85-18 �NH17E - CITY CLERK
PINK - FINANCE G I TY OF SA I NT PAU L Council ����
CANARV - DEPARTMENT �
BLUE - MAVOR
, File N .
ou cil Resolution
Presented By �'
Referred To Committee: Date
Out of Committee By Date
RESOLVED, that the proper City officials are hereby authorized and
directed to execute an agreement with the County of Ramsey and West Side
Co�rsnunity Health Center �hereby the City and County provide funding to
West Side Co�unity Health Center, subject to the terms and conditions of
said agreement, a copy of which is to be kept on file and of record in the
Department of Finance and Management Services.
COUNCILMEN
Yeas `F��rs��� Requested by Department of:
Community Services
Drew In Favor
Masanz
Nicosla .,�/
scnetbe� � __ A gai n s t BY 11.�•F�� �'
Tedesco
Wilson
Adopted by Council: Date JAN 3 - 1985 Form A rove y 't ttorn
C
Certified P s• d b Coun .il e et BY
tapp d by 1+lavor: ` JAN � — j�j�j App v y Mayor for Su 'ss' ,�o Council
BY —
PUBLISNE�D ,)�� 12 i985
. �^� - /�
���
Co�unity Services DEPARTI,4ENT
Gary J. Pechmann_,,,,rONTACT /
292-7716 PHONE �� �� .
December 3. 198�{ DATE r �/
(Routing and Explanation Sheet)
Assign Number for Routing Order (Clip A11„�Loc�ations for Mayoral Signatu,re�.�
-Department Di rector �'� R�CE'/V ,�,�
c��+ At�+�y ��� RECEIVED
3 Director of ManagementfMayor M,�Y ,S 1•�bq 7 �
EC
4 Fin�ance and Management Servir.es Di rector �R �FF/C� �� 9�
5 �ity ��er� CITY ATTORNEY
� Budget Director
�hat Wi11 be Achieved by Takina Actio� on the Attached Materials? (P�rpc�se(Rationale):
Resolution to allow City signatures on a contract to provide funding to West Side
Co�nunity Health Center, 153 Concord Street.
financial, Budgetary and Personnel I�acts Anticipated:
Neighborhood clinic wi11 receive funds in the total amount of $ 60,869.00 allocated
in the 1985 budget. No personnel transactions are involved.
Fundina Source and Fund Activity Number Charged or Credited:
03232
Attachments (List and N�er all Attachn�ents_�:_
1. Copy of agreement
2. Insurance certificate
3. Resolution
DEPARTMENT REVIEW CITY ATTORNEY REVIE�I
Yes No Council Resolution Required? Resolution Required? Yes No
Yes No Insurance Required? Insurance Sufficient? Yes Na
Yes No Insurance Attached? Q' e� �
�L..
Revision of Oetober, 1982
(�eP RPVPY'CP SidP f�r Instructions)
� . . . ��- �-���'
. � AGREEMENT
AN AGREEMENT, made and entered into this day of ,
198 among the City of Saint Paul, a municipal corporation of the
State of Minnesota, hereinafter referred to as the "City" , acting
through its Division of Public Health; the County of Ramsey, a political
subdivision of the State of Minnesota, hereinafter referred to as the .
"County" , acting through its Department of Health; and West Side
Community Health Center located at 153 Concord Street, Saint Paul,
Minnesota, hereinafter called "Grantee" ;
WITNESSETH:
In consideration ot the Grantee funetioning as a neighborhood
health center in caring for the medical-health needs of the citizens of
Ramsey County, the parties hereto mutually agree as follows:
1. The City and County will each give to the Grantee the sum of
�
, money described in attachment A, and according to the Manner and
conditions described in attachment A.
2 . The sum of money granted by the City and County is for the
Grantee's use during 1985. No additional or future funding or
N assurances thereof will be provided or honored unless set forth in an
amendment to this Agreement or a separate agreement approved as the free
act of the City and County. The City and County may, upon 30 days'
written notice, reduce the �amount of funding.
3 . The City and the County will each act as independent
transmittal agents for their contributions to the Grantee.
4 . The Grantee shall on April 20 , 1985 , July 20, 1985 , October 20 ,
1985 and January 20, 1986 submit to the City and County an itemized
statement of all Grantee revenue and expenditures; and a report of
� services shown as attachment B . Further the Grantee shall preserve all
documentation used by it in complying with the statements and reports
2 !� ��/�
required of this paragraph and shall be av�ilable to the City and County
f or its review and audit as desired.
5 . The Grantee shall, with approval of the City, enforce a fee
schedule for patient charges . Said fee schedule shall be made available
to the City on January 15, 1985 .
6. The City shall act as the liaison to the Grantee for such •
day-to-day administration as may be needed and shall be responsible for:
(a) Reviewing and evaluating the program and fiscal activities
of the Grantee and disseminating reports thereof;
(b) Coordinating activities common to the Division af Public
Health af the City and/or the Public Health Department of
the County and the Grantee;
(c) Rendering to the Grantee such other assistance as within
the City's resources .
� 7. The Grantee shall ensure that: -
� (a> Services provided to eligible individuals are turnished
without regard to race, color, creed, sex, age, marital
status or family size;
,^ (b) Services are grovided with respect for individuals privacy
and dignity; and;
(c) Services are provided without coercion and shall not be
denied on the basis of refusal to participate in research
projects or other activities of the Grantee, or in an
emergency situation on the basis of ability to pay.
8 . The Grantee shall submit to the City and to the County on or
before February 1 , 1985 an operational plan of its services to be
provided during the term of this Agreement. Such operation plan shall
show expected service volume by clinic visits and number of users by
program areas.
� 3
� 9 . The Grantee shall attach •to this Agreement prior to its �����
, .
execution by the City and the County a �.985 operational budget to
include Revenue and Expenses .
10. The Grantee shall obtain a financial. and program audit by a
certified public accountant . This audit shall cover the Grantee' s most
recent fiscal year ending during the term of this agreement. The
Grantee shall submit a copy of the audit report to the City �and County;
by April 1, 1986.
11. By April l, 1985 the Grantee shall submit a narrative which
highlights present status and/or future actions to be undertaken
concerning quality assurance. The report shall cover such items as
those identified in the Metro Community Health Consortiums Minimum
Standards for O�eration of a Community Clinic.
12. The Grantee shall make available relevant background and
qualification summaries, job descriptions and salary levels of both
regularly employed and volunteer staff to the City.and the County.
13 . The Grantee shall submit to the City and the County the minutes
from its monthly board meetings.
14. The Grantee agrees that deviations of ten percent ( 10�) or
_ more, upwards or downwards , from its 1985 agency budget, and/or
additions or deletions from its 1985 operational plan as approved by the
City and County will -be transmitted to the City and County in a timely
fashion and in a manner to be determined by the City' s clinic
coordinator . Such information shall be before the fact and shall
include pertinent data relative to the planned addition, deletion, or
any other modification of programs and the subsequent projected
budgetary impact for the contract year and the following year.
15 . The Grantee declares Gary Sande to be the person responsible
for compliance with the terms of the Agreement, and its physician,
Bradford L. Toso,M.D. , as the person responsible for its medical
services.
. 4 �_ �s,�
.
16. The City declares its Director of the Department of Community
Services or such designee as noted in writing by her as the person
responsible for compliance with this Agreement.
17. The County declares its Executive Director or such designee as
noted in writing by him as the person responsible for compliance with
t his Agreement.
18. The parties to this Agreement intend that the relation between°
them created by this Agreement is that of employer-independent
contractor. The City and County is interested only in the results to be
achieved. The manner and means of conducting the work are under the
control of the contractor, except to the extent they are limited by
statute, rule or regulation and the express terms of the Agreement.
19. No Civil Service status or other rights of employment will be
acquired by virtue of the Grantee' s services .
20. From any fees due the contractor there will be no deduction$
t
for any f ederal income tax or FICA payments, nor for any state income
tax, nor for any other known purposes which are associated with an
employer-employee relationship unless required by law. Payment of
federal income tax, FICA payments and state income tax are the
" responsibility of the Grantee.
21. The Grantee will defend, hold harmless and pay on behalf of the
County of Ramsey and the City of St . Paul, its officials and employees
any demands, claims or suits arising out of the Grantee's pr-emises or
performance of this contract.
22. Grantee shall obtain and attach certificate of insurance to
signed contract for:
Comprehensive General Liability insurance policy with cantracting
departments, County of Ramsey, and City of Saint Paul , its'
officials and employees as additional assureds. Policy will have
minimum limits of $600,000 per occurrence, $1,000,000 aggregate.
Coverage pertains to operation and premises of contractor.
. 5 .
• ' Automobile Liability insurance, including non-owned and hired autos.
� Minimum limits of $600,000 combined single limits . �� �j ��
Workers' Compensation
Professional Liability insurance in the minimum amount of $ 600,000
per claim and $1,000,000 aggregate. The County of Ramsey and City
of Saint Paul , contracting department and officials and employees
are additional assureds as to the services of the contractor. .
23. This Agreement may be terminated by either party with or
without cause upon 30 days' written notice.
24 . The term of this Agreement shall be from January 1, 1985
through December 31, 1985.
IN WITNESS WHEREOF, the parties have set their hands as follows:
CITY OF SAINT PAUL COUNTY OF RAMSEY
Activity code: 03232 Recommend Approval:
Mayor Department Director
� .
Funds are available
' Account Number
Director, Department of Finance Amount:
and Management Services
Budgeting and Accounting
Director, Department of
Community Services Insurance Approved:
App d as to form:
� Risk Manager
(
Assistant Ci y Attorney Approved as to form:
GRANTEE Assistant County Attorney
Board Chairman
By :
Chief Clerk-County Board
Bx : .
, �����
ATTACHMENT A
West Side Community Health Center:
1985 City Contribution $ 60, 869 .00
1985 County Contributions $ 57,202 .00
The City and the County shall each pay to the Grantee their
contributions in equal monthly installmen'ts on or before the tirst day
of each month.
. ATT�CEu�If:::T B l// �-� / r/
f�
�_^ortin� Perio3:
I��:? o� Clinic ��nuary 19II� t� zg3
NU'�Ert OF USET?S A1\'D VISTTS B'r PROGRAM
� Pragra.�- Progr�: Progra.*�:
Aae �nd Sex users visits users visits. users • tii�
Female:
0-�t
5-9
10-1�: •
15-19 � .
20-3�+
35-��
�5-6'+ �
' 65 a�d over _
Total Fe�nzle . �
Male:
0-�t .
. 5-9 �
10-1�:
�5_�9 .
20-34
35-��+
45-6�
65 and o�er
Tot al 2•iale
Grand Total .
� �
14. Resolutioii allowiiig City Signatures on a c9 ntract to prvvide fuliding to ramily Tree, Iric.
1599 Selby /lveiiue. (Co�mnwii•ty Services) �j���_,,, � /)���/�/
. ����. (i
15. Resolution allowing City Signatures on a contract to provide funding to P ce to Face
IlealtI► alid Cou�iseliiig Service, 73U Menddta Street. (Conunuiiity Services)�j��p�/� �
Resolution alIo�ri�ig City Signatures on a contract to. provide funding to lYest S' e � • �
Commuliity ilealtli Center, 153 Coricord Street. (Co�nmtuiity Services) ��
-- -- -- . �p . _ _
Items not on prepared. Agenda: '
I7/ Resolution transferring $20, 000 from Contingent Reserve Sp cified to Budget Section :
(1985 :Budget Transfer) for Public Financing Study.��}�� ��� t ����
l
13. Resolution transfe;ring $25,000 from Contingent Reserve Spe,cified to Civic Organizations
�Contributions��for the Dispute Resolution Center.� ��P(,�
�' ee Meetin .
4 in ce C�iva�.tt
19. pp�rqval of Minutes of Decembex 18, 198 F an S � (�J°�(�
� _