99-466���G1NAL
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Refermd To
Council File # q - 4 c. (,
Green Sheet # 63979
Committee Date
2
0
0
�!
An Administrative Resolution establishing the rate of pay for the
Assistant Recreation Center Director in the Salary Plan and Rates
of Compensation.
Resolved, that the rate of pay for the classification entitled Assistant Recreation Center
Director be established at the rate set forth in Grade 024, Section I D 2 of the Technicat Standard
Ranges in the Salary Plan and Rates of Compensarion, and be it,
FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay
period after the passage and approval of this resolution.
�USERS�EIItCOMMON�ASSTRES. WPD
Requested by Department o£
Human Resowces
�.: ��`..`1�-$�-.�
Adopted by Council: Date 3 �{ °
V
Adoplion rtified by Council retary
�: ��a.� �
Approved by Ma r: Date �V �'�C 8 � y`(
By:
Form App�e�g�d by Ci�� �
r �_
By. � F� �
DEPARTML+Nf/OFFICN/COUNCII.: DATE INITIATED GREEN SHEET No.: 63979
�' OfficeofHumanResources 5/10/99 Q9_t��{
CONi'ACT PERSON & PHONE: II�pnpUDATE II�uiinTiperg
. Mark Robertson 266-6471�' , D � N ,.�. � ���,
Milt Patka, 266-6485 "��D
N[R�fBE&FOB 2Cd1YA77Y)RNEY QfYC7ERK
V�mce Gillespie, 266-6408 (Pazks) aov,�c
oanae rar.uvcw.�cvnnc �u.srxvieccic
M�1Sf BE ON COUNCII, AGENDA BY (DATL�
3MAYOR(OH
T01'AL # OF ffiGNATURE pAGES 1 (CLIp ALL y(K�p1'IONS FOR SIGNATURL7
ACfIONREQUFSTED:
Approval of the resolution establishing the rate of pay for a new classification entifled Assistant Recreation Center
Director in Grade 024 of the AFSCME Technical Standazd Ranges in the Salary Plan and Rates of Compensation.
a�ot.�.�rmwnorrs: ana�� cn) ex�i� (R) r�sox.ws�cvica rnxiaacrsaivsrwxswEtcr� sou.owsrc Qv�snoxs:
I. HastL'upenmffumevawa'kdimdaa000tra�tfaduedepe�mt7
_p�ANNINGCOMbIISSION Yn No
—CID C�ivII.4TfEE 2 Hasihispaaad5rmevebemsdtY�P�T
—aVII-SERYIC6CAbPAISSLON Yn No
— 3. Dueflvspvam/fumpuvmaalollmtm�msllYP�MaYC�eitYm�Pioyee7
— Yn No
— 4. Lthiapesm/fumata�gdedvmdofl
— Ye No
— EspVin all yea ao.n'ert w�epnafe aheet tod akaeL fn peea �Leet
IIQTTIATINGPROBLEM,ISS[3E,OPPORTUNTfY (Whq WLat, Wheo, W6erq Why):
About 10% of the 110 Recreation Leader positions in the Division of Parks and Recreation aze perfomring duties
and responsibilities beyond their present job description and pay grade. Human Resources conducted a
classification/compensation study which recommends this new class be created to adequately compensate Leaders
assigned additional duties and responsibilities such as managing satellite centers, temporarily assuming the
responsibility of running regular centers, or working at the more challenging Neighborhood in Transition sites.
A copy of the study report is attached.
ADVAAITAGES I[+ApPROVED:
Some of the employees currently holding the title of Recreation Leader will be allocated to a ritle that accurately
reflects their job duties and responsibilities and compensates them accordingly.
DISe APPROVED:
Additional salary costs - approximately $9200 per year per appointee.
? DISADVANI'AGFSTFNOTAPPROVED:
The Division of Parks 8c Recreation will continue to inadequately compensate employees assigned to these specific
recreation sites; these positions will not be appropriately classified; AFSCME technical barganung unit will grieve
the situation.
- TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED:
FiTND71�TG SOURCE: ACTIVITY NUMBER:
FINANCIAL INFORMAITON: (EXPLAIN) `` " = . " A t > h
� - - � C���� ����.�t G�:;°:�
F�. �,; ,c�� y`w'y � .�¢
i�.: _. L':� :: a 1 1 1iW� �ii � ia��
CODE: 558
su: 02 qq .yb�r
EFFECTIVE:
TITLE OE CIASS:
ASSISTANT RECREATION CENTER DIRECTOR
DESCRIPTION OF WORK
General Statement of Duties
Per£orms responsible technical work involving the planning, organizing,
and i.mplementing of a co�unity recreational and athletic program when
supervising a specific part-time recreation center or when assigned to
a specific more challenging recreation center such as a community
center or a Neighborhood in Transition center.
Suvervision Received:
Works under the general, technical and administrative superoision of a
Recreation Center Director or other recreational supervisor.
Supervision Exercised:
Exercises within a unit clase technical supervision directly over lower
level recreation workers.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Assists in planning, organizing, directing and evaluating a diversified
progam of recreational, athletic, social and cultural activities for all
age and ability groups at a specified site.
Schedules the use of buildings and grounds at an assigned recreation site;
inspects them regularly to maintain safe and functional conditions; and
opens and closes facilities as needed.
Organizes and leads games and athletic activities; and instructs
participants in skills, rules and regulations.
Maintains order and discipline at the facility by enforcing procedureal
and behavioral rules and regulations.
Handles emergencies; administers first aid/CPR; and implements safety
practices.
Upon request of a supervisor, orders and receives recreational and athletic
equipment and supplies.
Recruits, trains, supervises, motivates and evaluates community volunteers.
In the absence of the Director, may attend neighboxhood group and agency
meetings to develop or explain programs and projects; assists in planning
(continued on reverse side)
ASSISTANT RECREATION CENTER DIRECTOR
Page 2
� ASSISTANT RECREATION CENTER DIRECTOR q�I'y�'�
and directing the raising of funds for recreational or athletic activities.
Prepares the assigned attendance, activity, accident, time card and
ixrventory repoxts.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETINCIES
Considerable knowledge of recreational and athletic activities, rules and
procedures.
Considerable lmowledge of current CPR and first aid procedures and supplies;
and considerable skill in administering same.
Working knowledge of current management and supervisory principles and
procedures.
Working knowledge of the theory and techniques related to planning and
directing recreation programs.
Considerable skill in operating recreational equipment.
Considerable ability to recruit, supervise, train and evaluate employees
and volunteers.
Working ability to deal effectively with program participants, civic and
private organizations and the general public.
Working ability to prepare reports and to evaluate programs.
MINIMUM QUALIFICATIONS
A two year associate degree in Recreation or a related area and one
year of experience as a Recreation Leader; or four years of experience as a
Recreation Leader.
ASSISTANT RECREATION CENTER DIRECTOR
A
9q -4 ��
CLASSIFICATION AND COMPENSATION STIIDY REPORT
REQUESTED CLASS. & COMP.:
INCUMBENTS:
PRESENT COMPENSATION:
DEPARTMENT & DIVISION:
STUDY CONDUCTED BY:
APPROVAL OF ASST. DIR. OF
HUMAN RESOURCES:
DATE:
BACKGROUND
The AFSCME Technical Bargaining Unit requested this two pronged study on
behalf of the incumbents. A Recreation Leader class study was completed by
Human Resources on January 18, 1491. The reasons cited for requesting the
1991 study are the reasons named in the request for the current study. In
addition, we are requested to determine the feasibility of creating a higher
level Leader class. There are positions in the Leader class who have assumed
additional responsibility as they supervise Neighborhood in Transit sites or
small satellite centers.
Ttao issues: to study the compensation of
the RECREATION LEADER class and to
determine the classification and
compensation of a possible second level
Recreation Leader class.
110 incumbents as per 11/17/97 printout
The Recreation Leader class is in Grade
lOR of the Technical Bargaining Unit.
Parks � Recreation
Recreation
1
M'1 Patka
� Z �/ S/97
STUDY COMPONENTS
In conducting the study, the following components were included:
- Review of the two profiles completed and signed by the incumbents and
the appropriate supervisors.
- Review and comparison of appropriate specifications and previously
submitted pro£iles.
- Interviews with representative samples of Recreation Leaders and
Recreation Center Directors; a Recreation Director II, Park and
Recreation Manager, and the Superintendent of Parks & Recreation.
- QES evaluation.
�ta -�c.�
JOB DESCRIPTZONS
RECREATION LEADER:
Performs entry level technical work assisting in the implementation of a
community recreation program. The duties performed by all positions in this
class include:
Organizes, leads and monitors recreational activities for all age and
ability groups.
Instructs participants in the proper skills, rules, and recreational
philosophies of the activities.
Maintains an orderly, friendly, clean and safe environment for
participants and staff.
Assists in scheduling and supervising the use of buildings, field space,
and City equipment; opens and closes facilities as needed.
Assists in keeping records and preparing reports such as attendance,
incident and accident.
Provides proper information to the general public in person, by
telephone or in writing; relays messages accurately.
Assists in planning and implementing a recreation program.
Improves personal skills through participation in in-service training
sessions, formal classes, job skill workshops, and consulting
recreational resources such as libraries and the Minnesota Recreation
and Parks Association.
Administers CPR and emergency first aid treatment to participants until
medical assistance is available.
RECREATION CENTER DIRECTOR ASSISTANT: (This description is from the
Recreation Leader II class abolished in 1980. Must be revised.)
Performs responsible technical work involving the planning, organizing and
implementing of a community recreational and athletic program. The duties
performed by all positions in this class include:
Assists in planning and organizing a diversified program of
recreational and athletic activities.
Organizes and leads games and athletic activities; instructs
participants in skills, rules and regulations.
a�-���
Maintains order and discipline at the facility by enforcing procedural
and behavioral rules and regulations,
Administers emergency first aid treatment to participants until medical
assistance is availabie.
Upon request, orders and receives recreational and athletic equipment
and supplies.
Recruits and instructs community volunteers to act as aides or athletic
coaches.
Prepares required attendance, activity, accident, time card and
inventory reports.
COMPARISONS AND ANALYSES
RECREATION LEADER
Community Education/Recreaiion Coordinator: The duties are similar in that
both the Recreation Leader and CE/RG positions recruit and coordinate the
activities of volunteer coaches, organize and publicize programs and schedule
the use of the facilities. However, the CE/RC class also recommends an area
budget; maintains expenditure and receipts accounts; provides leadership to
plan, implement, supervise and evaluate recreational activities; establishes,
maintains and facilitates the involvement of community education advisory
councils; recruits, directs and evaluates staff inembers and volunteers and is
responsible for continually evaluating the programs and the community needs.
The KSAs required for the CE/RC class are o£ a higher level than those
required of the Recreation Leader class. These two classes are not
comparable.
Refectorv Sunervisor: Positions in this class prepare and sell food and are
responsible for the operations o£ a park refectory, including the supervision
of others also involved in these duties. Employees in this class prepare
short order meals and drinks, sell tickets and rent equipment, and handle cash
receipts from sales and rentals. It also requires scheduZing, assigning and
reviewing the work of other refectory personnel, training these employees and
completing the necessary time, inventory and other reports. The Refectory
Supervisors adhere to specialized Public Aealth regulations pertaining to
foods. They also answer questions, correct errors and explain work procedures
to others. In these respects, this class is more complex than required of the
Recreation Leader class.
*Libra� Assistant: This class requires a higher level of knowledge than
positions in the Recreation Leader class because positions in the *Library
Assistant class must have knowledge of card catalogs, microfiche, various
indexes, dictionaries and encyclopedias, library collections and the library's
classification system. This knowledge requires training beyond that required
of the Leader positions.
�
a9-44G
RECREATION CENTER DIRECTOR ASSISTANT (The title abolished in 1980 was
Recreation Leader II).
*Library Assistant (new title is Librar�Associate): The principle
responsibility of positions in this library class and the proposed Recreation
Center Director Assistant class is to perform technical work providing
services to the public. The positions at the library oversee the facility in
the absence of the supervisor; maintain the established policies and
procedures; maintain equipment; plan and implement projects and programs as
assigned by the supervisor; prepare required reports and written documents;
instruct or help clientele to participate in the use of the library; and
respond to the questions, complaints and concerns of the public. These are
comparable duties to be performed by the positions in the Recreation Center
Director Assistant class.
Miscellaneous Classes: Other classes with similar QES point totals and grades
to the proposed Recreation Center Director Assistant class include the Plan
Examiner I, Medical Assistant, Valuation and Assessment Aide II and Loan
Specialist Assistant. All of these classes perform technical work involving
the public. In addition, they answer questions, respond to complaints,
perform administrative tasks relating to reports and records and know the
practices and procedures of their specialized fields. The minimum
qualifications of these classes also compare to those of the proposed class.
Recreation Center Director: The minimum qualifications for this class is a
college degree in Park and Recreation Management or a related field. These
positions are responsible for planning, organizing and implementing a
recreation program at an assigned center. They manage all of the activities
at this site, which includes integrating this program with other recreational
activities within the community and within the City. The Directors evaluate
programs, develop and maintain booster clubs and/or representative advisory
committees to assist in program development and fund raising, attend
neighborhood and agency meetings, determine the needs and wants of the
community for program development, market their plan, tend to the finances of
the center, prepare records and reports, and handle emergencies. The proposed
class is designed to assist the Directors or, in some cases, assume
responsibility for small centers, but not to assume the described duties.
QES EVALUATION AND ANALYSIS
The QES evaluation of the Recreation Leader class is the same as determined in
1991. However, as indicated in the November, 1997, Comparable Worth
Information Report, the Recreation Leader class is a balanced class that is
16.638 below the all- class regression line. (Regression is a statistical
tool used to draw a"best fit" line through the middle of a set of data
points, in this case, where QES points and the 5 year salary rates intersect.
This line compares the amount we actually pay a class to the amount comparable
worth says should be paid. The State of Minnesota determined that compliance
is plus or minus 7.58 from the line.) To achieve compliance, the pay of this
class should be increased 9$. (16.638 - 7.58 = 98).
qq -�f `�
The QES evaluation of the proposed Recreation Center Director Assistant class
allocates it to Grade 24 of the Technical Bargaining Unit.
Based upon the various analyses and comparisons made in the study, it is
recommended that the Recreation Leader class be reallocated from Grade lOR to
Grade 14R (create a new grade) of the Technical Bargaining Unit; and that the
proposed Recreation Center Director Assistant class be allocated to Grade 24
of the Technical Bargaining Unit.
Note: It is not recommended that Leaders be considered for the proposed class
based upon seniority or having worked a number of years at a specific center.
Consideration may be given to pay Leaders the proposed rate: a) when they
assume full temporary responsibility of a center until a Director is
appointed; b) as a consideration when supervising a satellite center; or c)
for Leaders working at the more challenging neighborhood centers. The
research does not indicate a strong need for the creation of this new class.
There are other concerns, such as, what happens to a Leader who works in the
proposed new title but is reassigned to a site that doesn't warrant this
increased pay? Voluntary reduction may be the answer. Are these instances of
paying Leaders an increased rate best handled by "out of title" pay"? Premium
pay?
���G1NAL
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Refermd To
Council File # q - 4 c. (,
Green Sheet # 63979
Committee Date
2
0
0
�!
An Administrative Resolution establishing the rate of pay for the
Assistant Recreation Center Director in the Salary Plan and Rates
of Compensation.
Resolved, that the rate of pay for the classification entitled Assistant Recreation Center
Director be established at the rate set forth in Grade 024, Section I D 2 of the Technicat Standard
Ranges in the Salary Plan and Rates of Compensarion, and be it,
FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay
period after the passage and approval of this resolution.
�USERS�EIItCOMMON�ASSTRES. WPD
Requested by Department o£
Human Resowces
�.: ��`..`1�-$�-.�
Adopted by Council: Date 3 �{ °
V
Adoplion rtified by Council retary
�: ��a.� �
Approved by Ma r: Date �V �'�C 8 � y`(
By:
Form App�e�g�d by Ci�� �
r �_
By. � F� �
DEPARTML+Nf/OFFICN/COUNCII.: DATE INITIATED GREEN SHEET No.: 63979
�' OfficeofHumanResources 5/10/99 Q9_t��{
CONi'ACT PERSON & PHONE: II�pnpUDATE II�uiinTiperg
. Mark Robertson 266-6471�' , D � N ,.�. � ���,
Milt Patka, 266-6485 "��D
N[R�fBE&FOB 2Cd1YA77Y)RNEY QfYC7ERK
V�mce Gillespie, 266-6408 (Pazks) aov,�c
oanae rar.uvcw.�cvnnc �u.srxvieccic
M�1Sf BE ON COUNCII, AGENDA BY (DATL�
3MAYOR(OH
T01'AL # OF ffiGNATURE pAGES 1 (CLIp ALL y(K�p1'IONS FOR SIGNATURL7
ACfIONREQUFSTED:
Approval of the resolution establishing the rate of pay for a new classification entifled Assistant Recreation Center
Director in Grade 024 of the AFSCME Technical Standazd Ranges in the Salary Plan and Rates of Compensation.
a�ot.�.�rmwnorrs: ana�� cn) ex�i� (R) r�sox.ws�cvica rnxiaacrsaivsrwxswEtcr� sou.owsrc Qv�snoxs:
I. HastL'upenmffumevawa'kdimdaa000tra�tfaduedepe�mt7
_p�ANNINGCOMbIISSION Yn No
—CID C�ivII.4TfEE 2 Hasihispaaad5rmevebemsdtY�P�T
—aVII-SERYIC6CAbPAISSLON Yn No
— 3. Dueflvspvam/fumpuvmaalollmtm�msllYP�MaYC�eitYm�Pioyee7
— Yn No
— 4. Lthiapesm/fumata�gdedvmdofl
— Ye No
— EspVin all yea ao.n'ert w�epnafe aheet tod akaeL fn peea �Leet
IIQTTIATINGPROBLEM,ISS[3E,OPPORTUNTfY (Whq WLat, Wheo, W6erq Why):
About 10% of the 110 Recreation Leader positions in the Division of Parks and Recreation aze perfomring duties
and responsibilities beyond their present job description and pay grade. Human Resources conducted a
classification/compensation study which recommends this new class be created to adequately compensate Leaders
assigned additional duties and responsibilities such as managing satellite centers, temporarily assuming the
responsibility of running regular centers, or working at the more challenging Neighborhood in Transition sites.
A copy of the study report is attached.
ADVAAITAGES I[+ApPROVED:
Some of the employees currently holding the title of Recreation Leader will be allocated to a ritle that accurately
reflects their job duties and responsibilities and compensates them accordingly.
DISe APPROVED:
Additional salary costs - approximately $9200 per year per appointee.
? DISADVANI'AGFSTFNOTAPPROVED:
The Division of Parks 8c Recreation will continue to inadequately compensate employees assigned to these specific
recreation sites; these positions will not be appropriately classified; AFSCME technical barganung unit will grieve
the situation.
- TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED:
FiTND71�TG SOURCE: ACTIVITY NUMBER:
FINANCIAL INFORMAITON: (EXPLAIN) `` " = . " A t > h
� - - � C���� ����.�t G�:;°:�
F�. �,; ,c�� y`w'y � .�¢
i�.: _. L':� :: a 1 1 1iW� �ii � ia��
CODE: 558
su: 02 qq .yb�r
EFFECTIVE:
TITLE OE CIASS:
ASSISTANT RECREATION CENTER DIRECTOR
DESCRIPTION OF WORK
General Statement of Duties
Per£orms responsible technical work involving the planning, organizing,
and i.mplementing of a co�unity recreational and athletic program when
supervising a specific part-time recreation center or when assigned to
a specific more challenging recreation center such as a community
center or a Neighborhood in Transition center.
Suvervision Received:
Works under the general, technical and administrative superoision of a
Recreation Center Director or other recreational supervisor.
Supervision Exercised:
Exercises within a unit clase technical supervision directly over lower
level recreation workers.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Assists in planning, organizing, directing and evaluating a diversified
progam of recreational, athletic, social and cultural activities for all
age and ability groups at a specified site.
Schedules the use of buildings and grounds at an assigned recreation site;
inspects them regularly to maintain safe and functional conditions; and
opens and closes facilities as needed.
Organizes and leads games and athletic activities; and instructs
participants in skills, rules and regulations.
Maintains order and discipline at the facility by enforcing procedureal
and behavioral rules and regulations.
Handles emergencies; administers first aid/CPR; and implements safety
practices.
Upon request of a supervisor, orders and receives recreational and athletic
equipment and supplies.
Recruits, trains, supervises, motivates and evaluates community volunteers.
In the absence of the Director, may attend neighboxhood group and agency
meetings to develop or explain programs and projects; assists in planning
(continued on reverse side)
ASSISTANT RECREATION CENTER DIRECTOR
Page 2
� ASSISTANT RECREATION CENTER DIRECTOR q�I'y�'�
and directing the raising of funds for recreational or athletic activities.
Prepares the assigned attendance, activity, accident, time card and
ixrventory repoxts.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETINCIES
Considerable knowledge of recreational and athletic activities, rules and
procedures.
Considerable lmowledge of current CPR and first aid procedures and supplies;
and considerable skill in administering same.
Working knowledge of current management and supervisory principles and
procedures.
Working knowledge of the theory and techniques related to planning and
directing recreation programs.
Considerable skill in operating recreational equipment.
Considerable ability to recruit, supervise, train and evaluate employees
and volunteers.
Working ability to deal effectively with program participants, civic and
private organizations and the general public.
Working ability to prepare reports and to evaluate programs.
MINIMUM QUALIFICATIONS
A two year associate degree in Recreation or a related area and one
year of experience as a Recreation Leader; or four years of experience as a
Recreation Leader.
ASSISTANT RECREATION CENTER DIRECTOR
A
9q -4 ��
CLASSIFICATION AND COMPENSATION STIIDY REPORT
REQUESTED CLASS. & COMP.:
INCUMBENTS:
PRESENT COMPENSATION:
DEPARTMENT & DIVISION:
STUDY CONDUCTED BY:
APPROVAL OF ASST. DIR. OF
HUMAN RESOURCES:
DATE:
BACKGROUND
The AFSCME Technical Bargaining Unit requested this two pronged study on
behalf of the incumbents. A Recreation Leader class study was completed by
Human Resources on January 18, 1491. The reasons cited for requesting the
1991 study are the reasons named in the request for the current study. In
addition, we are requested to determine the feasibility of creating a higher
level Leader class. There are positions in the Leader class who have assumed
additional responsibility as they supervise Neighborhood in Transit sites or
small satellite centers.
Ttao issues: to study the compensation of
the RECREATION LEADER class and to
determine the classification and
compensation of a possible second level
Recreation Leader class.
110 incumbents as per 11/17/97 printout
The Recreation Leader class is in Grade
lOR of the Technical Bargaining Unit.
Parks � Recreation
Recreation
1
M'1 Patka
� Z �/ S/97
STUDY COMPONENTS
In conducting the study, the following components were included:
- Review of the two profiles completed and signed by the incumbents and
the appropriate supervisors.
- Review and comparison of appropriate specifications and previously
submitted pro£iles.
- Interviews with representative samples of Recreation Leaders and
Recreation Center Directors; a Recreation Director II, Park and
Recreation Manager, and the Superintendent of Parks & Recreation.
- QES evaluation.
�ta -�c.�
JOB DESCRIPTZONS
RECREATION LEADER:
Performs entry level technical work assisting in the implementation of a
community recreation program. The duties performed by all positions in this
class include:
Organizes, leads and monitors recreational activities for all age and
ability groups.
Instructs participants in the proper skills, rules, and recreational
philosophies of the activities.
Maintains an orderly, friendly, clean and safe environment for
participants and staff.
Assists in scheduling and supervising the use of buildings, field space,
and City equipment; opens and closes facilities as needed.
Assists in keeping records and preparing reports such as attendance,
incident and accident.
Provides proper information to the general public in person, by
telephone or in writing; relays messages accurately.
Assists in planning and implementing a recreation program.
Improves personal skills through participation in in-service training
sessions, formal classes, job skill workshops, and consulting
recreational resources such as libraries and the Minnesota Recreation
and Parks Association.
Administers CPR and emergency first aid treatment to participants until
medical assistance is available.
RECREATION CENTER DIRECTOR ASSISTANT: (This description is from the
Recreation Leader II class abolished in 1980. Must be revised.)
Performs responsible technical work involving the planning, organizing and
implementing of a community recreational and athletic program. The duties
performed by all positions in this class include:
Assists in planning and organizing a diversified program of
recreational and athletic activities.
Organizes and leads games and athletic activities; instructs
participants in skills, rules and regulations.
a�-���
Maintains order and discipline at the facility by enforcing procedural
and behavioral rules and regulations,
Administers emergency first aid treatment to participants until medical
assistance is availabie.
Upon request, orders and receives recreational and athletic equipment
and supplies.
Recruits and instructs community volunteers to act as aides or athletic
coaches.
Prepares required attendance, activity, accident, time card and
inventory reports.
COMPARISONS AND ANALYSES
RECREATION LEADER
Community Education/Recreaiion Coordinator: The duties are similar in that
both the Recreation Leader and CE/RG positions recruit and coordinate the
activities of volunteer coaches, organize and publicize programs and schedule
the use of the facilities. However, the CE/RC class also recommends an area
budget; maintains expenditure and receipts accounts; provides leadership to
plan, implement, supervise and evaluate recreational activities; establishes,
maintains and facilitates the involvement of community education advisory
councils; recruits, directs and evaluates staff inembers and volunteers and is
responsible for continually evaluating the programs and the community needs.
The KSAs required for the CE/RC class are o£ a higher level than those
required of the Recreation Leader class. These two classes are not
comparable.
Refectorv Sunervisor: Positions in this class prepare and sell food and are
responsible for the operations o£ a park refectory, including the supervision
of others also involved in these duties. Employees in this class prepare
short order meals and drinks, sell tickets and rent equipment, and handle cash
receipts from sales and rentals. It also requires scheduZing, assigning and
reviewing the work of other refectory personnel, training these employees and
completing the necessary time, inventory and other reports. The Refectory
Supervisors adhere to specialized Public Aealth regulations pertaining to
foods. They also answer questions, correct errors and explain work procedures
to others. In these respects, this class is more complex than required of the
Recreation Leader class.
*Libra� Assistant: This class requires a higher level of knowledge than
positions in the Recreation Leader class because positions in the *Library
Assistant class must have knowledge of card catalogs, microfiche, various
indexes, dictionaries and encyclopedias, library collections and the library's
classification system. This knowledge requires training beyond that required
of the Leader positions.
�
a9-44G
RECREATION CENTER DIRECTOR ASSISTANT (The title abolished in 1980 was
Recreation Leader II).
*Library Assistant (new title is Librar�Associate): The principle
responsibility of positions in this library class and the proposed Recreation
Center Director Assistant class is to perform technical work providing
services to the public. The positions at the library oversee the facility in
the absence of the supervisor; maintain the established policies and
procedures; maintain equipment; plan and implement projects and programs as
assigned by the supervisor; prepare required reports and written documents;
instruct or help clientele to participate in the use of the library; and
respond to the questions, complaints and concerns of the public. These are
comparable duties to be performed by the positions in the Recreation Center
Director Assistant class.
Miscellaneous Classes: Other classes with similar QES point totals and grades
to the proposed Recreation Center Director Assistant class include the Plan
Examiner I, Medical Assistant, Valuation and Assessment Aide II and Loan
Specialist Assistant. All of these classes perform technical work involving
the public. In addition, they answer questions, respond to complaints,
perform administrative tasks relating to reports and records and know the
practices and procedures of their specialized fields. The minimum
qualifications of these classes also compare to those of the proposed class.
Recreation Center Director: The minimum qualifications for this class is a
college degree in Park and Recreation Management or a related field. These
positions are responsible for planning, organizing and implementing a
recreation program at an assigned center. They manage all of the activities
at this site, which includes integrating this program with other recreational
activities within the community and within the City. The Directors evaluate
programs, develop and maintain booster clubs and/or representative advisory
committees to assist in program development and fund raising, attend
neighborhood and agency meetings, determine the needs and wants of the
community for program development, market their plan, tend to the finances of
the center, prepare records and reports, and handle emergencies. The proposed
class is designed to assist the Directors or, in some cases, assume
responsibility for small centers, but not to assume the described duties.
QES EVALUATION AND ANALYSIS
The QES evaluation of the Recreation Leader class is the same as determined in
1991. However, as indicated in the November, 1997, Comparable Worth
Information Report, the Recreation Leader class is a balanced class that is
16.638 below the all- class regression line. (Regression is a statistical
tool used to draw a"best fit" line through the middle of a set of data
points, in this case, where QES points and the 5 year salary rates intersect.
This line compares the amount we actually pay a class to the amount comparable
worth says should be paid. The State of Minnesota determined that compliance
is plus or minus 7.58 from the line.) To achieve compliance, the pay of this
class should be increased 9$. (16.638 - 7.58 = 98).
qq -�f `�
The QES evaluation of the proposed Recreation Center Director Assistant class
allocates it to Grade 24 of the Technical Bargaining Unit.
Based upon the various analyses and comparisons made in the study, it is
recommended that the Recreation Leader class be reallocated from Grade lOR to
Grade 14R (create a new grade) of the Technical Bargaining Unit; and that the
proposed Recreation Center Director Assistant class be allocated to Grade 24
of the Technical Bargaining Unit.
Note: It is not recommended that Leaders be considered for the proposed class
based upon seniority or having worked a number of years at a specific center.
Consideration may be given to pay Leaders the proposed rate: a) when they
assume full temporary responsibility of a center until a Director is
appointed; b) as a consideration when supervising a satellite center; or c)
for Leaders working at the more challenging neighborhood centers. The
research does not indicate a strong need for the creation of this new class.
There are other concerns, such as, what happens to a Leader who works in the
proposed new title but is reassigned to a site that doesn't warrant this
increased pay? Voluntary reduction may be the answer. Are these instances of
paying Leaders an increased rate best handled by "out of title" pay"? Premium
pay?
���G1NAL
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Refermd To
Council File # q - 4 c. (,
Green Sheet # 63979
Committee Date
2
0
0
�!
An Administrative Resolution establishing the rate of pay for the
Assistant Recreation Center Director in the Salary Plan and Rates
of Compensation.
Resolved, that the rate of pay for the classification entitled Assistant Recreation Center
Director be established at the rate set forth in Grade 024, Section I D 2 of the Technicat Standard
Ranges in the Salary Plan and Rates of Compensarion, and be it,
FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay
period after the passage and approval of this resolution.
�USERS�EIItCOMMON�ASSTRES. WPD
Requested by Department o£
Human Resowces
�.: ��`..`1�-$�-.�
Adopted by Council: Date 3 �{ °
V
Adoplion rtified by Council retary
�: ��a.� �
Approved by Ma r: Date �V �'�C 8 � y`(
By:
Form App�e�g�d by Ci�� �
r �_
By. � F� �
DEPARTML+Nf/OFFICN/COUNCII.: DATE INITIATED GREEN SHEET No.: 63979
�' OfficeofHumanResources 5/10/99 Q9_t��{
CONi'ACT PERSON & PHONE: II�pnpUDATE II�uiinTiperg
. Mark Robertson 266-6471�' , D � N ,.�. � ���,
Milt Patka, 266-6485 "��D
N[R�fBE&FOB 2Cd1YA77Y)RNEY QfYC7ERK
V�mce Gillespie, 266-6408 (Pazks) aov,�c
oanae rar.uvcw.�cvnnc �u.srxvieccic
M�1Sf BE ON COUNCII, AGENDA BY (DATL�
3MAYOR(OH
T01'AL # OF ffiGNATURE pAGES 1 (CLIp ALL y(K�p1'IONS FOR SIGNATURL7
ACfIONREQUFSTED:
Approval of the resolution establishing the rate of pay for a new classification entifled Assistant Recreation Center
Director in Grade 024 of the AFSCME Technical Standazd Ranges in the Salary Plan and Rates of Compensation.
a�ot.�.�rmwnorrs: ana�� cn) ex�i� (R) r�sox.ws�cvica rnxiaacrsaivsrwxswEtcr� sou.owsrc Qv�snoxs:
I. HastL'upenmffumevawa'kdimdaa000tra�tfaduedepe�mt7
_p�ANNINGCOMbIISSION Yn No
—CID C�ivII.4TfEE 2 Hasihispaaad5rmevebemsdtY�P�T
—aVII-SERYIC6CAbPAISSLON Yn No
— 3. Dueflvspvam/fumpuvmaalollmtm�msllYP�MaYC�eitYm�Pioyee7
— Yn No
— 4. Lthiapesm/fumata�gdedvmdofl
— Ye No
— EspVin all yea ao.n'ert w�epnafe aheet tod akaeL fn peea �Leet
IIQTTIATINGPROBLEM,ISS[3E,OPPORTUNTfY (Whq WLat, Wheo, W6erq Why):
About 10% of the 110 Recreation Leader positions in the Division of Parks and Recreation aze perfomring duties
and responsibilities beyond their present job description and pay grade. Human Resources conducted a
classification/compensation study which recommends this new class be created to adequately compensate Leaders
assigned additional duties and responsibilities such as managing satellite centers, temporarily assuming the
responsibility of running regular centers, or working at the more challenging Neighborhood in Transition sites.
A copy of the study report is attached.
ADVAAITAGES I[+ApPROVED:
Some of the employees currently holding the title of Recreation Leader will be allocated to a ritle that accurately
reflects their job duties and responsibilities and compensates them accordingly.
DISe APPROVED:
Additional salary costs - approximately $9200 per year per appointee.
? DISADVANI'AGFSTFNOTAPPROVED:
The Division of Parks 8c Recreation will continue to inadequately compensate employees assigned to these specific
recreation sites; these positions will not be appropriately classified; AFSCME technical barganung unit will grieve
the situation.
- TOTAL AMOUNT OF TRANSACTION: COST/REVENUE BUDGETED:
FiTND71�TG SOURCE: ACTIVITY NUMBER:
FINANCIAL INFORMAITON: (EXPLAIN) `` " = . " A t > h
� - - � C���� ����.�t G�:;°:�
F�. �,; ,c�� y`w'y � .�¢
i�.: _. L':� :: a 1 1 1iW� �ii � ia��
CODE: 558
su: 02 qq .yb�r
EFFECTIVE:
TITLE OE CIASS:
ASSISTANT RECREATION CENTER DIRECTOR
DESCRIPTION OF WORK
General Statement of Duties
Per£orms responsible technical work involving the planning, organizing,
and i.mplementing of a co�unity recreational and athletic program when
supervising a specific part-time recreation center or when assigned to
a specific more challenging recreation center such as a community
center or a Neighborhood in Transition center.
Suvervision Received:
Works under the general, technical and administrative superoision of a
Recreation Center Director or other recreational supervisor.
Supervision Exercised:
Exercises within a unit clase technical supervision directly over lower
level recreation workers.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Assists in planning, organizing, directing and evaluating a diversified
progam of recreational, athletic, social and cultural activities for all
age and ability groups at a specified site.
Schedules the use of buildings and grounds at an assigned recreation site;
inspects them regularly to maintain safe and functional conditions; and
opens and closes facilities as needed.
Organizes and leads games and athletic activities; and instructs
participants in skills, rules and regulations.
Maintains order and discipline at the facility by enforcing procedureal
and behavioral rules and regulations.
Handles emergencies; administers first aid/CPR; and implements safety
practices.
Upon request of a supervisor, orders and receives recreational and athletic
equipment and supplies.
Recruits, trains, supervises, motivates and evaluates community volunteers.
In the absence of the Director, may attend neighboxhood group and agency
meetings to develop or explain programs and projects; assists in planning
(continued on reverse side)
ASSISTANT RECREATION CENTER DIRECTOR
Page 2
� ASSISTANT RECREATION CENTER DIRECTOR q�I'y�'�
and directing the raising of funds for recreational or athletic activities.
Prepares the assigned attendance, activity, accident, time card and
ixrventory repoxts.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETINCIES
Considerable knowledge of recreational and athletic activities, rules and
procedures.
Considerable lmowledge of current CPR and first aid procedures and supplies;
and considerable skill in administering same.
Working knowledge of current management and supervisory principles and
procedures.
Working knowledge of the theory and techniques related to planning and
directing recreation programs.
Considerable skill in operating recreational equipment.
Considerable ability to recruit, supervise, train and evaluate employees
and volunteers.
Working ability to deal effectively with program participants, civic and
private organizations and the general public.
Working ability to prepare reports and to evaluate programs.
MINIMUM QUALIFICATIONS
A two year associate degree in Recreation or a related area and one
year of experience as a Recreation Leader; or four years of experience as a
Recreation Leader.
ASSISTANT RECREATION CENTER DIRECTOR
A
9q -4 ��
CLASSIFICATION AND COMPENSATION STIIDY REPORT
REQUESTED CLASS. & COMP.:
INCUMBENTS:
PRESENT COMPENSATION:
DEPARTMENT & DIVISION:
STUDY CONDUCTED BY:
APPROVAL OF ASST. DIR. OF
HUMAN RESOURCES:
DATE:
BACKGROUND
The AFSCME Technical Bargaining Unit requested this two pronged study on
behalf of the incumbents. A Recreation Leader class study was completed by
Human Resources on January 18, 1491. The reasons cited for requesting the
1991 study are the reasons named in the request for the current study. In
addition, we are requested to determine the feasibility of creating a higher
level Leader class. There are positions in the Leader class who have assumed
additional responsibility as they supervise Neighborhood in Transit sites or
small satellite centers.
Ttao issues: to study the compensation of
the RECREATION LEADER class and to
determine the classification and
compensation of a possible second level
Recreation Leader class.
110 incumbents as per 11/17/97 printout
The Recreation Leader class is in Grade
lOR of the Technical Bargaining Unit.
Parks � Recreation
Recreation
1
M'1 Patka
� Z �/ S/97
STUDY COMPONENTS
In conducting the study, the following components were included:
- Review of the two profiles completed and signed by the incumbents and
the appropriate supervisors.
- Review and comparison of appropriate specifications and previously
submitted pro£iles.
- Interviews with representative samples of Recreation Leaders and
Recreation Center Directors; a Recreation Director II, Park and
Recreation Manager, and the Superintendent of Parks & Recreation.
- QES evaluation.
�ta -�c.�
JOB DESCRIPTZONS
RECREATION LEADER:
Performs entry level technical work assisting in the implementation of a
community recreation program. The duties performed by all positions in this
class include:
Organizes, leads and monitors recreational activities for all age and
ability groups.
Instructs participants in the proper skills, rules, and recreational
philosophies of the activities.
Maintains an orderly, friendly, clean and safe environment for
participants and staff.
Assists in scheduling and supervising the use of buildings, field space,
and City equipment; opens and closes facilities as needed.
Assists in keeping records and preparing reports such as attendance,
incident and accident.
Provides proper information to the general public in person, by
telephone or in writing; relays messages accurately.
Assists in planning and implementing a recreation program.
Improves personal skills through participation in in-service training
sessions, formal classes, job skill workshops, and consulting
recreational resources such as libraries and the Minnesota Recreation
and Parks Association.
Administers CPR and emergency first aid treatment to participants until
medical assistance is available.
RECREATION CENTER DIRECTOR ASSISTANT: (This description is from the
Recreation Leader II class abolished in 1980. Must be revised.)
Performs responsible technical work involving the planning, organizing and
implementing of a community recreational and athletic program. The duties
performed by all positions in this class include:
Assists in planning and organizing a diversified program of
recreational and athletic activities.
Organizes and leads games and athletic activities; instructs
participants in skills, rules and regulations.
a�-���
Maintains order and discipline at the facility by enforcing procedural
and behavioral rules and regulations,
Administers emergency first aid treatment to participants until medical
assistance is availabie.
Upon request, orders and receives recreational and athletic equipment
and supplies.
Recruits and instructs community volunteers to act as aides or athletic
coaches.
Prepares required attendance, activity, accident, time card and
inventory reports.
COMPARISONS AND ANALYSES
RECREATION LEADER
Community Education/Recreaiion Coordinator: The duties are similar in that
both the Recreation Leader and CE/RG positions recruit and coordinate the
activities of volunteer coaches, organize and publicize programs and schedule
the use of the facilities. However, the CE/RC class also recommends an area
budget; maintains expenditure and receipts accounts; provides leadership to
plan, implement, supervise and evaluate recreational activities; establishes,
maintains and facilitates the involvement of community education advisory
councils; recruits, directs and evaluates staff inembers and volunteers and is
responsible for continually evaluating the programs and the community needs.
The KSAs required for the CE/RC class are o£ a higher level than those
required of the Recreation Leader class. These two classes are not
comparable.
Refectorv Sunervisor: Positions in this class prepare and sell food and are
responsible for the operations o£ a park refectory, including the supervision
of others also involved in these duties. Employees in this class prepare
short order meals and drinks, sell tickets and rent equipment, and handle cash
receipts from sales and rentals. It also requires scheduZing, assigning and
reviewing the work of other refectory personnel, training these employees and
completing the necessary time, inventory and other reports. The Refectory
Supervisors adhere to specialized Public Aealth regulations pertaining to
foods. They also answer questions, correct errors and explain work procedures
to others. In these respects, this class is more complex than required of the
Recreation Leader class.
*Libra� Assistant: This class requires a higher level of knowledge than
positions in the Recreation Leader class because positions in the *Library
Assistant class must have knowledge of card catalogs, microfiche, various
indexes, dictionaries and encyclopedias, library collections and the library's
classification system. This knowledge requires training beyond that required
of the Leader positions.
�
a9-44G
RECREATION CENTER DIRECTOR ASSISTANT (The title abolished in 1980 was
Recreation Leader II).
*Library Assistant (new title is Librar�Associate): The principle
responsibility of positions in this library class and the proposed Recreation
Center Director Assistant class is to perform technical work providing
services to the public. The positions at the library oversee the facility in
the absence of the supervisor; maintain the established policies and
procedures; maintain equipment; plan and implement projects and programs as
assigned by the supervisor; prepare required reports and written documents;
instruct or help clientele to participate in the use of the library; and
respond to the questions, complaints and concerns of the public. These are
comparable duties to be performed by the positions in the Recreation Center
Director Assistant class.
Miscellaneous Classes: Other classes with similar QES point totals and grades
to the proposed Recreation Center Director Assistant class include the Plan
Examiner I, Medical Assistant, Valuation and Assessment Aide II and Loan
Specialist Assistant. All of these classes perform technical work involving
the public. In addition, they answer questions, respond to complaints,
perform administrative tasks relating to reports and records and know the
practices and procedures of their specialized fields. The minimum
qualifications of these classes also compare to those of the proposed class.
Recreation Center Director: The minimum qualifications for this class is a
college degree in Park and Recreation Management or a related field. These
positions are responsible for planning, organizing and implementing a
recreation program at an assigned center. They manage all of the activities
at this site, which includes integrating this program with other recreational
activities within the community and within the City. The Directors evaluate
programs, develop and maintain booster clubs and/or representative advisory
committees to assist in program development and fund raising, attend
neighborhood and agency meetings, determine the needs and wants of the
community for program development, market their plan, tend to the finances of
the center, prepare records and reports, and handle emergencies. The proposed
class is designed to assist the Directors or, in some cases, assume
responsibility for small centers, but not to assume the described duties.
QES EVALUATION AND ANALYSIS
The QES evaluation of the Recreation Leader class is the same as determined in
1991. However, as indicated in the November, 1997, Comparable Worth
Information Report, the Recreation Leader class is a balanced class that is
16.638 below the all- class regression line. (Regression is a statistical
tool used to draw a"best fit" line through the middle of a set of data
points, in this case, where QES points and the 5 year salary rates intersect.
This line compares the amount we actually pay a class to the amount comparable
worth says should be paid. The State of Minnesota determined that compliance
is plus or minus 7.58 from the line.) To achieve compliance, the pay of this
class should be increased 9$. (16.638 - 7.58 = 98).
qq -�f `�
The QES evaluation of the proposed Recreation Center Director Assistant class
allocates it to Grade 24 of the Technical Bargaining Unit.
Based upon the various analyses and comparisons made in the study, it is
recommended that the Recreation Leader class be reallocated from Grade lOR to
Grade 14R (create a new grade) of the Technical Bargaining Unit; and that the
proposed Recreation Center Director Assistant class be allocated to Grade 24
of the Technical Bargaining Unit.
Note: It is not recommended that Leaders be considered for the proposed class
based upon seniority or having worked a number of years at a specific center.
Consideration may be given to pay Leaders the proposed rate: a) when they
assume full temporary responsibility of a center until a Director is
appointed; b) as a consideration when supervising a satellite center; or c)
for Leaders working at the more challenging neighborhood centers. The
research does not indicate a strong need for the creation of this new class.
There are other concerns, such as, what happens to a Leader who works in the
proposed new title but is reassigned to a site that doesn't warrant this
increased pay? Voluntary reduction may be the answer. Are these instances of
paying Leaders an increased rate best handled by "out of title" pay"? Premium
pay?