88-2038 1 WMITE - CITV CLERK
I PINK - FINANCE �
; CANARV - OEPARTMENT G I TY O F SA I NT PA U L COUflCll.. ��/fj/�
BIUE - MAVpR File �0• /JV �O�
i Cou cil Resolution ; �� ,
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Presented By �����`
I Referred To Committee:
Date
j Out of Committee By Date
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WHEREAS, The Saint Paul Police Department has been directly
involved with The Association for Retarded Citizen's Christmas
Donated Gift Program since 1985, and
WHEREAS, The program was established to allow residents of
the City of Saint Paul who are physically and mentally delayed a
chance to receive gifts during the holidays when in all
probability they would not receive gifts, and
WHEREAS, The Saint Paul Police Department wishes to continue
to support this organization which encompasses the whole city's I
population of handicapped persons, and
NOW, THEREFORE, BE IT RESOLVED, that the City of Saint Paul
Police Department be allowed to make a donation of no more than
50 recovered, unclaimed and owner unable locate bicycles from the i
St. Paul Police Department Property Room this year and in years
to follow when requested to do so by The Association for Retarded I
Citizens.
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COUNCIL MEMBERS
Yeas Nays � Requested by D partment of: '
Dimond �
I-°°g [n Favor 1 w —
co�;r�
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sc�ie�bet A ga i n s t BY N �' ,�'(,,��ld'!2�'L/ �
Sonnen I
Wilson I
oEC 2 � ItlW For Approved C' rne �
Adopted by Councii: Date
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Certified Pass by ouncil Sec By
gy. ,
t�pproved b iNavo • e
�EC � f ��U� Appr by Mayor for Sub si tcfCouecil j
BY — B
ptD�l��� D�C `� 11988 .
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- HOW TO USL THE GREEN SHEET
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The GREEN SHEET has three PtJRPOSES: . i
1. to assiat in routing documents and in securing required signatures; ��
�2. to brief the revie�rers of documents on. the impacts of approval; k
,3 3. to help ensure that necessary supporting materiale are prepared and, if required.
attached.
Providing complete information under the listed headings enables revie�ers to make
decisions on the docwnents and eliminates follow-up contacts that may delay execution.
Below is the preferred ROUTING for the five most frequent tirues of documents:
i CONTRACTS (asswnes authorized budget exists)
1. Outside Agency 4. Mayor
I 2. Initiating Department 5. Finance Director
' 3. Citq Attorney 6. Finance Accounting
Note: If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
� if the department director signs. A contract must al�ays be signed by �he outside agency
before routing through City offices.
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE URDER (all others)
. 1. Activity Manager 1. Initiating Department
7. Department Accountant 2. City Attorneq
3. Department Director 3. Mayor/Assistant
4. Budget Director 4. City Clerk �i
5. City Clerk ;
6. Chief Accountant, Finance and Management Sexvices
COUNCIL RESOLUTION (Budget Amendment/Grant Acceptance) COUNCIL �RESO UTION (all others)
1. Department Director 1. Department Director
2. Budget Director 2. City Attorneq �
3. City Attorney 3. �Iayor/Assistant �
4. Mayor/Assistant 4. City Clerk �
5. Chair. Finance, Mgmt. , and Pers. Cte. 5. City Council '
6. City Clerk
7. City Council
8. Chief Accountant, Finance and Management Sernices
The COST/BENEFIT BUDGETAR.Y AND PERSO}�11NEL IMP�lCTS heading provides space to eaplai.n the
cost/benefit aspects of the decision. Costs and benefits relate both to City budget
(General Fund and/or Special Funds) and to broader financial impacts (cost to users,
homeo�aners, or other groups affected by the action) . The personnel impact is a description
, of change or shift of Full-Time Equivalent (FTE) positions.
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The ADMINISTRATIVE PROCEDURES section must be completed to indi.cate whether additional
administrative procedures, including rules, regulations, or resource proposals are
necessary for implementation of an ordinance or resolution. If yes, the procedures or a
timetable for the completion of procedures must be attached.
SUPPORTING I�IATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green I
Sheet is well done, no letter of transmittal need be included (unless signing such a letter
is one of the requested actions).
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
: InsurBnce should be one of the attachments at time of routing.
Note: Actions which require City Council resolutions include contractual relationships
with othe�governmental units; collective bargaining contracts; purchase, sale, or lease of
land; issua�ee of bonds by City; eminent domain; assumption af liability by City, or
granting by �City of indemnification; agreements with state or federal government under
which they are providing funding; budget amendments.
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