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87-998 WH17E - CITV CLERK PINK - FINANCE TF' COURC11 CANARY - DEPARTMENT G I TY OF SA I NT 1 A U L n� �� BLUE - MAVOR File NO• r Co ncil Resolution ,� Presented By -�'�� 1 Referred To Committee: Date Out of Committee By Date An Administrative Resolution establishing the rate of pay for the class of Municipal Garage Supervisor in the Salary Plan and Rates of Compensation Resolution. RESOLVED, that the title of Municipal Garage Supervisor shall be paid at the rate set forth in Grade 25, Section I D 4, Professional Employees Supervisory Standard Ranges of the Salary Plan and Rates of Compensation. FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay period after the passage, approval and publication of this resolution. COUNCILMEN Yeas Nays , Requested by Department of: [n Favor RSONNEL � __ Against — �'�'�`'�� Adopted by Council: Date — JUL '- 9 1987 Form Approved by City Attorney Certified Pass d b I��Se ar BY Bl, >> Approved IVlavor: e �� —�� 19��Proved by Mayor for Submission to Council � gy By pU�1.ISH�D .�U L 1 8 1�87 ��7�9� � o ..� Personnel ^ DEPARTN�NT _-�. _ 06524 � Fred Hatder • �, cOKTACT 4221 , PHONE June 17, 1987 DATE e�� e SIGN NU ER FOR ROUTING OR�R Cli At1 Locations for Si nature : Department Director 4 Director of Management/Mayor Finance and Management Services Director � 5 City Clerk . 2 Budget Director �� 3 City Attorney ' YIHAT WI�.L BE ACHIEVED BY TAKING ACTION ON Tlt� ATTACHED MATERIALS? (Purpase/ Rationale�_: This resolutfqn �stebltshes the rate of p�► fqr the tfitle of Muntc�pal �r�ge Su�p,e,rvisor in the Salary Plan nnd Rdtes of Ca�pensation Resolution. . REC�EIVED � �OST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: ' �UN 2 2 1987 6rnde 25 - 1486 S�etl�trY R�tes � Q BUQGET Of FICE Startin 5-yenr Step ` 6 � d�. , . 1 . 1954.04 � , ��,,,.,,�,r„�� . ►o °�n �.,�.Q �� . S� �6 4b °'7d �.e-tiu.e�.,� � FINANCING SOURCE ANO BUDGET ACTIVITY NUhBER qiARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of "Transaction: �ee �tttdched memo t4 Blee� (6-17� quired �f under � #10,000) Funding Source: . Activity Number: • ATTACHMENTS (List and Number All Attact�nents) : 1. Resqlut'ton 2. � �oRy for Ctty Clerk - 3. Mle�o ta Greg 61ees ddted 4-17-87 DEPARTMENT REVIEW . CITY ATTORNEY REVIEM * XYes No Council Resolution Required? ; � Resolution Required? Yes No Yes X No Insurance Required? Insurance Sufficiant? Yes No � Yes �No Insurance Attached: (SEE �REIIERSE SIbE FOR I�NSTRl�TIONS) _ � � Revised 12/84 � �a J � n tiO� , CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM DATE: June 17, 1987 . T0: Greg Blees FROM: Fred Haiden�� RE: Budget Impact of Proposed Upgrading - Municipal Garage Supervisor The budgetary impact of upgrading the Municipal Garage Supervisor position held by Larron Mundahl from Grade 20 to Grade 25 is as follows: Current Grade 20 Proposed Grade 25 $1786.43 biweekly $2072.36 biweekly . The additional cost per annum is $7434.18. This cost will be absorbed as overhead and charged back to consumers of municipal garage service. Call me if I can be of further assistance in this matter. • j an 1 � `� �- � �, �' � ��`� �'�� ,��.�` `''�'y��'�'�` `j � �� . �, �'� , r G��t+,f " � • � n �?,t� � _ ',�.�.�L��L�` � - �� r`J . , �� 7,�,�. � � ;� � � � - Z1 � C�r��°�- �� , CITY OF SAINT PAUL •`��' �' PERSONNEL OFFICE .• : : iun : WIFAEL A.VISCASILl,�S,PERSONNEI OIRECTOR . _ ' ' • ' 265 Cny Fiall,Saim Paul.Mmnesota 55102 •••• 612•298�221 GEORGE LATIMER - MAYOR r�y 11, i9s� Mr. Donald Nygaard � Director of Public Works 600 City Hall Annex Re: Classification and Compensation study of the Municipal Garage Supervisor Position �. _ ; Dear Mr. N.y$e�ar�d: l)�j ti / We have completed our study of the Municipal Garage Supervisor position held by Larron Mundahl. Interviews were conducted with Mr. Mundahl and you as his supervisor. Comparisons were made of similar positions and the position was evaluated using the Quantitative Evaluation System. Based upon that information, we have determined that the Municipal Garage Supervisor classification should be placed in Grade 25 of the White Collar Supervisor Standard Ranges. This would place the classification at the same level as Civil Engineer IV. An approximate $7,500 increase in annual salary would result. Please advise Fred Haider of the Classification Division if you would like to have a resolution prepared to implement this rate of compensation. . Very truly yours, �� , _ - __ ` 1 l � Rafael Viscasillas Personnel Director FSH:j an . � (��--��'�_ <%�i'� PERSONNEL OFFICE CITY OF SAINT PAUL MINNESOTA JOB AUDIT CLASS TITLE: Municipal Garage Supervisor POSITION HELD BY: Mr. Larron A. Mundahl AUDIT REQUESTED BY: Mr. Donald Nygaard DATE: March 6, 1987 AUDITID BY: Fred S. Haider DATE: May 7, 1987 PERSONS CONTACTED: Larron Mundahl, Donald Nygaard, John Eichinger COMMENTS: Comparisons of the audited position with other managerial positions in Public Works and QES analysis reveal that the position is undervalued. The Public Works Director indicates that upgrading the position from White Collar Supervisor Grade 20 to 25 provides for internal compensation equity. REOHIl�ENDATION: Upgrade the current title of Municipal Garage Supervisor from White Collar Supervisor Grade 20 to White Collar Supervisor Grade 25. DATE: May 8, 1987 ' APPROVAL OF DIRECTOR OF PERSONN � DATE: /y� ��] CSO 47 • . ��°--�'�- �� l��" POSITION AUDIT REPORT Position: Municipal Garage Supervisor Incumbent: Larron A. Mundahl Auditor: Fred S. Haider BACKGROUND On March 6, 1987, I met with Mr. Donald Nygaard, Director of Public Works, to discuss the Municipal Garage Supervisor position. Mr. Nygaard indicated that the responsibilities of this position have evolved considerably over the past years. He asked us to study the position with the prospect of upgrading the level of compensation. Mr. Nygaard outlined the history of the Municipal Garage facility. Nygaard indicated that the Mayor directed him to oversee the transition from a system that was heavily reliant on hand laborers to a mechanized public works system. Nygaard stressed the importance of having a state of the art municipal garage facility to the efficient operation of the department. STUDY COMPONENTS 1. Review of the Job Analysis Questionnaire, Position Description Report, and work samples such as policy statements developed by this position. 2. Review of class specifications. 3. Interview with incumbent, Larron Mundahl. 4. Interview with the Director of Public Works, Don Nygaard. 5. Interview with John Eichinger. 6. Q.E.S. Evaluation and Analysis. POSITION DESCRIPTION The position performs highly responsible administrative and supervisory work directing all aspects of the Equipment Services Division. The position supervises twenty-seven employees assigned to the garage and one-hundred and sixty truck drivers and operators assigned through the dispatching office. General supervision is received from the Director of Public Works. /�,/^:��->r�,�l The position directs the following division functions: 1. The preparation of the division budget. � 2. The operation of the equipment repair garage serving Public Works, Independent School District ��625, P.E.D. and other city departments. 3. The preparation of specifications to purchase municipal garage equipment. ($1,012,295.00 was spent to purchase equipment for the Division in 1986.) 4. The development and maintenance of a computerized billing and record-keeping system for garage repair billing, parts and equipment inventory, equipment rental, and fuel and oil supply. 5. The operation of a City-wide truck driver and equipment dispatching office. 6. The oversight of the unemployment insurance and workers compensation activities within the division. 7. The training of vehicle drivers and heavy equipment operators. (The incumbent trained 260 drivers and 86 heavy equipment operators since 1977.) 8. The management of four facilities: municipal garage, service station, truck storage building, and cold storage building. The position requires considerable technical knowledge and skill to direct the operation and repair of approximately 700 pieces of com- plicated equipment. The position requires the ability to drive and operate existing Public Works equipment to determine maintenance needs as well as an ability to operate new equipment to determine its level of performance and suitability for purchase. The position also requires a working knowledge of prevalent equipment rental and repair shop rates. COMPARISONS The audited position was compared with the Job Analysis Questionnaires of positions allocated to the Fireman-Mechanic General Foreman, Civil Engineer IV and Assistant City Engineer. It was revealed that the audited position performed some of the division head duties of all of the classifications. The same was true for comparisons of the described , duties with the class specifications for Fireman-Mechanic General Foreman, Civil Engineer IV and Assistant City Engineer. The positions most similar to Mundahl's are the Fireman-Mechanic General Foreman position occupied by Ralph Stolp Senior and those Public Works positions that involve maintenance and construction - (A1 Shetka and Gary Erickson.) Ralph Stolp Sr. , Fireman-Mechanic General Foreman, White Collar Supervisor Grade 16, supervises the maintenance, repair and servicing of . . ��= ,��-�� fire trucks, pumper engines, chemical wagons, autombiles, ladders, � extinguishers, hoses, nozzles, patrol cars, and other Public Safety equipment. Stolp oversees tests of new apparatus and completes reports and recommendations regarding equipment. Stolp also prepares - specifications for new equipment. A1 Shetka, Public Works Maintenance Services Engineer, White Collar Supervisor Grade 28, manages the street cleaning, snow plowing, and general repair operations. The Field Supervisor and all the various Public Works Foremen report directly or indirectly to Shetka. Shetka also is responsible for the operation of the asphalt plant. Gary Erickson, Civil Engineer IV, White Collar Supervisor Grade 25, manages the sewer maintenance office. Erickson's unit consists of 40 employees. Their responsibility is to inspect, repair and clean sewers. They operate and maintain pumping stations. Erickson directly or indirectly supervises a Sewer Foreman III, a Sewer Foreman II, three Sewer Foreman I's and fourteen Sewer Crew Leaders. Erickson's position is similar to Mundahl's in many respects. Erickson is responsible for preparing a budget. This includes estimating the cost of repairs, the priority of repairs and the level of maintenance. He conducts the safety program for sewer workers. Erickson is responsible for new equipment purchases such as television monitoring units, jet rodders and vactors (automated sewer cleaning equipment.) Erickson's purchases are not as extensive as Mundahl's. All things considered, Erickson's position is the most similar in complexity and level of responsibility to Mundahl's. Summary The Director of Public Works believes that the position should be upgraded to Grade 25. This compensates the position at the same level as Engineer IV's. Engineer IV's manage a small unit that requires certification as a Professional Engineer. The Municipal Garage Supervi- sor manages a much larger unit with a considerably larger budget, but the position requires extensive technical and mechanical knowledge rather than a professional engineering knowledge or skill. Mr. Nygaard believes upgrading the Municipal Garage Supervisor position to Grade 25 provides his management core with greater internal compensation equity. I agree. The budgetary impact of upgrading the position to Grade 25 is as follows: Current Grade 20 Proposed Grade 25 $1786.43 biweekly $2072.36 biweekly The additional cost per annum is $7434. 18. This cost will be absorbed as overhead and charged back to consumers of municipal garage services. Recommendation Upgrade the Municipal Garage Supervisor title from Grade 20 to Grade 25. � �� ve h- `�'� C I ... �Lp \� .� y. �� 0.� �•3 � V m .. 3 u•� ",�, � �v o oui �� sgF �� v, �" w a -" V A gL 1e� v_ � � Q � ��F Q � ~ �� . �� o �cg� � �' �% 4 z �� z g 0 _ z �� z � � .. � .. � e� y ~ � Q < � �E � � F �� F � ^ � . � � t� tr� � �= � � � � �•A A . � C� �� , . � V�� o � .= =�s ° w �� ENo - 1� ..100 � � � 3 r�;�j �1 • � J � � � � `�' u .; � ` � � = 3 � �� g r � aI � v� Z �. 3 = v >c�� z y r'� �. y � . O u r� �Q � � t.�� Eiy 0 OL ° u y`�•� °'o �j' e�oZ V U � � � �'Z6� � $ c� � ee �?lQ �� c F--� �� m � �'cD� m m t � W��=' V o��.Zv w G� � ' . � � i3,..m v�� o�� t S�.$ � � N � ��c�m � m ��f� e�� <� � e a ,a � .� _ �� •�bs m c� � � � C � � � �JQ¢ Y 9 � .�l�GVlV f/�� , _ �w � � � W y W '� . E � e �.��' � C C u y � � ^" — U � �' �' H� :� t '�N �� t � � � > U V g .� �6 U°L h � Ca .. �' 3 '� .� �,3 Y � � ; e o �� V � �� V �� x - a �^ �. �. °�L - �. � � ��G , 25�<,� . U � _ � � � � ' r