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87-1194 WHITE - CITV CLERK PINK - F�NANCE G I TY O F SA I NT PA U L Council ,�_�l�[L CANARV - DEPARTMENT BLUE - MAVOR File NO. T Co cil R e lution � � Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, The Department of Public Works is about to revise the traffic signal systems at the I-94 Freeway ramps at Cretin Avenue; WHEREAS, The City of Saint Paul desires to enter into a cooperative construction agreement with the Minnesota Department of Transportation; Agreement No. 64233, explaining the responsibilities for cost, maintenance and operation of the traffic signals to be revised at the Freeway ramps of I-94 and Cretin Avenue; Therefore, be it RESOLVED, That the proper City officials are authorized to sign the agreement. COUNC[LMEN (JPM 8/10/87) Yeas Nays Requested by Department of: o�e"' Public Works-Traffic-DONALD E. 30BANIA Nicosia � Rettman In Favo[ Scheibel � Sonnen __ Agallist BY .1�...s�U�/D� w��so� Adopted by Council: Date AUG 1 8 198? Fo�m APp�o� by City Attorney CeBrtified Y•.��s-�, �y Council S ' tar ��- BY S �.��1 �.�� Approve b Mayor for Submi ion o Council Approved Mavor: Date � By BY ��ti�� .�...�u � � 19��. . PUBLIC WORKS QEPARTMENT � �j .� No 444� JOHN P. 1MA�ZKO CONTACT ,,Y� C�� 9� ��g-$$71 �HONE August 10, 1987 DATE �e�� e e ASSIGN� NUN�ER FOR ROUTING ORDER (Clip All Locations for Siqnature) : 1 Department Director 3 Director of Management/Mayor Finance and Management Services Diirector 4 City Clerk Budget Director 5 2 City Attorney WHAT WILL BE ACHIEVED BY TA�CING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : The proper City officials will be authorized to sign Agreement No. 64233, between the City of St. Paul and the Minnesota Department of Transportation, that explains the responsibilities for cost, maintenance and operation of the traffic signals to be revised at the Freeway ramps of I-94 and Cretin Avenue, City Project 87-T-1215. RtCEIVED AUG 1019$7 COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: ��YOR`�OFFICF This agreement.wzll secure Trurik Highway funding from the State of Minne�'Ota Department of Transportation, in the amount of 50� of the signal construction costs. ' C�`�\ �� '� �� FINANCING SOURCE AND BUDGET ACTIVITY I�UMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $25,970. 00 quired if under $10,00Q) Funding Source: Trunk Highways , Activity Number: 807-62910-0745-62825 ATTACHMENTS (List and Number All Atta�hments) : °w9'-°-; EC�:� �� Council Resolution AUG 1 01987 Agreement , CITY �. � � �Y�., .�� DEPARTMENT REVIEW CITY ATTORNEY REVIEW X Yes No Council Resolution Requhred? Resolution Required? Yes No Yes X No Insurance Required? Insurance Sufficient? Yes No Yes X No Insurance Attached: (SEE REVERSE' SIDE FOR INSTRUCTIONS) Revised 12/84 �-��irrs� MINNESOTA TRANSPORTATION DEPARTMENT TRAFFIC CONTROL SIGi�IAL AGREEMENT NO. 64233 BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION AND THE CITY OF ST. PAUL TO Revise the existing Traffic Control Signals with Street Lights on Trunk Highway No. 94 North Ramps at Vandalia Street and on Trunk Highway No. 94 South Ramps - St. Anthony Avenue at Cretin Avenue in St. Paul, Ramsey County, Minnesota. S.A.P. 164-233-13 Prepared by Traffic Engineerinq ESTIMAT�D AMOUNT RECEIVAaLE AMOUI�IT ENCUMBERED None $25,970.00 t � U� � ��y��. THIS AGREEMENT made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" , and the City of St. Paul, hereinafter referred to as the "City", WITNESSETH: h'HEREAS, it is considered mutually desirable to revise the existing traffic control signals with street lights on Trunk Highway No. 94 North Ramps at Vandalia Street and on Trunk Highway No. 94 South Ramps - St. Anthony Avenue at Cretin Avenue within the corporate limits of the City; and WHEREAS, the existing traffic control signals on Trunk Highway Nv. 94 North Ramps at Vandalia Street and on Trunk Highway No. 94 South Ramps - St. Anthony Avenue at Cretin Avenue are operated and maintained by City forces, it is considered in the best interest of the public to revise the existing traffic control signals with street lights with City forces and equipment; and WHEREAS, the City and State will participate in the cost, maintenance and operation of the revised traffic control signals with street lights as hereinafter set forth; NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The City shall prepare the necessary plan and shall perform the engineering and inspection required to complete 64233 -1- � v� ��-,-,�� the items of work hereinafter set forth. Such work as described immediately above shall constitute "Engineering and Inspection" and shall be so referred to hereinafter. 2. The City shall revise the existing traffic control signals with street lights, with the Construction Costs shared as follows: a) Trunk Highway No. 94 North Ramps at Vandalia Street. Estimated Construction Cost is $22,800.00 . State's share is 50 pe�cent. City's share is 50 percent. b) Trunk Highway No. 94 South Ramps - St. Anthony Avenue at Cretin Avenue. Estimated Construction Cost is $26 ,200.00. State 's share is 50 percent. City's share is 50 gercent. 3 . Final plans for the traffic control signal work provided for herein shall have State approval prior to construction by the City. 4. Force account records shall be made for aIl labor, materials and equipment. Copies of these force account records shall be made in triplicate on forms provided by the State 's District Engineer or his duly authorized representative at 64233 -2- � `�� i�� Oakdale for this purpose and shall be signed each day by authorized personnel of both parties. Payment for Iabor, materials, and equipment hours shall be based on these records. All actual and related indirect costs of the City shall be accumulated in accordance with its established accounting procedures. 5. The construction work provided for herein shall be under the direction and supervision of the City. It is agreed, however, that the State shall have the right to periodically inspect said cost sharing work. 6. Payment to the City will be made by the State for the City force account work which is complete and approved by the State 's District Engineer or his authorized representative and upon submission by the City of an invoice in quintuplicate to the State's District Engineer itemizing the costs and certified by a responsible City official that said work has been completed under the terms of this agreement. The invoice and supporting records are subject to audit by the State 's representative at its direction. 7. The City shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with work and services performed hereunder 64233 -3- � �� r�� for a period of not less than 3 years after receipt of payment. The City shall make such materials available at its office at all reasonable times during this agreement, for inspection by the State (as provided by Minnesota Statute, Section 16.095) , and copies thereof shall be furnished upon request. 8. Upon completion of the work provided for in Paragraph 2 hereof to the satisfaction of the State 's District Engineer or his authorized representative, the State shall pay to the City the State's share of the actual Construction Cost plus 6 percent of such share for the State 's share of the cost of Engineering and Inspection incurred by the City in prosecution of said work. The City shall pay any remaining costs. 9. The amount to be encumbered for payment to the City from Trunk Highway funds for work performed under this Agreement is $25,970 .00 . In the event that at any time it appears that such reimbursement will exceed said sum, the City shall promptly notify the State 's District Engineer at Oakdale in writing of the reason for the increase in cost and the amount of additional funds necessary to complete the project. If approved by the State ' s District Engineer at Oakclale, additional funds shall be encumbered by the State and notice given to the City by the State ' s District Engineer of such additional encumbrance will permit the City to complete this project. 64233 -4- ` � . . . . . . �'� �7�� 10. Upon completion of the work contemplated herein, the City shall maintain and keep in repair the revised traffic control signals with street lights and shall provide the necessary electrical power for their operation, all. at the cost and expense of the City. In addition, the City shall perpetuate the power supply to the service poles and pads at its own expense. 11. Any and all persons engaged in the aforesaid work to be performed by the City shall not be considered employees of the State and any and all claims that may or might arise under the Workers 's Compensation Act of this State on behalf of said employees while so engaged, and any and all claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged on any of the work contemplated herein shall not be the obligation and responsibility of the State. The City shall not be responsible under the Worker 's Compensation Act for any employees of the State. 12. Timing of the traffic control signal provided for herein shall be initially determined by the City's Traffic Engineer. Adjustments of said signal timing may be determined by the State, through its Commissioner of Transportation, and no 64233 -5- 1 �� . _ . _ U�--�7_�,�� changes shall be made thereafter except with the approval of the State. 13 . Upon execution by the City and the State and completion of the construction work provided for herein, this agreement shall supersede and terminate the operation and � maintenance terms for .Agreement No. 55329M [S.P. 6282-62(a) Trunk . Highway No. 94 at Cretin Avenue - Vandalia Street] dated June 1, 1967, between the parties. 64233 _6_ �� ` D��ll�' CITY OF ST. PAUL RECOMiAENDED FOR APPROVAL: gy May ,�� (City Seal) Director of Public ks APPROVED AS TO EXECUTION: gy Director of Finance and Management Service Asst. ' y t r ey STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION RECOM OR APPROVAL: DEPARTMENT OF TRANSPORTATION / Ey District Engineer Assistant Commissioner Operations Division Dated APPROVED AS TO FORM AND EXECUTION: DEPARTMENT OF ADMINISTRATION By Special Assistant Attorney General-State of Minnesota Dated . 64233 �� -7- .�" , ;`�, / �' .. t1`�N��4 � �� tio Minnesota ��;�6yy//9�/ � Q Department of Transportation -� � District 9 ��~TOF TF�Pa�� 3485 Hadley Avenue North Oakdale, Minnesota 55109 Telephone 779-1178 August 6, 1987 Mr. Donald Nygaard Department of Public Works City of St. Paul 600 City Hall Annex St. Pau1, Minnesota 55102 Dear Mr. Nygaard: SDBJBCT: Traffic Signal Agreement No. 64233 S.A.P. 164-233-13 in St. Pau1, Ramsey County Attached are three copies of an agreement between the State of Minnesota, Department of Transportation, and the City of St. Paul covering the cost, maintenance, and operation of traffic signals on T.H. 94 South Ramps-St. Anthony Avenue at Cretin Avenue and T.H. 94 North Ramps at Vandalia Street. If this agreement meets with your approval, kindly present it to the City Council for their approval and execution. The Corporate Sea1 should be affixed to all copies of the agreement. When the agreement has been executed by the City Council, a11 three copies are to be returned to this office. After the agreement has been executed by the proper State Officials, a CERTIFIED copy wi11 be returned to you for your files. e1y, 1 � Kermit K. McRae, P.� District Engineer Attachments: An Equal Opportunity Employer �-�y��9� �`_____________________________ AGEMUA ITEMS - --------_________ _ ---------------- --_-___-----------------_-__-__-- IU : C145 UATE kEC.: COS/11/877 AGENIIA DATE: C00/00/DO] ITEM #: C ] SUE�JECT: CTRAFFIC SIGMALS AT CRETIM & I-94 - AG�iEEMENT WITH ML�OT J STAFF ASSIGNED: C ] SIG:CMICOSIA 70UT-C ] TO CLERK:C08/11/87] OkIGIMATOR:LPUBLTC WOkKS ] CONTACT:CMACZKO (489-8871) ] ACTIOM:C ] C 7 OkD/RES #:C ] FILEU:C00/00/00 ] LOG.:C ] * � � � � � � � � � � � � � FILE INFO: CRESOLUTIOMITRANSMITTAL LETTER OF MDOT/AGREEMEhIT t3 COPIES) ] C ] C ] ------------------------------------------------------------------------------ ------------------------------------------------------------------______-------