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99-490Council File # q,q —�{9.0 oR����va� �n�a t Referred To nate An Administrative Resolurion to Revise Paragraph Four (4) of Civil Service Rule S.E. RESOLUTION CfTY OF SAINT PAUL, MINNESOTA Green Sheet # 62979 �� RESOLVED, that pazagraph four (4) of Civil Service Rule S.E. which reads as follows: "Upon notification of a candidate's intem to file an appeal no appointments will be made from the Eligible list until the hearing decision has been made", be revised as follows: 6 "Upon notification of a candidate's intent to file an appeal, no 7 appointments will be made from a promotion eligible list until 8 the hearing decision has been made." Requested by Deputment of: ]3v: /l'L�LZ��I . � C�'��"'� -"�'. - t7� �°- .. .?CC� s � _ a__. . � - o_ = _/ Approved by Mayor: Date U tt-�.t G 1 ���l �'/ By: C;� � Adopted by Council: Date `�`"� 1 Adoption Certified by Council Secretary Form Approved by Ci Attomey �: � �� ��� �! DEPARTMENT/OFIRCFICOUNCII.. DA'IE INiTIATED GREEN SHEET xo.: 62979 G�q— �{g,� OFFICE OF HIJMAN 5/24/99 RESOURCES CONTACP PERSONlc YHONE: IIuaerNw� n�aIIwim�i& MARK ROBERTSON ��ea�xr �. �1� j cmc�cn. (651)266-6471 ,�� 2Q,s,,,.m�wEr a,,.c�c r�on�sesoa M[J5f BEONCOUNCII.AGENDA BY(DATL� ROtT17NG ��,�v� ypliwcaN,sSxvi.u�clr. OBDffii �{� 3MAYOB(ORA�/� �� TOTAL /{ OF 3IGNATRRE PAGES 1 (CLIP ALL IACA1'IONS FOR S[GNATURE) ecizox �nr.srEn: Revise paragraph four (4) of Civil Sen=ice Rule S.E. to read as follows: "L7pon notification of a candidate's intent to Sle an appeal, no appointments will be made from a promotion eligible list until the hearing decision has been made." RHWMP�NDATiONS: Apptwe (A) aRelect(lU P&RSONAL SE&VICE CONfRACIS MI7Sf ANSR'&R THB FOLiAWIIQG QUSSfIONS 1. HasthisPewdfvmevuwakedw�eramotactforihisdepvmimtT PLANNINGCAMbIIS510P Ya No C�COMMCl'CF.E 2 Hatthiapasodfumeoc6anaciryemployee4 CiVII,SERVICECObATISSION Yes No — A Doemiapenwlfampo�ea.akiunoennm+UrP�Mor��Y�%�T — Yes No 4. Lthispasa/ErsnaWgdedvmdo!! . — Ym No Sry1.W aY Y� aeswax w iep.nce sheet aod dfuh to p'eee aLeN INITIATING PROBLEM issvE, orroxxmvrrr �ve wmr, wnee, wn�.ti, w��: The current process holds up and delays hiring and has the potentiai to incur large overtime costs for the lazger examinations such as Police and fire. These are the new lists where typically large numbers of persons fall out on the background process. One appeal would typically take between 30 and 45 days to schedule and process. nnvaNZacxs � nrrxovEn: The proposed process would continue to allow due process for candidate's who has been removed from an Eligible list for reason of insufficient or unsatisfactory references, but would not put a total halt to the hiring process when an appeal occurs. The proposed change would onty apply to open non-promotional examination eligible lists. n�sanv,uvrncES rn nrrxovEn: No disadvamages to City, from a candidate's perspective, appointment could not be made while decision was being contested. nisanvwrrracxs rn xar arrxoc�n: Would result in the continued possibility of an appeal or appeals holding up the total hiring process, typically of a Police or Fire list. 1'OTAL AMOUNT OF TRAN&1C110N: COSf1REVENUE BUDGETED: - - . � . .- � . FUNDINGSOU$CE: - AGTLVITYN[JR�EB: _ ,, e...�f � �_ 4C;r: � - Y�1�1. � . i °; � F'.�`���i�'e �� . FINANCfAL INFORMATION: (EXPLAIN) �s�gS(tCE9 t�..� �� � � _ , � , �. -, := -'. � ` _ . ,� ,' , ��� `� � ���� �.., - - Sec05 Civil Service Rules back to Table of Contents/Indea City of Saint Paul, Minnesota Civil Service Rnles 5. Application Reyuirements S.A. S,$, S.C. S.D. S.E. PILING APPLICATiONS a�-�`�� Applicants must complete applications fumished by the Office of Human Resources. No applications shall be accepted after the deadline specified in the official announcement; however, incomplete applications may be amended. Applicants, elia bles and employees must notify the office of changes in address. Applicants must comply with all laws and ordinances in any way affecting employment in the posiuons for which they apply. The Office of Human Resources may require the presentation of certificate of competency, licenses, or other evidence of special qualifications. AGE Except as otherwise provided by State Law, the Human Resources Director may, at the director's discretion, fix any reasonable age limit as a requirement for entrance to examinations. Such age limits shall be published in the official notice of examinations. No person shall be kept on an eligible register whose age does not conform to the age requirements. EDUCATION In any examination in which the applicant intends to fulfill the minimum requirements with an academic degree, applicants may be admitted to the examination if they are in their last school yeaz prior to graduation at the required level in the required field; however, any such candidates who attain places on the resuiting eligible list shall not be certified to any vacancy until they have graduated. RESIDENCE Refer to Ordinance 94-1065 and Ordinance 94-1693 in the Saint Paul Administrative Code, Chapter 27 and Amendment in Section 27.02 relating to City residency for City employees hired after the effective date of the amended Ordinance - 7anuary 30, 1995. These Ordinances have no applicabiliry for empioyment in Independent School District No. 625. CHAI2ACTER AND FTTNESS Character of eligibies sl�all be investigated and references verified in advance of certification. Such investigation shall be made with respect to the activity ofthe list, and inquiry shall be periodically updated. Page 1 of 3 http:llpatschke.stpaul.govtcsrules/sec05.htm 8�24�9� Sec05 Civil Service Rules Page 2 of 3 Eligibles may be removed from any eliD ble register for insufficient references or J ��� because of unsatisfactory references or personat qualifications, upon G� recommendation of the Human Resources Director. Eligbles so removed may appeal the decision to the Civil Service Commission. Appeals must be made within 10 working days of removal letter heing sent. Upon notification of a candidate's intent to file an appeal, no appointments will be made from the eligible list until the hearing decision has been made. Eligibles previously discharged from the Ciry service shall be called to the Offce of Human Resources to make explanation. In default of such appeuance or in case of unsatisfactory explanation, their names shall be excluded from the eligible list. No person who has been separated from the public service because of fauit or delinquency on their part shall be admitted to any exanunation or certified to any position for at least one yeaz after such sepazation. S.F. FALSE STATE103ENTS Any fatse statement made with the intent to commit fraud, any fraudulent conduct, or any attempted deception by an applicant or eligible, or by others with their connivance, in any application, paper or document submitted to the Office of Human Resources, or in any examination, sha11 bar such applicant or eligible from further examinations for at least two years; and, in addition, if such person has their name enrolled on any eligible or promotion or reinstatement register, such person shali forfeit their rights in any and all registers on which their name may appear, provided that the name of no person shall be removed from a register without first having an opportunity to be heazd on their own behalf. In the case of connivance, all parties thereto shall be deemed equaliy guilty under this Section. .S.G. PENSIQNERS No person receiving a pension, other than a disability or survivor's pension, from any pension fund towazd which the City of Saint Paul contributes shall be eligible for employment, or for reinstatement or reemployment as a regulaz employee while receiving such pension benefits; nor shall such employee become eligible for reinstatement or reemployment if the employee has received such pension benefits by waiving such benefit rights. Effective 7-12-95: This provision is not applicable for employment of such persons in Independent School District No. 625, so long as such employment is on an hourly basis, and does not exceed 1040 hours in any calendaz yeaz. S.H. MEDICAL The Human Resources Director may establish medical standards but only for the purpose of deternuning the applicant's abiliry to perform the essentiai }ob functions of the position for which they aze applying. http:/lpatschke.stpaul.gov/csruleslsecOS.htm 8l24/97 Council File # q,q —�{9.0 oR����va� �n�a t Referred To nate An Administrative Resolurion to Revise Paragraph Four (4) of Civil Service Rule S.E. RESOLUTION CfTY OF SAINT PAUL, MINNESOTA Green Sheet # 62979 �� RESOLVED, that pazagraph four (4) of Civil Service Rule S.E. which reads as follows: "Upon notification of a candidate's intem to file an appeal no appointments will be made from the Eligible list until the hearing decision has been made", be revised as follows: 6 "Upon notification of a candidate's intent to file an appeal, no 7 appointments will be made from a promotion eligible list until 8 the hearing decision has been made." Requested by Deputment of: ]3v: /l'L�LZ��I . � C�'��"'� -"�'. - t7� �°- .. .?CC� s � _ a__. . � - o_ = _/ Approved by Mayor: Date U tt-�.t G 1 ���l �'/ By: C;� � Adopted by Council: Date `�`"� 1 Adoption Certified by Council Secretary Form Approved by Ci Attomey �: � �� ��� �! DEPARTMENT/OFIRCFICOUNCII.. DA'IE INiTIATED GREEN SHEET xo.: 62979 G�q— �{g,� OFFICE OF HIJMAN 5/24/99 RESOURCES CONTACP PERSONlc YHONE: IIuaerNw� n�aIIwim�i& MARK ROBERTSON ��ea�xr �. �1� j cmc�cn. (651)266-6471 ,�� 2Q,s,,,.m�wEr a,,.c�c r�on�sesoa M[J5f BEONCOUNCII.AGENDA BY(DATL� ROtT17NG ��,�v� ypliwcaN,sSxvi.u�clr. OBDffii �{� 3MAYOB(ORA�/� �� TOTAL /{ OF 3IGNATRRE PAGES 1 (CLIP ALL IACA1'IONS FOR S[GNATURE) ecizox �nr.srEn: Revise paragraph four (4) of Civil Sen=ice Rule S.E. to read as follows: "L7pon notification of a candidate's intent to Sle an appeal, no appointments will be made from a promotion eligible list until the hearing decision has been made." RHWMP�NDATiONS: Apptwe (A) aRelect(lU P&RSONAL SE&VICE CONfRACIS MI7Sf ANSR'&R THB FOLiAWIIQG QUSSfIONS 1. HasthisPewdfvmevuwakedw�eramotactforihisdepvmimtT PLANNINGCAMbIIS510P Ya No C�COMMCl'CF.E 2 Hatthiapasodfumeoc6anaciryemployee4 CiVII,SERVICECObATISSION Yes No — A Doemiapenwlfampo�ea.akiunoennm+UrP�Mor��Y�%�T — Yes No 4. Lthispasa/ErsnaWgdedvmdo!! . — Ym No Sry1.W aY Y� aeswax w iep.nce sheet aod dfuh to p'eee aLeN INITIATING PROBLEM issvE, orroxxmvrrr �ve wmr, wnee, wn�.ti, w��: The current process holds up and delays hiring and has the potentiai to incur large overtime costs for the lazger examinations such as Police and fire. These are the new lists where typically large numbers of persons fall out on the background process. One appeal would typically take between 30 and 45 days to schedule and process. nnvaNZacxs � nrrxovEn: The proposed process would continue to allow due process for candidate's who has been removed from an Eligible list for reason of insufficient or unsatisfactory references, but would not put a total halt to the hiring process when an appeal occurs. The proposed change would onty apply to open non-promotional examination eligible lists. n�sanv,uvrncES rn nrrxovEn: No disadvamages to City, from a candidate's perspective, appointment could not be made while decision was being contested. nisanvwrrracxs rn xar arrxoc�n: Would result in the continued possibility of an appeal or appeals holding up the total hiring process, typically of a Police or Fire list. 1'OTAL AMOUNT OF TRAN&1C110N: COSf1REVENUE BUDGETED: - - . � . .- � . FUNDINGSOU$CE: - AGTLVITYN[JR�EB: _ ,, e...�f � �_ 4C;r: � - Y�1�1. � . i °; � F'.�`���i�'e �� . FINANCfAL INFORMATION: (EXPLAIN) �s�gS(tCE9 t�..� �� � � _ , � , �. -, := -'. � ` _ . ,� ,' , ��� `� � ���� �.., - - Sec05 Civil Service Rules back to Table of Contents/Indea City of Saint Paul, Minnesota Civil Service Rnles 5. Application Reyuirements S.A. S,$, S.C. S.D. S.E. PILING APPLICATiONS a�-�`�� Applicants must complete applications fumished by the Office of Human Resources. No applications shall be accepted after the deadline specified in the official announcement; however, incomplete applications may be amended. Applicants, elia bles and employees must notify the office of changes in address. Applicants must comply with all laws and ordinances in any way affecting employment in the posiuons for which they apply. The Office of Human Resources may require the presentation of certificate of competency, licenses, or other evidence of special qualifications. AGE Except as otherwise provided by State Law, the Human Resources Director may, at the director's discretion, fix any reasonable age limit as a requirement for entrance to examinations. Such age limits shall be published in the official notice of examinations. No person shall be kept on an eligible register whose age does not conform to the age requirements. EDUCATION In any examination in which the applicant intends to fulfill the minimum requirements with an academic degree, applicants may be admitted to the examination if they are in their last school yeaz prior to graduation at the required level in the required field; however, any such candidates who attain places on the resuiting eligible list shall not be certified to any vacancy until they have graduated. RESIDENCE Refer to Ordinance 94-1065 and Ordinance 94-1693 in the Saint Paul Administrative Code, Chapter 27 and Amendment in Section 27.02 relating to City residency for City employees hired after the effective date of the amended Ordinance - 7anuary 30, 1995. These Ordinances have no applicabiliry for empioyment in Independent School District No. 625. CHAI2ACTER AND FTTNESS Character of eligibies sl�all be investigated and references verified in advance of certification. Such investigation shall be made with respect to the activity ofthe list, and inquiry shall be periodically updated. Page 1 of 3 http:llpatschke.stpaul.govtcsrules/sec05.htm 8�24�9� Sec05 Civil Service Rules Page 2 of 3 Eligibles may be removed from any eliD ble register for insufficient references or J ��� because of unsatisfactory references or personat qualifications, upon G� recommendation of the Human Resources Director. Eligbles so removed may appeal the decision to the Civil Service Commission. Appeals must be made within 10 working days of removal letter heing sent. Upon notification of a candidate's intent to file an appeal, no appointments will be made from the eligible list until the hearing decision has been made. Eligibles previously discharged from the Ciry service shall be called to the Offce of Human Resources to make explanation. In default of such appeuance or in case of unsatisfactory explanation, their names shall be excluded from the eligible list. No person who has been separated from the public service because of fauit or delinquency on their part shall be admitted to any exanunation or certified to any position for at least one yeaz after such sepazation. S.F. FALSE STATE103ENTS Any fatse statement made with the intent to commit fraud, any fraudulent conduct, or any attempted deception by an applicant or eligible, or by others with their connivance, in any application, paper or document submitted to the Office of Human Resources, or in any examination, sha11 bar such applicant or eligible from further examinations for at least two years; and, in addition, if such person has their name enrolled on any eligible or promotion or reinstatement register, such person shali forfeit their rights in any and all registers on which their name may appear, provided that the name of no person shall be removed from a register without first having an opportunity to be heazd on their own behalf. In the case of connivance, all parties thereto shall be deemed equaliy guilty under this Section. .S.G. PENSIQNERS No person receiving a pension, other than a disability or survivor's pension, from any pension fund towazd which the City of Saint Paul contributes shall be eligible for employment, or for reinstatement or reemployment as a regulaz employee while receiving such pension benefits; nor shall such employee become eligible for reinstatement or reemployment if the employee has received such pension benefits by waiving such benefit rights. Effective 7-12-95: This provision is not applicable for employment of such persons in Independent School District No. 625, so long as such employment is on an hourly basis, and does not exceed 1040 hours in any calendaz yeaz. S.H. MEDICAL The Human Resources Director may establish medical standards but only for the purpose of deternuning the applicant's abiliry to perform the essentiai }ob functions of the position for which they aze applying. http:/lpatschke.stpaul.gov/csruleslsecOS.htm 8l24/97 Council File # q,q —�{9.0 oR����va� �n�a t Referred To nate An Administrative Resolurion to Revise Paragraph Four (4) of Civil Service Rule S.E. RESOLUTION CfTY OF SAINT PAUL, MINNESOTA Green Sheet # 62979 �� RESOLVED, that pazagraph four (4) of Civil Service Rule S.E. which reads as follows: "Upon notification of a candidate's intem to file an appeal no appointments will be made from the Eligible list until the hearing decision has been made", be revised as follows: 6 "Upon notification of a candidate's intent to file an appeal, no 7 appointments will be made from a promotion eligible list until 8 the hearing decision has been made." Requested by Deputment of: ]3v: /l'L�LZ��I . � C�'��"'� -"�'. - t7� �°- .. .?CC� s � _ a__. . � - o_ = _/ Approved by Mayor: Date U tt-�.t G 1 ���l �'/ By: C;� � Adopted by Council: Date `�`"� 1 Adoption Certified by Council Secretary Form Approved by Ci Attomey �: � �� ��� �! DEPARTMENT/OFIRCFICOUNCII.. DA'IE INiTIATED GREEN SHEET xo.: 62979 G�q— �{g,� OFFICE OF HIJMAN 5/24/99 RESOURCES CONTACP PERSONlc YHONE: IIuaerNw� n�aIIwim�i& MARK ROBERTSON ��ea�xr �. �1� j cmc�cn. (651)266-6471 ,�� 2Q,s,,,.m�wEr a,,.c�c r�on�sesoa M[J5f BEONCOUNCII.AGENDA BY(DATL� ROtT17NG ��,�v� ypliwcaN,sSxvi.u�clr. OBDffii �{� 3MAYOB(ORA�/� �� TOTAL /{ OF 3IGNATRRE PAGES 1 (CLIP ALL IACA1'IONS FOR S[GNATURE) ecizox �nr.srEn: Revise paragraph four (4) of Civil Sen=ice Rule S.E. to read as follows: "L7pon notification of a candidate's intent to Sle an appeal, no appointments will be made from a promotion eligible list until the hearing decision has been made." RHWMP�NDATiONS: Apptwe (A) aRelect(lU P&RSONAL SE&VICE CONfRACIS MI7Sf ANSR'&R THB FOLiAWIIQG QUSSfIONS 1. HasthisPewdfvmevuwakedw�eramotactforihisdepvmimtT PLANNINGCAMbIIS510P Ya No C�COMMCl'CF.E 2 Hatthiapasodfumeoc6anaciryemployee4 CiVII,SERVICECObATISSION Yes No — A Doemiapenwlfampo�ea.akiunoennm+UrP�Mor��Y�%�T — Yes No 4. Lthispasa/ErsnaWgdedvmdo!! . — Ym No Sry1.W aY Y� aeswax w iep.nce sheet aod dfuh to p'eee aLeN INITIATING PROBLEM issvE, orroxxmvrrr �ve wmr, wnee, wn�.ti, w��: The current process holds up and delays hiring and has the potentiai to incur large overtime costs for the lazger examinations such as Police and fire. These are the new lists where typically large numbers of persons fall out on the background process. One appeal would typically take between 30 and 45 days to schedule and process. nnvaNZacxs � nrrxovEn: The proposed process would continue to allow due process for candidate's who has been removed from an Eligible list for reason of insufficient or unsatisfactory references, but would not put a total halt to the hiring process when an appeal occurs. The proposed change would onty apply to open non-promotional examination eligible lists. n�sanv,uvrncES rn nrrxovEn: No disadvamages to City, from a candidate's perspective, appointment could not be made while decision was being contested. nisanvwrrracxs rn xar arrxoc�n: Would result in the continued possibility of an appeal or appeals holding up the total hiring process, typically of a Police or Fire list. 1'OTAL AMOUNT OF TRAN&1C110N: COSf1REVENUE BUDGETED: - - . � . .- � . FUNDINGSOU$CE: - AGTLVITYN[JR�EB: _ ,, e...�f � �_ 4C;r: � - Y�1�1. � . i °; � F'.�`���i�'e �� . FINANCfAL INFORMATION: (EXPLAIN) �s�gS(tCE9 t�..� �� � � _ , � , �. -, := -'. � ` _ . ,� ,' , ��� `� � ���� �.., - - Sec05 Civil Service Rules back to Table of Contents/Indea City of Saint Paul, Minnesota Civil Service Rnles 5. Application Reyuirements S.A. S,$, S.C. S.D. S.E. PILING APPLICATiONS a�-�`�� Applicants must complete applications fumished by the Office of Human Resources. No applications shall be accepted after the deadline specified in the official announcement; however, incomplete applications may be amended. Applicants, elia bles and employees must notify the office of changes in address. Applicants must comply with all laws and ordinances in any way affecting employment in the posiuons for which they apply. The Office of Human Resources may require the presentation of certificate of competency, licenses, or other evidence of special qualifications. AGE Except as otherwise provided by State Law, the Human Resources Director may, at the director's discretion, fix any reasonable age limit as a requirement for entrance to examinations. Such age limits shall be published in the official notice of examinations. No person shall be kept on an eligible register whose age does not conform to the age requirements. EDUCATION In any examination in which the applicant intends to fulfill the minimum requirements with an academic degree, applicants may be admitted to the examination if they are in their last school yeaz prior to graduation at the required level in the required field; however, any such candidates who attain places on the resuiting eligible list shall not be certified to any vacancy until they have graduated. RESIDENCE Refer to Ordinance 94-1065 and Ordinance 94-1693 in the Saint Paul Administrative Code, Chapter 27 and Amendment in Section 27.02 relating to City residency for City employees hired after the effective date of the amended Ordinance - 7anuary 30, 1995. These Ordinances have no applicabiliry for empioyment in Independent School District No. 625. CHAI2ACTER AND FTTNESS Character of eligibies sl�all be investigated and references verified in advance of certification. Such investigation shall be made with respect to the activity ofthe list, and inquiry shall be periodically updated. Page 1 of 3 http:llpatschke.stpaul.govtcsrules/sec05.htm 8�24�9� Sec05 Civil Service Rules Page 2 of 3 Eligibles may be removed from any eliD ble register for insufficient references or J ��� because of unsatisfactory references or personat qualifications, upon G� recommendation of the Human Resources Director. Eligbles so removed may appeal the decision to the Civil Service Commission. Appeals must be made within 10 working days of removal letter heing sent. Upon notification of a candidate's intent to file an appeal, no appointments will be made from the eligible list until the hearing decision has been made. Eligibles previously discharged from the Ciry service shall be called to the Offce of Human Resources to make explanation. In default of such appeuance or in case of unsatisfactory explanation, their names shall be excluded from the eligible list. No person who has been separated from the public service because of fauit or delinquency on their part shall be admitted to any exanunation or certified to any position for at least one yeaz after such sepazation. S.F. FALSE STATE103ENTS Any fatse statement made with the intent to commit fraud, any fraudulent conduct, or any attempted deception by an applicant or eligible, or by others with their connivance, in any application, paper or document submitted to the Office of Human Resources, or in any examination, sha11 bar such applicant or eligible from further examinations for at least two years; and, in addition, if such person has their name enrolled on any eligible or promotion or reinstatement register, such person shali forfeit their rights in any and all registers on which their name may appear, provided that the name of no person shall be removed from a register without first having an opportunity to be heazd on their own behalf. In the case of connivance, all parties thereto shall be deemed equaliy guilty under this Section. .S.G. PENSIQNERS No person receiving a pension, other than a disability or survivor's pension, from any pension fund towazd which the City of Saint Paul contributes shall be eligible for employment, or for reinstatement or reemployment as a regulaz employee while receiving such pension benefits; nor shall such employee become eligible for reinstatement or reemployment if the employee has received such pension benefits by waiving such benefit rights. Effective 7-12-95: This provision is not applicable for employment of such persons in Independent School District No. 625, so long as such employment is on an hourly basis, and does not exceed 1040 hours in any calendaz yeaz. S.H. MEDICAL The Human Resources Director may establish medical standards but only for the purpose of deternuning the applicant's abiliry to perform the essentiai }ob functions of the position for which they aze applying. http:/lpatschke.stpaul.gov/csruleslsecOS.htm 8l24/97