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99-466���G1NAL RESOLUTION CITY OF SAINT PAUL, MINNESOTA Refermd To Council File # q - 4 c. (, Green Sheet # 63979 Committee Date 2 0 0 �! An Administrative Resolution establishing the rate of pay for the Assistant Recreation Center Director in the Salary Plan and Rates of Compensation. Resolved, that the rate of pay for the classification entitled Assistant Recreation Center Director be established at the rate set forth in Grade 024, Section I D 2 of the Technicat Standard Ranges in the Salary Plan and Rates of Compensarion, and be it, FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay period after the passage and approval of this resolution. �USERS�EIItCOMMON�ASSTRES. WPD Requested by Department o£ Human Resowces �.: ��`..`1�-$�-.� Adopted by Council: Date 3 �{ ° V Adoplion rtified by Council retary �: ��a.� � Approved by Ma r: Date �V �'�C 8 � y`( By: Form App�e�g�d by Ci�� � r �_ By. � F� � DEPARTML+Nf/OFFICN/COUNCII.: DATE INITIATED GREEN SHEET No.: 63979 �' OfficeofHumanResources 5/10/99 Q9_t��{ CONi'ACT PERSON & PHONE: II�pnpUDATE II�uiinTiperg . Mark Robertson 266-6471�' , D � N ,.�. � ���, Milt Patka, 266-6485 "��D N[R�fBE&FOB 2Cd1YA77Y)RNEY QfYC7ERK V�mce Gillespie, 266-6408 (Pazks) aov,�c oanae rar.uvcw.�cvnnc �u.srxvieccic M�1Sf BE ON COUNCII, AGENDA BY (DATL� 3MAYOR(OH T01'AL # OF ffiGNATURE pAGES 1 (CLIp ALL y(K�p1'IONS FOR SIGNATURL7 ACfIONREQUFSTED: Approval of the resolution establishing the rate of pay for a new classification entifled Assistant Recreation Center Director in Grade 024 of the AFSCME Technical Standazd Ranges in the Salary Plan and Rates of Compensation. a�ot.�.�rmwnorrs: ana�� cn) ex�i� (R) r�sox.ws�cvica rnxiaacrsaivsrwxswEtcr� sou.owsrc Qv�snoxs: I. HastL'upenmffumevawa'kdimdaa000tra�tfaduedepe�mt7 _p�ANNINGCOMbIISSION Yn No —CID C�ivII.4TfEE 2 Hasihispaaad5rmevebemsdtY�P�T —aVII-SERYIC6CAbPAISSLON Yn No — 3. Dueflvspvam/fumpuvmaalollmtm�msllYP�MaYC�eitYm�Pioyee7 — Yn No — 4. Lthiapesm/fumata�gdedvmdofl — Ye No — EspVin all yea ao.n'ert w�epnafe aheet tod akaeL fn peea �Leet IIQTTIATINGPROBLEM,ISS[3E,OPPORTUNTfY (Whq WLat, Wheo, W6erq Why): About 10% of the 110 Recreation Leader positions in the Division of Parks and Recreation aze perfomring duties and responsibilities beyond their present job description and pay grade. Human Resources conducted a classification/compensation study which recommends this new class be created to adequately compensate Leaders assigned additional duties and responsibilities such as managing satellite centers, temporarily assuming the responsibility of running regular centers, or working at the more challenging Neighborhood in Transition sites. A copy of the study report is attached. ADVAAITAGES I[+ApPROVED: Some of the employees currently holding the title of Recreation Leader will be allocated to a ritle that accurately reflects their job duties and responsibilities and compensates them accordingly. DISe APPROVED: Additional salary costs - approximately $9200 per year per appointee. ? DISADVANI'AGFSTFNOTAPPROVED: The Division of Parks 8c Recreation will continue to inadequately compensate employees assigned to these specific recreation sites; these positions will not be appropriately classified; AFSCME technical barganung unit will grieve the situation. - TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED: FiTND71�TG SOURCE: ACTIVITY NUMBER: FINANCIAL INFORMAITON: (EXPLAIN) `` " = . " A t > h � - - � C���� ����.�t G�:;°:� F�. �,; ,c�� y`w'y � .�¢ i�.: _. L':� :: a 1 1 1iW� �ii � ia�� CODE: 558 su: 02 qq .yb�r EFFECTIVE: TITLE OE CIASS: ASSISTANT RECREATION CENTER DIRECTOR DESCRIPTION OF WORK General Statement of Duties Per£orms responsible technical work involving the planning, organizing, and i.mplementing of a co�unity recreational and athletic program when supervising a specific part-time recreation center or when assigned to a specific more challenging recreation center such as a community center or a Neighborhood in Transition center. Suvervision Received: Works under the general, technical and administrative superoision of a Recreation Center Director or other recreational supervisor. Supervision Exercised: Exercises within a unit clase technical supervision directly over lower level recreation workers. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assists in planning, organizing, directing and evaluating a diversified progam of recreational, athletic, social and cultural activities for all age and ability groups at a specified site. Schedules the use of buildings and grounds at an assigned recreation site; inspects them regularly to maintain safe and functional conditions; and opens and closes facilities as needed. Organizes and leads games and athletic activities; and instructs participants in skills, rules and regulations. Maintains order and discipline at the facility by enforcing procedureal and behavioral rules and regulations. Handles emergencies; administers first aid/CPR; and implements safety practices. Upon request of a supervisor, orders and receives recreational and athletic equipment and supplies. Recruits, trains, supervises, motivates and evaluates community volunteers. In the absence of the Director, may attend neighboxhood group and agency meetings to develop or explain programs and projects; assists in planning (continued on reverse side) ASSISTANT RECREATION CENTER DIRECTOR Page 2 � ASSISTANT RECREATION CENTER DIRECTOR q�I'y�'� and directing the raising of funds for recreational or athletic activities. Prepares the assigned attendance, activity, accident, time card and ixrventory repoxts. KNOWLEDGE, SKILLS, ABILITIES AND COMPETINCIES Considerable knowledge of recreational and athletic activities, rules and procedures. Considerable lmowledge of current CPR and first aid procedures and supplies; and considerable skill in administering same. Working knowledge of current management and supervisory principles and procedures. Working knowledge of the theory and techniques related to planning and directing recreation programs. Considerable skill in operating recreational equipment. Considerable ability to recruit, supervise, train and evaluate employees and volunteers. Working ability to deal effectively with program participants, civic and private organizations and the general public. Working ability to prepare reports and to evaluate programs. MINIMUM QUALIFICATIONS A two year associate degree in Recreation or a related area and one year of experience as a Recreation Leader; or four years of experience as a Recreation Leader. ASSISTANT RECREATION CENTER DIRECTOR A 9q -4 �� CLASSIFICATION AND COMPENSATION STIIDY REPORT REQUESTED CLASS. & COMP.: INCUMBENTS: PRESENT COMPENSATION: DEPARTMENT & DIVISION: STUDY CONDUCTED BY: APPROVAL OF ASST. DIR. OF HUMAN RESOURCES: DATE: BACKGROUND The AFSCME Technical Bargaining Unit requested this two pronged study on behalf of the incumbents. A Recreation Leader class study was completed by Human Resources on January 18, 1491. The reasons cited for requesting the 1991 study are the reasons named in the request for the current study. In addition, we are requested to determine the feasibility of creating a higher level Leader class. There are positions in the Leader class who have assumed additional responsibility as they supervise Neighborhood in Transit sites or small satellite centers. Ttao issues: to study the compensation of the RECREATION LEADER class and to determine the classification and compensation of a possible second level Recreation Leader class. 110 incumbents as per 11/17/97 printout The Recreation Leader class is in Grade lOR of the Technical Bargaining Unit. Parks � Recreation Recreation 1 M'1 Patka � Z �/ S/97 STUDY COMPONENTS In conducting the study, the following components were included: - Review of the two profiles completed and signed by the incumbents and the appropriate supervisors. - Review and comparison of appropriate specifications and previously submitted pro£iles. - Interviews with representative samples of Recreation Leaders and Recreation Center Directors; a Recreation Director II, Park and Recreation Manager, and the Superintendent of Parks & Recreation. - QES evaluation. �ta -�c.� JOB DESCRIPTZONS RECREATION LEADER: Performs entry level technical work assisting in the implementation of a community recreation program. The duties performed by all positions in this class include: Organizes, leads and monitors recreational activities for all age and ability groups. Instructs participants in the proper skills, rules, and recreational philosophies of the activities. Maintains an orderly, friendly, clean and safe environment for participants and staff. Assists in scheduling and supervising the use of buildings, field space, and City equipment; opens and closes facilities as needed. Assists in keeping records and preparing reports such as attendance, incident and accident. Provides proper information to the general public in person, by telephone or in writing; relays messages accurately. Assists in planning and implementing a recreation program. Improves personal skills through participation in in-service training sessions, formal classes, job skill workshops, and consulting recreational resources such as libraries and the Minnesota Recreation and Parks Association. Administers CPR and emergency first aid treatment to participants until medical assistance is available. RECREATION CENTER DIRECTOR ASSISTANT: (This description is from the Recreation Leader II class abolished in 1980. Must be revised.) Performs responsible technical work involving the planning, organizing and implementing of a community recreational and athletic program. The duties performed by all positions in this class include: Assists in planning and organizing a diversified program of recreational and athletic activities. Organizes and leads games and athletic activities; instructs participants in skills, rules and regulations. a�-��� Maintains order and discipline at the facility by enforcing procedural and behavioral rules and regulations, Administers emergency first aid treatment to participants until medical assistance is availabie. Upon request, orders and receives recreational and athletic equipment and supplies. Recruits and instructs community volunteers to act as aides or athletic coaches. Prepares required attendance, activity, accident, time card and inventory reports. COMPARISONS AND ANALYSES RECREATION LEADER Community Education/Recreaiion Coordinator: The duties are similar in that both the Recreation Leader and CE/RG positions recruit and coordinate the activities of volunteer coaches, organize and publicize programs and schedule the use of the facilities. However, the CE/RC class also recommends an area budget; maintains expenditure and receipts accounts; provides leadership to plan, implement, supervise and evaluate recreational activities; establishes, maintains and facilitates the involvement of community education advisory councils; recruits, directs and evaluates staff inembers and volunteers and is responsible for continually evaluating the programs and the community needs. The KSAs required for the CE/RC class are o£ a higher level than those required of the Recreation Leader class. These two classes are not comparable. Refectorv Sunervisor: Positions in this class prepare and sell food and are responsible for the operations o£ a park refectory, including the supervision of others also involved in these duties. Employees in this class prepare short order meals and drinks, sell tickets and rent equipment, and handle cash receipts from sales and rentals. It also requires scheduZing, assigning and reviewing the work of other refectory personnel, training these employees and completing the necessary time, inventory and other reports. The Refectory Supervisors adhere to specialized Public Aealth regulations pertaining to foods. They also answer questions, correct errors and explain work procedures to others. In these respects, this class is more complex than required of the Recreation Leader class. *Libra� Assistant: This class requires a higher level of knowledge than positions in the Recreation Leader class because positions in the *Library Assistant class must have knowledge of card catalogs, microfiche, various indexes, dictionaries and encyclopedias, library collections and the library's classification system. This knowledge requires training beyond that required of the Leader positions. � a9-44G RECREATION CENTER DIRECTOR ASSISTANT (The title abolished in 1980 was Recreation Leader II). *Library Assistant (new title is Librar�Associate): The principle responsibility of positions in this library class and the proposed Recreation Center Director Assistant class is to perform technical work providing services to the public. The positions at the library oversee the facility in the absence of the supervisor; maintain the established policies and procedures; maintain equipment; plan and implement projects and programs as assigned by the supervisor; prepare required reports and written documents; instruct or help clientele to participate in the use of the library; and respond to the questions, complaints and concerns of the public. These are comparable duties to be performed by the positions in the Recreation Center Director Assistant class. Miscellaneous Classes: Other classes with similar QES point totals and grades to the proposed Recreation Center Director Assistant class include the Plan Examiner I, Medical Assistant, Valuation and Assessment Aide II and Loan Specialist Assistant. All of these classes perform technical work involving the public. In addition, they answer questions, respond to complaints, perform administrative tasks relating to reports and records and know the practices and procedures of their specialized fields. The minimum qualifications of these classes also compare to those of the proposed class. Recreation Center Director: The minimum qualifications for this class is a college degree in Park and Recreation Management or a related field. These positions are responsible for planning, organizing and implementing a recreation program at an assigned center. They manage all of the activities at this site, which includes integrating this program with other recreational activities within the community and within the City. The Directors evaluate programs, develop and maintain booster clubs and/or representative advisory committees to assist in program development and fund raising, attend neighborhood and agency meetings, determine the needs and wants of the community for program development, market their plan, tend to the finances of the center, prepare records and reports, and handle emergencies. The proposed class is designed to assist the Directors or, in some cases, assume responsibility for small centers, but not to assume the described duties. QES EVALUATION AND ANALYSIS The QES evaluation of the Recreation Leader class is the same as determined in 1991. However, as indicated in the November, 1997, Comparable Worth Information Report, the Recreation Leader class is a balanced class that is 16.638 below the all- class regression line. (Regression is a statistical tool used to draw a"best fit" line through the middle of a set of data points, in this case, where QES points and the 5 year salary rates intersect. This line compares the amount we actually pay a class to the amount comparable worth says should be paid. The State of Minnesota determined that compliance is plus or minus 7.58 from the line.) To achieve compliance, the pay of this class should be increased 9$. (16.638 - 7.58 = 98). qq -�f `� The QES evaluation of the proposed Recreation Center Director Assistant class allocates it to Grade 24 of the Technical Bargaining Unit. Based upon the various analyses and comparisons made in the study, it is recommended that the Recreation Leader class be reallocated from Grade lOR to Grade 14R (create a new grade) of the Technical Bargaining Unit; and that the proposed Recreation Center Director Assistant class be allocated to Grade 24 of the Technical Bargaining Unit. Note: It is not recommended that Leaders be considered for the proposed class based upon seniority or having worked a number of years at a specific center. Consideration may be given to pay Leaders the proposed rate: a) when they assume full temporary responsibility of a center until a Director is appointed; b) as a consideration when supervising a satellite center; or c) for Leaders working at the more challenging neighborhood centers. The research does not indicate a strong need for the creation of this new class. There are other concerns, such as, what happens to a Leader who works in the proposed new title but is reassigned to a site that doesn't warrant this increased pay? Voluntary reduction may be the answer. Are these instances of paying Leaders an increased rate best handled by "out of title" pay"? Premium pay? ���G1NAL RESOLUTION CITY OF SAINT PAUL, MINNESOTA Refermd To Council File # q - 4 c. (, Green Sheet # 63979 Committee Date 2 0 0 �! An Administrative Resolution establishing the rate of pay for the Assistant Recreation Center Director in the Salary Plan and Rates of Compensation. Resolved, that the rate of pay for the classification entitled Assistant Recreation Center Director be established at the rate set forth in Grade 024, Section I D 2 of the Technicat Standard Ranges in the Salary Plan and Rates of Compensarion, and be it, FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay period after the passage and approval of this resolution. �USERS�EIItCOMMON�ASSTRES. WPD Requested by Department o£ Human Resowces �.: ��`..`1�-$�-.� Adopted by Council: Date 3 �{ ° V Adoplion rtified by Council retary �: ��a.� � Approved by Ma r: Date �V �'�C 8 � y`( By: Form App�e�g�d by Ci�� � r �_ By. � F� � DEPARTML+Nf/OFFICN/COUNCII.: DATE INITIATED GREEN SHEET No.: 63979 �' OfficeofHumanResources 5/10/99 Q9_t��{ CONi'ACT PERSON & PHONE: II�pnpUDATE II�uiinTiperg . Mark Robertson 266-6471�' , D � N ,.�. � ���, Milt Patka, 266-6485 "��D N[R�fBE&FOB 2Cd1YA77Y)RNEY QfYC7ERK V�mce Gillespie, 266-6408 (Pazks) aov,�c oanae rar.uvcw.�cvnnc �u.srxvieccic M�1Sf BE ON COUNCII, AGENDA BY (DATL� 3MAYOR(OH T01'AL # OF ffiGNATURE pAGES 1 (CLIp ALL y(K�p1'IONS FOR SIGNATURL7 ACfIONREQUFSTED: Approval of the resolution establishing the rate of pay for a new classification entifled Assistant Recreation Center Director in Grade 024 of the AFSCME Technical Standazd Ranges in the Salary Plan and Rates of Compensation. a�ot.�.�rmwnorrs: ana�� cn) ex�i� (R) r�sox.ws�cvica rnxiaacrsaivsrwxswEtcr� sou.owsrc Qv�snoxs: I. HastL'upenmffumevawa'kdimdaa000tra�tfaduedepe�mt7 _p�ANNINGCOMbIISSION Yn No —CID C�ivII.4TfEE 2 Hasihispaaad5rmevebemsdtY�P�T —aVII-SERYIC6CAbPAISSLON Yn No — 3. Dueflvspvam/fumpuvmaalollmtm�msllYP�MaYC�eitYm�Pioyee7 — Yn No — 4. Lthiapesm/fumata�gdedvmdofl — Ye No — EspVin all yea ao.n'ert w�epnafe aheet tod akaeL fn peea �Leet IIQTTIATINGPROBLEM,ISS[3E,OPPORTUNTfY (Whq WLat, Wheo, W6erq Why): About 10% of the 110 Recreation Leader positions in the Division of Parks and Recreation aze perfomring duties and responsibilities beyond their present job description and pay grade. Human Resources conducted a classification/compensation study which recommends this new class be created to adequately compensate Leaders assigned additional duties and responsibilities such as managing satellite centers, temporarily assuming the responsibility of running regular centers, or working at the more challenging Neighborhood in Transition sites. A copy of the study report is attached. ADVAAITAGES I[+ApPROVED: Some of the employees currently holding the title of Recreation Leader will be allocated to a ritle that accurately reflects their job duties and responsibilities and compensates them accordingly. DISe APPROVED: Additional salary costs - approximately $9200 per year per appointee. ? DISADVANI'AGFSTFNOTAPPROVED: The Division of Parks 8c Recreation will continue to inadequately compensate employees assigned to these specific recreation sites; these positions will not be appropriately classified; AFSCME technical barganung unit will grieve the situation. - TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED: FiTND71�TG SOURCE: ACTIVITY NUMBER: FINANCIAL INFORMAITON: (EXPLAIN) `` " = . " A t > h � - - � C���� ����.�t G�:;°:� F�. �,; ,c�� y`w'y � .�¢ i�.: _. L':� :: a 1 1 1iW� �ii � ia�� CODE: 558 su: 02 qq .yb�r EFFECTIVE: TITLE OE CIASS: ASSISTANT RECREATION CENTER DIRECTOR DESCRIPTION OF WORK General Statement of Duties Per£orms responsible technical work involving the planning, organizing, and i.mplementing of a co�unity recreational and athletic program when supervising a specific part-time recreation center or when assigned to a specific more challenging recreation center such as a community center or a Neighborhood in Transition center. Suvervision Received: Works under the general, technical and administrative superoision of a Recreation Center Director or other recreational supervisor. Supervision Exercised: Exercises within a unit clase technical supervision directly over lower level recreation workers. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assists in planning, organizing, directing and evaluating a diversified progam of recreational, athletic, social and cultural activities for all age and ability groups at a specified site. Schedules the use of buildings and grounds at an assigned recreation site; inspects them regularly to maintain safe and functional conditions; and opens and closes facilities as needed. Organizes and leads games and athletic activities; and instructs participants in skills, rules and regulations. Maintains order and discipline at the facility by enforcing procedureal and behavioral rules and regulations. Handles emergencies; administers first aid/CPR; and implements safety practices. Upon request of a supervisor, orders and receives recreational and athletic equipment and supplies. Recruits, trains, supervises, motivates and evaluates community volunteers. In the absence of the Director, may attend neighboxhood group and agency meetings to develop or explain programs and projects; assists in planning (continued on reverse side) ASSISTANT RECREATION CENTER DIRECTOR Page 2 � ASSISTANT RECREATION CENTER DIRECTOR q�I'y�'� and directing the raising of funds for recreational or athletic activities. Prepares the assigned attendance, activity, accident, time card and ixrventory repoxts. KNOWLEDGE, SKILLS, ABILITIES AND COMPETINCIES Considerable knowledge of recreational and athletic activities, rules and procedures. Considerable lmowledge of current CPR and first aid procedures and supplies; and considerable skill in administering same. Working knowledge of current management and supervisory principles and procedures. Working knowledge of the theory and techniques related to planning and directing recreation programs. Considerable skill in operating recreational equipment. Considerable ability to recruit, supervise, train and evaluate employees and volunteers. Working ability to deal effectively with program participants, civic and private organizations and the general public. Working ability to prepare reports and to evaluate programs. MINIMUM QUALIFICATIONS A two year associate degree in Recreation or a related area and one year of experience as a Recreation Leader; or four years of experience as a Recreation Leader. ASSISTANT RECREATION CENTER DIRECTOR A 9q -4 �� CLASSIFICATION AND COMPENSATION STIIDY REPORT REQUESTED CLASS. & COMP.: INCUMBENTS: PRESENT COMPENSATION: DEPARTMENT & DIVISION: STUDY CONDUCTED BY: APPROVAL OF ASST. DIR. OF HUMAN RESOURCES: DATE: BACKGROUND The AFSCME Technical Bargaining Unit requested this two pronged study on behalf of the incumbents. A Recreation Leader class study was completed by Human Resources on January 18, 1491. The reasons cited for requesting the 1991 study are the reasons named in the request for the current study. In addition, we are requested to determine the feasibility of creating a higher level Leader class. There are positions in the Leader class who have assumed additional responsibility as they supervise Neighborhood in Transit sites or small satellite centers. Ttao issues: to study the compensation of the RECREATION LEADER class and to determine the classification and compensation of a possible second level Recreation Leader class. 110 incumbents as per 11/17/97 printout The Recreation Leader class is in Grade lOR of the Technical Bargaining Unit. Parks � Recreation Recreation 1 M'1 Patka � Z �/ S/97 STUDY COMPONENTS In conducting the study, the following components were included: - Review of the two profiles completed and signed by the incumbents and the appropriate supervisors. - Review and comparison of appropriate specifications and previously submitted pro£iles. - Interviews with representative samples of Recreation Leaders and Recreation Center Directors; a Recreation Director II, Park and Recreation Manager, and the Superintendent of Parks & Recreation. - QES evaluation. �ta -�c.� JOB DESCRIPTZONS RECREATION LEADER: Performs entry level technical work assisting in the implementation of a community recreation program. The duties performed by all positions in this class include: Organizes, leads and monitors recreational activities for all age and ability groups. Instructs participants in the proper skills, rules, and recreational philosophies of the activities. Maintains an orderly, friendly, clean and safe environment for participants and staff. Assists in scheduling and supervising the use of buildings, field space, and City equipment; opens and closes facilities as needed. Assists in keeping records and preparing reports such as attendance, incident and accident. Provides proper information to the general public in person, by telephone or in writing; relays messages accurately. Assists in planning and implementing a recreation program. Improves personal skills through participation in in-service training sessions, formal classes, job skill workshops, and consulting recreational resources such as libraries and the Minnesota Recreation and Parks Association. Administers CPR and emergency first aid treatment to participants until medical assistance is available. RECREATION CENTER DIRECTOR ASSISTANT: (This description is from the Recreation Leader II class abolished in 1980. Must be revised.) Performs responsible technical work involving the planning, organizing and implementing of a community recreational and athletic program. The duties performed by all positions in this class include: Assists in planning and organizing a diversified program of recreational and athletic activities. Organizes and leads games and athletic activities; instructs participants in skills, rules and regulations. a�-��� Maintains order and discipline at the facility by enforcing procedural and behavioral rules and regulations, Administers emergency first aid treatment to participants until medical assistance is availabie. Upon request, orders and receives recreational and athletic equipment and supplies. Recruits and instructs community volunteers to act as aides or athletic coaches. Prepares required attendance, activity, accident, time card and inventory reports. COMPARISONS AND ANALYSES RECREATION LEADER Community Education/Recreaiion Coordinator: The duties are similar in that both the Recreation Leader and CE/RG positions recruit and coordinate the activities of volunteer coaches, organize and publicize programs and schedule the use of the facilities. However, the CE/RC class also recommends an area budget; maintains expenditure and receipts accounts; provides leadership to plan, implement, supervise and evaluate recreational activities; establishes, maintains and facilitates the involvement of community education advisory councils; recruits, directs and evaluates staff inembers and volunteers and is responsible for continually evaluating the programs and the community needs. The KSAs required for the CE/RC class are o£ a higher level than those required of the Recreation Leader class. These two classes are not comparable. Refectorv Sunervisor: Positions in this class prepare and sell food and are responsible for the operations o£ a park refectory, including the supervision of others also involved in these duties. Employees in this class prepare short order meals and drinks, sell tickets and rent equipment, and handle cash receipts from sales and rentals. It also requires scheduZing, assigning and reviewing the work of other refectory personnel, training these employees and completing the necessary time, inventory and other reports. The Refectory Supervisors adhere to specialized Public Aealth regulations pertaining to foods. They also answer questions, correct errors and explain work procedures to others. In these respects, this class is more complex than required of the Recreation Leader class. *Libra� Assistant: This class requires a higher level of knowledge than positions in the Recreation Leader class because positions in the *Library Assistant class must have knowledge of card catalogs, microfiche, various indexes, dictionaries and encyclopedias, library collections and the library's classification system. This knowledge requires training beyond that required of the Leader positions. � a9-44G RECREATION CENTER DIRECTOR ASSISTANT (The title abolished in 1980 was Recreation Leader II). *Library Assistant (new title is Librar�Associate): The principle responsibility of positions in this library class and the proposed Recreation Center Director Assistant class is to perform technical work providing services to the public. The positions at the library oversee the facility in the absence of the supervisor; maintain the established policies and procedures; maintain equipment; plan and implement projects and programs as assigned by the supervisor; prepare required reports and written documents; instruct or help clientele to participate in the use of the library; and respond to the questions, complaints and concerns of the public. These are comparable duties to be performed by the positions in the Recreation Center Director Assistant class. Miscellaneous Classes: Other classes with similar QES point totals and grades to the proposed Recreation Center Director Assistant class include the Plan Examiner I, Medical Assistant, Valuation and Assessment Aide II and Loan Specialist Assistant. All of these classes perform technical work involving the public. In addition, they answer questions, respond to complaints, perform administrative tasks relating to reports and records and know the practices and procedures of their specialized fields. The minimum qualifications of these classes also compare to those of the proposed class. Recreation Center Director: The minimum qualifications for this class is a college degree in Park and Recreation Management or a related field. These positions are responsible for planning, organizing and implementing a recreation program at an assigned center. They manage all of the activities at this site, which includes integrating this program with other recreational activities within the community and within the City. The Directors evaluate programs, develop and maintain booster clubs and/or representative advisory committees to assist in program development and fund raising, attend neighborhood and agency meetings, determine the needs and wants of the community for program development, market their plan, tend to the finances of the center, prepare records and reports, and handle emergencies. The proposed class is designed to assist the Directors or, in some cases, assume responsibility for small centers, but not to assume the described duties. QES EVALUATION AND ANALYSIS The QES evaluation of the Recreation Leader class is the same as determined in 1991. However, as indicated in the November, 1997, Comparable Worth Information Report, the Recreation Leader class is a balanced class that is 16.638 below the all- class regression line. (Regression is a statistical tool used to draw a"best fit" line through the middle of a set of data points, in this case, where QES points and the 5 year salary rates intersect. This line compares the amount we actually pay a class to the amount comparable worth says should be paid. The State of Minnesota determined that compliance is plus or minus 7.58 from the line.) To achieve compliance, the pay of this class should be increased 9$. (16.638 - 7.58 = 98). qq -�f `� The QES evaluation of the proposed Recreation Center Director Assistant class allocates it to Grade 24 of the Technical Bargaining Unit. Based upon the various analyses and comparisons made in the study, it is recommended that the Recreation Leader class be reallocated from Grade lOR to Grade 14R (create a new grade) of the Technical Bargaining Unit; and that the proposed Recreation Center Director Assistant class be allocated to Grade 24 of the Technical Bargaining Unit. Note: It is not recommended that Leaders be considered for the proposed class based upon seniority or having worked a number of years at a specific center. Consideration may be given to pay Leaders the proposed rate: a) when they assume full temporary responsibility of a center until a Director is appointed; b) as a consideration when supervising a satellite center; or c) for Leaders working at the more challenging neighborhood centers. The research does not indicate a strong need for the creation of this new class. There are other concerns, such as, what happens to a Leader who works in the proposed new title but is reassigned to a site that doesn't warrant this increased pay? Voluntary reduction may be the answer. Are these instances of paying Leaders an increased rate best handled by "out of title" pay"? Premium pay? ���G1NAL RESOLUTION CITY OF SAINT PAUL, MINNESOTA Refermd To Council File # q - 4 c. (, Green Sheet # 63979 Committee Date 2 0 0 �! An Administrative Resolution establishing the rate of pay for the Assistant Recreation Center Director in the Salary Plan and Rates of Compensation. Resolved, that the rate of pay for the classification entitled Assistant Recreation Center Director be established at the rate set forth in Grade 024, Section I D 2 of the Technicat Standard Ranges in the Salary Plan and Rates of Compensarion, and be it, FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay period after the passage and approval of this resolution. �USERS�EIItCOMMON�ASSTRES. WPD Requested by Department o£ Human Resowces �.: ��`..`1�-$�-.� Adopted by Council: Date 3 �{ ° V Adoplion rtified by Council retary �: ��a.� � Approved by Ma r: Date �V �'�C 8 � y`( By: Form App�e�g�d by Ci�� � r �_ By. � F� � DEPARTML+Nf/OFFICN/COUNCII.: DATE INITIATED GREEN SHEET No.: 63979 �' OfficeofHumanResources 5/10/99 Q9_t��{ CONi'ACT PERSON & PHONE: II�pnpUDATE II�uiinTiperg . Mark Robertson 266-6471�' , D � N ,.�. � ���, Milt Patka, 266-6485 "��D N[R�fBE&FOB 2Cd1YA77Y)RNEY QfYC7ERK V�mce Gillespie, 266-6408 (Pazks) aov,�c oanae rar.uvcw.�cvnnc �u.srxvieccic M�1Sf BE ON COUNCII, AGENDA BY (DATL� 3MAYOR(OH T01'AL # OF ffiGNATURE pAGES 1 (CLIp ALL y(K�p1'IONS FOR SIGNATURL7 ACfIONREQUFSTED: Approval of the resolution establishing the rate of pay for a new classification entifled Assistant Recreation Center Director in Grade 024 of the AFSCME Technical Standazd Ranges in the Salary Plan and Rates of Compensation. a�ot.�.�rmwnorrs: ana�� cn) ex�i� (R) r�sox.ws�cvica rnxiaacrsaivsrwxswEtcr� sou.owsrc Qv�snoxs: I. HastL'upenmffumevawa'kdimdaa000tra�tfaduedepe�mt7 _p�ANNINGCOMbIISSION Yn No —CID C�ivII.4TfEE 2 Hasihispaaad5rmevebemsdtY�P�T —aVII-SERYIC6CAbPAISSLON Yn No — 3. Dueflvspvam/fumpuvmaalollmtm�msllYP�MaYC�eitYm�Pioyee7 — Yn No — 4. Lthiapesm/fumata�gdedvmdofl — Ye No — EspVin all yea ao.n'ert w�epnafe aheet tod akaeL fn peea �Leet IIQTTIATINGPROBLEM,ISS[3E,OPPORTUNTfY (Whq WLat, Wheo, W6erq Why): About 10% of the 110 Recreation Leader positions in the Division of Parks and Recreation aze perfomring duties and responsibilities beyond their present job description and pay grade. Human Resources conducted a classification/compensation study which recommends this new class be created to adequately compensate Leaders assigned additional duties and responsibilities such as managing satellite centers, temporarily assuming the responsibility of running regular centers, or working at the more challenging Neighborhood in Transition sites. A copy of the study report is attached. ADVAAITAGES I[+ApPROVED: Some of the employees currently holding the title of Recreation Leader will be allocated to a ritle that accurately reflects their job duties and responsibilities and compensates them accordingly. DISe APPROVED: Additional salary costs - approximately $9200 per year per appointee. ? DISADVANI'AGFSTFNOTAPPROVED: The Division of Parks 8c Recreation will continue to inadequately compensate employees assigned to these specific recreation sites; these positions will not be appropriately classified; AFSCME technical barganung unit will grieve the situation. - TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED: FiTND71�TG SOURCE: ACTIVITY NUMBER: FINANCIAL INFORMAITON: (EXPLAIN) `` " = . " A t > h � - - � C���� ����.�t G�:;°:� F�. �,; ,c�� y`w'y � .�¢ i�.: _. L':� :: a 1 1 1iW� �ii � ia�� CODE: 558 su: 02 qq .yb�r EFFECTIVE: TITLE OE CIASS: ASSISTANT RECREATION CENTER DIRECTOR DESCRIPTION OF WORK General Statement of Duties Per£orms responsible technical work involving the planning, organizing, and i.mplementing of a co�unity recreational and athletic program when supervising a specific part-time recreation center or when assigned to a specific more challenging recreation center such as a community center or a Neighborhood in Transition center. Suvervision Received: Works under the general, technical and administrative superoision of a Recreation Center Director or other recreational supervisor. Supervision Exercised: Exercises within a unit clase technical supervision directly over lower level recreation workers. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assists in planning, organizing, directing and evaluating a diversified progam of recreational, athletic, social and cultural activities for all age and ability groups at a specified site. Schedules the use of buildings and grounds at an assigned recreation site; inspects them regularly to maintain safe and functional conditions; and opens and closes facilities as needed. Organizes and leads games and athletic activities; and instructs participants in skills, rules and regulations. Maintains order and discipline at the facility by enforcing procedureal and behavioral rules and regulations. Handles emergencies; administers first aid/CPR; and implements safety practices. Upon request of a supervisor, orders and receives recreational and athletic equipment and supplies. Recruits, trains, supervises, motivates and evaluates community volunteers. In the absence of the Director, may attend neighboxhood group and agency meetings to develop or explain programs and projects; assists in planning (continued on reverse side) ASSISTANT RECREATION CENTER DIRECTOR Page 2 � ASSISTANT RECREATION CENTER DIRECTOR q�I'y�'� and directing the raising of funds for recreational or athletic activities. Prepares the assigned attendance, activity, accident, time card and ixrventory repoxts. KNOWLEDGE, SKILLS, ABILITIES AND COMPETINCIES Considerable knowledge of recreational and athletic activities, rules and procedures. Considerable lmowledge of current CPR and first aid procedures and supplies; and considerable skill in administering same. Working knowledge of current management and supervisory principles and procedures. Working knowledge of the theory and techniques related to planning and directing recreation programs. Considerable skill in operating recreational equipment. Considerable ability to recruit, supervise, train and evaluate employees and volunteers. Working ability to deal effectively with program participants, civic and private organizations and the general public. Working ability to prepare reports and to evaluate programs. MINIMUM QUALIFICATIONS A two year associate degree in Recreation or a related area and one year of experience as a Recreation Leader; or four years of experience as a Recreation Leader. ASSISTANT RECREATION CENTER DIRECTOR A 9q -4 �� CLASSIFICATION AND COMPENSATION STIIDY REPORT REQUESTED CLASS. & COMP.: INCUMBENTS: PRESENT COMPENSATION: DEPARTMENT & DIVISION: STUDY CONDUCTED BY: APPROVAL OF ASST. DIR. OF HUMAN RESOURCES: DATE: BACKGROUND The AFSCME Technical Bargaining Unit requested this two pronged study on behalf of the incumbents. A Recreation Leader class study was completed by Human Resources on January 18, 1491. The reasons cited for requesting the 1991 study are the reasons named in the request for the current study. In addition, we are requested to determine the feasibility of creating a higher level Leader class. There are positions in the Leader class who have assumed additional responsibility as they supervise Neighborhood in Transit sites or small satellite centers. Ttao issues: to study the compensation of the RECREATION LEADER class and to determine the classification and compensation of a possible second level Recreation Leader class. 110 incumbents as per 11/17/97 printout The Recreation Leader class is in Grade lOR of the Technical Bargaining Unit. Parks � Recreation Recreation 1 M'1 Patka � Z �/ S/97 STUDY COMPONENTS In conducting the study, the following components were included: - Review of the two profiles completed and signed by the incumbents and the appropriate supervisors. - Review and comparison of appropriate specifications and previously submitted pro£iles. - Interviews with representative samples of Recreation Leaders and Recreation Center Directors; a Recreation Director II, Park and Recreation Manager, and the Superintendent of Parks & Recreation. - QES evaluation. �ta -�c.� JOB DESCRIPTZONS RECREATION LEADER: Performs entry level technical work assisting in the implementation of a community recreation program. The duties performed by all positions in this class include: Organizes, leads and monitors recreational activities for all age and ability groups. Instructs participants in the proper skills, rules, and recreational philosophies of the activities. Maintains an orderly, friendly, clean and safe environment for participants and staff. Assists in scheduling and supervising the use of buildings, field space, and City equipment; opens and closes facilities as needed. Assists in keeping records and preparing reports such as attendance, incident and accident. Provides proper information to the general public in person, by telephone or in writing; relays messages accurately. Assists in planning and implementing a recreation program. Improves personal skills through participation in in-service training sessions, formal classes, job skill workshops, and consulting recreational resources such as libraries and the Minnesota Recreation and Parks Association. Administers CPR and emergency first aid treatment to participants until medical assistance is available. RECREATION CENTER DIRECTOR ASSISTANT: (This description is from the Recreation Leader II class abolished in 1980. Must be revised.) Performs responsible technical work involving the planning, organizing and implementing of a community recreational and athletic program. The duties performed by all positions in this class include: Assists in planning and organizing a diversified program of recreational and athletic activities. Organizes and leads games and athletic activities; instructs participants in skills, rules and regulations. a�-��� Maintains order and discipline at the facility by enforcing procedural and behavioral rules and regulations, Administers emergency first aid treatment to participants until medical assistance is availabie. Upon request, orders and receives recreational and athletic equipment and supplies. Recruits and instructs community volunteers to act as aides or athletic coaches. Prepares required attendance, activity, accident, time card and inventory reports. COMPARISONS AND ANALYSES RECREATION LEADER Community Education/Recreaiion Coordinator: The duties are similar in that both the Recreation Leader and CE/RG positions recruit and coordinate the activities of volunteer coaches, organize and publicize programs and schedule the use of the facilities. However, the CE/RC class also recommends an area budget; maintains expenditure and receipts accounts; provides leadership to plan, implement, supervise and evaluate recreational activities; establishes, maintains and facilitates the involvement of community education advisory councils; recruits, directs and evaluates staff inembers and volunteers and is responsible for continually evaluating the programs and the community needs. The KSAs required for the CE/RC class are o£ a higher level than those required of the Recreation Leader class. These two classes are not comparable. Refectorv Sunervisor: Positions in this class prepare and sell food and are responsible for the operations o£ a park refectory, including the supervision of others also involved in these duties. Employees in this class prepare short order meals and drinks, sell tickets and rent equipment, and handle cash receipts from sales and rentals. It also requires scheduZing, assigning and reviewing the work of other refectory personnel, training these employees and completing the necessary time, inventory and other reports. The Refectory Supervisors adhere to specialized Public Aealth regulations pertaining to foods. They also answer questions, correct errors and explain work procedures to others. In these respects, this class is more complex than required of the Recreation Leader class. *Libra� Assistant: This class requires a higher level of knowledge than positions in the Recreation Leader class because positions in the *Library Assistant class must have knowledge of card catalogs, microfiche, various indexes, dictionaries and encyclopedias, library collections and the library's classification system. This knowledge requires training beyond that required of the Leader positions. � a9-44G RECREATION CENTER DIRECTOR ASSISTANT (The title abolished in 1980 was Recreation Leader II). *Library Assistant (new title is Librar�Associate): The principle responsibility of positions in this library class and the proposed Recreation Center Director Assistant class is to perform technical work providing services to the public. The positions at the library oversee the facility in the absence of the supervisor; maintain the established policies and procedures; maintain equipment; plan and implement projects and programs as assigned by the supervisor; prepare required reports and written documents; instruct or help clientele to participate in the use of the library; and respond to the questions, complaints and concerns of the public. These are comparable duties to be performed by the positions in the Recreation Center Director Assistant class. Miscellaneous Classes: Other classes with similar QES point totals and grades to the proposed Recreation Center Director Assistant class include the Plan Examiner I, Medical Assistant, Valuation and Assessment Aide II and Loan Specialist Assistant. All of these classes perform technical work involving the public. In addition, they answer questions, respond to complaints, perform administrative tasks relating to reports and records and know the practices and procedures of their specialized fields. The minimum qualifications of these classes also compare to those of the proposed class. Recreation Center Director: The minimum qualifications for this class is a college degree in Park and Recreation Management or a related field. These positions are responsible for planning, organizing and implementing a recreation program at an assigned center. They manage all of the activities at this site, which includes integrating this program with other recreational activities within the community and within the City. The Directors evaluate programs, develop and maintain booster clubs and/or representative advisory committees to assist in program development and fund raising, attend neighborhood and agency meetings, determine the needs and wants of the community for program development, market their plan, tend to the finances of the center, prepare records and reports, and handle emergencies. The proposed class is designed to assist the Directors or, in some cases, assume responsibility for small centers, but not to assume the described duties. QES EVALUATION AND ANALYSIS The QES evaluation of the Recreation Leader class is the same as determined in 1991. However, as indicated in the November, 1997, Comparable Worth Information Report, the Recreation Leader class is a balanced class that is 16.638 below the all- class regression line. (Regression is a statistical tool used to draw a"best fit" line through the middle of a set of data points, in this case, where QES points and the 5 year salary rates intersect. This line compares the amount we actually pay a class to the amount comparable worth says should be paid. The State of Minnesota determined that compliance is plus or minus 7.58 from the line.) To achieve compliance, the pay of this class should be increased 9$. (16.638 - 7.58 = 98). qq -�f `� The QES evaluation of the proposed Recreation Center Director Assistant class allocates it to Grade 24 of the Technical Bargaining Unit. Based upon the various analyses and comparisons made in the study, it is recommended that the Recreation Leader class be reallocated from Grade lOR to Grade 14R (create a new grade) of the Technical Bargaining Unit; and that the proposed Recreation Center Director Assistant class be allocated to Grade 24 of the Technical Bargaining Unit. Note: It is not recommended that Leaders be considered for the proposed class based upon seniority or having worked a number of years at a specific center. Consideration may be given to pay Leaders the proposed rate: a) when they assume full temporary responsibility of a center until a Director is appointed; b) as a consideration when supervising a satellite center; or c) for Leaders working at the more challenging neighborhood centers. The research does not indicate a strong need for the creation of this new class. There are other concerns, such as, what happens to a Leader who works in the proposed new title but is reassigned to a site that doesn't warrant this increased pay? Voluntary reduction may be the answer. Are these instances of paying Leaders an increased rate best handled by "out of title" pay"? Premium pay?