99-444Council Fiie # `� � �y�
o����Na�
Presented By
Refened To
Committee: Date
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WHEREAS, $223,040 was placed in contingency in the 1999 budget to provide funding
for a criminal case management system for the Office of City Attorney; and
WHEREAS, The City Attomey's Office has entered into an agreement with Prisym
Group, Inc. to provide a business analysis of the criminal division and to assist the City
Attomey's O�ce in reviewing specific software packages to determine whether they will meet
the needs of the criminal division for a new case management system; and
WHEREAS, The estimated cost of such analysis and software review is $15,000; and
WHEREAS, the Mayor, pursuant to Sections 10.071 and 10.07.4 of the City Charter,
recommends the following changes to the 1449 adopted budget for the City of Saint Paui
CURRENTBUDGET CHANGES AMENDE� BIIDGET
Autharity to release cantingency funds to the City Attomey's Office
GENERAL FtJND (Transfer)
TRANSFER FROM:
General Ciovemment Accounts
Specified Contingent Reserve
001-09061-0518 Contingency
TRANSFER TO:
Office of City Attomey
Criminal Crrant - Professional Services
001-00208-021
RESOLUTION
CTTY OF SAINT PAUL, MINNESOTA
283,040 (I5,0�0)
-0- 15,000
Green Sheet # 39 `� 3
268,040
15,��0
.`i
2
3
4
now, therefore, be it
RESOLVED, that the City Council approves the above changes to the 1999 budget
�
�9-44y
Requested by Department of:
City Attorney
BY: 41f� � � � Y
Form Approved by City Att
BY: �!�1 � /�. /' � �! �.
/
BY: �� a- . {.� �.,� _ _--
Approved by May 9 � D , ate �fJy� 1 ���
Bv: �6/�i/� X
/
Adopted by Council: Date � L �q
Adoption Certified by Council Se tary
- i 396��
.,...
DEP11R7MENTk7FFlCE�OUNCIL DATEINITIATED �9 � { f�
��t Attorne 5/11/99 G REEN SH E ET
CONTACT PEflSON & PHONE INITI DATE INRIAUDATE
� DEPAqTMENT �IRECTOR � CRYCOUNGL
ASSIGN CITYATTORNEV CITYCLERK
Joanne Rettner 68721 � ❑
NUNBENFOP
MUST BE ON CAUNCIL AGENDA BY (DATE) pOUTING � BUDGET DIRECTO � FIN. & MGT. SEFiVICES DI
ON�EN � MAYOR (OR ASSISTA �
TOTAL # OF SIGNATURE PAGES i (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of attached Budget Amendment Resolution transferring money from contingency
to City Attorney's Office Budget
RECOMwENDA710NS: appmve (A) or Rel� (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING �UESTIONS:
_ PLANNING CQMMISSION _ CIVIL SERVICE COMMISSION �� Has this personRirm ever worketl untler a Contract for this department?
_ CIB COMMITTEE __ YES NO
— S7AFF 2. Has this person/firm ever been a city employee?
"— YES NO
_ DISrqIC7 COUR7 _ 3. Does this personRirm possess a skill not normally possessed by any cunent ciry employee?
SUPPORTS WHICH COUNCI� O&IECTIVEI YES NO
Explain all yes answers on separate sheet antl attach to green sheet
INITIATING PR08LEM, ISSUE, OPPpq7UNITV (Who, Wheq When, Where, Why�:
Funds for technology initiatives were placed in contingency in the 1999 budget. Included in
these funds was $223,040 for a new criminal case management system for the criminal division
of the City Attorney's Office. The CAO has entered into an agreement with Prisym Group to
provide an analysis of the criminal division and to assist in review of software packages
to detexmine if they will meet the needs of the division for a new case management system.
Money must be transferred from contingency into the City Attorney's Office budget to pay
for the services of Prisym Group� which is estimated at $15�000.
ADVANTAGES IFAPPROVED:
The City Attorney's Off2ce will be able to proceed with securing a new case management
system for the criminal division
DISADVANTAC+E9 IF APPRQYFD'
None
DISAOVANTAGES IF NOTAPPROVED�
The City Attorney will not be able to proceed with securing a new case management system for
the criminal division
�3'c� r�°e.S2i3°CS2 i11�P
�i�Y 1 �' �99�
TOTAL AMOUNT OFTRANSACTION $ S1S � OOO COST/REVENUE BUDGEiED (CIRCLE ONE) YES NO
FUNDIfdG SOURCE ContiRpenCy AC7IVITY NUMBER 09661 ,
FINANCIAL INFORfvSATION (EXPLAIN)
Council Fiie # `� � �y�
o����Na�
Presented By
Refened To
Committee: Date
i3
0
6
7
8
9
10
11
12
13
14
15
16
17
1&
19
20
21
22
23
24
25
26
27
28
29
30
31
WHEREAS, $223,040 was placed in contingency in the 1999 budget to provide funding
for a criminal case management system for the Office of City Attorney; and
WHEREAS, The City Attomey's Office has entered into an agreement with Prisym
Group, Inc. to provide a business analysis of the criminal division and to assist the City
Attomey's O�ce in reviewing specific software packages to determine whether they will meet
the needs of the criminal division for a new case management system; and
WHEREAS, The estimated cost of such analysis and software review is $15,000; and
WHEREAS, the Mayor, pursuant to Sections 10.071 and 10.07.4 of the City Charter,
recommends the following changes to the 1449 adopted budget for the City of Saint Paui
CURRENTBUDGET CHANGES AMENDE� BIIDGET
Autharity to release cantingency funds to the City Attomey's Office
GENERAL FtJND (Transfer)
TRANSFER FROM:
General Ciovemment Accounts
Specified Contingent Reserve
001-09061-0518 Contingency
TRANSFER TO:
Office of City Attomey
Criminal Crrant - Professional Services
001-00208-021
RESOLUTION
CTTY OF SAINT PAUL, MINNESOTA
283,040 (I5,0�0)
-0- 15,000
Green Sheet # 39 `� 3
268,040
15,��0
.`i
2
3
4
now, therefore, be it
RESOLVED, that the City Council approves the above changes to the 1999 budget
�
�9-44y
Requested by Department of:
City Attorney
BY: 41f� � � � Y
Form Approved by City Att
BY: �!�1 � /�. /' � �! �.
/
BY: �� a- . {.� �.,� _ _--
Approved by May 9 � D , ate �fJy� 1 ���
Bv: �6/�i/� X
/
Adopted by Council: Date � L �q
Adoption Certified by Council Se tary
- i 396��
.,...
DEP11R7MENTk7FFlCE�OUNCIL DATEINITIATED �9 � { f�
��t Attorne 5/11/99 G REEN SH E ET
CONTACT PEflSON & PHONE INITI DATE INRIAUDATE
� DEPAqTMENT �IRECTOR � CRYCOUNGL
ASSIGN CITYATTORNEV CITYCLERK
Joanne Rettner 68721 � ❑
NUNBENFOP
MUST BE ON CAUNCIL AGENDA BY (DATE) pOUTING � BUDGET DIRECTO � FIN. & MGT. SEFiVICES DI
ON�EN � MAYOR (OR ASSISTA �
TOTAL # OF SIGNATURE PAGES i (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of attached Budget Amendment Resolution transferring money from contingency
to City Attorney's Office Budget
RECOMwENDA710NS: appmve (A) or Rel� (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING �UESTIONS:
_ PLANNING CQMMISSION _ CIVIL SERVICE COMMISSION �� Has this personRirm ever worketl untler a Contract for this department?
_ CIB COMMITTEE __ YES NO
— S7AFF 2. Has this person/firm ever been a city employee?
"— YES NO
_ DISrqIC7 COUR7 _ 3. Does this personRirm possess a skill not normally possessed by any cunent ciry employee?
SUPPORTS WHICH COUNCI� O&IECTIVEI YES NO
Explain all yes answers on separate sheet antl attach to green sheet
INITIATING PR08LEM, ISSUE, OPPpq7UNITV (Who, Wheq When, Where, Why�:
Funds for technology initiatives were placed in contingency in the 1999 budget. Included in
these funds was $223,040 for a new criminal case management system for the criminal division
of the City Attorney's Office. The CAO has entered into an agreement with Prisym Group to
provide an analysis of the criminal division and to assist in review of software packages
to detexmine if they will meet the needs of the division for a new case management system.
Money must be transferred from contingency into the City Attorney's Office budget to pay
for the services of Prisym Group� which is estimated at $15�000.
ADVANTAGES IFAPPROVED:
The City Attorney's Off2ce will be able to proceed with securing a new case management
system for the criminal division
DISADVANTAC+E9 IF APPRQYFD'
None
DISAOVANTAGES IF NOTAPPROVED�
The City Attorney will not be able to proceed with securing a new case management system for
the criminal division
�3'c� r�°e.S2i3°CS2 i11�P
�i�Y 1 �' �99�
TOTAL AMOUNT OFTRANSACTION $ S1S � OOO COST/REVENUE BUDGEiED (CIRCLE ONE) YES NO
FUNDIfdG SOURCE ContiRpenCy AC7IVITY NUMBER 09661 ,
FINANCIAL INFORfvSATION (EXPLAIN)
Council Fiie # `� � �y�
o����Na�
Presented By
Refened To
Committee: Date
i3
0
6
7
8
9
10
11
12
13
14
15
16
17
1&
19
20
21
22
23
24
25
26
27
28
29
30
31
WHEREAS, $223,040 was placed in contingency in the 1999 budget to provide funding
for a criminal case management system for the Office of City Attorney; and
WHEREAS, The City Attomey's Office has entered into an agreement with Prisym
Group, Inc. to provide a business analysis of the criminal division and to assist the City
Attomey's O�ce in reviewing specific software packages to determine whether they will meet
the needs of the criminal division for a new case management system; and
WHEREAS, The estimated cost of such analysis and software review is $15,000; and
WHEREAS, the Mayor, pursuant to Sections 10.071 and 10.07.4 of the City Charter,
recommends the following changes to the 1449 adopted budget for the City of Saint Paui
CURRENTBUDGET CHANGES AMENDE� BIIDGET
Autharity to release cantingency funds to the City Attomey's Office
GENERAL FtJND (Transfer)
TRANSFER FROM:
General Ciovemment Accounts
Specified Contingent Reserve
001-09061-0518 Contingency
TRANSFER TO:
Office of City Attomey
Criminal Crrant - Professional Services
001-00208-021
RESOLUTION
CTTY OF SAINT PAUL, MINNESOTA
283,040 (I5,0�0)
-0- 15,000
Green Sheet # 39 `� 3
268,040
15,��0
.`i
2
3
4
now, therefore, be it
RESOLVED, that the City Council approves the above changes to the 1999 budget
�
�9-44y
Requested by Department of:
City Attorney
BY: 41f� � � � Y
Form Approved by City Att
BY: �!�1 � /�. /' � �! �.
/
BY: �� a- . {.� �.,� _ _--
Approved by May 9 � D , ate �fJy� 1 ���
Bv: �6/�i/� X
/
Adopted by Council: Date � L �q
Adoption Certified by Council Se tary
- i 396��
.,...
DEP11R7MENTk7FFlCE�OUNCIL DATEINITIATED �9 � { f�
��t Attorne 5/11/99 G REEN SH E ET
CONTACT PEflSON & PHONE INITI DATE INRIAUDATE
� DEPAqTMENT �IRECTOR � CRYCOUNGL
ASSIGN CITYATTORNEV CITYCLERK
Joanne Rettner 68721 � ❑
NUNBENFOP
MUST BE ON CAUNCIL AGENDA BY (DATE) pOUTING � BUDGET DIRECTO � FIN. & MGT. SEFiVICES DI
ON�EN � MAYOR (OR ASSISTA �
TOTAL # OF SIGNATURE PAGES i (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of attached Budget Amendment Resolution transferring money from contingency
to City Attorney's Office Budget
RECOMwENDA710NS: appmve (A) or Rel� (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING �UESTIONS:
_ PLANNING CQMMISSION _ CIVIL SERVICE COMMISSION �� Has this personRirm ever worketl untler a Contract for this department?
_ CIB COMMITTEE __ YES NO
— S7AFF 2. Has this person/firm ever been a city employee?
"— YES NO
_ DISrqIC7 COUR7 _ 3. Does this personRirm possess a skill not normally possessed by any cunent ciry employee?
SUPPORTS WHICH COUNCI� O&IECTIVEI YES NO
Explain all yes answers on separate sheet antl attach to green sheet
INITIATING PR08LEM, ISSUE, OPPpq7UNITV (Who, Wheq When, Where, Why�:
Funds for technology initiatives were placed in contingency in the 1999 budget. Included in
these funds was $223,040 for a new criminal case management system for the criminal division
of the City Attorney's Office. The CAO has entered into an agreement with Prisym Group to
provide an analysis of the criminal division and to assist in review of software packages
to detexmine if they will meet the needs of the division for a new case management system.
Money must be transferred from contingency into the City Attorney's Office budget to pay
for the services of Prisym Group� which is estimated at $15�000.
ADVANTAGES IFAPPROVED:
The City Attorney's Off2ce will be able to proceed with securing a new case management
system for the criminal division
DISADVANTAC+E9 IF APPRQYFD'
None
DISAOVANTAGES IF NOTAPPROVED�
The City Attorney will not be able to proceed with securing a new case management system for
the criminal division
�3'c� r�°e.S2i3°CS2 i11�P
�i�Y 1 �' �99�
TOTAL AMOUNT OFTRANSACTION $ S1S � OOO COST/REVENUE BUDGEiED (CIRCLE ONE) YES NO
FUNDIfdG SOURCE ContiRpenCy AC7IVITY NUMBER 09661 ,
FINANCIAL INFORfvSATION (EXPLAIN)