85-17 . WNITE - CITV CLERK
PINK - FINANCE G I TY OF SA I NT PAU L Council. ►�/I �//�
CANARV - DEPARTMENT File NO. �+� /•
BLUE - MAVOR
�
Council Resolution
Presented By �'����"'��1
Referred To Committee: Date
Out of Committee By Date
RESOLVED, that the pro�er City officials are hereby authorized and
directed to execute an agreement with the County of Ramsey and Face to
Face Health and Counseling Service whereby the City and County provide
funding to Face to Face Health and Counseling Service, subject to the
terms and conditions of said agreement, a copy of which is to be kept on
file and of record in the Department of Finance and Management Services.
COU[VC[LMEN Requested by Department oE:
Yeas ��SoA/NE-�V
Drew � [n Favor Community Services
Masanz l
Nicosia B ���.. �1 • a�L��
Scheibel � __ Against Y —�
Tedesco
Wiison
Adopted by Council: Date �N 3 — 1985 Form A rove Cit Atto cy
Certified ss d by un .il , e BY '
BY
t�ppr v y fVlavor. D � ��$,�� � _ t�1^�; App by Mayor for Sub si ouncil
.� .
By By
�ueus��� ;_�������� 1�� i985
' , � � ���
Community Services D�pARTt1ENT
Gary ,7. Pechmann �ONTACT
.
292-7716 ° PHONE �� �� '
December 3 1984 DATE r �/
. (Routing and Explanation Sheet)
Assign Nwnber for Routing Order (Clip All Locations for Mayoral Signature):
� Departnent Di rector �\�� R � RECEIVED
,� City Attorney � �� FCE�V�
3 Di rector of Management/Mayor� DEe � � ��EC ?��
4 Finance and Managen�nt Services Director MAyORS �84 ��n ArTURN -
5 City Clerk OfFj�F �
Budget Di rector
�hat Will be Achieved by i'aking Action on the Attached Materials? (Purpose/Rationale):_
Resolution to a11ow City signatures on a contract to provide funding to Face to Face
Health and Counseling Service, 730 Mendota Street.
Financial, 6udgetary a�nd Personnel In�acts Ant�icipated:
Neighborhood clinic will receive funds in the total amount of $ 60,869.00 allocated
in the 1985 budget. No personnel transactions are involv ed.
Fundir�g Source and Fund Activity Number Charged or Credit�d:
03232
AttacMments (list and Nun�er all Attachments) :
1. Copy of agreement
2. Insurance c�rtificate
3. Resolution
�EPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes �____ No Courtci 1 Resol uti on Requi red? Resal uti on Requi red? Yes No
Yes No Insurance �Required? Insurance Sufficient? Yes No
Yes No Insurance Attached?
Revision of October, 1982
(SeP RPV�rtP Side for �Instructions}
� . . AGREEMENT � ��/7
AN AGREEMENT, made and entered into t.his day of
►
198 among the City of Saint Paul, a municipal corporation of the
State of Minnesota, hereinafter referred to as the "City" , acting
through its Division of Public Health; the County of Ramsey, a political
subdivision of the State of Minnesota, hereinafter referred to as the�
"County" , acting through its Department of Health; and Face to Face
Health and Counseling Service located at 730 Mendota Street, Saint Paul,
Minnesota, hereinafter called "Grantee";
WITNESSETH:
In consideration of the Grantee functioning as a neighborhood
health center in caring for the medical-health needs of the citizens of
Ramsey County, the parties hereto mutually agree as f ollows:
1 . The City and County will each give to the Grantee the sum of
moneX described in attachment A, and according to the Manner and
• conditions described in attachment A.
2. The sum of money granted by the City and County is for the
Grantee's use during 1985 . No additional or future funding or
assurances thereof will be provided or honored unless set forth in an
amendment to this Agreement or a separate agreement approved as the free
act of the City and County. The City and County may, upon 30 days'
written notice, reduce the amount of funding.
3 . The City and the County will each act as independent
transmittal agents for their contributions to the Grantee.
4 . The Grantee shall on April 20, 1985 , July 20, 1985 , Qctober 20,
1985 and January 20, 1986 submit to the City and County an itemized
statement of all Grantee revenue and expenditures; and a report of
services shown as attachment B . Further the Grantee shall preserve all
documentation used by it in complying with the statements and reports
z
. � �r,� �s�7
• required of this paragraph and shall be available to the City and Couni
for its review and audit as desired.
5 . The Grantee shall, with approval of the City, enforce a fee
schedule for patient charges . Said fee schedule shall be made availab:
to the City on January 15, 1985 .
' 6. The City shall act as the liaison to the Grantee for such
day-to-day administration as may be needed and shall be responsible fo�
(a) Reviewing and evaluating the program and fiscal activiti�
of the Grantee and disseminating reports thereof;
(b) Coordinating activities common to the Division of Public
Health of the City and/or the Public Health Department o
,� the County and the Grantee;
�. (c) Rendering to the Grantee such other assistance as within
the City' s resources .
7. The Grantee shall ensure that:
� -
, (a) Services provided to eligible individuals are furnished
� without regard to race, color, creed, sex, age, marital
status or family size;
� tb) Services are provided with respect for individuals priva
and dignity; and;
(c) Services are provided without coercion and shall not be
, . denied on the basis of refusal to participate in researc
�
projects or other activities of the Grantee, or in an
' emergency situation on the basis of ability to pay.
8 . The Grantee shall submit to the City and to the County on or
, before February 1 , 1985 an operational plan of its services to be
provided during the term of this Agreement . Such operation plan shall
• show expected service volume by clinic visits and number of users by
program areas.
' 9 . The Grantee shall attach fo this Agreement pzior to its
: execution by the City and the County a 1985 operational budget to
(�_ ��-/'�
include Revenue and Expenses.
10. The Grantee shall obtain a financial and program audit by a
certified public accountant. This audit shall cover the Grantee' s most
recent fiscal year ending during the term of this agreement. The
Grantee shall submit a copy of the audi.t report to the City and County
by April 1, 1986.
11. By April l, 1985 the Grantee shall submit a narrative which
highlights present status and/or future actions to be undertaken
concerning quality assurance. The report shall cover such items as
those identified in the Metro Community Health Consortiums Minimum
Standards for Operation of a Community Clinic.
12. The Grantee shall make available relevant background and
qualification summaries, job descriptions and saZary level.s of both
: regularl�z employed and volunteer staff to the City and the County.
f 13 . The Grantee shall submit to the City and the County the minutes
f rom its monthly board meetings.
14 . The Grantee agrees that deviations of ten percent t10�) or
more , upwards or downwards, from its 1985 agency budget, and/or
additians or deletions from its 1985 operational plan as approved by the
City and County will be transmitted to the City and County in a timely
� fashion and in a manner to be determined by the City' s clinic
coordinator . Such information shall be before the fact and shall
include pertinent data relative to the planned addition, deletion, or
any other modification of programs and the subsequent projected
budgetary impact for the contract year and the following year.
15 . The Grantee declares David Kiensle to be the person responsiblE
for compliance with the terms of the Agreement, and its physician,
Carolyn Levitt,M.D. , as the person responsible for its medical services
. 4 �'d.s�7
16 . The City declares its Director of the Department of Community
� Services or such designee as noted in writing by her as the person
responsible for compliance with this Agreement.
17. The County declares its Executive Director or such designee as
noted in writing by him as the person responsible for compl.iance with
this Agreement.
18. The parties to this Agreement intend that the relation bety�een
them created by this Agreement is that of employer-independent
contractor. The City and County is interested only in the results to be
achieved. The manner and means of conducting the work are under the
control of the contractor, except to the extent they are limited by
statute, rule or regulation and the express terms of the Agreement.
. 19. No Civil Service status or other rights of employment will be
acquired by virtue of the Grantee' s services .
� 20. From any fees due the contractor there will be no deductions
. f or any federal income tax or FICA payments, nar• for any state income
tax, nor for any other known purposes which are associated with an
employer-employee relationship unless required by law. Payment of
f ederal income tax, FICA payments and state income tax are the
responsibility of the Grantee.
� 21. The Grantee will defend, hold harmless and pay on uehalf of the
County of Ramsey and the City of St. Paul, its officials and employees
` any demands, claims or suits arising out of the Grantee's premises or
� , performance of this contract.
22. Grantee shall obtain and attach certificate of insurance to
signed contract for:
Comprehensive General Liability insurance �olicy with contracting
departments, County of Ramsey, and City of Saint Paul , its'
officials and employees as additional assureds. Policy will have
minimum limits of $600, 000 per occurrence, $1,000, 000 agqregate.
Coverage pertains to operation and premises oF contractor.
• � 5 ��5-/7
� � � Automobile Liability insurance, including non-owned and ired autos .
.
Minimum limits of $600,000 combined single limits .
Workers' Compensation
Professional Liability insurance in the minimum amount of $600,000
per claim and $1,000,000 aggregate. The County of Ramsey and City
, of Saint Paul, contracting department and officials and employees
are additional assureds as to the services of the contractor. •
23 . This Agreement may be terminated by either party with or �
� without cause upon 30 days' written notice.
24 . The term of this Agreement shall be from January 1, 1985
through December 31, 1985.
IN WITNESS WHEREOF, the parties have set their hands as f ollows:
CITY OF SAINT PAUL COUNTY OF RAMSEY
Activity code: 03232 Recommend Approval:
�
Mayor Department Director
� Funds are available
Account Number
Director, Department of Finance Amount:
and Managem�nt Services
� Budgeting and Accounting
• Director, Department of
Community Services Insurance Approved:
� Approved as to form:
Risk Manager
. � �
Assistant Cit Attorne Approved as to form:
GRANTEE Assistant County Attorney
Board Chairman
By ' Chief Clerk-County Board
By :
� � ���7
ATTAGHMENT A
Face to Face Health and Counseling Service
1985 City Contribution $ 60, 869 .00
1985 County Contributions $ 57,184 .00
The City and the Coun�y shall each pay to the Grantee their
contributions in equal monthly installments on or before the first day
of each month.
ATTACEC�I�;:T B
. - �y�.�.��7
R��oriin� Perio:3:
I`T�..LC�A of Clinic �TSI:tiB..I'y 198_ t� i 93
NU`�ER OF USEf?S AP;D VISITS BY PROGRAhS
- Progra.�: Pr'og?'a1.: Program:
AQe and Sex users visits users visits users . tii�
FeTM.ale:
0-�+ �
5-9
l0-1�+
15-z9 � .
20-3�+
35-�+�+
u5-64 � .
' 65 and over �
� ^lotal Fera�le
Male:
0-�+ .
5-9
10-1�;
�5-z9
20-3�+
35-�+�+
�5-6�
65 and oyer
Total 2�1a1e
Grar,^ Total .
� � � �
14. Resolution allowiiig City Sigriatures on a cp ntract to pravide fuiidirig to ramily Tree, Iric.
1599 Selby Aveiiue. (Co�mnuiiity Services) �j���, n�G� ���
,-���. c; a
1 . Resoliitiott all��ring City Sigiiatures oii a cotitract to provide fundirig to r ce to rac�
1,,. flealtli alid Cowiseliiig Service, 73U Menddta Street. (Commtuiity Services)����/� •
. ��
16. Resolution alloiring City Signatures on a contr�ct to. provide funding to IVest S' e �
Commuiiity Ilealtli Ceiiter, _153 Coricord Street. (Commwiity Services) �� �
- . �p . __ -
I_e�s not on prepared. A�enda: � �
1:/ Resolution transferrzng $20,000 from Contingent Reserve Sp cified to Budget Section
(1985 :Budget Trans�er} for Public Financin� Study.f��}l� ��� � ����� .
Is. Resolution transfe�ing �25,000 from Contingent Reserve Spe,cified to Civic Or;anizations
�Contrioutions��for the Dispute Resolution Cen�e..� ���(�
�" ��,
19. ppproval of Minutes of Decembex 18, 1984 Finance. Comau.ttee Meeting.� ��L°,�
�