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87-1323 WHITE - CITV CLERK PINK - FINANCE G I TY O F SA I NT PA IT L Council CANARV - DEPARTMENT /{ I��y BIUE - MAVOR File NO. 7�I ✓�� Council Resolution ; � Presented By � � Referre Committee: Date Out of Committee By Date Wf�RE'AS, The Ma or of Saint Paul recommenc�s that the City enter into a contractual agreement with �he Coalition of Greater Minnesota Cities arx] Briqgs and.Morgan P.A. to provide certain research ar�d analysis services on Local Government Aid and property taxation forn�ula options, Wf�RF,AS; The Maayor, pursuant to Section 10.07.3 of the City Charter does certif that there are available for apprapriation revenue in excess of those estimated in the 198�budget; and Wf�REA.S, The Mayor reco�nnends the following changes to the 1987 budget: Current Amended Budget Changes Budget FII�NCING PLAN ��__��� _��_______ 050 �ial Projects�eneral Government 7299 Transfer from General Fund(09126) 0 +50,000 50,000 Other Fund Financing 710,355 0 710,355 ------------ ------------ ------------ ��� P� 710,355 +50,000 760,355 050 Spec ial Pro]ects-General Government 3D101 Govt Responsiveness�Prograrn 30101-0219 Fees-Other Professional Services 10,000 +50,000 60,000 Other Fund Spending 700,355 0 700,355 ------------ ------------ ------------ 710,355 +50,000 760,355 1�'I' C�IANiGE: +50,000 RE9QLVID, That the City Council approves these changes to the 1987 budget. Approval Reca[anerr3ec3 _ ����� Budget r r COUNCILMEN Requested by Department of: Yeas p�eW Nays � Nicosia bcecutive Administration Rettman In FBVO[ Scheibel �j t.�,,,,. _ Against BY ;.r.e.o�- -•Wilson Adopted by Council: Date SEP i 0 1987 Form pproved C' t ney Certified Va: by ouncil Se ar BY By. �. 4 �-_� Ap rov y Mavor: SEf � �t �p� Appro by Mayor for Su ss' Council y _ By PU�lISt�O S'�i' 19 1987 . . � . � � 3 . .., � ' . . � t . . . . '�r7R�'�������t_ . .. . . . .�.. . �.� . . . �_. „ � . . ..,� ,-, -! ..,:. � ��� , . . .. .. . ,� ... . . .,' . �'• � 0 9 , , . , . � � �� _.:�_�iQ95�fi�� . �Exe cut ive Admini str at io�gEp�g�NT - � rr�� Blees CONTACT NAME 298_4�4o P�o� r n 8 j26[87 DATE ASSIGI3 NUMBER FOR ROIITING ORDER: (See reverse side.) 1 Department Dire�ctor 4 Mayor (or Assistant) .- Finance and Idanagement Servicas Director , 5 Citp Clerk � . . 2 Budget Director 3 City Attornep . a. TOTAL NiTMBER OT�SIGNATIIRE PAGES: 2 (Clip all locations for signature.) , �., .. ,: .. , . ,� , . .. . : . . ;,,� ;„_ ,. . .. . .... . .. . WHA 'W, � B C BY T I ON N CHED TER A ? CPeirpose/Rationale� . '_ $SO.,OOO . will be transferred from the Genera Fun s Contzngent Reserve Speci- f ied�=through- Municipal Member ships to be spent in Special Fund 0 50 ia the Government Responsi�veness Program. ' ' The a�ney will enable St: Paul• to enter ` inta 'a contractual agreement with Brig s and Mor an in orcZer to qain access to their property ;tax �computer programs � ' ,�e., a�- 4���_`:� ':�� � , "�+��` �'��i! l x�SC"�'�h' • ' .. . "1 q,�,. 1 . „��'4.if. .. � a.:l��b . ' . � . . . ... . � ;S �°§� . . . . 'c.�. . . COST/BENEFIT. BUDGETARY,�,AND PERSONNEL IMPACTS ANTICIPATEDs The contractual agreement`'gains a capability for St. Paul it currently does not have-quick analysis of the effect of taxc���egisla�ion on the City of St. Paul to facilitate -counter proposals when necessary. , �r�-���.,� � x� � �,��,�,� ' � ' :;.� : ���?"'�; ., r � , , �: � ,� ! y{ ���� � y� t� ��+ � . �.: Y V y k��� �1 . - . $. F JdM^�ki � .. .. ., . �. ... .. . � . ... ,. . .x . e . .. . ^F�::��•*- - . . . FINANCING SOURCE AND BUDGET ACTIVITY NIIMBER CHARGED OR CREDI.TED: - (Mayor's signature not required if undez $10,000,) `x� . � . , n,w .. �,_ . ,,�;�.� , .��, .� .� .. -�,n,�_ ;_-,- • >.,`.�.M° �_ ���:, ,;�, Total Amount of Transgction:� $50,000.00 ."Activity Number. p50-30I01 � ,�,� � : ' � . ,. LL�.r .. ..,. . "1 - r . �.�f': i.+li� - �h. �tr�}, Funding Source 0 90 61 � , �. � .` > °�,u � . s k �+ .:i.. a . i.. _ 'x:. 'x� . � ,^!�' , '�. T' , . h.. . .. t �,�' - ATTACHMENTS: (List and number all 'attachments.) ;� :�. ; ' �: � . .� . _: , _ � 1. General Fund Reso�.ution ' 2 . Special Fund Resolution: ' ' 3. Memo: Proe sche l 'to Latiuner _ 4. Contract , . � R ort ADMINISTRATIVE PROCEDURES Yes �No 8ules, Regulations, Procedures; or Budget Amendment required� _Yes No •" If yes, are they or timetable attached? , , ' DE AR ENT REVI W , CITY ATTORNEY REVIEW . ... , =yY , „ ��.,'. ., ., � - a- a� c _Yes� o Council resolution �required? �� . Resolution required? � � No _Yes_ , �o Insurance required? , � �;�.� � ..:, lhsurance suff�ctent7' Yes Na : r�. . , _Yes - No Insurance attachedT . ._ .F .;;f.. ,. _ . r,- , - ` ' . � r a} S�� - �' .,,wcr 1i r..R� �a�a{t� .��� �` �. 3 i�,: � a,� �.�t�,�rcR��u, :h� .a `" { ''��"��F,�, � �.4 t ,�v� � *� - ��i� � y'' Y �a.�-� s . M trt�����'�'4..i ;'tiF� t . _.�tt�,Y�� ,�?�. f,. . :. , �. <v.-.. •. . .a.�.���,a.�.. ,t..v�.u„ � .. .., «Y�t.�;rs�t . � . .- ._:+�� . .nxi"#.s a .±��...,.., . . . � �:„Y ... . . _.. . �'. . . __ �^�'"�".. . . .. , . ���/3�3 � ' ; COUNCIL ADOPTID 1987 BtIDGET , SPDCIFIID C�ITINGENT RESERVE (09061-537) as of Auqust 25, 1987 Council Changes/Transfers Adop ted ---___ _ ��� 1987 Council Budget File Date Amount Available Salary Reserve (contracts and year-end accruals) 3,030,667 Property Taxation Research & Analysis (50,000) 2,980,667 Co�arable Worth:AFSCME Contract 575,790 575,790 Fair Labor Standards Act (See Fund Balance) Worker's Compensation (See Fund Balance) Tort Liability (See Fund Balance) Gasoline/Oil Price Increase 75,000 75,000 Council Needs(�129) 20,000 20,000 Council Consideration(Human Rig hts Attorney, 95,142 95,142 Set Aside, Police Community Relations) Work Simpler(Ref ine Guidelines) 50,000 50,000 Printing Legislative Code 20,250 87-135 2/5 (20,250) 0 ��------- -----�--�---�----;--' - Tatal 3,866,849 70 250 3 796 599 �:r,ci.ng - Pending action by the Finance Comnittee or identified but not yet submittec3 by the aepartment. reco�rm. - Recom�nended by the Finance Comnittee for approval. OO��ES�87a 8/25/87 �s� . l��y,.�3 . . �. , a AGREEMENT BETWEEN THE COALITION OF GREATER MINNESOTA CITIES, THE CITY OF ST. PAUL AND BRIGGS AND MORGAN RELATED TO LOCAL GOVERNMENT AID AND PROPERTY TAX RESEARCH AND ANALYSIS SERVICES, AND THE USE OF PROPERTY TAX DATA This Agreement is by and between the law firm of Briggs and Morgan, P.A. , the Coalition of Greater Minnesota Cities (the "Coalition" ) , and the City of St. Paul (the "City" ) . Briggs and Morgan is currently providing research analysis and lobbying services to the Coalition on local government aid and property tax issues pursuant to a contract with the Coalition dated July 31, 1987 (the "Coalition contract" ) . The Coalition contract prohibits Briggs and Morgan . from using the Local Government Aids/property tax data bases developed pursuant to that Contract to provide services to another organization without the express written consent of Briggs and Morgan, the Coalition and the other organization. This Agreement is entered into to meet the requirements of the Coalition contract so that Briggs and Morgan is authorized to provide certain Local Government Aids/ property tax research and analysis services to the City. The parties understand and agree that Briggs and Morgan will provide research and analysis services on Local Government Aids/property taxation to the City subject to the limitations specifically stated below: 1. Use of Data Base and Research Information. Briggs and Morgan will provide local government aid and property tax research and analysis services to the City upon request by the City or its authorized representatives. The Briggs and Morgan ' property tax model and data base developed for the Coalition will be used to assist in providing these services. The City understands that Briggs and Morgan will not keep any of the information developed for the City confidential from the Coalition. 2. Joint Efforts. The Coalition and the City agree to meet and discuss local government aid and property tax issues before and during the 1988 legislative session. The Coalition and the City may agree to undertake joint research and analysis projects, including modifying the system design or data base requirements, or to take joint positions. An agreement between the City and the Coalition to undertake a joint research effort may include provisions governing the use of information and research results and the allocation of research costs. 3. Compensation for Access to Data Base and Research Services. The City shall pay the Coalition 10� per capita, based on the most recent Metropolitan Council population estimate, or a total of Twenty-six Thousand Four Hundred Seventy-eight and 20/100 (26,478. 20 ) Dollars for access to the data base and property tax model developed by Briggs and Morgan for the . ,,, . �,��/.��3 Coalition pursuant to the Coalition contract. This lOG per capita access charge does not include payment for research and analysis services provided by Briggs and Morgan to the City. The City shall pay Briggs and Morgan for any research and analysis services requested by the City and provided by Briggs and Morgan pursuant to this Agreement, based on the hourly rates contained in the attached schedule. Services provided jointly to the Coalition and the City as part of a joint research effort shall be based on the same hourly rates and shall be allocated between the City and the Coalition as determined by those two parties. 4. Performance of Services by Briggs and Morgan. All services provided to the City by Briggs and Morgan either individually or as part of a joint effort require the advance written approval of the City Budget Director or his designee. Briggs and Morgan shall provide to the City Budget Director or his designee prior to performing any service a written estimate of the time and cost needed to deliver the service. If actual costs incurred exceed the written estimate by more than ten percent, Briggs an Morgan shall obtain from the City Budget Director or his designee approval for the excess cost before continuing to provide the requested service. Briggs and Morgan will make its best efforts to process requests for analysis in a timely manner so that the information is useful to the City. City requests for system or data base modifications will be processed by Briggs and Morgan within a time frame mutually agreed upon in advance by Briggs and Morgan and the City. Briggs and Morgan shall provide an estimate of when the information and computer runs will be available to the City, and Briggs an Morgan shall make a good faith effort to complete computer runs based on the existing model and data base . within 48 hours (or 24 hours during the Tax Conference Committee) of receiving approval from the City Budget Director or his designee, unless a longer or shorter turnaround time is agreed to in advance by the City and Briggs and Morgan. The City shall make its best effort to request analysis and other services early enough to allow a reasonable amount of time for Briggs and Morgan to process the request and provide the services without compromising the reliability or accuracy of the results. If turnaround time is substantially more than provided in the written estimates, or if the results provided by Briggs and Morgan are not timely during a legislative session when a request allowed reasonable time for Briggs and Morgan to process the request, or if the data or analysis is not reasonably reliable or accurate, the City may document its complaints in writing to Briggs and Morgan and ths Coalition, and the Coalition shall consider refunding part or all of the data base access charge paid by the City. -2- . � � . �-�y�.�� 5. Term of Agreement. This Agreement shall be effective . until May l, 1988, or the end of the regular legislative session, whichever is later. In the event that a special session called at the end of the regular session continues past May l, 1988, and the LGA and/or Property Tax issues are unresolved, the term of the Agreement shall be extended past May 1, 1988 at no additional cost to the City. 6. Amendment to Agreement. This Agreement can be amended or supplemented by the written agreement of the Coalition, the City, and Briggs and Morgan. IN WITNESS WHEREOF the Coalition, the City, and Briggs and Morgan have executed this Agreement. CITY OF SAINT PAUL By: Mayor George Latimer - By: Director-Department of Finance _ and Management Services Approved as to form: By: Assistant City Attorney COALITION OF GREATER MINNESOTA CITIES By: BRIGGS AND MORGAN By: DD: jmk:II:010 . Attachment -3- _ � . ��`-l'/-�3 . . . . . ,. Hourly rates for Briggs and Morgan personnel providing legislative research and analysis services related to local government aid and property taxes to the Coalition of Greater Minnesota Cities or other cities or organization pursuant to a joint agreement between those other cities or organizations, the Coalition and Briggs and Morgan. Timothy P. Flaherty . . . . . . . . . . . $125. per hour Other Attorneys . . . . . . . . . . . . . $110. per hour Donald R. Diddams . . . . . . . . . . . . $110. per hour Gary N. Carlson . . . . . . . . . . . . . $90 . per hour Other Technical Analysts. . . . . . . . . $75. per hour Legal Assistants/Paralegals . . . . . . . $45. per hour Law Clerks/Research Assistants. . . . . . $40. per hour � / . �4�^� _ -,r, .