85-15 WHITE - GTV CLERK
PINK - FINANCE G I TY OF SA I NT PAU L F le ci1N0. �����
CANARV - DEPARTMENT
BLUE - MAYOR
�
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
RESOLVED, that the proper City officials are hereby authorized and
directed to execute an agreement with the County of Ramsey and North End
Health Center whereby the City and County provide funding to North End
Health Center, subject to the terms and conditions of said agreement, a
copy of which is to be kept on file and of record in the Department of
Finance and Management Services.
COUNC[LMEN Requested by Department of:
Yeas Nays
'�°�°` Sd�lNEi✓ Community Services
Drew In Favor
Masanz
NiCOSia �_/I
scne�be� � __ Against By —Tr���� , ��i
Tedesco
Wilson
Adopted by Council: Date JAN 3 - 1985 Form Ap roved b Cit t y
Certified Pa s ouncil S tar BY
By,
t#ppr by lVlavor. ��Y'� � — i��� Approv by Mayor for Sub ' t ourcil
By
Ptits�.31n�� E i�:3:i
. ` ��, ����5
Coumnu�,itv Service� DEPARTi•tENT /
Garv J. Pechmann _,,,rONTACT
292-7716 PHONf �� �� .
December 3, 1984 �ATE ��✓
. {Routing and Explanation Sheet)
Assign Nu�r for Routing Qrder (Clip All Locations for Mayoral Sic�natu_re�_
� Department Di rector '� �
� City Attorney o-9J-�� �� RECEIVED
3 Di rector of Managemer��lMayor ����CEi�E DEC 7 1984
4 Fi nance and Managemenfi Servi ces Di rector QE� � �
5 City Clerk MAroR�s ��4 CITY ATTORNEY
Budget Di recto�r OFFj�f
�hat Wiil be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale):
Resolution to allow City signatures on a contract to provide funding to North End �
Health Center, 1021 Marion Street.
�i nanci al� Bud�tary and Personnei In�pacts Anti ci pated:
Neighborhood clinic will receive funds in the total amount of $ 58,736.00 allocated
in the 1985 budget. No personnel transactions are involved.
Funding Source and Fund Activity Nur�er Charged or Credited:
03232
Attachments (list and Nu�r all Attachrtients):
1. Copy of agreement
2. Insurance certificate
3. Resolution
�EPARTMENT REVifW CITY ATTORNEY RfYIEi�!
Yes No Council Resoluti:on Required? Resolution Required? Yes No
Yes No Insurance �Required? Insurance Sufficient? Yes No
Yes No Insurance Attached? �"� G�
�
Revision of October, 1982
(SPp RPVP1"SP Sidp for Instructions)
�
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several purposes: �
1. To a�sis� in routing, docwaents and in securing
requ�.z�e sic,�natures
2. Tv bsi�f the reviewers of documents on the impacts
of approva :
3. To b�lp ansure that nece�sary suc�portinq:materi�.ls
.� �, are,p�cep�ured and, if required, attached.
R�'�ING .
_,...........�
�loat GREE�T SBE..�'T actions must '�e rzv;e*ae�? Sy � De�ar:aezt
�irec�or,. i.� City �t:�rney, t�e �irsct�r o: Mana�e�me:�t, the
. D3;�ector p�; F3.nance and Manaq��ent Services. Other possibl�
� review�r�/aignatvsas are li�ted.
BRIEFING •
Most of the GREEN SHEET headinqs are designed to assist i.n
develoQing a Qr__e_c�_is of the decision which the attachments
repreaent. The�iea nqs a�c� aEfered to remind u�er� of some
of the mora �ritical elem�nta of this brief. - , .
The Financial Bud tar and Per sonnel I acts headinq provides
a apac� to exp a�.n t e cost beneEit aspects of th+� decision.
Costa and bene�its r+�l�te both to C�.ty buSget (General E"�nd and/or
Sp�cial !'�ada�) and to broac�er financia]. 3�m�a�cts (cost to users,
homeowners or other groups affecteed by �hs action) . The personr�el
-� impact is a description of chanqe or shift o£ Fu11.-T3� Equival�nt
(FTE) posit3on�.
SJPPORTING MATERIALS •
In the Attach�ents section, list all attact}ments. If the GREEN
SHEET is�d�one, no lett�r of transmittal need be incluc3e�d
(unles� �iqninq such a letter is one of the requested actions) .
Note: Actions which req�,�,u'�.r_e City Council resolution� includae
a. Goatract�al relation�hip with anoth�r goverrun�nt unit.
� b. Coll�ctive bargaininq. •
c. Purcha�e or �ale of land, or lease of land. •
d. Issu�n�ce of bonds by City.
e. �minent do�uain.
f. AssunQt�,on of liability by City, or qrantinq
by City of indemnification.
q. Aqreements with State or Federal Government
under which they are providing fundinq.
Npt� also: If an aqreement requires evidence of ins�rance/co-
i.nsurance, a Certificate of Insuranc� �hould be one
� � @��.�i5'
' � AGREEMENT
AN AGREEMENT, made and enterecl into this day of ,
198 among the City of Saint Paul, a municipal corporation of the
State of Minnesota, hereinafter referred to as the "City" , acting
through its Division of Public Health; the County of Ramsey, a political
subdivision of the State of Minnesota, hereinafter referred to as the
"County" , acting through its Department of Health; and North End Health
Center located at 1021 Marion Street, Saint Paul, Minnesota, hereinafter
called "Grantee" ;
WITNESSETH:
In consideration of the Grantee functioning as a neighborhood
health center in caring for the medical-health needs of the citizens of
Ramsey County, the parties hereto mutually agree as follows:
1. The City and County will each give to the Grantee the sum of
money described in attachment A, and according to the Manner and
conditions described in attachment A.
2. The sum of money granted by the City and County is for the
Gzantee' s use during 1985. No additional or future funding or
assurances thereof will be provided or honored unless set forth in an
amendment to this Agreement or a separate agreement approved as the free
act of the City and County. The City and County may, upon 30 days'
written notice, reduce the amount of funding.
3 . The City and the County will each act as independent
transmittal agents for their contributions to the Grantee.
4. The Grantee shall on April 20, 1985 , July 20, 1985 , October 20,
1985 and Janua.ry 20, 1986 submit to the City and County an itemized
statement of all Grantee revenue and exper�ditures; and a report of
services shown as attachment B . Further the Grantee shall preserve all
documentation used by it in complying with the statements and reports
2 ,�_ �'�=/5�
��-
required of this paragraph and shall be available to the City and County
for its review and audit as desired.
'5 . The Grantee shall, with approval of the City, enforce a fee
schedule for patient charges. Said fee schedule shall be made avai,lable
to the City on January 15, 1985.
6. The City shall act as the liaison to the Grantee for such .
day-to-day administration as may be needed and shall be responsible for:
(a) Reviewing and evaluating the program and fiscal activities
of the Grantee and disseminating reports thereof;
(b) Coordinating activities common to the Division of Public
Health of the City and/or the Public Health Department of
the County and the Grantee;
(c) Rendering to the Grantee such other assistance as within
the City' s resources.
7. The Grantee shall ensure that: � .
' (a) Services provided to eligible individuals are turnished
without regard to race, color, creed, sex, age, marital
status or f amily size;
(b) Services are provided with respect for individua�s grivacy
and dignity; and;
(c) Services are provided without coercion and shall not be
denied on the basis of refusal to participate in research
projects or other activities of the Grantee, or in an
emergency situation on the basis of ability to pay.
8. The Grantee shall submit to the City and to the County on or
before February 1, 1985 an operational plan of its services to be
provided during the term of this Agreement. Such operation plan shall
show expected service volume by clinic visits and number of users by
program areas.
3 � ��is�
� 9. The Grantee shall attach to this Agreement prior to its
execution by the City and the County a 1985 operational budget to
include Revenue and Expenses.
10 . The Grantee shall obtain a financial and program audit by a
certified public accountant . This audit shall cover the Grantee' s most
recent fiscal year ending during the term of this agreement. The
Grantee shall submit a copy of the audit report to the City and County
by April 1, 1986.
11. By April I, 1985 the Grantee shall submit a narrative which
highlights presen� status and/or future actions to be undertaken
concerning quality assurance. The report shall cover such items as
those identified in the Metro Community Health Consortiums Minimum
Standards for 0 eration of a Community Clinic.
12. The Grantee shall make available relevant background and
qualification summaries, job descriptions and salary levels of both
• regularly employed and volunteer staff to the City and the County.
13. The Grantee shall submit to the City and the County the minutes
from its monthly board meetings .
14 . The urantee agrees that deviations of ten percent (10$) or
more, upwards or downwards, from its 1985 agency budget, and/or
additions or deletions from its 1985 operational plan as approved by the
City and County will be transmitted to the City and County in a timely
fashion and in a manner to be determined by the City' s clinic
coordinator . Such information shall be before the fact and s�all
include pertinent data relative to the planned addition, deletion, or
any other modification of programs and the subsequent projected
budgetary impact for the contract year and the following year.
15 . The Grantee declares Steve Martin to be the person responsible
for compliance with the terms of the Agreement, and its physician,
Kathleen Macken,M.D. , as the person responsible for its medical
services.
. 4 � ��_�5.
' ln . The City declares its Director of the Department of Community
Services or such designee as noted in writing by her as the person
responsible for compliance with this Agreement.
17. The County declares its Executive Director or such designee as
noted in writing by him as the person responsible for compliance with
this Agreement.
18 . The parties to this Agreement intend that the relation between
them created by this Agreement is that of employer-independent
contractor. The City and County is interested only in the results to be
achieved. The manner and means of conducting the work are under the
control of the contractor, except to the extent they are limited by
statute, rule or regulation and the express terms of the Agreement.
19, No Civil Service status or other rights of employment will be
acquired by virtue of the Grantee' s services .
20. From any fees due the contractor there will be no deductions
for any federal income tax or FICA payments, nor for any state income
tax, nor for any other known purposes which are associated with an
employer-employee relationship unless required by law. Payment of
federal income tax, FICA payments and state income tax are the
responsibility of the Grantee.
21 . The Grantee will defend, hold harmless and pay on behalf of the
County of Ramsey and the City of St . Paul , its officials and employees
any demands, claims or suits arising out of the Grantee' s premises or
performance of this contract.
22 . Grantee shall obtain and attach certificate of insurance to
signed contract for:
Comorehensive General Liability insurance policy with contracti�g
departments, County of Ramsey, and City of Saint Paul, its'
officials and employees as additional assureds. Policy will have
minimum limits of $600,000 per occurrence, $1,000,000 aggregate.
Coverage pertains to operation and premises of contractor.
' . 5 l� �j�/.5
.•
Automobile Liabi�ity insurance, including non-owned and hired autos .
Minimum limits of $600,000 combined single limits.
Workers ' Compensation
Professional Liability insurance in the minimum amount of $600,000
per claim and $1,000,000 aggregate. The County of Ramsey and City
of Saint Paul, contracting department and officials and employees
are additional assureds as to the services of the contractor.
23 . This Agreement may be terminated by either party with or
without cause upon 30 days' written notice.
24. The term of this Agreement shall be from ,7anuary 1, 1985
through Decem'r�er 31, 1985 .
IN WITNESS WHEREOF, the parties have set their hands as follows:
CITY OF SAINT PAUL COUNTY OF RAMSEY
Activity code: 03232 Recommend Approval:
Mayor Department Director .
Funds are available
Account Number
Director, Department of Finance Amount:
and Management Services
Budgeting and Accounting
Director, Department of
Community Services Insurance Approved:
Appr ved as to form:
Risk Manager
t
Assistant C' y Attorney Approved as to f orm:
� GRANTEE Assistant County Attorney
Board Chairman
By :
Chief Clerk-County Board
By:
�=�.���"
ATTACHMENT A
North End Health Center
1985 City Contribution $ 58,736 .00
1985 County Contributions $ 55,579 .00
The City and the County shall each pay to the Grantee their
contributions in equal rnonthly installments on or before the first day
of each month.
ATTACE��IT'"?' B .�
GF�S-/.5
aFpor�zn� Pe'_'10�::
T�'�° Oi CIlI?1C �STiU�?';j 1��_ �O ?9'3_ .
NUtfB�t OF USF"?S r.�;D VTSITS 3Y PRGGHA:�I
� Progra.�: Progr�: Progra-�:
A�e and Sex users vis��s users visits users • tii.s
Female:
� 0-k .
5-9
10-1�;
15-z9 .
20-3�+
35-�+�+
�5-6'+ - .
` 65 and o�Ter �
Total Fem�.le � `
Male:
0-� �
- 5-9 �
10-1�;
�5=�-9
20-3�
35-�+�+ �
45-6�
65 and over
Total t±ale I
Gran3 1'otal . � I
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s����. �'°°�'; 1!. D o �'e ; December 27, 1984
�t�\-{`�-:;�-r''� •
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TO = Sqtr�? Pc�� i C��-� Cot� n�il .
�� � �i ' �O��p�j��� Oi7 � FINANCE
� ' CHAIR JAMES SCHEIBEL �
. REGULAR AGENDA
, • - .: ��r� .-
i. Resolution amending filie Civil Service Itules concerning leaves of absence. (Nicosia)��eY � '�,"�
2. Resolution rec�uesting the Mayor tv include leave of aUsence language ir� contract
' negotiatio�is occurring after tl�e passage of• tliis resolution. (Nicosia)�.��� �U,� �(,(1�
3.' Resolution amending the 1984 budget Uy adding $1U7,574 to the I�inancing and S ending
Plan for L•xecutive Admiriistration bepartment. �- Personnel Office (Persoliriel)�P�Ue�
4. Resolution amending Section II of the Salary Plan aiid Rates of Compensation ResQlution
by establisliing the rate of pay� for I3uilding biauiitenaiice Engineer. (Personnel)�{.�7����
�r
5. Resolution -amertding t}ie Civil Service.Rules by inserting the title Lanclscare 'I'ectinic'an
in Section 3. L, Grade 30 a�id inserting the specifications in Section 32. (Personnel)�
G. Resolutioti amertdiitg Sectioii-5.U of t}ie Civil Service Rules pertaitiirig to Resideiice anti
allowing 5 points on only oiie certified appointment for each applicant. (Personriel)L�L Q�
7. Resolutiori ametidi�t tlie Civi Serv' 1 ����
g I ice Rules by inserting tlie title Buildirig 4taintenalice
Engiiieer iti Sectiv�i 3.C, Uiigraded and insert�,ng tlie specifications in Section 32�(,����e.
/�
8. Resolution amending the Civic Center Capital Improveme t Budget_�z ncreasing the Financing
atid Speiidii�g by $G9U,993. (Executive AcLniliistration),�P/?IJ�F.(
9. Resolution amenditig t�ie Civic Center Operating Fund� increasi ig the rir�aricing and �
Spending by $6GU,UUU. (EYecutive AcUninistration)��17I1��
lU. Resolutioti ametidi�ig Ufficials• Surety Bo�id No. 96854. (rinance)�f7/7�l��
11. Resolution for sale of Geleral Ob gation Boiids and Tax Anticipation Certificates of
Indebtedliess. ([�i�iaiice)� l�jt/.�.:
P�
12. [tesvlution allo�ring City Signatures on a contract to provide fundin to St. Qaul Urban
Ii�dian llealtii 13oard Ii�c. , 301 Fuller Avenue. (Conunwiity Services)���^��/
: ,; �
. Resolution allotivii�g City Sigiiatures ort a contract to provide utiding to NortIi Ci�d �iealtli
Center, 1021 [�iarioli Street. (Commiu,ity Services) �jjp��/� '_ --
� ,f.
��IT�'�-:ALL .. SEVENT�T FLOOR
SAINT PAUL,riii`NESOTA 55IO2
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