87-917 WHITE - CITV CLERK
PINK - FINANCE �7 COUI�C11 /J� {
BLUERV - MAYORTMENT GITY OF SAINT PAV L File NO. �/ � /" � - �
i
Council Resolution ;
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Presented By !
�
Referred To Committee: Date
Out of Committee By Date
I
An Administrative Resolution changing the rate of pay
for the title of Gontract Compliance Specialist-- i
Human Rights Department in the Salary Plan and Rates '
of Compensation Resolution.
RESOLVED, that the rate of pay for the title of Cantract Compliance I
Specialist--Human Rights Department be changed from the rate set forth in I
Grade 36, Section ID2, Technical Standard Ranges, to Grade 38, Section ID2, I
Technical Standard Ranges, of the Salary Plan and Rates of Compensation; ,
and be it ��
FINALLY RESOLVED, that this resolution shall take effect and be in
force the first pay period after the passage, approval and publication of
this resolution.
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COUNCILMEN �
Yeas Nays equeste artment of:
°re"' PERSONNEL OFFIC
�rz ��777sy�� In Favor �' I
N�cos+�a �•—� � �I.
scne�oei __ Against By `�
I
Sonnen ' �
Tc+desco
W'�s�� �UN ? � '��$7 Form proved y City A orne
Adopted by Council: Date — r I
Certified Yass by u cil Secr ry BY
, I
By '
Approv by iVlayor. Date �1V L , ���7 Appr by Mayor for Submi ' n to ncil� i
By _ _ _ B
pu�tisu�o �u� � 19a7 ,
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. . _.
.
. .y .��
� '� �-- HOW TO USE THE GREEi�i SHEET �.
The GREEN SHEET has several PURPOSES: ' ' � � �
1. to assist in `ro�ting docuutents and in securing required siqnatures
2. . to brief the r�v3,ewer.s of docup�ents on the ,impacta of approval _
3. to help ensure that necessary supportin� materials are prepared, and, if
. . required, attached.� . ,
Providing complete infonaa'tion under the listed headings enables reviewers to make
decisions on the documents and eli.minates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
� the cost/benefit aspects of the decision. Costs and benefita related both to City
budget (General Fund and/ar Special Funds) and to broacler financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of chanqe or shift o£ Full-Titae Equivalent (FTE) positions. �
I��.a CONTRACT amount is less than,.$10,000, the.Mayor's siqr�a�ure. is no,� required,
if'tKe d�partxtierit dire�tor s3gns. '::A` `oritract aius� alwa e be f ixst �s.$ n�d b the �
outside �gencp��efore �dutinq tliroug�h City o fices. � � � �� •
Below is the preferred RpUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) �
' 1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) ,
1. Activity Manager 1. Initiatinq Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Manaqement/Mayor
4. Budget Director 4. City Clerk '
5. City Clerk �
6. Chief Accountant, F&MS
COUNCIL RESOLtITION (Amend. Bdqts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Direetor 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Managemeat/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, P'&MS
� .
SUPPORTING MATERIALS. In the ATTACHN�NTS section, identify all attach7�lent�. °�f the . ._
Green Sheet is well done, no letter of transmittal need be included :fun�ess :siqning ` :
such a letter is one of the requested actions) .
Note: If an aqreen�ent requires eviderice of insurance/co-insurance, a Certificate of
Insurance should be one of the attachmente at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another qoverrnnental unit.
2.. Collective barqaininq contracts. •
3. Purchase, sale or lease of`land.
4. Isauance o£ boruls by City. �
5. Eminent domain.
6. Assumption of liability by City, or grantinq by City of indemnific�}tion. :
7. Agreements with State or Feder�l Government under which they are providing �
fundinq. �
8. Budqet amendments. : .
. ��, _9,�
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATID:
The Contract Compliance Supervisor will be a single incumbent position
and will replace a Contract Compliance Specialist position. The
difference in salary for the remainder of 1987 will be approximately
$1,800.00. The difference in salary for a full year will be
approximately $4,380.00.C��'
The Contract Compliance Specialist is a starred title with only two
incumbents. One of the incumbents will likely be assuming the Contract
Compliance Supervisor position. This would leave one Contract
Compliance Specialist position. The difference in salary for the
remainder of 1987 would be approximately $1,050�.00. The difference in
salary for a full year would be approximately $1,800.00. �s�?+w�
Background
Contract Compliance Specialist is a starred title as a result of a
classification study requested by the Human Rights Department in 1981.
The Department requested that a classification be developed that could
be utilized in both the Contract Compliance and the Investigative
Sections. Field Representative I and II were developed as entry- and
journey-level positions. Contract Compliance Specialist was starred
(abolished except as to present incumbents) at the same time.
During the Comparable Worth Study, Field Representative I was studied
and upgraded. The Field Representative II position was not studied at
' that time because there was no incumbent.
Some time later, the Personnel Department studied the Field Representative
II title at the request of the Human Rights Department. The Field
Representative II, which is equivalent to the Contract Compliance
Specialist title, was upgraded to Grade 38.
This created an inequitable situation in the Human Rights Department. .
The incumbents in the newly-created Field Representative II classifica-
tion, are performing duties and responsibilities identical to the
incumbents of the "starred" Contract Compliance Specialist
classification but are being paid more. This resolution would correct
that situation.
Financing Recommendations:
For 1987, this increase could be financed through the Use of the
General �� Fund balance or through service cuts in the affected
department. For 1988, the sources would either be property taxes
' or permanent service reductions in tne affected department.
WMITE - CITV CLERK Ta�(�j '� P7-�j f
PINK - FINANCE COUI�C11 �
CANARV - DEPARTMENT G I TY OF SA I NT PA U L File NO.
BLUE - MAVOR
Co ncil R.es lution _
�
Presented By � ��
Referred T Committee: Date
Out of Commit e By Date
Administrative Resolution establishing the rate of
pa for the class of Gontract'�Compliance Supervisor
and hanging the rate of pay for the title of Contract
Compl nce Specialist--Human Rightss Repa4rtment in the
Salary lan and Rates of Compensa�ion Resolution.
RESOLYED, that e title of Contract Compliance Supervisor shall be paid
at the rate set forth i :.Grade 18, Secti�n ID4, Professional Employees Super-
�-.�
visory Standard Ranges, of`�he Salary Plan and Rates of Compensation; and be it
��.
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FURTHER RESOLVED, that tfl� rate of pay for the title of Contract Compliance
`,l
Specialist--Human Rights Departme�t be changed from the rate set forth in Grade
36, Section ID2, Techn�cal Standarc�Ranges, to Grade 38, Section ID2, Technical
Standard Ranges, of the Salary Plan a Rates of Compensat9on; and be it
FINALLY RESOLVED, tha� this resolut'on shall take effect and be in force
the first pay period after the passage, ap oval and publicatjon of this
resolution.
\
COUNCILMEN Requested by Department of.
Yeas Drew Nays
Nicosia P �
Rettman Itl FBVOC
Scheibel �
Sonnen __ AgeinSt BY
Tedesco
Wilson
Form prove by it Attorney
Adopted by Council: Date
Certified Yassed by Council Secretary BY � � �
B}�
A►pproved by Vlavor: Date _ ApP�o y Mayor for Submis n to ouncil`,
sy _ _ — sy
��� � �
Personnel � � ' � i ` �PART�NT �C���'7 11To _ 06510
Sheryl �Le � ti CONTACT
4221 PHONE
05-11-87 DATE �r ,r� e�r
,
ASSIGN NUNBER FWt RQUTING ORDER Cli All Lo�ations for Si nature :
Department Director � Director of Management/Mayor
Finance and Management Services Director - 5 City Clerk
� Budget Director
� C�ty Attorney-
�1HAT WILL BE ACHIEIIED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This resotutio� esta�blishes th� rdte of pa�y for the titl� of Contract Canplianc� Supervlsor in
the Salary Pldt� ��+d Ra�tes of Comp�nsdtlon Resalution �S�lmry Schedule D�. Tfi.is is � new
title and will be replACfing a Cantr.a�ct C�ppli�tnce Spectali�t posttlon within the Qepatrtm�nt of
Hua+�n Rights. In additton thi� resolution cf�anges the rnte of pa�,� for the cl�ss titl� Contract
C�pliance Specialist--Hun�n Rfights pepart�nt in the Shcary P1dn a�nd Ra�tes af Compen�atla�
resolutioa (Salary Schedule 6).
�OST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPI4TED:
RECE►VED
See attached sheet.
_ ���a� MAY 1 91987
�1 ` � -
N►H�Y�jR�s OFFICE
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGEO OR CREDITED: (Mayor's signa-
ture not re-
Tota1 Amount of 'Transaction: quired if under
. � �10,000)
Fundi.:ng Source:
Activity Number: ' . RECEI4';�D
�ITTACHMENTS List and Number Al l Attaciunents) :
1. Resolution � MAY 1� 1987
2. cQpy �or ctty c��rk . _ CfTY ATTOR�EY .
�EPARTMENT REVIEW CITY ATTORNEY REYIEW
,�Yes No Council Resolution Required? , ' ResQlution Required? Yes No
Yes X No Insurance Required? Insur$nce Sufficient? Yes No
Yes X No Insurance Attached:
� .
(SEE •REyERSE StDE FOR IMSTRUCTIONS) . �
Revised 12/84 �
. . � l� ��- ���
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
The Contract Compliance Supervisor will be a single incumbent position
and will replace a Contract Compliance Specialist position. The
difference in salary for the remainder of 1987 will be approximately
$1,800.00. The difference in salary for a full year will be
approximately $4,380.00.
The Contract Compliance Specialist is a starred title with only two
incumbents. One of the incumbents will likely be assuming the Contract
Compliance Supervisor position. This would leave one Contract
Compliance Specialist position. The difference in salary for the
remainder of 1987 would be approximately $1,050.00. The difference in
salary for a full year would be approximately $1,800.00.
Background
Contract Compliance Specialist is a starred title as a result of a
classification study requested by the Human Rights Department in 1981.
The Department requested that a classification be developed that could
be utilized in both the Contract Compliance and the Investigative
Sections. Field Representative I and II were developed as entry- and
journey-level positions. Contract Compliance Specialist was starred
(abolished except as to present incumbents) at the same time.
During the Comparable Worth Study, Field Representative I was studied
and upgraded. The Field Representative II position was not studied at
that time because there was no incumbent.
Some time later, the Personnel Department studied the Field Representative
II title at the request of the Human Rights Department. The Field
Representative II, which is equivalent to the Contract Compliance
Specialist title, was upgraded to Grade 38.
This created an inequitable situation in the Human Rights Department.
The incumbents in the newly-created Field Representative II classifica-
tion, are performing duties and responsibilities identical to the
incumbents of the "starred" Contract Compliance Specialist
classification but are being paid more. This resolution would correct
that situation.
'. ' � � - . . � ' + �'�7-9�7
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� • � �' � CODE: 26554
B.U. : 09
EFFECTIVE: Proposed
TITLE OF CLASS:
CONTRACT COI�LIANCE SUPERVISOR
DESCRIPTION OF WORR
General Statement of Duties: Performs skilled profeseional and
supervisorq work directing the contract compliance program; and
performs related duties as required.
Supervision Received: Works under the general supervision of the
department director.
Supervision Exercised: Exercises general supervision over
technical and clerical employees engaged in contract compliance.
TYPICAL DUTIES PERFORI�D
The listed ezamples maq not include all duties performed by all
positions in this class.
Directs and evaluates the staff assigned to the monitoring of
contract compliance.
Receives complaints by telephone and in person; obtains
information, determines jurisdiction and reasonableness of grounds
and accepts or re�ects complaints for investigation.
Assigns pro�ects and reviews progress of monitoring.
Advises field representatives as to proper procedures, monitoring
methods, thoroughness of suditing and related procedures or
problems.
Handles difficulties with contractors as referred by field
representatives.
Reviews and analqzes reports submitted by field representatives and
makes recommendations to the director.
Directs negotiations with contractors regarding situations covered
by guidelines and precedente.
Conducts closeout conferences with officials and the contractor and
presents the findings and reco�endations to be implemented to
bring contractor into compliance.
Writes all letters beyond the scope of the responsibility of field
representatives on their cases and all other correspondence
pertaining to the contract compliance division.
(continued on reverse side)
CONTRACT COI�LIANCE SUPERVISOR
�f?NTRACT COMYLIANCE SUPERVISOR � - • ' ' ' ��., ; ` � _
- , . , . , .
(continued)
TYPICAL DUTIES �'FRFORMED (continued)
Coordinates with the City Attorney's office the department's '
activities relating to cases in litigation.
Maintains records and prepares reports relating to contract
compliance monitoring.
Prepares public information pamphlets and reports.
Meets with cammunitq groups upon request to explain the contract
compliance program and the monitoring and litigation procedures.
Acts as liaison and representative for the Department of Human
Rights with compaaies, firms, and contractors doing business or
contemplating businesa with the City.
RNOWLIDGES, SRILLS AND ABILITIES
Knowledge of the methods and procedures of documenting contract
compliance files.
Rnowledge of federal, state and local contract compliance and equal
employment opportunitq laws and regulations and significaAt court
decisions.
Knowledge of preparing and presenting information in a variety of
settings.
Ability to problem solve.
Ability to plaa, organize aad direct the work of others.
MINIMUM QUALIFICATIONS
Bachelore Degree and three years of experience in contract compliance.
CONTRACT COMPLIANCE SUPERVISOR
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