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87-1432 , �,�1'��'.� o � ne � � DEPARTNIENT �. _ 0'7192 Jphn H; c . ► • CONTACT T 298-4221 PHONE 8-14-87 DATE � I,i� e,e � � ASSIGN NUMB OR ROUTINf ORDER Cli l�ll Locations €or Si natare : 1 Departme�nt° Director • 5 Director of F�anagement/Mayor � Finance an Mana ent Services Director � 6 City Clerk � _...... 3 Budget �ir ctor 4 City At�or ey WHAT WILL BE A HIEYED BY TAKING ACTION ON THE ATTACHED NIATfRIALS? (Purpose/ Rationale) : See Attactnpen .A.w �`— �� G""�� �' � �'� �, ��� ^"` or"- �—��1�-- ,,,,, RECEIVED �. ��� � �uc 14 �9e7 � OFFICE OF THE DIRECTpR COST BENEFIT UDGETARY AND PERSONNEL IMPACTS AN�i�: DEPARTMENT OF FMqNCE ANO MA{VA�EMENT BERVICE.S A�� 271987 See Attdc t y . �YOR'S OFFfCE . , FINANCING SOU CE AND BUDGET ACTIVITY NUI�ER CHARGED OR CREDITED: (Mayor's sig�a- ture not re- �- Total �nou � of "Transaction: quired if under - �io,000� Funding So r.ce: � Activity N mber: . ATTACHMENTS ist and Number All Attachments : 1, r���i�,t �n � RECavEO RECEIV�D 2. cop� c�t� c1�rk . 3. Att�r t ats noted mbaye $EP 1 1987 AU G 28 1987 ,BU��oFF�cE �ITY ATTC�RNEY DEPARTMENT R VIEW CITY ATTORNEY REVIEW �Yes �Vo Council Resolution Required? ' Resolution Requi�ed? Yes No Yes �No Insurance Required? Insura�nce Sufficient? Yes No Yes X�,No Insurance Attached: (SEE •REVERSE SIDE FOR INSTRUCTIONS) Revised 12/8 ::_,,� r . HOW TO USE THE GREEN SI�ET � Y � , . The GREEN SHEET has several PURPOSES: � � � • 1. to assist in routing documents and in securing required signatures ' 2. to brief the reviewers of documents on the impacts of approval ; . _ 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. ' Providing complete infornia'tion under the listed headings enables reviewers to make � decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSOAiNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of chanqe or shif�` of Full-Time Equivalent (FTE) positions. � If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director siqns. A contract must always be first siqned by �he.' ' outside agency before routing through City offices. . Below is the preferred ROUTING for the five most frequent types of documents: CONTRAC'FS (assumes authorized budget exists) ' � 1. "OUta�:dts°Aqency 4. Mayor ; , • 2.' ..Znit�;g��rig Department 5. Fin�nce Director ` 3;..�Gik�F:Attc��^izey 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDER3:,(all �othere)' . 1. Activity Manager 1. Initiating Departmenx 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor 4. Budget Direc�or 4. City Clerk ' 5. City Clerk � 6. Chief Accountant, F&MS M COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Iriitiatinq Department 2. Budget Directox 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council ' 8. Chief Accountant, F`&MS SUPPORTING MATERIALS. In the ATTACHI�NTS section, identify all attacYiment'a. •�f, the ` . Green Sheet is well done, no lette�, o�,� transmittal need be included f�n�ese �'ssgning . .. such a letter is one of the requested actions) . Note: If an agreement requires eviderice af. i�surance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2.. Collective barqaininq contracts. • 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Emi.nent domain. 6. Assumption of liability by City, or grantinq by City of indemnific�tion. : 7. Agreements with State or Federal Government under which they are providing funding. 8. Budqet amendments. : . _ , . � . ��,_��3z What Will Be Accomplished By Taking Action On The Attached Materials? This resolution establishes three new classifications. These classifications have resulted from a reorganization of the Purchasing Division of the Department of Finance and Management Services. The Purchasing Division has added programs in quality enhancement, value analysis, and user services. These new programs have generated a need for a new class series to replace the Procurement Specialist class series. The Procurement Specialist class series is not being abolished because the School District has need for the classifications as their Purchasing Division is not implementing a value added purchasing program. Cost/Benefit, Budgetarv and Personnel Impacts Anticipated: There are four positions affected by this action; two positions classified as Procurement Specialist II, and a Value Analyst I position to be filled and the position currently allocated to the Purchasing Agent class. The two positions allocated to the Procurement Specislist II class will be allocated to the Value Analyst I class under the Purchasing Division reorganization. The incumbents will be given the opportunity to test for the new classification. Assuming that they test and pass, both of their positions will be upgraded from Clerical Grade 36 to Professional Grade 12. This would be a promotion for both incumbents and, therefore, would result in an $82.82 biweekly increase or a $2153.32 yearly increase for each. This upgrading indicates a 3� overall salary increase for these positions. If the Value Analyst I positions are filled by mid-October, the additional cost to the City for the remainder of the year would be $828.20. The yearly cost for the two positions would be $38,056.46 x 2 = $76,112.92. Regarding the Value Analyst I position that is planned on being filled, the entry level salary for Professional Grade 12 is $1050.56 biweekly or $27,314.56 yearly. The cost for the remainder of the year if the position is filled by mid-October would be $5252.80. Establishment of the Value Analyst III classification would result in an approximately 6� reduction in the base salary for the second highest ranking class in the Purchasing Division. The Department of Finance and Management Services plans to have the position that is currently allocated to the Purchasing Agent class reallocated to the new Value Analyst III class. Therefore, the salary of the incumbent in the Purchasing Agent position would be frozen at $2202.16 biweekly or $57,256.16 yearly. � - � . � . ���-i�3�i Summary Of The Costs For The Affected Classifications And Positions: I. Value Analyst I, Professional Grade 12, replaces Procurement Specialist I and II which were in Clerical Grades 32 and 36. This reflects a 12� increase in salary over Procurement Specialist I and a 3$ increase over Procurement Specailist II. Cost increase for remainder of Yearly cost per position: year per position: l. $ 38,056.46 1. $ 414.10 2. 38,056.46 2. 414.10 3. 27.314.56 3. 5252.80 Total $103,427.02 Total $6081.00 II. Value Analyst II, Professional Grade 16, is a new classification. There are no plans to fill any positions in this class at this time. The entry level salary is $30,748.38 yearly, the five year step is $38,474.02 yearly, and the maximum is $42,810.30 yearly. III. Value Analyst III, Professional Grade 22, replaces Procurement Specialist III, which was in Clerical Grade 49. This reflects a 6� decrease from the base salary for the second highest ranking classification in the Purchasing Division, but the Department of Finance and Management Services plans to reallocate the Purchasing Agent position to the Value Analyst III class and, therefore, a salary increase would result of $4541.42 over that paid the Procurement Specialist III incumbent who has since retired. Yearly Cost Per Position: --.------___..______-- _..----___--- _--------_ � Purchasing Agent: $57,256.16 _� 2. Procurement Specialist III: $52,714.74 + 4,541.42 additional yearly cost 3. Value Analyst III: Beginning Salary = $36,691.20 Five Year Step = 45,935.24 Maximum a 51,130.04 . , , . � ��7��3� __�____ WHITE - C�TV CLERK PINK - FINANCE G I TY O F SA I NT PA U L Council � CANARV - DEPARTMENT ��/fy(l BLUE - MAVOR File �O• ���v ` �o ncil Resolution -�, r� 8 ,. % Presented By �� - � Referred To Committee: Date Out of Committee By Date An Administrative Resolution establishing the rates of pay for the classes of Value Analyst I, Value Analyst II, and Value Analyst III in the Salary Plan and Rates of Compensation Resolution. RESOLVED, that the title of Value Analyst I be paid at the rate set forth in Grade 12, Section I D 3, Professional Employees Non-Supervisory Standard Ranges, of the Salary Plan and Rates of Compensation; and be it RESOLVED, that the title of Value Analyst II be paid at the rate set forth in Grade 16, Section I D 3, Professional Employees Non-Supervisory Standard Ranges, of the Salary Plan and Rates of Compensation; and be it RESOLVED, that the title of Value Analyst III be paid at the rate set forth in Grade 22, Section I D 3, Professional Employees Non-Supervisory Standard Ranges, of the Salary Plan and Rates of Compensation; and be it FURTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period after the passage, approval, and publication of this resolution. 7^ Finance d Management ervices Director Budget Di ec r COUNCILMEN Yeas Drew Nays Requested by Department of: P�RSO OFk'�CE Nicosia � In Favor Rettman �� Scheibel _��__ Against BY SonneM weida R'�`�� Adopted by Council: Date _ ��`T ` ��u� Form pproved by i rney Certified Pass b uncil Se�: � BY B�. J Ap r y ;Nayor. Date Y "'� �` � ���1 Appro d y Mayor for Su iss' n o Council ___ By - ... �'}�^��+�..`5�r� � � ' �'� 1987 ��_ ..,�`` .