99-552e
OR1�i�#A'
Presented
Referred To
Committee Date
1
Z
3
4
5
6
7
8
9
10
An Administrative Resolution to
establish the rate of pay for a new
classification entitled Business
Division Manager-Water Utility
RESOLVED, that the rate of pay for the classification entitled Business Division
Manager-Water Utility be established at the rate set forth in Grade 30, Section ID4, ofthe
Professional Employees Supervisory Standazd Ranges in the Salary Plan and Rates of
Compensation, and be it,
F'URTHER RESOLVED, that this resolution shall take effect and be in force on the first pay
period following passage and approval.
Requested by Department of.
dffice of Hnu�an Resources
By: � \'. �tgy��!
�
Adoption Certjfied by
g r cr
ApprovedbyMayo. e *��� 2 ���
,
By:
Council File # c 1� S� Z
Green Sheet # 62980
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
IS
F �usms'r�zwtsot�nx�susovass.we�
Adopted by Council: „DaY,e (,Y..� f�,`/ 99 9
Form App oved by Ci + ttorney
B .� d j� I q�
`� ' � �
e�
DEPARTMENT/OFFiCE/COUNCII,: DATE INITIATED �� T
Office ofHuman Resources 6/1/99 G�EN SHEET No.: 62980 c�q��
CONTACf PERSON & PHONE: ��'�TL ���`��
Mark Robertson, 266-6471 , nEeean.�nrr n�� < crrrco�e�ca
K2ien SanChez, 266-6483 Ky � Z�n•YA•fIDRNEY cm�L�c
xovrnvc
M(JSfBEONCOUNCII.AGENDA BY(DATL� oxDE2 �� Fnvnwpnts6RVinecrc
3MAYOR(OAASSL) �
� - �
TOTAL # OF SIGNATURE PAGES 1 (CI.IP ALL I.00ATIONS FOR SIGNATURE�
ACfION REQUESTED:
To create the new classification of Business Division Manager-Water Utility in Grade 30 of the Supervisory
, Standazd Ranges (SPSO).
RgCOMI�NDAITONS: Appmve (A) orReject (R) PERSONiAL SERViCE CONTRACfS MUST ANSWEI22THE FOLLOWING QUFSTIONiS:
1. Haethispecsov/6rmwerwotked�mdaracoetraatfortttisdepaztmrnt?
PLANNINGCOM[��1GSSION Ya No
CIBCOtvA�II11EE 2. HasthispnsoolExmevabcenaciTyemploytt?
CIViI,SERVICECOMIvIISSION Ya No
— 3. DoaxthupasoNfumposse.ssaskillnotmlmallypossessedhyanyciureutdtyemployee?
— Ya No
— 4. SsddspersoNfvmatazgetedveodor�
— Yes No
Ezplain all yes answets on aepante sheet snd attach to g[eert sheet
�� ,IPIITTATING PROBLEM, ISSIJE, OPPORT[tNI1'Y (Who, What, When, Where, Why):
The Water Utility's organizational structure was changed. This re-organization included the creation of a
'- management position responsible for managing the Business Aivision. The Business Division includes
, AccountinglFinance, Information Services, and Customer Services. Because the Business Division is so different
- from the other divisions in the Water Utility, a new class specification should be created which will include nvnimum
' qualifications in the various areas mentioned, i.e., accountingifinance, information services, customer services, or
'engineering.
The department and the union have signed off on the 20-day Notice.
: ADVAt`7TAGESIFAPPROVED:
a, Establish an appropriate class specification. Provide advancement and career opporiuniries £or non-civil engineer
' professional and supervisory positions in Yhe Water Utility. Create a more diverse applicant pooI with the new
minimum qualifications.
DISADVANTAGESIFAPPROVF,;D: WUPI� I�BSEc�,'�C�? C���EG�
None. The salazy for this position have already been placed in the Water Utility budget.
DISADV.ANTAGES IF NOT APPROVED:
�rr°z
The staffing needs of the department will not be met. ��' �`� � i'
�YY = .¢,�
TOTAL AMOiJNT OF TRANSACTION: COSTlREVENIJ� BUDGETED:
Fi7NDING SOURCE: ACTIVITY NUMBER:
�i;: a �•� 1°S�
FINANCIAL INFORMATION: (EXPLAIt� E � 'xt � `- "` k' ` ` � :,. � ': `� �?
k � �.'. i; : � �_ 1::
�' � 4i, �
1� i a�t" H ii �. 4� u�d }'.¢ i
F:\USERS\1EPIvf2�RESOLTT[N�BUSDNGS. WPD
`��i�S Z
DESK AUDTT
Requested Classification:
Date Studied:
Studied By:
Persons Contacted:
APPROVAL OF T�A;
Background:
Business Division Manager-Water Utility (New)
September 29,1998
Karen Sanchez
Department Contact Person
DII2ECTOR OF HUMAN RESOURCES:
The Water Utility requested that a new class entitled Business Aivision Manager-Water Utility be
created. The creation of this new title is a resuit of a departmental re-organization. The position in
this classwill manage theBusiness Division including AccountinglFinance, Information Services, and
Customer Services.
Positiou Description:
The posirion manages the Business Division which includes Accounting/Finance, Information
Services, and Customer Service.
The responsibilities include:
Manages the accounting/finance, information services, and customer service sections through Iower
level supervisors.
Assists the Water Utility General Manager in plaru�ing and developing departmental plans, policies,
goals, and objectives.
Directs/participates in the development, plamiing, and implementarion of a variety of programs and
projects.
Directs the pla.nning and implementation of programs and projects for the Business Division.
Represents the division to other City departments, governmental agencies, water management
organizations, public and private organizations, govermnern officiais, media, and community.
Prepares reports and recommendations to the General Manager for improvements in services and
�L�-�SZ
operations; plans and implements special studies, projects, and reports; analyzes new products,
methods, and technologies.
Manages the planning and implementation of the Water Utility's strategic plan, process re-
engineering, performance management, and quality improvement initiatives.
Comparison:
The proposedBusiness DivisionManager-WaterUtility class is comparable to the Divis3onManager-
Water Utility class. The Division Manager class specification describes responsible manageriat work
in planning and directing the operarions of a major division ofthe Water Utility. The position in the
new class will manage the Business Division which is considered a major division of the Utility. The
positionwill havedepartment and division-wideresponsibilities as do the DivisionManagerpositions.
These aze as follows:
Departrnent-wide responsibilities:
* Assists the General Manager in managing the water works systems in planning, developing, and
implementing plans, programs, policies, goals, and objectives.
* Participates/directs the development and implementation of various Water Utility programs and
projects.
* Provides technical advice and recommendations to the General Manager; directs special studies,
projects, reports, and recommendarions for improvements to the water works system.
Division-wide responsibilities:
* Plans and directs the operations ofa division including administration, budgeting, planning, staffing,
employee development, and resource management.
* Ensures compliance with federal, state, and local laws, rules, regulations, and standazds for the
division.
* D'uects the planning and implementation of programs and projects for the division.
* Represents the division to other City departments, governmental agencies, water management
organizations, public and private organizations, government officials, media, and community.
* Resolves complex issues, concems, and complaints regarding division policies, operations, and
services.
* Analyzes new products, methods, and technologies for changes/improvements to processes,
procedures, and operations.
The difference between the Division Manager and the proposed class aze the knowledge, skills, and
abilities required and the minimum qualifications. The Division Manager requires competencies in
civil engineering as applied to water works systems and operations such as engineering, production,
and distribuYion. Whereas, the Business Division Manager requires competencies in
accounting/finance, information services, and customer services. The Business Division Manager
Page 2 of 3
�i� 55Z
does not require a civil engineer background and the technical licenses/registrations required of a
Division Manager.
Quantitative Evalnation System (QES):
A review of the QES supports compensating the new class at the same grade as the Division
Manager-Water Utility class in Crrade 30 of the Supervisory Standard Salary Ranges.
Recommendation:
A new class entitled Business Division�Manager-Water Utility should be created in Grade 30 ofthe
Supervisory Standard Itanges.
Page 3 of 3
�� ssz
CITY OF SAINT PAUL
Norm Coleman, Mayor
TO:
FROM:
DATE:
RE:
Bernie Bullert, General Manager
Water Utility
OFFSCE OF HI1MAN RESOURCES
John Hmnikon. Direc[ar
aoOCiryxaaAm,ex
25WestFourthSL�eet
SmntPau�Mlrmessota 55102-1631
Karen Sanchez, Human Resources Specialist ��
Office of Human Resources
September 29, 1998
Twenty Day Notice
Telephane: 651-2666500
TpD/ffP.• 651-266-6501
Jobline: 651-2666502
Facsi�tile: 651-292-7656
��
y'�i: : .
�, - i y �
'�''�� UF �� y �
���� _ ..
r, �S ,
It has been determined that the title and class specification of Business Division Manager-
Water Utility should be created, I have attached a copy of the class specification for your
review. Please notify me within twenry days of receipt of this memo, if you wish to discuss
this action. If I do not hear from you within that timeframe, I will assume agreement and
will proceed with the process.
I will also be processing a resotution to establish the rate of pay for the title of Business
Division Manager-Water Utility in Grade 030, Section ID4, of the Professional Employees
Supenrisory Standard Ranges in the Salary Plan and Rates of Compensation.
I hereby waive the time remaining on this 20 day notice for the purpose of creating this
title and class specification.
�o - S' - y8
Date
F.•IUSF.RSVEAldT�20DAPSISUSDl[SLIILWPD
IVT
P6liL
i�
IIA�A
CITY OF SAINT PAUL
Norm ColemaryMayor
September 29, 1998
J'un O'Leary, President
Saint Paul Supervisors Organization
River Centre
175 W. Kellogg Blvd.
St. Paul, MN 55102
Dear Tim:
OFFICE OF HUMAN RESOURCES
John Hamilian, DireMOr
400CiryHallAnner
23 Y7estFourth Sbeet
SmntPaul.�m�esota SS10Z-1631
Te7ephone:
TDD/ClP-'
Iobune:
Facs"vnile:
�l �1,� SS �
672-2666500
612-266-6501
612-2b6-G502
61L292-7656
It has been deternvned that the class specification ofBusiness Division Manager-Water Utility
should be created. I have attached a copy of the class specification for your review. Please
notify me within twenty days of receipt of ttris memo, if you wish to discuss tlus action. If I
do not hear from you within that time frame, I will assume agreement and will proceed with
the process.
I will also be processing a resolution to establish the rate of pay for the title of Business
Division Manager-Water Utility in Grade 30, Section ID4, of the Professional Employees
Supervisory Standard Ranges in the Salary Plan and Rates of Compensation.
Sincerely,
Karen Sanchez
Core Consulting Services
I hereby waive the time remaining on this 20-day notice for the purpose of creating this title
and clasa specification.
� ��:� � a �� '��
Name " " ! rs€;� , . ; „ .-
F � � - �
CODE: 651A
SU: 09
EFFECTIVE: ��
PROPOSED TITLE OF CLASS:
BUSINESS DIVISION MANAGER-WATER UTILITY
DESCRZPTION OF WORK
General Statement of Duties:
PerPorms responsible managerial work in planning, directing, and
evaluating the operations of the Business Division of the Water L3tility;
and per£orms related duties as assigned.
Suoexvisian Received:
Works under the administrative supervision of the General Manager--Water
Utility.
Suaervision Exercised:
Exercises within a division general and technical supervision directly
and through lower 1eve1 supervisors over all levels of employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Plans and directs the operations of the Utility's customer services,
information services, and finance/accounting units/functions through
lower level supervisors.
Manages the planning and implementation of the Utility's strategic plan,
process re-engineering, performance management/measurements, and Total
Quality Improvement (TQI) initiatives.
Assists in the development and administration of the Utility's budget and
selling utility services; xeviews and recommends actions on expenditures
within the budget; develops rate structure and recommendations; oversees
tracking of budget, rates, and debt structuxe.
Assists the general manager in planning and developing departmental
plans, policies, goals and objectives.
Paxticipates in and directs the development, implementation, and
evaluation of a variety of Water Utility programs and projects.
Ensures compliance with federal, state, and local laws, rules,
regulations, and standards applicable to the division.
Directs the planning, coordination, and implementation of programs and
projects for the division.
Represents the division to othex City departments, governmental agencies,
(continued on reverse side)
BUSINESS DIVISION MANAGER-WATER UTILITY
Page 2
PROPOSED TITLE OF CLASS:
BUSINESS DIVISION MANAGER-WATER UTILZTY
water management organizations, public and px'ivate organizations,
government officials, media, and the community.
Analyzes new products, methods, and technologies applicable to the
division and implements changes to modify or improve operations.
Prepares reports and recommendations to the General Manager £or short and
long range improvements of services and operations of the division.
Plans and implements special projects, studies, and reports.
RNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES
Thorough knowledge of the theories, principles, and practices of
accounting, finance, business, customer service or in£ormation services.
Considerable knowledge of the operations of assigned division.
Considerable knowledge of management theories and principZes.
Gonsiderable knowledge of related laws, rules, regulations, and standards.
Thorough ability to manage the operation of a large division of the Water
Utility.
Considerable ability to develop and implement operational plans,
policies, and procedures and to assist in the revision of existing
operations, plans, or strategies to meet new needs, changes, or
emergencies.
Considerable ability to plan, coordinate, and review productivity of
work.
Considerable ability to supervise and provide leadership.
Considerable ability to plan and implement special programs, projects,
and studies.
Considerable ability to develop and administer budgets, rate and debt
structures.
Considerable ability to conduct complex research and analysis and to
prepare reports and recommendations.
Considerable ability to analyze information and to create short and longe
range operational and capital acquisition plans as needed.
Considerable ability to communicate effectively, both oxally and in
writing.
Considerable ability to interact e£fectively with a wide variety of
people.
BUSINESS DIVISION MANAGER-WATER UTILITY
Page 3 c- �
PROPOSED TITLE OF CLASS: �I
BUSINESS DIVISION MANAGER-WATER UTILITY
MINIMUM QUALIFICATIONS
A bachelox's degYee in accounting, business, civil engineezing,
communications, finance, journalism, mathematics, Management Information
Systems (MIS), or public administration.
Must have completed thirteen semester credits received after college
graduation in accounting, business, economics, finance, management, MIS,
or marketing, at least 8 credits of which must have been received
prior to appointment and 5 cxedits of which must be received within 18
months a£ter appointment.
Must have five years of experience in the Water Utility as an Accountant
IV, In£oxmation Services Manager-Water Utility, Public Services
Manager-Water Utility, or Civil Engineer III-Water Utility.
(No substitution for education�.
BUSINESS DIVISION MAI3AGER-WATER UTILITY
e
OR1�i�#A'
Presented
Referred To
Committee Date
1
Z
3
4
5
6
7
8
9
10
An Administrative Resolution to
establish the rate of pay for a new
classification entitled Business
Division Manager-Water Utility
RESOLVED, that the rate of pay for the classification entitled Business Division
Manager-Water Utility be established at the rate set forth in Grade 30, Section ID4, ofthe
Professional Employees Supervisory Standazd Ranges in the Salary Plan and Rates of
Compensation, and be it,
F'URTHER RESOLVED, that this resolution shall take effect and be in force on the first pay
period following passage and approval.
Requested by Department of.
dffice of Hnu�an Resources
By: � \'. �tgy��!
�
Adoption Certjfied by
g r cr
ApprovedbyMayo. e *��� 2 ���
,
By:
Council File # c 1� S� Z
Green Sheet # 62980
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
IS
F �usms'r�zwtsot�nx�susovass.we�
Adopted by Council: „DaY,e (,Y..� f�,`/ 99 9
Form App oved by Ci + ttorney
B .� d j� I q�
`� ' � �
e�
DEPARTMENT/OFFiCE/COUNCII,: DATE INITIATED �� T
Office ofHuman Resources 6/1/99 G�EN SHEET No.: 62980 c�q��
CONTACf PERSON & PHONE: ��'�TL ���`��
Mark Robertson, 266-6471 , nEeean.�nrr n�� < crrrco�e�ca
K2ien SanChez, 266-6483 Ky � Z�n•YA•fIDRNEY cm�L�c
xovrnvc
M(JSfBEONCOUNCII.AGENDA BY(DATL� oxDE2 �� Fnvnwpnts6RVinecrc
3MAYOR(OAASSL) �
� - �
TOTAL # OF SIGNATURE PAGES 1 (CI.IP ALL I.00ATIONS FOR SIGNATURE�
ACfION REQUESTED:
To create the new classification of Business Division Manager-Water Utility in Grade 30 of the Supervisory
, Standazd Ranges (SPSO).
RgCOMI�NDAITONS: Appmve (A) orReject (R) PERSONiAL SERViCE CONTRACfS MUST ANSWEI22THE FOLLOWING QUFSTIONiS:
1. Haethispecsov/6rmwerwotked�mdaracoetraatfortttisdepaztmrnt?
PLANNINGCOM[��1GSSION Ya No
CIBCOtvA�II11EE 2. HasthispnsoolExmevabcenaciTyemploytt?
CIViI,SERVICECOMIvIISSION Ya No
— 3. DoaxthupasoNfumposse.ssaskillnotmlmallypossessedhyanyciureutdtyemployee?
— Ya No
— 4. SsddspersoNfvmatazgetedveodor�
— Yes No
Ezplain all yes answets on aepante sheet snd attach to g[eert sheet
�� ,IPIITTATING PROBLEM, ISSIJE, OPPORT[tNI1'Y (Who, What, When, Where, Why):
The Water Utility's organizational structure was changed. This re-organization included the creation of a
'- management position responsible for managing the Business Aivision. The Business Division includes
, AccountinglFinance, Information Services, and Customer Services. Because the Business Division is so different
- from the other divisions in the Water Utility, a new class specification should be created which will include nvnimum
' qualifications in the various areas mentioned, i.e., accountingifinance, information services, customer services, or
'engineering.
The department and the union have signed off on the 20-day Notice.
: ADVAt`7TAGESIFAPPROVED:
a, Establish an appropriate class specification. Provide advancement and career opporiuniries £or non-civil engineer
' professional and supervisory positions in Yhe Water Utility. Create a more diverse applicant pooI with the new
minimum qualifications.
DISADVANTAGESIFAPPROVF,;D: WUPI� I�BSEc�,'�C�? C���EG�
None. The salazy for this position have already been placed in the Water Utility budget.
DISADV.ANTAGES IF NOT APPROVED:
�rr°z
The staffing needs of the department will not be met. ��' �`� � i'
�YY = .¢,�
TOTAL AMOiJNT OF TRANSACTION: COSTlREVENIJ� BUDGETED:
Fi7NDING SOURCE: ACTIVITY NUMBER:
�i;: a �•� 1°S�
FINANCIAL INFORMATION: (EXPLAIt� E � 'xt � `- "` k' ` ` � :,. � ': `� �?
k � �.'. i; : � �_ 1::
�' � 4i, �
1� i a�t" H ii �. 4� u�d }'.¢ i
F:\USERS\1EPIvf2�RESOLTT[N�BUSDNGS. WPD
`��i�S Z
DESK AUDTT
Requested Classification:
Date Studied:
Studied By:
Persons Contacted:
APPROVAL OF T�A;
Background:
Business Division Manager-Water Utility (New)
September 29,1998
Karen Sanchez
Department Contact Person
DII2ECTOR OF HUMAN RESOURCES:
The Water Utility requested that a new class entitled Business Aivision Manager-Water Utility be
created. The creation of this new title is a resuit of a departmental re-organization. The position in
this classwill manage theBusiness Division including AccountinglFinance, Information Services, and
Customer Services.
Positiou Description:
The posirion manages the Business Division which includes Accounting/Finance, Information
Services, and Customer Service.
The responsibilities include:
Manages the accounting/finance, information services, and customer service sections through Iower
level supervisors.
Assists the Water Utility General Manager in plaru�ing and developing departmental plans, policies,
goals, and objectives.
Directs/participates in the development, plamiing, and implementarion of a variety of programs and
projects.
Directs the pla.nning and implementation of programs and projects for the Business Division.
Represents the division to other City departments, governmental agencies, water management
organizations, public and private organizations, govermnern officiais, media, and community.
Prepares reports and recommendations to the General Manager for improvements in services and
�L�-�SZ
operations; plans and implements special studies, projects, and reports; analyzes new products,
methods, and technologies.
Manages the planning and implementation of the Water Utility's strategic plan, process re-
engineering, performance management, and quality improvement initiatives.
Comparison:
The proposedBusiness DivisionManager-WaterUtility class is comparable to the Divis3onManager-
Water Utility class. The Division Manager class specification describes responsible manageriat work
in planning and directing the operarions of a major division ofthe Water Utility. The position in the
new class will manage the Business Division which is considered a major division of the Utility. The
positionwill havedepartment and division-wideresponsibilities as do the DivisionManagerpositions.
These aze as follows:
Departrnent-wide responsibilities:
* Assists the General Manager in managing the water works systems in planning, developing, and
implementing plans, programs, policies, goals, and objectives.
* Participates/directs the development and implementation of various Water Utility programs and
projects.
* Provides technical advice and recommendations to the General Manager; directs special studies,
projects, reports, and recommendarions for improvements to the water works system.
Division-wide responsibilities:
* Plans and directs the operations ofa division including administration, budgeting, planning, staffing,
employee development, and resource management.
* Ensures compliance with federal, state, and local laws, rules, regulations, and standazds for the
division.
* D'uects the planning and implementation of programs and projects for the division.
* Represents the division to other City departments, governmental agencies, water management
organizations, public and private organizations, government officials, media, and community.
* Resolves complex issues, concems, and complaints regarding division policies, operations, and
services.
* Analyzes new products, methods, and technologies for changes/improvements to processes,
procedures, and operations.
The difference between the Division Manager and the proposed class aze the knowledge, skills, and
abilities required and the minimum qualifications. The Division Manager requires competencies in
civil engineering as applied to water works systems and operations such as engineering, production,
and distribuYion. Whereas, the Business Division Manager requires competencies in
accounting/finance, information services, and customer services. The Business Division Manager
Page 2 of 3
�i� 55Z
does not require a civil engineer background and the technical licenses/registrations required of a
Division Manager.
Quantitative Evalnation System (QES):
A review of the QES supports compensating the new class at the same grade as the Division
Manager-Water Utility class in Crrade 30 of the Supervisory Standard Salary Ranges.
Recommendation:
A new class entitled Business Division�Manager-Water Utility should be created in Grade 30 ofthe
Supervisory Standard Itanges.
Page 3 of 3
�� ssz
CITY OF SAINT PAUL
Norm Coleman, Mayor
TO:
FROM:
DATE:
RE:
Bernie Bullert, General Manager
Water Utility
OFFSCE OF HI1MAN RESOURCES
John Hmnikon. Direc[ar
aoOCiryxaaAm,ex
25WestFourthSL�eet
SmntPau�Mlrmessota 55102-1631
Karen Sanchez, Human Resources Specialist ��
Office of Human Resources
September 29, 1998
Twenty Day Notice
Telephane: 651-2666500
TpD/ffP.• 651-266-6501
Jobline: 651-2666502
Facsi�tile: 651-292-7656
��
y'�i: : .
�, - i y �
'�''�� UF �� y �
���� _ ..
r, �S ,
It has been determined that the title and class specification of Business Division Manager-
Water Utility should be created, I have attached a copy of the class specification for your
review. Please notify me within twenry days of receipt of this memo, if you wish to discuss
this action. If I do not hear from you within that timeframe, I will assume agreement and
will proceed with the process.
I will also be processing a resotution to establish the rate of pay for the title of Business
Division Manager-Water Utility in Grade 030, Section ID4, of the Professional Employees
Supenrisory Standard Ranges in the Salary Plan and Rates of Compensation.
I hereby waive the time remaining on this 20 day notice for the purpose of creating this
title and class specification.
�o - S' - y8
Date
F.•IUSF.RSVEAldT�20DAPSISUSDl[SLIILWPD
IVT
P6liL
i�
IIA�A
CITY OF SAINT PAUL
Norm ColemaryMayor
September 29, 1998
J'un O'Leary, President
Saint Paul Supervisors Organization
River Centre
175 W. Kellogg Blvd.
St. Paul, MN 55102
Dear Tim:
OFFICE OF HUMAN RESOURCES
John Hamilian, DireMOr
400CiryHallAnner
23 Y7estFourth Sbeet
SmntPaul.�m�esota SS10Z-1631
Te7ephone:
TDD/ClP-'
Iobune:
Facs"vnile:
�l �1,� SS �
672-2666500
612-266-6501
612-2b6-G502
61L292-7656
It has been deternvned that the class specification ofBusiness Division Manager-Water Utility
should be created. I have attached a copy of the class specification for your review. Please
notify me within twenty days of receipt of ttris memo, if you wish to discuss tlus action. If I
do not hear from you within that time frame, I will assume agreement and will proceed with
the process.
I will also be processing a resolution to establish the rate of pay for the title of Business
Division Manager-Water Utility in Grade 30, Section ID4, of the Professional Employees
Supervisory Standard Ranges in the Salary Plan and Rates of Compensation.
Sincerely,
Karen Sanchez
Core Consulting Services
I hereby waive the time remaining on this 20-day notice for the purpose of creating this title
and clasa specification.
� ��:� � a �� '��
Name " " ! rs€;� , . ; „ .-
F � � - �
CODE: 651A
SU: 09
EFFECTIVE: ��
PROPOSED TITLE OF CLASS:
BUSINESS DIVISION MANAGER-WATER UTILITY
DESCRZPTION OF WORK
General Statement of Duties:
PerPorms responsible managerial work in planning, directing, and
evaluating the operations of the Business Division of the Water L3tility;
and per£orms related duties as assigned.
Suoexvisian Received:
Works under the administrative supervision of the General Manager--Water
Utility.
Suaervision Exercised:
Exercises within a division general and technical supervision directly
and through lower 1eve1 supervisors over all levels of employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Plans and directs the operations of the Utility's customer services,
information services, and finance/accounting units/functions through
lower level supervisors.
Manages the planning and implementation of the Utility's strategic plan,
process re-engineering, performance management/measurements, and Total
Quality Improvement (TQI) initiatives.
Assists in the development and administration of the Utility's budget and
selling utility services; xeviews and recommends actions on expenditures
within the budget; develops rate structure and recommendations; oversees
tracking of budget, rates, and debt structuxe.
Assists the general manager in planning and developing departmental
plans, policies, goals and objectives.
Paxticipates in and directs the development, implementation, and
evaluation of a variety of Water Utility programs and projects.
Ensures compliance with federal, state, and local laws, rules,
regulations, and standards applicable to the division.
Directs the planning, coordination, and implementation of programs and
projects for the division.
Represents the division to othex City departments, governmental agencies,
(continued on reverse side)
BUSINESS DIVISION MANAGER-WATER UTILITY
Page 2
PROPOSED TITLE OF CLASS:
BUSINESS DIVISION MANAGER-WATER UTILZTY
water management organizations, public and px'ivate organizations,
government officials, media, and the community.
Analyzes new products, methods, and technologies applicable to the
division and implements changes to modify or improve operations.
Prepares reports and recommendations to the General Manager £or short and
long range improvements of services and operations of the division.
Plans and implements special projects, studies, and reports.
RNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES
Thorough knowledge of the theories, principles, and practices of
accounting, finance, business, customer service or in£ormation services.
Considerable knowledge of the operations of assigned division.
Considerable knowledge of management theories and principZes.
Gonsiderable knowledge of related laws, rules, regulations, and standards.
Thorough ability to manage the operation of a large division of the Water
Utility.
Considerable ability to develop and implement operational plans,
policies, and procedures and to assist in the revision of existing
operations, plans, or strategies to meet new needs, changes, or
emergencies.
Considerable ability to plan, coordinate, and review productivity of
work.
Considerable ability to supervise and provide leadership.
Considerable ability to plan and implement special programs, projects,
and studies.
Considerable ability to develop and administer budgets, rate and debt
structures.
Considerable ability to conduct complex research and analysis and to
prepare reports and recommendations.
Considerable ability to analyze information and to create short and longe
range operational and capital acquisition plans as needed.
Considerable ability to communicate effectively, both oxally and in
writing.
Considerable ability to interact e£fectively with a wide variety of
people.
BUSINESS DIVISION MANAGER-WATER UTILITY
Page 3 c- �
PROPOSED TITLE OF CLASS: �I
BUSINESS DIVISION MANAGER-WATER UTILITY
MINIMUM QUALIFICATIONS
A bachelox's degYee in accounting, business, civil engineezing,
communications, finance, journalism, mathematics, Management Information
Systems (MIS), or public administration.
Must have completed thirteen semester credits received after college
graduation in accounting, business, economics, finance, management, MIS,
or marketing, at least 8 credits of which must have been received
prior to appointment and 5 cxedits of which must be received within 18
months a£ter appointment.
Must have five years of experience in the Water Utility as an Accountant
IV, In£oxmation Services Manager-Water Utility, Public Services
Manager-Water Utility, or Civil Engineer III-Water Utility.
(No substitution for education�.
BUSINESS DIVISION MAI3AGER-WATER UTILITY
e
OR1�i�#A'
Presented
Referred To
Committee Date
1
Z
3
4
5
6
7
8
9
10
An Administrative Resolution to
establish the rate of pay for a new
classification entitled Business
Division Manager-Water Utility
RESOLVED, that the rate of pay for the classification entitled Business Division
Manager-Water Utility be established at the rate set forth in Grade 30, Section ID4, ofthe
Professional Employees Supervisory Standazd Ranges in the Salary Plan and Rates of
Compensation, and be it,
F'URTHER RESOLVED, that this resolution shall take effect and be in force on the first pay
period following passage and approval.
Requested by Department of.
dffice of Hnu�an Resources
By: � \'. �tgy��!
�
Adoption Certjfied by
g r cr
ApprovedbyMayo. e *��� 2 ���
,
By:
Council File # c 1� S� Z
Green Sheet # 62980
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
IS
F �usms'r�zwtsot�nx�susovass.we�
Adopted by Council: „DaY,e (,Y..� f�,`/ 99 9
Form App oved by Ci + ttorney
B .� d j� I q�
`� ' � �
e�
DEPARTMENT/OFFiCE/COUNCII,: DATE INITIATED �� T
Office ofHuman Resources 6/1/99 G�EN SHEET No.: 62980 c�q��
CONTACf PERSON & PHONE: ��'�TL ���`��
Mark Robertson, 266-6471 , nEeean.�nrr n�� < crrrco�e�ca
K2ien SanChez, 266-6483 Ky � Z�n•YA•fIDRNEY cm�L�c
xovrnvc
M(JSfBEONCOUNCII.AGENDA BY(DATL� oxDE2 �� Fnvnwpnts6RVinecrc
3MAYOR(OAASSL) �
� - �
TOTAL # OF SIGNATURE PAGES 1 (CI.IP ALL I.00ATIONS FOR SIGNATURE�
ACfION REQUESTED:
To create the new classification of Business Division Manager-Water Utility in Grade 30 of the Supervisory
, Standazd Ranges (SPSO).
RgCOMI�NDAITONS: Appmve (A) orReject (R) PERSONiAL SERViCE CONTRACfS MUST ANSWEI22THE FOLLOWING QUFSTIONiS:
1. Haethispecsov/6rmwerwotked�mdaracoetraatfortttisdepaztmrnt?
PLANNINGCOM[��1GSSION Ya No
CIBCOtvA�II11EE 2. HasthispnsoolExmevabcenaciTyemploytt?
CIViI,SERVICECOMIvIISSION Ya No
— 3. DoaxthupasoNfumposse.ssaskillnotmlmallypossessedhyanyciureutdtyemployee?
— Ya No
— 4. SsddspersoNfvmatazgetedveodor�
— Yes No
Ezplain all yes answets on aepante sheet snd attach to g[eert sheet
�� ,IPIITTATING PROBLEM, ISSIJE, OPPORT[tNI1'Y (Who, What, When, Where, Why):
The Water Utility's organizational structure was changed. This re-organization included the creation of a
'- management position responsible for managing the Business Aivision. The Business Division includes
, AccountinglFinance, Information Services, and Customer Services. Because the Business Division is so different
- from the other divisions in the Water Utility, a new class specification should be created which will include nvnimum
' qualifications in the various areas mentioned, i.e., accountingifinance, information services, customer services, or
'engineering.
The department and the union have signed off on the 20-day Notice.
: ADVAt`7TAGESIFAPPROVED:
a, Establish an appropriate class specification. Provide advancement and career opporiuniries £or non-civil engineer
' professional and supervisory positions in Yhe Water Utility. Create a more diverse applicant pooI with the new
minimum qualifications.
DISADVANTAGESIFAPPROVF,;D: WUPI� I�BSEc�,'�C�? C���EG�
None. The salazy for this position have already been placed in the Water Utility budget.
DISADV.ANTAGES IF NOT APPROVED:
�rr°z
The staffing needs of the department will not be met. ��' �`� � i'
�YY = .¢,�
TOTAL AMOiJNT OF TRANSACTION: COSTlREVENIJ� BUDGETED:
Fi7NDING SOURCE: ACTIVITY NUMBER:
�i;: a �•� 1°S�
FINANCIAL INFORMATION: (EXPLAIt� E � 'xt � `- "` k' ` ` � :,. � ': `� �?
k � �.'. i; : � �_ 1::
�' � 4i, �
1� i a�t" H ii �. 4� u�d }'.¢ i
F:\USERS\1EPIvf2�RESOLTT[N�BUSDNGS. WPD
`��i�S Z
DESK AUDTT
Requested Classification:
Date Studied:
Studied By:
Persons Contacted:
APPROVAL OF T�A;
Background:
Business Division Manager-Water Utility (New)
September 29,1998
Karen Sanchez
Department Contact Person
DII2ECTOR OF HUMAN RESOURCES:
The Water Utility requested that a new class entitled Business Aivision Manager-Water Utility be
created. The creation of this new title is a resuit of a departmental re-organization. The position in
this classwill manage theBusiness Division including AccountinglFinance, Information Services, and
Customer Services.
Positiou Description:
The posirion manages the Business Division which includes Accounting/Finance, Information
Services, and Customer Service.
The responsibilities include:
Manages the accounting/finance, information services, and customer service sections through Iower
level supervisors.
Assists the Water Utility General Manager in plaru�ing and developing departmental plans, policies,
goals, and objectives.
Directs/participates in the development, plamiing, and implementarion of a variety of programs and
projects.
Directs the pla.nning and implementation of programs and projects for the Business Division.
Represents the division to other City departments, governmental agencies, water management
organizations, public and private organizations, govermnern officiais, media, and community.
Prepares reports and recommendations to the General Manager for improvements in services and
�L�-�SZ
operations; plans and implements special studies, projects, and reports; analyzes new products,
methods, and technologies.
Manages the planning and implementation of the Water Utility's strategic plan, process re-
engineering, performance management, and quality improvement initiatives.
Comparison:
The proposedBusiness DivisionManager-WaterUtility class is comparable to the Divis3onManager-
Water Utility class. The Division Manager class specification describes responsible manageriat work
in planning and directing the operarions of a major division ofthe Water Utility. The position in the
new class will manage the Business Division which is considered a major division of the Utility. The
positionwill havedepartment and division-wideresponsibilities as do the DivisionManagerpositions.
These aze as follows:
Departrnent-wide responsibilities:
* Assists the General Manager in managing the water works systems in planning, developing, and
implementing plans, programs, policies, goals, and objectives.
* Participates/directs the development and implementation of various Water Utility programs and
projects.
* Provides technical advice and recommendations to the General Manager; directs special studies,
projects, reports, and recommendarions for improvements to the water works system.
Division-wide responsibilities:
* Plans and directs the operations ofa division including administration, budgeting, planning, staffing,
employee development, and resource management.
* Ensures compliance with federal, state, and local laws, rules, regulations, and standazds for the
division.
* D'uects the planning and implementation of programs and projects for the division.
* Represents the division to other City departments, governmental agencies, water management
organizations, public and private organizations, government officials, media, and community.
* Resolves complex issues, concems, and complaints regarding division policies, operations, and
services.
* Analyzes new products, methods, and technologies for changes/improvements to processes,
procedures, and operations.
The difference between the Division Manager and the proposed class aze the knowledge, skills, and
abilities required and the minimum qualifications. The Division Manager requires competencies in
civil engineering as applied to water works systems and operations such as engineering, production,
and distribuYion. Whereas, the Business Division Manager requires competencies in
accounting/finance, information services, and customer services. The Business Division Manager
Page 2 of 3
�i� 55Z
does not require a civil engineer background and the technical licenses/registrations required of a
Division Manager.
Quantitative Evalnation System (QES):
A review of the QES supports compensating the new class at the same grade as the Division
Manager-Water Utility class in Crrade 30 of the Supervisory Standard Salary Ranges.
Recommendation:
A new class entitled Business Division�Manager-Water Utility should be created in Grade 30 ofthe
Supervisory Standard Itanges.
Page 3 of 3
�� ssz
CITY OF SAINT PAUL
Norm Coleman, Mayor
TO:
FROM:
DATE:
RE:
Bernie Bullert, General Manager
Water Utility
OFFSCE OF HI1MAN RESOURCES
John Hmnikon. Direc[ar
aoOCiryxaaAm,ex
25WestFourthSL�eet
SmntPau�Mlrmessota 55102-1631
Karen Sanchez, Human Resources Specialist ��
Office of Human Resources
September 29, 1998
Twenty Day Notice
Telephane: 651-2666500
TpD/ffP.• 651-266-6501
Jobline: 651-2666502
Facsi�tile: 651-292-7656
��
y'�i: : .
�, - i y �
'�''�� UF �� y �
���� _ ..
r, �S ,
It has been determined that the title and class specification of Business Division Manager-
Water Utility should be created, I have attached a copy of the class specification for your
review. Please notify me within twenry days of receipt of this memo, if you wish to discuss
this action. If I do not hear from you within that timeframe, I will assume agreement and
will proceed with the process.
I will also be processing a resotution to establish the rate of pay for the title of Business
Division Manager-Water Utility in Grade 030, Section ID4, of the Professional Employees
Supenrisory Standard Ranges in the Salary Plan and Rates of Compensation.
I hereby waive the time remaining on this 20 day notice for the purpose of creating this
title and class specification.
�o - S' - y8
Date
F.•IUSF.RSVEAldT�20DAPSISUSDl[SLIILWPD
IVT
P6liL
i�
IIA�A
CITY OF SAINT PAUL
Norm ColemaryMayor
September 29, 1998
J'un O'Leary, President
Saint Paul Supervisors Organization
River Centre
175 W. Kellogg Blvd.
St. Paul, MN 55102
Dear Tim:
OFFICE OF HUMAN RESOURCES
John Hamilian, DireMOr
400CiryHallAnner
23 Y7estFourth Sbeet
SmntPaul.�m�esota SS10Z-1631
Te7ephone:
TDD/ClP-'
Iobune:
Facs"vnile:
�l �1,� SS �
672-2666500
612-266-6501
612-2b6-G502
61L292-7656
It has been deternvned that the class specification ofBusiness Division Manager-Water Utility
should be created. I have attached a copy of the class specification for your review. Please
notify me within twenty days of receipt of ttris memo, if you wish to discuss tlus action. If I
do not hear from you within that time frame, I will assume agreement and will proceed with
the process.
I will also be processing a resolution to establish the rate of pay for the title of Business
Division Manager-Water Utility in Grade 30, Section ID4, of the Professional Employees
Supervisory Standard Ranges in the Salary Plan and Rates of Compensation.
Sincerely,
Karen Sanchez
Core Consulting Services
I hereby waive the time remaining on this 20-day notice for the purpose of creating this title
and clasa specification.
� ��:� � a �� '��
Name " " ! rs€;� , . ; „ .-
F � � - �
CODE: 651A
SU: 09
EFFECTIVE: ��
PROPOSED TITLE OF CLASS:
BUSINESS DIVISION MANAGER-WATER UTILITY
DESCRZPTION OF WORK
General Statement of Duties:
PerPorms responsible managerial work in planning, directing, and
evaluating the operations of the Business Division of the Water L3tility;
and per£orms related duties as assigned.
Suoexvisian Received:
Works under the administrative supervision of the General Manager--Water
Utility.
Suaervision Exercised:
Exercises within a division general and technical supervision directly
and through lower 1eve1 supervisors over all levels of employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Plans and directs the operations of the Utility's customer services,
information services, and finance/accounting units/functions through
lower level supervisors.
Manages the planning and implementation of the Utility's strategic plan,
process re-engineering, performance management/measurements, and Total
Quality Improvement (TQI) initiatives.
Assists in the development and administration of the Utility's budget and
selling utility services; xeviews and recommends actions on expenditures
within the budget; develops rate structure and recommendations; oversees
tracking of budget, rates, and debt structuxe.
Assists the general manager in planning and developing departmental
plans, policies, goals and objectives.
Paxticipates in and directs the development, implementation, and
evaluation of a variety of Water Utility programs and projects.
Ensures compliance with federal, state, and local laws, rules,
regulations, and standards applicable to the division.
Directs the planning, coordination, and implementation of programs and
projects for the division.
Represents the division to othex City departments, governmental agencies,
(continued on reverse side)
BUSINESS DIVISION MANAGER-WATER UTILITY
Page 2
PROPOSED TITLE OF CLASS:
BUSINESS DIVISION MANAGER-WATER UTILZTY
water management organizations, public and px'ivate organizations,
government officials, media, and the community.
Analyzes new products, methods, and technologies applicable to the
division and implements changes to modify or improve operations.
Prepares reports and recommendations to the General Manager £or short and
long range improvements of services and operations of the division.
Plans and implements special projects, studies, and reports.
RNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES
Thorough knowledge of the theories, principles, and practices of
accounting, finance, business, customer service or in£ormation services.
Considerable knowledge of the operations of assigned division.
Considerable knowledge of management theories and principZes.
Gonsiderable knowledge of related laws, rules, regulations, and standards.
Thorough ability to manage the operation of a large division of the Water
Utility.
Considerable ability to develop and implement operational plans,
policies, and procedures and to assist in the revision of existing
operations, plans, or strategies to meet new needs, changes, or
emergencies.
Considerable ability to plan, coordinate, and review productivity of
work.
Considerable ability to supervise and provide leadership.
Considerable ability to plan and implement special programs, projects,
and studies.
Considerable ability to develop and administer budgets, rate and debt
structures.
Considerable ability to conduct complex research and analysis and to
prepare reports and recommendations.
Considerable ability to analyze information and to create short and longe
range operational and capital acquisition plans as needed.
Considerable ability to communicate effectively, both oxally and in
writing.
Considerable ability to interact e£fectively with a wide variety of
people.
BUSINESS DIVISION MANAGER-WATER UTILITY
Page 3 c- �
PROPOSED TITLE OF CLASS: �I
BUSINESS DIVISION MANAGER-WATER UTILITY
MINIMUM QUALIFICATIONS
A bachelox's degYee in accounting, business, civil engineezing,
communications, finance, journalism, mathematics, Management Information
Systems (MIS), or public administration.
Must have completed thirteen semester credits received after college
graduation in accounting, business, economics, finance, management, MIS,
or marketing, at least 8 credits of which must have been received
prior to appointment and 5 cxedits of which must be received within 18
months a£ter appointment.
Must have five years of experience in the Water Utility as an Accountant
IV, In£oxmation Services Manager-Water Utility, Public Services
Manager-Water Utility, or Civil Engineer III-Water Utility.
(No substitution for education�.
BUSINESS DIVISION MAI3AGER-WATER UTILITY