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87-777 WMITE - C�TV CLERK r PINK - FINANCE GITY OF SAINT PAUL Council r^/- t� ��J ' CANARV - DEPARTMENT File NO• v � • � • BLUE - MAVOR o,u cil Resolution � � a� Presented By Referred To Committee: Date Out of Committee By Date , . e i y o ain au is commi e o e we ein a u ure o you and is willing to provide resources to i.mprove the opportunities for the youth of S�sint Paul; and WHEREAS The City of Sint Paul, in cooperation with the United Way.of the Saint Paul Area an�d The Saint Paul Public Schools, has sponsored the Youth Initiative Task Force, to assesa the employment, .education and recreation needs of youth in Saint Paul, and to make short term recommendations for t�ie summer of 1987 and to assess the need for a long term action plan in line with the Task Force's recommendation, and WHEREAS, ,The Saint Paul City Council has reviewed and accepted the final report of the Youth Initiative Task Force, and supports the proposed action plan, ,the Mayor recomm4ends the following changes in the 1987 budget to finance the implementation of the 1987 portion of the action plan; and WHEREAS? The Mayor, pursuant to Section 10.07.3 of the City Charter does certify that there are available for appropriation �evenue in excess of those estimate� in the 1987 budget; and WHEREAS, The Mayor recom�ends the following changes to the 1987 budget: Current Amended Budget Changes Budget FINANCING PLAN ------------ ------------ ------------ 050 Special Projects - General Government Fund: �Z99 Transfer from General Fund(00100)- 0 +25,000 25,000 Other. Fund Financing 710,355 --0 71Q,355 ------------ ------------ ------------ . . _ 710,355 +25,000 735,355 SPENDING PLAN __ _ _ . 050�5pecial Projects.- General Government Fund: 30102 Human Services Initiative - 30102-0219 Fees-Other Professional Services 0 +25,000 25,000 Other Fund Spending - 710,355 0 714,355 - - ------------ ------------ ------------ 710,355 +25,000 735,355 _. .. . _.. __. . _ . NET CHANGE: +25,000 RESOLVED That the City Council approves these changes to the 1987 budget upon the recommea�ation of the Mayor with the advice of the Youth Initiative Task Force. BE IT FURTHER RESOLVED� The spending of these funds is contingent.upon a matching commitment from_the United Way and the Saint Paul Public School District No. 625. Fi ncing is Avai b Ap oval Recom�e ed -- --- ----��- ----- ti � - -- - -�y ------- COUNCILMEN � Requested by Department of: Yeas prew Nays � Executive Administration Nicosia [n Favor Rettman / I Scheibel �� sor,r,e� _ Against BY ��� wnso� $ ,��.� MAY 2 Form Approved by City Attorney Adopted by Council: Date Certified Y s- Council Se r BY By Appro e by Mavor: Date _ t �U� — � ��` APP d by ayor for S m' " ouncil B _ ��qpR;:��_=� !'��� � �i9$7 _ _ Community Services DEPARTMENT �G���77 No 041 . . Sue Guse CONTACT 298-4431 PHONE � �� 4/23/87 DATE e QQ ASSIGN NUhBER FOR ROUTING ORDER (Clip Al1 Locations for Signature) : Department Director 4 Director of Management/Mayor � Finance and Management Services Director � City Clerk � Budget DireCtor � Cha�r - Finance Committee 2 City Attorney 7 City Council WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : The transfer of $25, 000 from Contingent Reserve to help finance a collaborative effort with the united Way and the Saint Paul Public Schools, to develop an action plan as outlined by the Youth Initiatives Task Force. RECEIVED _ � APR � 0 1987 OFFICE OF THE DIRECTOR COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: DEPARTM ENT OF FINANCE AND MANAGEMENT SERVICES By demonstrating a commitment ta the community, a fundraising effort will follow to leverage private and foundation money to implement the full program outlined in the Task Force study. FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED O�t CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $25, 000 quired if under $10,000) Funding Source: General Fund Contingent Reserve Activity Number: 050-30102 - Human Services Initiative RECEIVED ATTACHMENTS (List and Number All Attachments) : APR 28 1987 1. Council Resolution - General Fund 2. Council Resolution - Fund 050 CITY ATTC�� °��� ``'� .. �r� e 3 . Con t�'n��t R�� ��vt� ��F�p DEPARTMENT REVIEW CITY ATTORNEY REVIEW �Yes No Council Resolution Required? Resolution Required? Yes No Yes No Insurance Required? Insurance Sufficient? Yes No Yes � No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 � • Ca[)NCIL ADOPTID 1987 BUDGE'P . � �7- 7 �7 ' � GF�El2AL CANPINGEN'P RESERVE (09060-0537) as of April 24, 1987 Council Changes/Transfers Adopted ------__� ������_�� 1987 Council Budget File Date Amount Available Beginning Balance 206,000 Civic Organization Partnership Program 87-76 1/22 (5,106) Police Assessment Center 87-188 2/19 (22,000) Ckford Pool/Munic Stadium Support 87-84 1/22 (49,689) City-wide Information Services FTE 87-402 3/26 (27,380) Tree Trinmier II FTE pending (26,873) McKnight Grant Contract for Services per�ding (16,000) Youth Initiatives pending (25,000) �ding Balance 206,000 (172,048) 33,95? ----------- ------------ ------------- ----------- ------------ ------------- per�ding - Pending action by the Finance Comanittee or identified but not yet submitted by the department. withdrawn - Request withdrawn be�ore council action �S/jeanetta 700/GRESRV87 4/24/87 s . �7`777 ���ml� CITY OF SAINT PAUL ^o��1TT Q'@, '�° :% DEPARTMENT OF COMMUNITY SERVICES ;° �� ;� ii�i�i ti ii �� ,;,� KATHLEEN A. STACK—DIRECTOR �`'��,,. +..• _ 545 City Hall, Saint Paul, Minnesota 55102 'linns.»�p9�``+r 612-298-4431 GEORGE LATIMER MAYOR May 28, 1987 MEMO TO: Councilmember Victor Tedesco Councilmember Bill Wilson Councilmember Jim Scheibel Councilmember Janice Rettman Councilmember Kiki Sonnen Councilmember Chris Nicosia Councilmember John Drew FROM: Sue Guse SOBJECT: Youth Initiatives Task Force Proposed Initial Budget Before the City Council is a resolution requesting that a transfer be made of $25, 000 from Contingent Reserve to help finance a collaborative effort with the United Way and the Saint Paul Public Schools to "kick off" and implement the action plan as outlined by the Youth Initiatives Task Force. The spending of these funds is contingent upon a matching commitment from the United Way and the Saint Paul Public School District No. 625. Per your request I am providing you with some general information on how these funds are being proposed to be used. For your information, the United Way Board has already passed their resolution regarding the $25,000 request contingent upon a match by the City of Saint Paul and Saint Paul Public Schools. The Saint Paul Public Schools is currently processing the $25, 000 request and will be meeting next week. The purpose of the request for funds is to: 1 . Demonstrate to the community a real commitment to the process, findings and recommendations of the final report, and more importantly a commitment by the City, the United Way and the St. Paul Public Schools to work collaboratively in actively addressing the needs of youth in the city. 2. Be in a better position to move quickly with implementing the action plan in response to the recommendations, and to at least get some things started right away this summer. 3 . Allow the task force enough time to raise the private dollars needed to implement the longer term recommendations and commitment. Building Inspection and Design Parks and Recreation Public Health Public Libraries � . C� �7"777 Proposed Initial Budget - Youth May 28, 1987 Initiatives Task Force - Page 2 4. Use these initial dollars as leverage to raise the additional funds needed. Staff from the City, United Way and School District met earlier this week to begin our work on the Action Plan, budget and implementation strategies. Portions of the plan have already been implemented, some are in the process and some are targeted for long term planning in the fall. The following is an initial draft of the proposed budget that staff have developed to date based on the agreed upon action plan, which is in response to the full Youth Initiatives Task Force Report. Attached is a copy of the action plan for your reference. The budget in the attachment identifies those initiatives which would cost new dollars targeted for use out of the Youth Initiatives initial pool of $75, 000. The remaining initiatives identified in the action plan will utilize existing staff, resources and outside contributions . (See Attachment) Staff from the respective organizations will be continuing their work fully developing the action plan, the dollars needed both new and in kind, and identifying the contributions that foundations, corporations and other community groups may contribute to this major youth effort. We have already received some contributions. Examples of some of the contributions received to date include a one page ad sponsored by the St. Paul Pioneer Press and Dispatch on summer employment, education and recreation opportunities for youth, the printing of brochures by the school District to be distributed to youth city wide on opportunities available for them this summer, and the Chamber of Commerce ' s participation in a private sector recruitment drive to hire youth for ht summer. I will continue to keep the City Council updated and will provide you with copies of a detailed final budget when complete. SG/ww cc : Mayor Latimer � h � � 2 H / H � W � a h� � � � o � � � o w H O1 0, o . z a o� � �; H o +� � � � w � ow U Ei z w o 0 0 � .-i o � �+ � ui cv O � � a � rn � a �+ � M £ � �- � W 2 O H H �fl O O L1l � l� O O l� W �n �n oo ao p4 t� . . . 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PAUL PUBLIC SCHOOLS - Superintendent David eennett ST. PAUL AREA UNITED WAY - Executive Vice President Joe Haggerty * * * * * * * * * * * * * * Chairperson - Fred Willia� s Youth Initiatives Task Force PROPOSED ACTION PLAN �ACKGROUND The Youth Initiatives Task Force was organized in NoveMber of 1986 by: The City of Saint Paul - i�layor George Latimer Councilmember Bill tJilson The Saint Paul Public Schools - Dr . David Bennett The United tday of the Saint Paul Area - Joe Haggerty: The thirty-five member task force, which included eleven youth, was chaired by Fred Plilliams, Executive Director of the Hallie Q. Brown Community Center . The r�ission of the task force was to assess, the employment, education and recreation needs of youth and make short term recommendations for summer of 1987, and to assess the continued need for longer term recomrnendations. The task force focused its efforts primarily on school-age youth, although the area of employment addressed specifically youth 14 to 21 years of aqe. The task force work was directed into subcorimittees based on the three areas of focus. Dave McDonell of St. Paul Companies chaired the Employment Subcommittee. Curman Gaines of the Minnesota Department of Education chaired the Education Subcommittee, and Jim Robinson of the Summit-University Teen Center chaired the Recreation Subcommittee. The subcommittees work examined more specifically the problem and the current programs and services available, identified gaps and made appropriate recommendations for action which were adopted by the full Youth Initiatives Task Force and presented in a final report to the sponsors of the initiatives on April 1, 1987. . An Executive Summary which highlights the findings and recommendations is attached for your reference. . - (�-�'�-y�7 esponse � Action: The City of Saint Paul, Saint Paul Public Schools and the United Way of St. Paul Area are eager to implement recommendations of the Youth Initiatives Task Force. After reviewing the recommendations and assessing the resources available to commit to them, we have developed the following action plan to begin this summer and continue into the fall. We consider this as part of an ongoing commitment to youth. Oversight Team Develop an ongoing team to monitor implementation and continuation of Youth Initiatives Task Force recommendations. *The City of Saint Paul, St. Paul Public Schools and United [�7ay of St. Paul Area will continue their combined efforts to promote youth opportunities in the areas of employment, education and recreation. The Mayor 's office will provide staff to facilitate. RECREATIOPI 1. Networkina Develop an ongoing/regular system for recreation provic3ers to communicate and cooperate. *The Division of Parks and Recreation will sponsor an all day in service to begin planning and address the following: Regular sharing of information Referral and resource Awareness of youth perceptions Communication, coordination and cooperation (Tentative date for the in service is t�tay 14) 2. l�larketina A. Develop a sumMer recreation opportunities campaign. *Marketing specialists from Parks and Recreation Community Education and United �Jay will prepare a full page announcement for the Dispatch/Pioneer Press to run by hiay 29. *A brochure featuring announcements of summer employment, education and recreation opportunities will be distributed to youth the last week of May. *fdayor Latimer will send letter to comraunity newspapers detailing summer recreation opportunities campaign and request that they plan space to print human interest stories and program listings that individual recreation providers will submit by May 29. B. Develop a fall recreation opportunities campaign. ,_ �-��-7�� *Marketinq specialists from Parks and Recreation, Community Education and United j•�ay will do the following : Prepare recreation directory listing providers and basic programs/services (50,000 copies) to be distributed to students the first week of school. Prepare listings for "The Connection" Develop television and radio PSA's Provide updated listing to First Call For Help *Individual recreation providers will do the following: Submit human interest stories and program listings to community newspapers. Submit notices and announcenents to local schools. Bennett will promote with school principals. 3. Youth Advisorv Groux�s Develop youth advisory groups to help improve program offerings and participation in programs by involving youth in program planning , implementation and evaluation. *The Division of Parks and Recreation will develop roles for youth advisory groups, recruit members and schedule formation meetings by July 25. 4. Staf� � Resources Provide additional available resources to help improve program offerings and participation in programs. *The Division of Parks and Recreation will develop a proposal for a system to subsidize participant fees for needy individuals ay June 1 to be used for fall activities. Private sponsorship will then be sought. *Additional resources will be committed to supplies and transportation to enhance program offerinqs. *Support will be sought fron private corporations for use of corporate van pool vehicles for a special teen concert night sponsored by Division of Parks and Recreation and to be held in July or August. 5. Adult Support Increase adult support for youth recreation activities. *Recreation providers will promote adult involvement, awareness and commitment to youth participation in 9187 . summer recreation prograrns by the following: Securing parent involvement/commitment in youth activities (calling , driving , etc.) Mobiliziny sup�ort groups (Booster Clubs, Advisory � �� 7y7 Councils/Committees) to support programs Utilizing volunteer services to secure volunteers from businesses, colleges and universities EMPLOYMENT 1. Locate Emplo ent f� youth Develop employment plan to maintain summer employment slots, replace slots lost to cutbacks and create new slots. *The St. Paul Area Chamber of Commerce, with the assistance of the Mayor 's office and the City Job Creation and Training staff, will convene a meeting with broad representation from ousiness, government, religious and philanthropic organizations to continue the dialogue on youth employment and to define its role and take appropriate action. 2. Public-Private Initiative Promote an increase in private hirinq of disadvantaged youth. *The St. Paul Public Schools will develop a proposal for a compact similar to the Boston Compact Aetween the school District and the private sector to encourage youth to finish high school, master basic skills and achieve self sufficiency through ac3vance training. The Boston Compact P�lodel was created in Boston by the Job Training Partnership Act, Private Industry Council, and the Boston Public Schools. It is addressing a very high dropout rate through corapetency testing and special education alternatives. Youth are encouraged to complete school through the guarantee of employment with one of several major firms in the Boston area. The Comp:act suggests that the problems of unemployeci youth affect the total area economy, and therefore are of concern to aoth the public and private sectors. 3. tSarketina Develop a plan to increase awareness by youth and service providers of existing opportunities. *Develop a directory of youth employment services which is geared towards youth, their families, service providers and . employers to be published and delivered to sites where youth gather . 4. Clearinahouse Determine and develop a system to identify and research job services. . ���- 7�� *Create a clearinghouse or central information source for employment opportunities, jobs, internships, etc. On a temporary basis, calls will be handled by the CYET office. *Challenge to Private Sector: In 1987 the City through federal funding will create 450 summer jobs at a cost of nearly 5500, 000. This is down from the 1986 funding level by 30$, and over 2,000 youth apply for these jobs. The approach to meet this shortfall will be to "Challenge the Private Sector" to match the public resources for youth employment by hiring youth referred by city programs. It may not be necessary to create additional jobs if effective commitment is gained from the private sector Challenge. Companies to be initially contacted include, but are not limited to, the following: St. Paul Companies I BM A4innesota i�utual Life Insurance 3M Ecolab Hemar Dayton 's Every effort will be _made to kick off the Challenge this sumr�er, however , it clearly is an on-going activity. 5. I�prove �ervices . Develop an ongoing/regular systen for youth serving agencies to comraunicate anc� coordinate. *Create a fo�um for youth servinq agencies to come together periodically to do the following: coordinate services exchange ideas share resources identify and docunent effective services share and promote effective methods develop standards for service provision evaluate new and existing programs EDUCATION 1. �arketina . Develop a process for marketing the education opportunities in St. Paul - to be developed by the St. Paul Public Schools and appropriate agencies ._ • �,c"��- �>� - specialized attention focused on At Risk Youth 2. Youth Participation Develop a meaningful process to ensure that youth have an ongoing opportunity to provide input and participate in the school 's decision making process. *Fresh Force is a program for junior high students which allows them to volunteer for Community Service projects in exchange for a letter of recommendation and a certificate from the City. Participants receive no school credit or payment, but the program teaches responsibility, allows the student to gain experience and provides an outlook on "real life" . Fresh Force is sponsored by Pillsbury Foundation and other corporate donations . 3. Adult Sugport Develop a process in which special emphasis be placed on. career development, including - more personal time spent with counselor - more counselor training in this area Develop strategies to encourage parents to become partners in the education process of their cY�ildren. 4. Curriculum Ensure that wellness be taught throughout the schools curriculum, K-12 Develop strategies to enhance all youth 's leadership skills *rlinoritv Youth Leadership Trainina Program is a specialized leadership training program designed for youth. Focus on development of curriculum in which youth can learn to communicate more effectively *Project Advance is a program for minority high school students who show intellectual potential and interest in beconing teachers . These students will be given special attention and support cluring their four years of high school and receive full scholarships at the University of Minnesota to complete a degree in education and obtain certification. Graduates will be offered employment as teachers in St. Paul Public Schools. The program will be funded by the State Legislature, St. Paul Public Schools, the University of Minnesota and the private sector. 5. Excellence Awards � As an additional incentive for perfect attendance or academic achievement, youth enrolled in the city's summer ernployment program, who are enrolled in our academic components, may receive a dollar bonus at the end of the summer. ._ � ��� �''� Out of the total 450 summer jobs 1560 youth will have their jobs combined with some sort of academic activity. High school seniors who are college bound will tutor other youth attending summer school for help in the areas of english, math, or science. At the end of the summer the college bound youth will receive a private sector part-time job, and a 5300 bonus award for perfect attendance to help offset the costs of college. For younger youth and those at risk of dropping out other bonus incentives are planned. Completion of the GED, perfect � attendance on the part-time job, and achievement on ISD #625 competency tests, will all warrant cash bonus awards in August, ranging in amounts from 5100 to 5300. For more information on the above, please contact Sue Guse at 298-4736.