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87-1484 WHITE - GTV c��K Council //�y PINK - FINANCE /� � CANARY - DEPARTMENT GITY OF SAINT PAUL � J( �' BLUE - MAVOR , F1Ie NO• �• � a/�� � �, . Council Resolution � � Presented By ' Referre�i To Committee:.. Date Out of ommittee By Date RESOLVED, that the proper City officials are hereby authorized and directed to execute an Agreement granting $1,870.00 to the SUMMIT-HILL ASSOCIATION/DISTRICT 16 PLANNING COUNCIL for the purpose of staging the Linwood Park Festival ; to be held October 11, 1987 and conducted in accordance with Council approved guidelines dated August 12, 1987; a copy of said Agreement to be kept on file and of record in the Department of Finance and Management Services. ' COUNCIL�7EN Yeas Dr'ew I Nays Requested by Department of: Nicosia � In Favor Rettman Scheibel' `� Against � Sonnen G7eida '��_ ��',T _ � 1gg7 Form A roved by Ci y tt ey Adopted by Coun�il: Date � Certified Pass d il Secr ar BY By- Approve b 1Aavor: Date ��+�c - ! �'� ;" Approv Mayor E r m' oZ.`ouncil By ' PUBLlSl�ED 0 C T 17 1987 � ����� N° 010129 . C ITY. S�RVICES DE��T�t�T . ,,. �= �7-i��� , � .� • AGREEMENT ', THIS AGREEMENT, made and entered into this day of , 1987 by a�d between the CITY OF SAINT PAUL, a municipal corporation of the State of Minn�sota (hereinafter referred to as "City"), and SUMMIT-HILL ASSOCIATIONf DISTRICT 16 PLANNING COUNCIL , (hereinafter referred to as "Council"�. WHEREAS, on January 6, 1987 the St. Paul City Council established a Community Festival Loan Fund and Grant Program, administered by the Division of Parks and Recreation, for the purpose of assisting neighborhood festivals with expenses, startup costs and insurance coverage; and ',WHEREAS, the St. Paul City Council has appraved rules and regulations to ', ensure the fair and equitable distribution of the funds; and ,WHEREAS, the Council has applied for a grant in accordance with these ' rules and regulations. ' NOW THEREFORE, the arties a ree as follows: P 9 1. That the City shall grant to the Council the sum of one thousand eight hundred and seventy dollars ($1,870.00) for the purpose of helping to furrd the Linwood Park Festival to be celebrated on October 11, 1987 as more particularly outlined in the Cauncil 's applicatian attached hereto as Exhibit A and made a part af this Agreement. ;2. That the Council will prepare and submit to the City a report !�, outlining all expenses and revenues derived from the Festival and I specifically detailing how the grant money was spent within 90 days '� after the completion of the festival noted above. Council further will permit the Division of Parks and Recreation staff full access ta 1 . �, (,,��:�-i�r�y • . . . � . � � its books and records concerning the festival . 3. That the Council shall submit to the City a copy of the Council 's I liability insurance policy naming the City as an additional insured, said policy shall be forwarded to City by October 8, 1987. Ap ved as to form: Summit-Hill Association/District 16 �+^ Planning Council : � ` its � � 'Pau McC os ey, Assist City r' � Attarney �6''21'1-2u ��`-G-�' ���� � Its i I � � athl en tack, Director Department of Community Services, City of St. Paul ,, Sy Eugene Schiller, Director Department of Finance and Management Services, City , of St. Paul , ,, , 15/SI�MMIT - 2 • j I � . . �� ' � ' . EXHIBIT A N�--����y'� . ; . j . DIVISION OF PARRS AND REC � 'I'ION ' �OMMIINITY FESTIVAL FUN ' - • ' APPLICATION Date _�1 August 1987 � Check One: Loan Grant X . organi�ation Name Swtunit Hill Association District lb Planna,n Council Description of Orqanization, brief history District 16 is one of St. Paul's 17 P1an�ing Councils, It represents the interests of the Surnmit Hill nei�hborhood and works toward promoting the area as a great place to live, to work�and to visi,�,,� Annual fun events at Linwood Park. in conjunetion with th@ Linwood Booster Club, help to encourage the use of the park and Partici�ation in park programs. Non-Profit Status 503c Yes X No Don't Know Projecti, Coordinator Nama Ruth Armstrong. Community Organizer Address 745 Grand Avenue, Suite 101 St. Paul, 1r1N �51Q5 Phone �1�2 � 224_�,�_ � Y eveni g Pro eci: Descri tion d GT �i/�s �", 7 p (purpos and act on area) : l�ttach adclitional ir,forma�ion iL needed) , Sunday from Noon to 6:00 p.m. 1,,:��wood �all Festival and Booya! The purpose is to encourage_ neighbors to enj..a��_�Q.ra�� in Linwood Park with some rnusic. some _entertainment,_a ---------------- �hat witlh _the nei bors,� a •glass of beer, and, for the brave, some booya. � ----- ---- - --------�--------------- This kind of c�r�ebration helps to keep this innercity neighborhood a warm, f�iendly�_and _safe_place to_live. By having the park as_ its`facus� we also � - — -�over) Total 1Unaunt Requested I'rom Community Festival "r'u:id: 1870 .00 , .--� _.� — --- Ii Lhis I ap}_�].ication is a r.eyuest for a c�rant, l�oo� do you pl��n 1:o tra�.ch. i.t? Pl.c�ase be specific . (Attach additional. ;;h�et�s if� necessaryj . �F'49�.__ bevera�es (beer and soft drinks) will be__provided _by �the Linwood .troaszer._�.�„ub an�1_Llis i �- 16.__�oluz�te� hQur�in pla.xlni.ng�._procnotin�and workin�at the event, including food preparation, serving and cleanup for the booy� constitute our match. We are also absorbing insurance costs� license and bonding costs. (High �costs of CIB promotion for the Linw�B$er� � � :� � �7-���� . . Proposed Use for CFF grant: i Rublicity: $650.00 � � 1/4 pg ad in Villager. . . . . .320 .00 . flyer distribution. . . . . . . . . 150.00 , flyer printing. . . . . . . . . . . . . 180 .00 . Entertairunent s 800.00 �ands (one a local rock group) 600.00 Juggler & 2 c�owns. . . . . . . . . 150.00 ; Balloons. . . . . . . . . . . . . . . . . . . 50.00 Elquipment (two tents) . . . . . . . . . . .200.00 200 .00 Slecurity. . . . . . . . . . . . . . . . . . . . . . . . 50.00 50.00 Aldmi.nistrative costs ( 10%) . . . . . . 170.00 170 .00 � � I � , Total: $1870 .Q0 ; . , ', �I � � �, j , i _ � I � � � _ _. .. ..._ _