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87-988 WMITE - CITV CLERK PINK - FINANCE G I TY OF SA I NT PA U L Council /} CANARV - DEPARTMENT File NO• •� �_ ��� BLUE - MAVOR � ouncil Resolution - Presented By ��A'� Referred To Committee: Date Out of Committee By Date Wi�'AS, There has been presented to ar�d considered at this meeting a State of Minnesota Department of Jobs and �raining Agreement (the "Agreement") between the State of Minnesota an3 City of Saint Paul providing an emergency shelter grant in the amount of $42,000 to be distributed to one or more nonprofit or anizations serving ho�neless persons or families in Saint Paul based upon requests for praposals �o be solicited by the City; and WI�REAS, The Mayors pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation revenues in excess of those estimated in the 1987 budget; aryd Wf�RFAS, The Mayor recomnen�ds the follawing changes to the 1987 budget: Ctiirrent Amended Budget Changes Budget FII�IIVCING PLAN 100 CDBG_Furrd 3100 Federal Grants-in Aid, State Admin. 0 +42,000 42,000 SPII�DIIJ�G PLAN 100 CDBG Fut�d Plann' & Economic Develop�nent 39�0 I�JD Efiergen�y Shelter Grants Program 39290-0547 Payment Zb,Subcontractor-Grant 0 +42,000 42,000 39290 All Other S�enduzg � 0 0 0 � � +42,000 NOW Tf�R�ORE BE IT RESOLVID, that the said Agreement is a�roved on behalf of the City and the proper City officers are authorized to execute the same on behalf of the City, and FUlt��it RESOLVID, That the City Council approves these changes to the 1987 buc7get. Financing is A ' Appr val Re � � � �/�'� Director of Finance `_.5� 1 Budget Director COUNCILMEIY Requested by Department of: Yeas Drew Nays � Nicosia t. Planning & Economic Develop�nent Rettman _ Itl F8V0[ Scheibel (fY Sonnen __ Ageillst BY =.i..saj,(/reslOR' Wilson Adopted by Council: Date �ul' — 7 ��� Form App ove by ty orney Certified Yas e �ou�Sec tary BY Bp Approved y avor. ate � � ��" `► JUL 1 0 87Appro a or for o�ouncil By �=� - . Pl�l�lf��l ��� 1 �3 1987 Planningl & Economic Development �pq}�j�(F(�j C:�'� �-9od 1���` 06189 Nancy W 'st CONTACT -�y _ _-_ . . . 292-335 PHONE 5-28-87 DATE ��� Q Q � ASSI N11M8�R fflR RQ11TiNG ORDER Cl i All Locations for Si ature : Depa�i�tment D�rector 5 Oirector of Managem�i�(� 4 ,Gina�ce and Management Services Director � 6 City Clerk � a/Budget Qirector ,�,J Ipj �� 1qR7� ,� City,Attorney i�iAT Wi11� BE ACHIEYED BY TAKING ACTION � THE ATTACHED MATERIALS? (Purpose/ �.YOR'S OFFICE The reso�lution amends the financing and spending plans of Fund 100�GDSG Fuxic`f,'.to take receipt of a gra�nt from the HUD �mergency Shelter Grants Program. $42,QOO.IOO is added to financing plan as Federal Grarits-in-Aid, 5tate. Admin(receipt code 3100) $42,000.'00 is added to spending plan as Payment To SubcontraGtor-Grant�p����e code 0547) in Acti�ity HUD Emergencg Shelter Grants Program(Activity #39290):" �'�. ,,� - cs�^e �_.1UN 4 �987 � �� �� �� OFFlGE OF THE DIRECTpR COST/BEN�FiT, Bi10GETARY IkND PERSUNNEL IMP,ACTS ANTICIPATEQ; �rARTMENT QF �ANCE �—r AND IN�1 N 7.'he grar�t will be used to. contract with private nonprofi� organiaationNsCp�rov��d��stance to home]less person� or families to: 1) Renovate, rehabiTitate �r convert buildings to use as emergen�y shelters: 2)Provision of essential services. 3) Pagment of maintenance, operation, insurancse, utilities and furnishings of emergency shelters. The Mayor's Office will conduct a request 'for proposals and make final decision about distribution of the grant. . T1ze entire $42,000:00 will be received and distributed to nonprofits. NO st�ff or overhead costs are includecl. ' �iNAl+ICiN� SOURCE AND BUDGET ACTIViTY NUNBER CHARGED OR CREDITED: (Mayor's signa- 4. ture not re- Tota1 Amount of 'Transaction: $42,00a.00 quired if under ' � E10,000� fu�di#�g Source: 3100..:Federal Grants-in-Aid, HUD grant distributed by 5tate of 1�9.J • Activ�ty Number: 39290(new activity) HUD Emergency 5hel:ter Grants Program ATTACHl4E TS Lis� and Number All Attachinents : ��� +1. Resolution � MAY 2$ �` 2. 4-24�;87 ,memo re: Revised Aistribution Plan 3. 4-4-�7 memo re: Hmergency Shelter Grants Program application �Q�E 4. 4-14�87 Application For Eederal "F�nergency Shelter Grants Program" Fundi�� � .RECEIi�'�D - DEPA ,� � REViEw ��TY ATTOR arTCx�n�Y r�vi�r es t No Council Resolution Requir utit►n Re�uired? Yes No Yes � Insurance Required? Insuranct�5uffic�e�rt? �es No Yes � Insurance Attached: , ' . 'I (SEE •REVfRSE SIDE FOR INSTRUCTIONS) Revised �2/84 � � 1�. � . ,�s ;,� �e F7_��d' . � „ CITY OF SAINT PAUL � INTERDEPARTMENTAL MEMORANDUM DATE: April 24, 1987 T0: File -- HUO Emergency Shelter Grants Program FROM: Nancy West�`�r. �� , RE: REVISED OISTRIBUTION PLAN . � � The Mayor's Office has decided that the funds made available to us from the State through the captioned program should be distributed through them. This morning, I described the following revised distribution plan to Patrick Leary at the Minnesota Oepartment of Jobs and Training: Upon receiving our contract from the State Department of Jobs and Training, the Mayor's Office will notify private nonprofit organizations provid- ing assistance to homeless persons or families of the availability of funds. The nonprofi.ts will be invited to submit their ideas for uses of the funds to the Mayor's Office. This process is expected to be completed within a 30-45 day period. The Mayor's Office will make the final determination regarding distribution of the funds. Leary said that this revised process is acceptable to the State and that no amendment to the application which we had submitted to them was necessary. NW/gh cc: Ken Johnson Steve Proeschel �- � � ��-Q�� � ��<<«•,�.� � GITY OF SAINT PAUL ' �o� M OFFICE OF THE MAYOR j�I� � ;�,���;��� : C � �Q 347 CITY HALL "'� SAINT PAUL, MINNESOTA 55102 GEORGE LATIMER (612) 298-4323 MAYOR Apri114, 1987 Beverly Gleeson, Director Economic Opportunity Office Minnesota Department of Jobs and �aining Community Services 690 American Center Building 150 E. Fsellogg Boulevard St. Paul, AZN 55101 RE: Emergency Shelter Grants Program Dear 114s. Gleeson: Enclosed is the application package, submitted by the City of Saint Paul, through which we are seeking the $42,000.00 now available to us through the Emergency Shelter Grants Program. Y�e wish to distribute these at the earliest possible date, and, therefore, appreciate your timely review of our application. Additionally, the City of Saint Paul would like to compete for any additional Grant funds as they become available. We would sppreci�te being kept informed about the application process and deadiine for these funds. If you have any questions on the enclosed a�plication, or need additional information, please contact Ken Johnson, Deputy Director for Housing, at 228-3357. Thank you! � 'ncerely, i George timer A;ayor G L/bkd � cc: Ken Johnson Steve Proeschel �4�� . ', . �?-���, . . � APPLICATION FOR FEDERAL "EMERGErTCY SHELTER GRANTS PROGRAIVI" �UNDING Sub mitted to: Economic Opportunity Office Minnesota Department of Jobs and 'I�aining Apri114, 1987 City of Saint Peul, Minnesota George Latimer, 1tZayor _ , ���g� Apri114, 1987 APPLICATION FOR FEDERAL "EMERGENCY SHELTER GRANTS PROGRAII"." FUNDING PART L , ASSUR.ANCES AND CERTIFICATIONS PAftT II. DESCRIPTION OF DLSTRIBUTION PLAN � _ EXHIBIT A. MORE THAN SHELTEft YEAR-END REPORT ' rnn� i� P.J,J��nLty KM� `rKllft�FllJ�S . ��7-Q.� � The City of Saint Pau1 , MN makes the following assurances and . certifications with respect to t e mergency Shelter Grants Program: I. The City assures that its grantees wi11 comply with: A. The requirements of 24 CFR Part 575.53 concerning the con*_inued use of buildings, for which emerqency shelter grant amounts are used, as emergency shelters for the homeless; and B. The building standards requirements of 24 CFR Part 575.55; and C. The requirements of 24 CFR Part 575.57 concerninq assistance to the homeless. II. The City assures that its ,grantees will conduct their activities in � conformity with the nondiscrimination and equal opportunity requirements contained in 24 CFR Part 5?5.59 tal and the other requirements of this part and of other applicable federal 7aw. III. The City assures that no renovation, major rehabilitation, or conversion activity funded under this part will : , A. Involve any property that is listed on the National Register of Nistorical places, is located in a historical district or is immediately adia�ent to a property that is listed on the Register, or is deemed by the State Historic Preservation Officer to be • � eligible for listing on the Register; B,' Take place in �any 100 year flood plain designated by map by the � Federal Emergency Management Agency. � C. Jeopardize the contir.�ed existence ot an endangered or threatened � species, as designated by the Department of Interior or the Department of Corrpnerce, or af�ect the cri ti cal habi tat �of such a speCies; and "" D. Be inconsistent with HUD environmental standards in 24 CFR Part 51 or with the State's Coastal Zone Management plan. IV. The City certifies that the submission of the application required by 24 CFR Part 575.33(b) is authorized under City ordinance, and that the City possesses the legal authority to carry out emergency shelter grant activities in accordance with the provisions of 24 CFK Part 575. V. The City assures that it wi11 obligate all of it's grant amounts within � a 18U day period after the grant amounts are made available to it from the State, or return all grant monies to the State to be reallocated. VI. The City assures that it will submit an interim performance report to . the State within 30 days after the 180-day period allowed for the � • obligation or grant amounts, or 30 days after ±he date when all grant amounts are obligated, whichever comes first. . the interim report should contain: � (1). an assurance that the matching fund requirements will be met, as set fiorth in 24 CFR, Part 575.51. � (2). . information on the amount of funds obligated for each of the three categories of eligible activities described in Part ' . 575.21ta)(1),(2) and (31. . ���-�� VI . . The City assures that it wi11 require an annual performance report from its grantees and that it will submit this report to the State. This report should contain: fll, information on the expenditure of funds for each of the three categories of eligible activities as set torth in Part 575.21f,a1(1) ,(2) and f3). � (2). information on the sources and amounts of matching funds as set forth in Part 375.33(b)f3)(il, � City of Saint Paul , MN Address: ' Economic Development u����i^T.Oiu��-isx�--S�ite 1200 �� W°�+ �^u�th �treet �aint P�,1 M i ���1n� • � . ` ignature uth ze icia . � . ��7_���' PAftT II. DESCRIPTION OF DISTRIBL'TION PLAN The City of Saint Paul's method of identifying the progr�ms or agencies to receive these grant monies will be coordinated by the Minneapolis/Saint Paul Family Housing Fund (the "Fund") under its More Than Shelter Program. The More Than Shelter Program was formally initiated in the fall of 1985 by the Cities of Saint Paul and Minneapolis, the Counties.of Kamsey and Hennepin, and � the Fund as a response to the problems of homeless persons. The Program is primarily a fund-raising and facility development vehicle. The Fund, which is a private, non- profit housing finance corporation recognized under Section 501(c)3 of the Tax Code, acts in a fiduciary capacity to receive and distribute funds which are contributed to the Program, to prepare periodic progress reports, and to arrange for the monitoring and evaluation of various program elements. The Board of Directors of the Fund is composed of the llgayors from Saint Paul and Minneapolis, two members from each City Council, plus representatives of local business and labor organizations. , The More Than Shelter Program focuses on providing decent, safe and affordable housing to homeless persons, but also incorporates the provision of services to homeless residents in appropriate facilities. The Program effort spans a fairly broad spectrum of need--ranging from persons who need considerable support services and supervision to those whose lives are in transition, usually to a higher degree of self-sufficiency to those who are c8pable of independent living, yet lack affordable, permanent housing. The Program element which addresses the need of persons who require considerable support services and supervision--persons who are literally homeless and in need of overnight shelter--is the element through which the Emergency Shelter Grants Program money will be distributed. Coordinated administration of all Program elements is achieved through a staff committee, including representatives of the Minneapolis Community Development A.gency (the "MCDA"�, the Saint Paul Department of Planning and Economic Development ("PED'�, both counties, and the Fund. When a proposal is introduced, it receives the immediate attention of the local public development agency (either the MCDA or PED) and the Fund to formulate project or program detaiLs, including financing. . . . " �-�-Q� At the present time, several proposals in need of funding for eligible emergency shelter activities have been received by PED and the Fund. There is currently sufficient demand for eligible emergency shelter activities in the City of Saint Paul to quickly obligate all of the $42,000.00 in funds available through this cycle of the Emergency Shelter Grants Program. As projects are made ready for implementation, and uses which qualify as eligible � activties under Section 575.21(s) of the federal regulations relating to the Emergency Shelter Grants Program are quantified, the Fund will propose a specific financing package to its Board of Directors for consideration. The financing package will identify the specific sources of financing (such as federal Emergency Shelter Grant Program funds-and matching funds, including philanthropic contributions, local city government loans, and private investor dollars) and the specific uses of financing (such as eligible Emergeny Shelter Grants Prc�gram activities and other activities). Although the More Than Shelter Program is a joint Twin Cities/two Counties effort, the Fund does have the ability to, and has for previous donations, allocate geogr8phically- targeted funds to only one city or county. The Fund is also able to arrange for the specific reporting requirements related to the Emergency Shelter Grants Prog�ram. The Fund is in the unique position to ensure this reporting because of its ability to track separate accounts of financing sources. . The 1986 year-end report for the More Than Shelter Program, Fxhibit A, illustrates � the range of projects done to-date. � " ' EXHIBIi A. _ ������ . . • V,_ rOkE THata SNELtER YEak ENU kEFURT January, 19d7 is the first anniversary o4 the More Than Shelter Proqra�. F�elow is a list of all the projects that zre being carried out under the proqram, and a list of all the private contributions. PROJECTS (1 ) Creation of New Housing Wilder Apartments at Snelling--76 Sk0 units in Saint Faul to be ewned and manaoed by the Wilder Foundation Nith rents in the t100-�165 per month ranqe. The t7ore Than Shelter Proqrae� funded tfie entire project cost of S1 �49U,1�B. Chicaoo Avenue--38 units of neN efficiencies in 1linneapolis to be or,ned by the Central ComAUnity Housing Trust Nith rent5 at 5185 per month. riore Than Shelter pravided all the funds--S1,1�b,Z24. (2) Rehabilitation of Existino Housinq i416 Portland Avenue South--44 rehahilitated efficiency units in riinneapolis to be owned by the Rriohton Developoent Corporation with rents at f13�. The City of Mir�neapolis provided s674,850 plus a SIOU,040 annua] subsidy. tio 4unds froa private contribut�rs were needed. ' YkCA--9U rooms of eAerqency housinq in Saint Paul which are owned by the Saint Paul YWC�,. The � Family Housinc Fund provided .t123,400 to make netessary, code-related physical improveeertts. tSl Transitional Housing Dor�thy llay Center--�U units of peroanent and transitional SfiQ units in Saint Paul in a facility oMned and operated by Catholic Charties. This oroanization initiated the project nhich involved rehabilitation of the second and third floors of the Center. Catholic Charities raised nost o4 the funds itself and the More Than Shelter Proorae helped r►ith a �odest contribution..of 5115,000 for a portion of the capital cost. • • Saint Paul YNCR--20 units of transition:l housing in Saint Paul to be rented froo private 2andlords and used for eaercency housing. The Family Housinq Fund is providing a f100,000 grant to p�y the rent on behalf of the clients. Hennepin County Scattered Site Prograo--50 bed5 of transitional housino units rented fros private landlords at various locations throughout the ccunty. The SO beds are divided aoong four proqraa vendors under contract with the County: CatAolit Charities, Eli� Transition Housing, Siwpson Transitional Housing, and the Salvation � arny. 7he More Than Shelter Proqrac has coanitted t330,U00 to fund this prooran for a three-year period -rnd the County is contributina 5120,040. (4) Board and Lodging TMelve separate board and lodging facilities containing � total of 252 beds �re being upqraded in Minneapolis. The rehabilitation is snared on a 50-54 b:siz betMeen the private oMners and a pool of funds created by the City and the County. The City-County contribution to the first 12 buildings i� s254,785. ' y .�f - ;. ' C,,�7 4 6�� Suc�aary: ln itz first year ot activity, the htore Than Shelter Propram has financed 114 new units for low income sinqle persons capable of independent livino. tThe oricinal progrea goal Ma5 90 units of neN Sk0-type housino� to be created�by t1ay, 1988) The Prooram has assisted 134 existing, occupied units in need of rehabilitation. (The program ooal is 200 rehabilitated units throuoh ttay, 1968. ? tlore Than Shelter has hetped finance !i0 units of transitional housing. (The aoal ►+as 9i► units. ) Finally, board and lc,doing facilities ccntaining 2�2 units Nill be uperaded. cThe qoal is SOU units. l In summary� the Progran has er.teeded its ooals in several categories� and is is likely to exceed its overall godl be+ore it is co�pleted in May, 1S88. Currently, the cities and the Fund are notifyinq private Sk0 oNnerS that 4unds are available for rehabilitation. Also, Saint Paul , kansey County, and the Wilder Foundation are ciscussing tran5itional housinq alternatives to substitute fer the � Rice Street facility. The faoily Housing Fund has invited the Women's Christian Association to seek More Than Shelter funds if it is Mi22inq to use Paige Hall to serve the taroet population identified in the More Thaa Shelter Froqram proposal. This progress in previdine lonc-tero, solutions to the housinq proble�s that create homelessness is attributa6le the contributions listed below. •ti CO�iTRIBUTORS BioeloM Foundation . 5100.000 � �remer Foundation 25,OU0 , Dain Bosworth . 15,OU0 6eneral Mills 2�O,UUO McKniqht Foundation 2,730.000 ' _ � � Miller Schroeder 15.OU0 North►+est Area fourtdation SOO,OUO Norwest Ftank lU,0U4 NorthMestern life 15,000 , . Piper Jaffray . 25,400 Saint Paul Foundation ' SOQ,000 Westminster Church " 2�,000 TOTAL #4,010,000 EXPENDITURES � Chicago Avenue f1,126,224 Oorothy Day 115,000 Hennepin County 330,000 Transitional Wilder Apart�ents 1,490,158 at Snelling TOTAL s3,i�61 ,382 The Fae�ily Housing Fund pays the adainistrative costs of this proqrao. All donated • funds are used for capital/progras costs. Also, the Fund calculates the i�terest earned on donateC funds bet►+een the ti�e they are received and the tine they are spent; all this �oney is added to the capital/p'rogra� pool.