment A, and according to the Manner and conditions described in attachment A. 2 . The sum of money granted by the City and County is for the Grantee's use during 1985. No additional or future funding or N assurances thereof will be provided or honored unless set forth in an amendment to this Agreement or a separate agreement approved as the free act of the City and County. The City and County may, upon 30 days' written notice, reduce the �amount of funding. 3 . The City and the County will each act as independent transmittal agents for their contributions to the Grantee. 4 . The Grantee shall on April 20 , 1985 , July 20, 1985 , October 20 , 1985 and January 20, 1986 submit to the City and County an itemized statement of all Grantee revenue and expenditures; and a report of � services shown as attachment B . Further the Grantee shall preserve all documentation used by it in complying with the statements and reports 2 !� ��/� required of this paragraph and shall be av�ilable to the City and County f or its review and audit as desired. 5 . The Grantee shall, with approval of the City, enforce a fee schedule for patient charges . Said fee schedule shall be made available to the City on January 15, 1985 . 6. The City shall act as the liaison to the Grantee for such • day-to-day administration as may be needed and shall be responsible for: (a) Reviewing and evaluating the program and fiscal activities of the Grantee and disseminating reports thereof; (b) Coordinating activities common to the Division af Public Health af the City and/or the Public Health Department of the County and the Grantee; (c) Rendering to the Grantee such other assistance as within the City's resources . � 7. The Grantee shall ensure that: - � (a> Services provided to eligible individuals are turnished without regard to race, color, creed, sex, age, marital status or family size; ,^ (b) Services are grovided with respect for individuals privacy and dignity; and; (c) Services are provided without coercion and shall not be denied on the basis of refusal to participate in research projects or other activities of the Grantee, or in an emergency situation on the basis of ability to pay. 8 . The Grantee shall submit to the City and to the County on or before February 1 , 1985 an operational plan of its services to be provided during the term of this Agreement. Such operation plan shall show expected service volume by clinic visits and number of users by program areas. � 3 � 9 . The Grantee shall attach •to this Agreement prior to its ����� , . execution by the City and the County a �.985 operational budget to include Revenue and Expenses . 10. The Grantee shall obtain a financial. and program audit by a certified public accountant . This audit shall cover the Grantee' s most recent fiscal year ending during the term of this agreement. The Grantee shall submit a copy of the audit report to the City �and County; by April 1, 1986. 11. By April l, 1985 the Grantee shall submit a narrative which highlights present status and/or future actions to be undertaken concerning quality assurance. The report shall cover such items as those identified in the Metro Community Health Consortiums Minimum Standards for O�eration of a Community Clinic. 12. The Grantee shall make available relevant background and qualification summaries, job descriptions and salary levels of both regularly employed and volunteer staff to the City.and the County. 13 . The Grantee shall submit to the City and the County the minutes from its monthly board meetings. 14. The Grantee agrees that deviations of ten percent ( 10�) or _ more, upwards or downwards , from its 1985 agency budget, and/or additions or deletions from its 1985 operational plan as approved by the City and County will -be transmitted to the City and County in a timely fashion and in a manner to be determined by the City' s clinic coordinator . Such information shall be before the fact and shall include pertinent data relative to the planned addition, deletion, or any other modification of programs and the subsequent projected budgetary impact for the contract year and the following year. 15 . The Grantee declares Gary Sande to be the person responsible for compliance with the terms of the Agreement, and its physician, Bradford L. Toso,M.D. , as the person responsible for its medical services. . 4 �_ �s,� . 16. The City declares its Director of the Department of Community Services or such designee as noted in writing by her as the person responsible for compliance with this Agreement. 17. The County declares its Executive Director or such designee as noted in writing by him as the person responsible for compliance with t his Agreement. 18. The parties to this Agreement intend that the relation between° them created by this Agreement is that of employer-independent contractor. The City and County is interested only in the results to be achieved. The manner and means of conducting the work are under the control of the contractor, except to the extent they are limited by statute, rule or regulation and the express terms of the Agreement. 19. No Civil Service status or other rights of employment will be acquired by virtue of the Grantee' s services . 20. From any fees due the contractor there will be no deduction$ t for any f ederal income tax or FICA payments, nor for any state income tax, nor for any other known purposes which are associated with an employer-employee relationship unless required by law. Payment of federal income tax, FICA payments and state income tax are the " responsibility of the Grantee. 21. The Grantee will defend, hold harmless and pay on behalf of the County of Ramsey and the City of St . Paul, its officials and employees any demands, claims or suits arising out of the Grantee's pr-emises or performance of this contract. 22. Grantee shall obtain and attach certificate of insurance to signed contract for: Comprehensive General Liability insurance policy with cantracting departments, County of Ramsey, and City of Saint Paul , its' officials and employees as additional assureds. Policy will have minimum limits of $600,000 per occurrence, $1,000,000 aggregate. Coverage pertains to operation and premises of contractor. . 5 . • ' Automobile Liability insurance, including non-owned and hired autos. � Minimum limits of $600,000 combined single limits . �� �j �� Workers' Compensation Professional Liability insurance in the minimum amount of $ 600,000 per claim and $1,000,000 aggregate. The County of Ramsey and City of Saint Paul , contracting department and officials and employees are additional assureds as to the services of the contractor. . 23. This Agreement may be terminated by either party with or without cause upon 30 days' written notice. 24 . The term of this Agreement shall be from January 1, 1985 through December 31, 1985. IN WITNESS WHEREOF, the parties have set their hands as follows: CITY OF SAINT PAUL COUNTY OF RAMSEY Activity code: 03232 Recommend Approval: Mayor Department Director � . Funds are available ' Account Number Director, Department of Finance Amount: and Management Services Budgeting and Accounting Director, Department of Community Services Insurance Approved: App d as to form: � Risk Manager ( Assistant Ci y Attorney Approved as to form: GRANTEE Assistant County Attorney Board Chairman By : Chief Clerk-County Board Bx : . , ����� ATTACHMENT A West Side Community Health Center: 1985 City Contribution $ 60, 869 .00 1985 County Contributions $ 57,202 .00 The City and the County shall each pay to the Grantee their contributions in equal monthly installmen'ts on or before the tirst day of each month. . ATT�CEu�If:::T B l// �-� / r/ f� �_^ortin� Perio3: I��:? o� Clinic ��nuary 19II� t� zg3 NU'�Ert OF USET?S A1\'D VISTTS B'r PROGRAM � Pragra.�- Progr�: Progra.*�: Aae �nd Sex users visits users visits. users • tii� Female: 0-�t 5-9 10-1�: • 15-19 � . 20-3�+ 35-�� �5-6'+ � ' 65 a�d over _ Total Fe�nzle . � Male: 0-�t . . 5-9 � 10-1�: �5_�9 . 20-34 35-��+ 45-6� 65 and o�er Tot al 2•iale Grand Total . � � 14. Resolutioii allowiiig City Signatures on a c9 ntract to prvvide fuliding to ramily Tree, Iric. 1599 Selby /lveiiue. (Co�mnwii•ty Services) �j���_,,, � /)���/�/ . ����. (i 15. Resolution allowing City Signatures on a contract to provide funding to P ce to Face IlealtI► alid Cou�iseliiig Service, 73U Menddta Street. (Conunuiiity Services)�j��p�/� � Resolution alIo�ri�ig City Signatures on a contract to. provide funding to lYest S' e � • � Commuliity ilealtli Center, 153 Coricord Street. (Co�nmtuiity Services) �� -- -- -- . �p . _ _ Items not on prepared. Agenda: ' I7/ Resolution transferring $20, 000 from Contingent Reserve Sp cified to Budget Section : (1985 :Budget Transfer) for Public Financing Study.��}�� ��� t ���� l 13. Resolution transfe;ring $25,000 from Contingent Reserve Spe,cified to Civic Organizations �Contributions��for the Dispute Resolution Center.� ��P(,� �' ee Meetin . 4 in ce C�iva�.tt 19. pp�rqval of Minutes of Decembex 18, 198 F an S � (�J°�(� � _