87-1193 WHITE - C�TV CLERK
PINK - FINANCE G I TY O F SA I NT PA U L Council
C4NARV - DEPARTMENT File NO. �• //��
BLUE - MAVOR
Cou cil Res lution
, ►
Presented By `
Referred To Committee: Date
Out of Committee By Date
WHEREAS, The improvements on Cretin Avenue from Dayton Avenue
to Iglehart Avenue will be under the supervision of the City, and
in accordance with City Project 87-T-1205 (Final Order approved on
May 19, 1987) ; and
WHEREAS, The City of Saint Paul desires to enter into a
cooperative construction agreement with the Minnesota Department
of Transportation; Agreement No. 64232, explaining the responsibilities
for cost, maintenance and operation of the new traffic signal that
will be installed with the improvements of Cretin Avenue from
Dayton Avenue to Iglehart Avenue; Therefore, be it;
RESOLVEL�, That the proper city officials are authorized to
sign the agreement.
COUNCILMEN Requested by Department of: �JPM 8/10/87)
Yeas Drew Nays
Nicos�a PUBLIC WORKS-TR.AFFIC-DONALD E. SOBANIA
Rettman'- �n Favo[
Scheibel '�1 �
Sonnen __ AgBi[lst BY
-�edeeee llJf:/A9"
Wilson
Adopted by Council: Date AUG i 81987 Form Appr d by City torney
Certified Pa-s ���:uu�cilf t BY
B � '`��Q ''��
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Approved y : vor: � `� AUC7 � 8 � A ved Mayor for Submiss' o :uncil
.
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PIiB��S�,p �„;� � 9 1987
PUBLIC WORKS aE PARTMENT �r] �/� NO t�4 t�9
JOHN P. MACZKO CONTACT � J C�" ' I ��
489-8871 PHONE
August 10, 1,987 qATE �e�� e�
ASSIGN NUN�ER FOR ROUTING ORDER (Clip All Locations for Signature) :
-1-�ep�f1'l,�Dl��.�vr 3 Director of Management/Mayor
Finance and Management Services Director � City Clerk
Budget Director 5 City Council
� City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The proper City officials will be authorized to sign Agreement No. 64232,
between the City of St. Paul ar�d the Minnesota Department of Transportation,
that explains the responsibili�ies for cost, maintenance and operation of the
new traffic signal that will b� installed with the improvements of Cretin
Avenue from Dayton Avenue to Iglehart Avenue. City Project 87-T-1205.
�p�,o� �
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: Cv'" �\ �a 1 �
This Agreement� will secure Trunik Highway funding for the State of. Minnesota
Department of Transportation in the amount of 50� of the sigr�,�EIVEDstruction
costs. KE
AU G 101987
' MA�YOR'S pFFICE
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: 539,516 . 80 quired if under
$10,000)
Funding Source: Trunk Highway�,s
Activity Number: 807�62910-0745-62818
ATTACHMENTS (List and Number Al1 Attachments) :
Council Resolution RECEIVEL7
Agreement '
' AU G 101987
CITY ATTt��::����
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
�Yes No Council Resolution Required? Resolution Required? Yes No
Yes x No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
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MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGNAL
AGREEMENT N0. 64232
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF ST. PAUL
TO
Remove the existing Traffic Control Signal and Install a new
Traffic Control Signal with Street Lights and Signing on Marshall
Avenue at Cretin Avenue in St. Paul, Ramsey County, Minnesota.
Ib�t- izY-i -�p�
S.A.P. �b�4--6�
Prepared by Traffic Engineering
ESTIMATED AMOUNT RECEIVABLE . AMOUNT ENCDMBERED
N.one $34 ,394.35 .
.
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TAIS AGREEMENT made and entered into by and between the �
State of Minnesota, Department of Transportation, hereinafter
referred to as the "State", and the City of St. Paul, hereinafter
referred to as the "City", WITNESSETH:
WHEREAS, it is considered mutually desirable to remove
the existing traffic control signal and install a new traffic
control signal with street lights and signing on Marshall Avenue
at Cretin Avenue within the corporate limits of the City; and
WHEREAS, the existing traffic control signal on
Marshall Avenue at Cretin Avenue is operated and maintained by
City forces, it is considered in the best interest of the public
to remove the existing traffic control signal and install a new
traffic control signal with street 2ights and signing with City
forces and equipment; and
►
WHEREAS, the City and State will participate in the
cost, maintenance and operation of the new traffic control signal
with street lights and signing as hereinafter set forth;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The City shall prepare the necessary plan and
shall perform the engineering and inspection required to complete
the items of work hereinafter set forth. Such work as described
immediately above shall constitute "Engineering and Inspection"
and shall be so referred to hereinafter.
.
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2. The City shall remove the existing traffic control
signal and install a new traffic control signal with street
lights and signing. Estimated Construction Cost is $64,895.00.
State's share is 50 percent. City's share is 50 percent.
3. Final plans for the traffic control signal work
provided for herein shall have State approval prior to
construction by the City.
� 4. Force account records shall be made for aIl Iabor,
materials and equipment. Copies of these force account records
shall be made in triplicate on forms provided by the State's
District Engineer or his duly authorized representative at -
Oakdale for this purpose and shall be signed each day by
authorized gersonnel of both parties. Payment for labor,
materials, and equipment hours shall be based on these records.
All actual and related indirect costs of the City shall be
accumulated in accordance with its established accounting
procedures.
5. The construction work provided for herein shall be
under the direction and supervision of the City. It is agreed,
however, that the State shall have the right to periodically
inspect said cost sharing work.
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6. Payment to the City will be made by the State for
the City force account work which is complete and approved by the
State 's District Engineer or his authorized representative and
upon submission by the City of an invoice in quintuplicate to the
State 's District Engineer itemizing the costs and certified by a
responsible City official that said work has been completed under
the terms of this agreement. The invoice and supporting records
are subject to audit by the State 's representative at its
direction.
7. The City shall maintain all books, documents,
papers, accounting records and other evidence pertaining to costs
incurred in connection with work and services performed hereunder
for a period of not less than 3 years after receipt of payment.
The City shall make such materials available at its office at aIl
reasonable times during this agreement, for inspection by the
State (as provided by Minnesota Statute, Section I6.095) , and
copies thereof shall be furnished upon request.
8. Upon completion of the work provided for in
Paragraph 2 hereof to the satisfaction oF the State's District
Engineer or his authorized representative, the State shall pay to
the City the State 's share of the actual Construction Cost plus 6
percent of such share for the State's share of the cost of
64232 �
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Engineering and Inspection incurred by the City in prosecution of
said work. The City shall pay any remaining costs.
9. The amount to be encumbered for payment to the
City from Trunk Highway funds for work performed under this
Agreement is $34 ,394.35. In the event that at any time it
appears that such reimbursement will exceed said sum, the City
shall promptly notify the State's District Engineer at Oakdale in
writing of the reason for the increase in cost and the amount of
additional funds necessary to complete the project. If approvec3
by the State 's District Engineer at Oakdale, additional funds
shall be encumbered by the State and notice given to the City by
the State 's District Engineer of such additional encumbrance will
permit the City to complete this project.
10. Upon completion of the work contemplated herein,
the City shall maintain and keep in repair the new traffic
control signal with street lights and signing and shall provide
the necessary electrical power for its operation, all at the cost
and expense of the City. In addition, the City shall perpetuate
the power supply to the service pole and pad at its own expense.
11. Any and all persons engaged in the aforesaid work
to be performed by the City shall not be considered employees of
the State and any and all claims that may or might arise under
64232
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the Workers 's Compensation Act of this State on behalf of said
employees while so engaged, and any and all claims made by any
third party as a consequence of any act or omission on the part
of said empl.oyees while so engaged on any of the work
contemplated herein shall not be the obligation and
responsibility of the State. The City shall not be responsible
under the Worker 's Compensation Act for any employees of the
State.
12. Timing of the traffic control signal provided for
herein shall be initially determined by the City's Traffic
Engineer. Adjustments of said signal timing may be d�termined by
the State, through its Commissioner of Transportation, and no
changes shall be made thereafter except with the approval of the
State.
13 . Upon execution by the City and the State and
completion of the construction work provided for herein, this
agreement shall supersede and terminate the operation and
maintenance terms of the following agreements:
a. Agreement No. C-693 [Marshall Avenue (Trunk
Aighway No. 212) at Cretin Avenue] dated
February 24, 1950, between the parties.
64232
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b. Agreement No. C-1873 [S.P. 6228-16 Trunk
Aighway No. 212 (Marshall Avenue) at Cretin
Avenue� dated May 16, 1957, between the
parties.
c. Agreement No. 56017 [S.P. 5228-30(g) Marshall
Avenue (Trunk Iiighway No. 212) at Cretin
. Avenue] dateci March 25, 1969, between the
parties.
d. Agreement No. 57722 [S.P. 6228-33(k) Trunk
Highway No. 212 (Marshall Avenue ) at Cretin
Avenue] dated September 27, 1974 , between the
parties.
54232
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CITY OF ST. PAUL
�
RECOMMENDED FOR APPROVAL: gy
May
E� � �
� ;
Director of Public Wo . tCity Seal)
APPROVED AS TO EXECUTION: By
Director of Finance and
� Management Service
Asst. ty A t ney
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
RECO OR APPROVAL: DEPARTMENT OF TRANSPORTATION
By
.�District Engineer Assistant Commissioner
Opeations Division
Dated
APPROVED AS TO FORM AND EXECUTION:
DEPARTMENT OF ADMINISTRATION
By
Special Assistant Attorney
General-State of Minnesota Dated
l
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��N►'�ESOT4 f�!��/���
Do Zo Minnesota
Department of Transportation
� �� District 9
;��''oF TaP�� 3485 Hadley Avenue North
Oakdale, Minnesota 55109
Telephone 779-1178
August 6, 1987
Mr. Donald Nygaard
Department of Public Works
City of St. Pau1
600 City Ha11 Annex
St. Pau1, Minnesota 55102
Dear Mr. Nygaard:
SDBJECT: Traffic Signal Agreement No. 64232
S.A.P. 164-010-35
in St. Paul, Ramsey County
Attached are three copies of an agreement between the State of Minnesota,
Department of Transportation, and the City of St. Paul covering the cost,
maintenance, and operation of a traffic signal on Marshall Avenue at Cretin
Avenue in St. Paul.
If this agreement meets with your approval, kindly present it to the City
Council for their approval and execution. The Corporate Sea1 should be
affixed to a11 copies of the agreement.
When the agreement has been executed by the City Council, a11 three copies
are to be returned to this office.
After the agreement has been executed by the proper State Officials, a
CERTIFIED copy wi11 be returned to you for your files.
S' rely,
� Kermit K. McRae, �.
District Engineer
Attachments:
An Equal Opportunity Employer
(��-,-,,�3
_______==__�------------------- AGENDA ITEMS — __--------______
II� ' C144 � ] UATE kEC.: C08/il/877 AGEMIiA I�ATE: C40/001Q07 ITEM #: C ]
SURJECT: CTRAFFIG 5IGNALS — CRETIN FROM DAYTOM TO IGELHART— AGREEMENT W/ MAOT]
STAFF ASSIGNED: C ] SIG:CMICOSIA ]OU7—C ] TO CLEFih:C08/11/87]
ORIGIhIATO�:CPUBLIC WORKS ] COMTACT:CMACZhO (489-8871) ]
ACTIOM:C ]
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ORU/RES #:C J FILED:C04/00/00 ] LOC.:C ]
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FILE IMFO: CkESOLUTIOM/AGkEEhtENT (�+ COF'IES)/TRANSMITTAL LETTER AF MIiOT ]
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