87-1194 WHITE - CITV CLERK
PINK - F�NANCE G I TY O F SA I NT PA U L Council ,�_�l�[L
CANARV - DEPARTMENT
BLUE - MAVOR File NO. T
Co cil R e lution
�
�
Presented By
Referred To Committee: Date
Out of Committee By Date
WHEREAS, The Department of Public Works is about to revise
the traffic signal systems at the I-94 Freeway ramps at Cretin
Avenue;
WHEREAS, The City of Saint Paul desires to enter into a
cooperative construction agreement with the Minnesota Department of
Transportation; Agreement No. 64233, explaining the responsibilities
for cost, maintenance and operation of the traffic signals to be
revised at the Freeway ramps of I-94 and Cretin Avenue; Therefore,
be it
RESOLVED, That the proper City officials are authorized to
sign the agreement.
COUNC[LMEN (JPM 8/10/87)
Yeas Nays Requested by Department of:
o�e"' Public Works-Traffic-DONALD E. 30BANIA
Nicosia �
Rettman In Favo[
Scheibel �
Sonnen __ Agallist BY
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w��so�
Adopted by Council: Date AUG 1 8 198? Fo�m APp�o� by City Attorney
CeBrtified Y•.��s-�, �y Council S ' tar ���- BY
S
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�.����� �Approve b Mayor for Submi ion o Council
Approved Mavor: Date �
By BY
��ti�� .�...�u � � 19��.
.
PUBLIC WORKS QEPARTMENT � �j .� No 444�
JOHN P. 1MA�ZKO CONTACT ,,Y� C�� 9�
��g-$$71 �HONE
August 10, 1987 DATE �e�� e e
ASSIGN� NUN�ER FOR ROUTING ORDER (Clip All Locations for Siqnature) :
1 Department Director 3 Director of Management/Mayor
Finance and Management Services Diirector 4 City Clerk
Budget Director 5
2 City Attorney
WHAT WILL BE ACHIEVED BY TA�CING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The proper City officials will be authorized to sign Agreement No. 64233, between
the City of St. Paul and the Minnesota Department of Transportation, that
explains the responsibilities for cost, maintenance and operation of the
traffic signals to be revised at the Freeway ramps of I-94 and Cretin Avenue,
City Project 87-T-1215. RtCEIVED
AUG 1019$7
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
��YOR`�OFFICF
This agreement.wzll secure Trurik Highway funding from the State of Minne�'Ota
Department of Transportation, in the amount of 50� of the signal construction
costs.
' C�`�\ �� ��'�
��
FINANCING SOURCE AND BUDGET ACTIVITY I�UMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $25,970. 00 quired if under
$10,00Q)
Funding Source: Trunk Highways ,
Activity Number: 807-62910-0745-62825
ATTACHMENTS (List and Number All Atta�hments) : °w9'-°-;
EC�:� �� �
Council Resolution AUG 1 01987
Agreement ,
CITY �. � � �Y�., .���
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
X Yes No Council Resolution Requhred? Resolution Required? Yes No
Yes X No Insurance Required? Insurance Sufficient? Yes No
Yes X No Insurance Attached:
(SEE REVERSE' SIDE FOR INSTRUCTIONS)
Revised 12/84
�-��irrs�
MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGi�IAL
AGREEMENT NO. 64233
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF ST. PAUL
TO
Revise the existing Traffic Control Signals with Street Lights on
Trunk Highway No. 94 North Ramps at Vandalia Street and on Trunk
Highway No. 94 South Ramps - St. Anthony Avenue at Cretin Avenue
in St. Paul, Ramsey County, Minnesota.
S.A.P. 164-233-13
Prepared by Traffic Engineerinq
ESTIMAT�D AMOUNT RECEIVAaLE AMOUI�IT ENCUMBERED
None $25,970.00
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THIS AGREEMENT made and entered into by and between the
State of Minnesota, Department of Transportation, hereinafter
referred to as the "State" , and the City of St. Paul, hereinafter
referred to as the "City", WITNESSETH:
h'HEREAS, it is considered mutually desirable to revise
the existing traffic control signals with street lights on Trunk
Highway No. 94 North Ramps at Vandalia Street and on Trunk
Highway No. 94 South Ramps - St. Anthony Avenue at Cretin Avenue
within the corporate limits of the City; and
WHEREAS, the existing traffic control signals on Trunk
Highway Nv. 94 North Ramps at Vandalia Street and on Trunk
Highway No. 94 South Ramps - St. Anthony Avenue at Cretin Avenue
are operated and maintained by City forces, it is considered in
the best interest of the public to revise the existing traffic
control signals with street lights with City forces and
equipment; and
WHEREAS, the City and State will participate in the
cost, maintenance and operation of the revised traffic control
signals with street lights as hereinafter set forth;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The City shall prepare the necessary plan and
shall perform the engineering and inspection required to complete
64233
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the items of work hereinafter set forth. Such work as described
immediately above shall constitute "Engineering and Inspection"
and shall be so referred to hereinafter.
2. The City shall revise the existing traffic control
signals with street lights, with the Construction Costs shared as
follows:
a) Trunk Highway No. 94 North Ramps at Vandalia
Street. Estimated Construction Cost is
$22,800.00 . State's share is 50 pe�cent.
City's share is 50 percent.
b) Trunk Highway No. 94 South Ramps - St.
Anthony Avenue at Cretin Avenue. Estimated
Construction Cost is $26 ,200.00. State 's
share is 50 percent. City's share is 50
gercent.
3 . Final plans for the traffic control signal work
provided for herein shall have State approval prior to
construction by the City.
4. Force account records shall be made for aIl labor,
materials and equipment. Copies of these force account records
shall be made in triplicate on forms provided by the State 's
District Engineer or his duly authorized representative at
64233
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Oakdale for this purpose and shall be signed each day by
authorized personnel of both parties. Payment for Iabor,
materials, and equipment hours shall be based on these records.
All actual and related indirect costs of the City shall be
accumulated in accordance with its established accounting
procedures.
5. The construction work provided for herein shall be
under the direction and supervision of the City. It is agreed,
however, that the State shall have the right to periodically
inspect said cost sharing work.
6. Payment to the City will be made by the State for
the City force account work which is complete and approved by the
State 's District Engineer or his authorized representative and
upon submission by the City of an invoice in quintuplicate to the
State's District Engineer itemizing the costs and certified by a
responsible City official that said work has been completed under
the terms of this agreement. The invoice and supporting records
are subject to audit by the State 's representative at its
direction.
7. The City shall maintain all books, documents,
papers, accounting records and other evidence pertaining to costs
incurred in connection with work and services performed hereunder
64233
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for a period of not less than 3 years after receipt of payment.
The City shall make such materials available at its office at all
reasonable times during this agreement, for inspection by the
State (as provided by Minnesota Statute, Section 16.095) , and
copies thereof shall be furnished upon request.
8. Upon completion of the work provided for in
Paragraph 2 hereof to the satisfaction of the State 's District
Engineer or his authorized representative, the State shall pay to
the City the State's share of the actual Construction Cost plus 6
percent of such share for the State 's share of the cost of
Engineering and Inspection incurred by the City in prosecution of
said work. The City shall pay any remaining costs.
9. The amount to be encumbered for payment to the
City from Trunk Highway funds for work performed under this
Agreement is $25,970 .00 . In the event that at any time it
appears that such reimbursement will exceed said sum, the City
shall promptly notify the State 's District Engineer at Oakdale in
writing of the reason for the increase in cost and the amount of
additional funds necessary to complete the project. If approved
by the State ' s District Engineer at Oakclale, additional funds
shall be encumbered by the State and notice given to the City by
the State ' s District Engineer of such additional encumbrance will
permit the City to complete this project.
64233
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10. Upon completion of the work contemplated herein,
the City shall maintain and keep in repair the revised traffic
control signals with street lights and shall provide the
necessary electrical power for their operation, all. at the cost
and expense of the City. In addition, the City shall perpetuate
the power supply to the service poles and pads at its own
expense.
11. Any and all persons engaged in the aforesaid work
to be performed by the City shall not be considered employees of
the State and any and all claims that may or might arise under
the Workers 's Compensation Act of this State on behalf of said
employees while so engaged, and any and all claims made by any
third party as a consequence of any act or omission on the part
of said employees while so engaged on any of the work
contemplated herein shall not be the obligation and
responsibility of the State. The City shall not be responsible
under the Worker 's Compensation Act for any employees of the
State.
12. Timing of the traffic control signal provided for
herein shall be initially determined by the City's Traffic
Engineer. Adjustments of said signal timing may be determined by
the State, through its Commissioner of Transportation, and no
64233
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changes shall be made thereafter except with the approval of the
State.
13 . Upon execution by the City and the State and
completion of the construction work provided for herein, this
agreement shall supersede and terminate the operation and �
maintenance terms for .Agreement No. 55329M [S.P. 6282-62(a) Trunk
. Highway No. 94 at Cretin Avenue - Vandalia Street] dated June 1,
1967, between the parties.
64233
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CITY OF ST. PAUL
RECOMiAENDED FOR APPROVAL: gy
May
,��� �� � � �
(City Seal)
Director of Public ks
APPROVED AS TO EXECUTION: gy
Director of Finance and
Management Service
Asst. ' y t r ey
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
RECOM OR APPROVAL: DEPARTMENT OF TRANSPORTATION
/
Ey
District Engineer Assistant Commissioner
Operations Division
Dated
APPROVED AS TO FORM AND EXECUTION:
DEPARTMENT OF ADMINISTRATION
By
Special Assistant Attorney
General-State of Minnesota Dated
.
64233 ��
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t1`�N���4 � ����
� tio Minnesota ��;�6yy//9�/
� Q Department of Transportation
-� � District 9
��~TOF TF�Pa�� 3485 Hadley Avenue North
Oakdale, Minnesota 55109
Telephone 779-1178
August 6, 1987
Mr. Donald Nygaard
Department of Public Works
City of St. Paul
600 City Hall Annex
St. Pau1, Minnesota 55102
Dear Mr. Nygaard:
SDBJBCT: Traffic Signal Agreement No. 64233
S.A.P. 164-233-13
in St. Pau1, Ramsey County
Attached are three copies of an agreement between the State of Minnesota,
Department of Transportation, and the City of St. Paul covering the cost,
maintenance, and operation of traffic signals on T.H. 94 South
Ramps-St. Anthony Avenue at Cretin Avenue and T.H. 94 North Ramps at
Vandalia Street.
If this agreement meets with your approval, kindly present it to the City
Council for their approval and execution. The Corporate Sea1 should be
affixed to all copies of the agreement.
When the agreement has been executed by the City Council, a11 three copies
are to be returned to this office.
After the agreement has been executed by the proper State Officials, a
CERTIFIED copy wi11 be returned to you for your files.
e1y,
1
� Kermit K. McRae, P.�
District Engineer
Attachments:
An Equal Opportunity Employer
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�`_____________________________ AGEMUA ITEMS - --------_________ _
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IU : C145 UATE kEC.: COS/11/877 AGENIIA DATE: C00/00/DO] ITEM #: C ]
SUE�JECT: CTRAFFIC SIGMALS AT CRETIM & I-94 - AG�iEEMENT WITH ML�OT J
STAFF ASSIGNED: C ] SIG:CMICOSIA 70UT-C ] TO CLERK:C08/11/87]
OkIGIMATOR:LPUBLTC WOkKS ] CONTACT:CMACZKO (489-8871) ]
ACTIOM:C ]
C 7
OkD/RES #:C ] FILEU:C00/00/00 ] LOG.:C ]
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FILE INFO: CRESOLUTIOMITRANSMITTAL LETTER OF MDOT/AGREEMEhIT t3 COPIES) ]
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