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87-480 , WHITE - CITV CLERK PINK - FINANCE G I TY O F SA I NT PA U L Council � GANARV - OEPARTMENT File NO. ��`-�� BLUE - MAVOR Coun il eso ution , �� i�� Presente y `, �J Referred To �'�l N✓�l�C� Committee: Date � r ��"�� Out of Committee By Date WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation revenues in excess of those estimated in the 1987 budget; and WHEREAS, the Mayor recommends the following changes to the 1987 budget: Current Amended Budget Changes Budget FINANCIAL PLAN GL-126-36023-3699 Heritage Preservation Commission Minnesota Historical Society Grant $ -0- $ 15,000 $ 15,000 SPENDING PLAN P6-126-36023-0219-64037 Heritage Preservation Commission Professional consulting services (Writing of book) -0- $ 15,000 $ 15,000 NET CHANGE + $ 15,000 RESOLVED, That the City Council approves these changes to the 1987 budget Financing is Available Approval Recommended r � �t�c� �. ire tor of Fin ce � 2,�,�1 Budget ir �tor y., COUNC[LMEN Requested by Department of: Yeas p�eW Nays � �,�� Nicosia [n Favor Rettman Scheibel � S„�,�, __ Against BY Tedesco � Wilson �' APR 9 — ��87 Form Approv d y City Attorney Adopted by Council: Date Certified Yas• C un .il Se tar BY By� Approved by 17avor: Date � —� �� Approv y ayor for Submiss' n to Council �: �� i,�'t��-' Bv - - � B . -� � I ,pr{ r4�iM�1;J�1 A `..,, . . �' !r�`:� � k � m'` . " � I . � I Planning &`�DAOm�C Development DEPAR�'MENT - � �" � � �� Os 51 -. i - - Al1an �orstenson �� 'CONTACT 228-3397 PHONE � Januar 23 1987 �DATE �i�i� Q, Q � . � ASSIGN NUN�ER FOR ROUTING ORDER C1i All Locations for Si nature : � Depa�rtment Director 5� Director of Managernent/N{ayor 3 Finance and M�nagement Servi�es D7rector - � City Clerk e�C-Ri�e�cta� � C�ity Attorney � � WHAT WILL BE ACHIEVED BY TAKINC ACTI0�1 ON THE ATTACHED MAT�RIALS? (Purpose/ Rationale) : The 1987 budget wil,l be amended to include the receipt o� a grantNfrom the Minnesota ' Histori�al Society to be used for the Saint Pau1 Heritag� Prer,ervation Cottnnission in the writin� and preparation of three of 'the four chapters of 'a msnuscript of the architectural history of Saint Paul. The chapters wi11 discuss the bu�ldings of the C3ty of Saint Pau1 from c. 1840 through the end of Wor7;d War TI. The book i11 inte�pret the findings of the � 1983 Historic Sites Survey. I � REC�iVED COST/BENEFIT, BUDGETARY AND PERSONNEL ;IMPACTS ANTICIPATED: I MAR ' ��• iayi IIYIH►�•.� .��n� - Receipt of a $15,000 grant. Anticipated spending of $15,000 for the writing and grepa�ation o£ a manuscript of the architectural history of Saint PauL I � �� . �,\� �- 3I i . FINANCING SOURCE AND BUDGET ACTIVITY I�UN�ER CHARGED OR CREOIITED: (Mayor's signa- ture not re- Tota1 Amou�t of "Transaction: $15,000 � quired if under -I �10,000) Funding Source: � ' � I , • . Activity Number: 126-36023 ' ��PED Qperations Fund � ATTACHMENTS (List and Number All Attachments) : �� 1. Council Resolution amending budget. � _ RF�EIVED _,..... 2. Minnesota Histor�cal Society approval of $15,000 grant�. - i FEB 2 C� 1987 R E C E I V E D I OFFICE OF THE DIRECTOR DEPARTMENT OF FfNANCE , MAR 2 �9$7 AND MANAGEMEN7 SERVICES . CI Y ATTORNE DEPARTMENT REVIEW CIT 14TTQR�IEY REVIEW Yes No Cnuncil Resolution Required? ' Res lutian Required? Yes �- i Yes No Insurance Required? , Ins rance Sufficient? Yes No ` Yes No Insurance Attached: � (SEE •RE�IERSE S�IDE FOR INSTRUCTIONS)I . � � Revised 12/84 ' � . : , ��:�,'" �' � �`7-��d � r . • . MHS CONTRACT # 87-C_.�.Z��. MINNESOTA HISTORICAL SOCIETY CERTIFIED LOCAL GOVERNMENT GRANT AGREEMENT AID ACTIYITY F.Y. OJB. CODE FIDERAL # �637 2101 87 5710 27-86-10008B.002 AMOUNT �15,000 federal dollars $15,012 applicant match This Agreement is made by and between the Minnesota Historical Society (hereinafter called the Society) and the City of St. Paul (hereinafter called the City) pursuant to authority granted by the National Historic Preservation Act of 1966, as amended. WHEREAS, pursuant to the Act, the Soeiety has been allocated funds by the United States Department of the Interior for use by Certified Local Governments for qualifying historic preservation activities; and WHEREAS, the City has applied for and been granted Certified Local Government Status and has made application for Certified Local Government funds to be utilized in carrying out the pro3ect deseribed in Attaehment A of this contract, NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants and agreements contained herein, the parties hereto do covenant and agree, each for themselves and their respective suceessors and assigns, to carry out the pro�ect under the following provisions. I. Pro�eet Description A. The time period, pro�ect seope, progress reports, final produet, pro�ect budget, and reimbursement schedule are described in the Pro�eet Description, Attachment A, whieh is attaehed hereto and made a part hereof. B. The City agrees that the project will be carried out as described in the Pro3ect Deseription, unless modified pursuant to the provisions of Section V of this contract. C. The Society will reimburse the City for the budget costs identified as Historic Preservation Fund (HPF) federal dollars in the Pro�ect Description, following submittal of materials as described in Section III of this contract. . : . ' ��7-�� . , . . . II.� lssurances l. The City agrees to assure that all �►ork carried out on this pro�ect Will conform to the Secretary oP the Interior's Standards for Mehaeology and Historic Preservation (as published in the Federal Register of September 29, 1983) and that the pro�eet personnel meet the Secretary of the Interior's Professional Qualifications Standarda (as published in the Federal Register of September 29, 1983) as atipulated in the Pro�eet Description. B. The City agrees to assure that this pro�ect Will be administered and eondueted in aceordance with the folloxing: 1 . 01� Circular A-87 "Cost Principals Applicable to Grants and Contracts With State and Local Government" 2. Ol� Circular A-102 "IIniform Administrative Requirements for Grants-in-Aid to State and Local Governments" Special attention is called to: Att. C - Retention and Custodial Requirements for Records 9tt. F - Matching Share Att. G - Standards for Grantee Financial Management Systems Att. 0 - Procurement Requirements - particularly notiag the Conflict of Interest Provision 3. O1� Cireular 6-128 "Audits of State and Local Governments" �. National Register Programs Guideline NPS-49• C. The City assures that it Will eomply With Title VI of the Civil Rights Aet of 1964 (P.L. 88-352) . In aceordance with Title YI of that Act� no person in the Onited States shall, on the ground of race, color, or national origin, be excluded from partieipation in, be denied the benefits of, or be otherwise sub�ected to discrimination under any program or activity for Which the applicant receives federal finaneial assistance, and the City will immediately take any measures necessary to effectuate this agreement. Further, the City agrees to conform with the provisions of Minnesota Statutes Section 181 .59 whieh prohibits the diserimination in hiring of labor by reason of race, creed, or color, and Section 504 of the Rehabilitation Aet of 1973 (P•L• 93- 112) which is designed to eliminate diserimination on the basis of handicap in any program or activity receiving federal finaneial assistance. The City also assures that it is in oomplianee with Chapter 363 of Minnesota Statutes as amended. . �. . � ��fi �7- �� D. The City Kill indemniPy and save and hold the Society and the Department of the Interior harmless from any attd all claims or causes of aetion arising from the performanee of thia pro�eet by the City. E. The City agrees to make repayment of grant funds to the SHPO organization if terms and oonditions of the Grant Agreement are not follo�►ed or costs claimed are disallowed folloWing audit. F. The city assures that no part oP grant budget Will be used direetly or indireetly or to pay for any personal serwice, advertisement, telegram, telephone, letter, printed or Written matter, or other device, intended or designed to influence in any manner a member of Congress, to favor or oppose, by vote or otherWise� any legislation or appropriation by Congress, Whether before or after the introduction of any bill or resolution proposing sueh legislation or appropriation. This ahall not prevent communicating to members of Congress on the request of any member or to Congress, through the proper offiQial channels, requests for legislation or appropriations t�hieh they deem neQessary for the efPicient aonduct of the public business. G. The City agrees that any publications, studies, reports, preseatations, films, euhibits or other material prepared With grant assistance Will oontain an acknowledgment of HPF grant funds and nondiscrimination poliey as Pollows: This pro�eet has been finaneed in part �aith Federal funds from the National Park Servioe, Department of the Interior through the Minnesota Historical Society under the provisions of the National Historic Preservation Aet as amended. However, the contents and opinions do not neeessarily reflect the views or policies oF the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendations by the Department of the Interior. Under Title VI of the Civil Rights Act of 1964 and Sectioa 50�4 of the Rehabilitation Act of 1973, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, or handicap in its federally . �. � � �7_��a assist.ed programs. IP you believe you have been . . diseriminated against in any program, aetivity, or faeility as deseribed above, or iP you desire further information, please Write: OPfice of Equal Opportunity U.S. Department of the Interior Washington, D.C. 20240 III. Reimbursement Proeedures A. Payments under this agreement Will be made on a reimbursable basis aceording to the sehedule included in the Pro3ect Deseription. B. Requests for Reimbursement must inelude the following: 1 . Request for Reimbursement Form (see Attachment B) . 2. Supporting documentation for all pro�eot costs during the period covered by the request, including both federally funded items and appliaant items. (See Attaehment C for a diseussion of aaceptable types of doQUmentation.) 3. Final product documentation as stipulated in the Pro�ect Description. C. Requests for Reimbursement should be submitted to Dennis Gimmestad, Deputy State Historic Preservation Officer, Minnesota Historical Society, Fort Snelling History Center, St. Paul, Minnesota 55111 . D. When both the Pinancial doeumentation and the produet documentation have been found to be aceeptable by the Society, funds xill be requested from the Department of the Interior arid will be forwarded to the City When the funds have been received by the Society. IV. Audit A. The City must submit a copy of all audited finaneial statements completed pursuant to ONID Cireular A-128 for all fiseal yeara which iaclude the pro3ect period. These must be submitted to Win Grandstrand, Minnesota Historical Society, 1500 Mississippi Street, St. Paul, Minnesota 55101 within 120 days of their completion. . � . � � �7�`�� V. Amendments and Cancellation A. Amendments 1 . Any signiPicant variations from proposed Work, aosts, and/or time frames described in the Pro�ect Description which are experienced or anticipated during the courae oP the pro3eet and any significant problems, delays, or adverse conditions Which materially afPeat plarined performance should be submitted in Writirig to Dennis Gimmestad, Deputy State Historic Preservation OfPicer, Minnesota HistoriQal Soeiety, Fort Snelling History Center, St. Paul, Minnesota 55111 • The Society Will respond in Writing, either approving or not approving the changes, and may amend the contraot if deemed neeessary. The City is aware that some chariges Will require approval by the National Park SerwiQe and agrees to submit any neeessary ehanges as early as possible during the pro�ect period. Variations Which are not known until the conelusion of the pro3eet may be submitted With the final Request for Reimbursement; however, the City understands that costs may be disallowed if ehanges are not approved. 2. IP ariy part of the federally funded portion of the budget will not be utilized, failure of the City to notify the Soeiety oP this reduetion in substantial advance oP the completion of the pro�eet may result in the loss of federal funds to the state, and may have an adverse effect on future applications for CLG tlinds by the Citq. B. Caneellation The Society reserves the right of termination for cause on a thirty (30) day notice should it be determined that the City has failed to materially Qomply With the terms and conditions of the eontract. The contraet may also be termiaated xhen both parties agree that the pro�ect will not produce beneficial results commensurate �ith further expenditure of funds or because of ciraumatanees beyoad the control of the Society and/or the City. Ia the event oP termination, the City may be reimbursed for eligible expenses incurred prior to termination or by a negotiated settlement. I have read the above agreement and a.gree to abide by all of its provisions. Further, I understand that this agreement is not in effeet until all signatures have been affixed and the funds acknowledged. . : . � �= �7_�� Minnesota Historical Society City of St. Paul 690 Cedar Street St. Paul, Minnesota 55101 ' '�Y� �� _ ssell W. Fridl y (d e) Mayor - (signature) State Historie Prese ation Officer -�o� G eo�-�, La�iw�' (print ttame) Date: l� �a�•va:.,, Iqg} � --� l L �'� Dennis.A. Gimmestad (date) Deputy State Historic Preservation Officer �, f% /�IC �'(�., !"' ' gnature - Chairperson, � Heritage Preservation Commission Jo�+v► �. Mav►n��lo (print name) Date• g �av�ua�� l`t S� _L�_g-7 Marl 0. Sehwartz (date Contraet Officer . �. . � � �--�-��'� Attachment A PROJECT DESCRIPTION City of St. Paul Federal Grarit Number 27-86-10008.002 Time Period October 1 , 1986 - July 31 , 1987 Pro3eet Seope: This phase of the pro�ect to publish a comprehensive well-illustrated book of the architectural history of St. Paul will result in a completed manuscript for three of the book's Pour ehapters. These chapters will discuss the buildings of the city Prom c.1840 through the end of World War II. The book Will interpret the findings oF the 1983 Historic Sites Survey. The City will contraet with a historian or arehiteetural historian who meets the Secretary of the Interior's Professional Qualifications Standards to carry out the work of the pro3eet. Appropriate procurement standards (see Attachment 0 of 01� Cireular A-102) will be Pollowed in contraeting this service. Further, the pro3ect will be under the direetion of HPC staff who meet Federal Professional Qualifications Standards. It is expected that the Commission members will participate extensively in the continuing development and implementation of the pro�ect. Progress Reports: The City will submit written Progress Reports to the Society on or before February 28, 1987 and on or before May 31 , 1987. The Society may request other written progress reports or on-site reviews of pro3ect progress. Final Produet: The Final Pro�eet Report will include a general description of the organization and implementation of this phase of the project and a pro�eeted schedule for completion of the pro�eet. Five copies of this report will be submitted to the Society with the Request for Reimbursement. In addition, three copies of the completed manuscript will be submitted with the report. . �. � � � 7_ �� Pro�ect Budget Federal (HPF) Applicant Pro�ect director (302 hrs) $ 6,�F�18 Writing and editing (506 hrs) � 12,650 Photography (50 hrs) 1 ,250 Historie photo and map researeh (40 hrs + $100 photo copying) 1 ,100 Research and review (728 hrs) 6,060 Clerical services (125 hrs) 1 ,50� Supplies 1 ,A00 � $ 15,000 $ 15,012 TOTAL BODGET $ 30,012 Reimbursement Schedule: The City will be reimbursed for the actual amounts expended under the federal (HPF) portion of the pro�ect budget after the pro3ect is eompleted and a Request for Reimbursement With appropriate supporting documentation has been submitted to and approved by the Society. This request must be submitted by August 15, 1987. Work must be completed by July 1987. -:.�,: ' ----• - -- ,�p^ , - .� . . . MINNESOTA�HISTOTtICAL SOCIETY ' , . � jr7- Y� � • REIMBURSEMENT REQUEST FORM Attachment B GRANTS MANAGEMENT OFFICE Yro�ect ,::...:_ Federal Grant Amount City� - ' Federal Grant Number .. Address Reimbursement Request Number Time Period Covered by this Request: From To Project Expenditure Total Expeaditures* Total Project Classification� for this Request Expenditures to Date (use same budget items as appear federal applicant federal applicant , on grant Project Description) TOTAL EXPENDITURES: .** �A� �B� �� (D) *Supporting documentation for all costs claimed in this request must be attached. Each supporting document should be labeled with the appropriate Project Expenditure Classification. ** Line (C) must not exceed Line (D) . I,ine (A) must not exceed�Line (B) ; The following project products are submitted with th is request for reimbursement: �I certify that this Request for Reimbursement represents actual project expenditures carried out within the period of the project. Z further certify that the city will maintain itemized f inancial records for proje�t , expenditures for a period of not less than three (3) years on this project. date Signature Yrint name and title Telephone . . '. � �" ��- ��=0 . lttachment C Suople�ental Information on Allowable Costs All costs of this pro�eet must be in conformanee �ith O1� Circulars A-87 arid A-102 and the National Register Programs Guideliae NPS-�9• The following points provide supplementary guidance and emphasis for are�s where questions or problems have frequently arisen. 1 . The budget Por the pro�ect is divided into those Qosts to be reimbursed by Iiistoric Preserwation Fund (federal) dollars and those costs which are provided by the City (applicant mateh). All aosts - both the HPF federal portion and the applicant match portion - must be adequately dooumented in Requesta for Reimbursement. The applicant match portion must total an amount at least equal to the federal portion. 2. Al1 costs must be in payment of an obligation incurred during the grant period. 3. All eosts must represent expenditures whieh are necessary to the accomplishment of approved grant ob�ectives. �. SpeciPic cost categories. A. Personnel a. Pro_iect Snecific Personnel are hired as regular employees specifically for the grant pro�eet. Eligible eosts may include salary expenses as well as other pro�eet related expenses ineurred for the benefit of the pro�ect specific personnel. These costs may be charged to the federal portion and/or to the applieant portion of the pro�eet budget. Costs inaluded in a Request for Reimbursement must be supported with copies of time sheets ahowing the employee name, dates and hours Worked, dollar amount, deseription of work performed, employee signature, and approval bq employee's supervisor. Either city time sheets With the above information or MHS time sheets (see Attaehment D) are aceeptable. - b. Force Aceount Personnel are regular employees of the city � �ho spend all or part of their time on the grant prograrl. Eligible costs inelude the actual salary of the employee; if the employer is a local government or institution of higher education the employee benefits are also eligible. (The employee must be working in the same akill for which he/she is normally paid; otherWise, only minimum wage is eligible.) These costs may be charged to the federal portion and/or to the appliQant portion of the pro�eet budget. Costs ineluded in a Request for Reimbursement must be supported �ith eopies of time sheets �ith information deseribed under 4.A.a. , above. , � . � G� � �- �� c. Volunteer Personnel eontribute time to the grant pro�ect. IP a volunteer is performiug tasks xithin his/her normal trade or profession, eligible costs iaclude the volunteer's normal rate of paq or the rates listed beloW, Whichever is lower. (The Society xill i�rnish rates for other areas on request.) Benefits are not eligible. If the volunteer is performing tasks outside of his/her trade or profession, eligible costs may include only minimum wage Por the hours xorked. These costs may be utilized only for the applicant portion of the budget. Costs included in Requests for Reimbursement must be supported by time sheets xith information described under 4.A.a. , above. Rates Por qolunteer Personnel Appraiser �11 .30 per hour Arohaeologist $10.89 per hour Architect �10.98 per hour Attorney $14.50 per hour Business Manager $12.60 per hour Clerical Worker $ 7.07 per hour Executive �10.90 per hour Graphic Arts Specialist �10.82 per hour Historiari $11 .30 per hour Librarian #10.97 per hour Management Analyst $11 .36 per hour Planner �10.62 per hour Photographer � 8.75 per hour Researcher $ 9.88 per hour Seeretary $ 7.38 Per hour Word Processing Operator $ 7.54 per hour MINIMUM WAGE � 3•35 per hour B. Contractural Services are services necessary for the completion of the pro�ect whieh are eontracted by the City. The City must €o11oW the requirements of Attachment 0 of 0I� Circular A-102 (procurement standards) in arranging Por such services. (Documentation on this process is sub�eet to audit by the Society.) Eligible costs may include the rates actually paid the contractor. These costs may be charged to the federal portion and/or to the applicant portion of the pro�eet budget. Costs included in a Request for Reimbursement must be supported by copies of invoices and copies of cancelled cheeks. _ , �,-- ��-�i�� C. Supplies and Materials a. Donated supplies and materials are those taken out of city stock or donated by third parties. The cost of these supplies may be charged on1�► to the applioant portion of the budget. Costs included in Requests Por Reimbursement must be supported by "Value of Donated Material" aheets (see Appendix B), Whieh must include a description oP the material, date of donation or usage, fair market value, and the basis for the valuation (i.e. invoiQe price, price in retail outlet, etc.). b. Purchased supplies and materials are those bought specifically for the pro�ect. The City must follow the requirements of Attaohment 0 of 01� Circular A-102 (procurement standards) in the purahase of supplies and materials. (Documentation on this proeess is sub3ect to audit by the Society.) The aost of these supplies may be charged to the federal portion and/or the applieant portion of the budget. Costs included in the Request For Reimbursement must be supported by copies of invoices and copies of cancelled checks. D. Indireet Costs may be charged to the grant only if the city has a curreat rate that has been approved by the city's eognizant federal ageney arid that is currently in efPect. These Qosts may be charged only to the applicant portion oF the budget. The cost must be ineluded in the pro�ect budget as presented in the Pro�ect Description. E. Mileage costs may be charged to the grant for necessary costs ineurred excluding costs of mileage from plaoe oP residenee of pro�eet personnel to the pro�eet site. Mileage paid for by the City may be charged to the federal portioa aad/or to the applicant portion of the budget; donated mileage may be charged only to the applicant portion. Costs inaluded in a Request Por Reimbursement must be supported with the following information: pro�ect personnel name, date of travel, purpose of travel, beginning and ending mileage, and rate claimed. Maximum rate is 20.5� per mile. r • � , . . , �,��-�� Attachment D MINNESOTA HISTORICAL SOCIETY VALUE,bF DONATED LABOR TIME SHEET RETAIN fOR AU017 PROJECT NAME AND NUMBER NAJiE OF PERSON CONTR18UTtNG DONATED TIME KIND OF 4fORK PERFORMED (LABORER. PLUMBER. MASON� ETC) HOURIY RATE - BASED ON A person dona[ing his time to a project will be paid as a e� neral taborer unless he is professionally skilled in the work he is performing o� the project i.e. � plumber doi�g -- work on pipes. mason doing Nork on a brick building). When this is the case. the Wage rate this individual is normally paid for performing his service may be charged to the project. A general laborer's wages may be charged at the rate which the city or county in the ;mmediate area pays its employees for performinq similar duties. TIME OF 410RK VAIUE (DONATED ATE TOTAL WORK HOURS HOURLY RATE HOURS X RATE) START � END START END I I TOTAL VALUE OF OONATION SIGNATURE REQUIREO VERIFYING RECORD SIGNATURE OF PERSON DONATING TtHE DATE SUPERVISOR VERIFYING ACCURACY DATE � _ + • ' . . , ��/�� _ . , . � ' MINNESOTA HISTORICAL SOCIETY Attachment E • VAIUE OF DONATED KATERIAL . RETAIN FOR AUDIT . . ROJECT NAME AND NUMBER � ONOR �A7E OF • BASIS OF VAIUE ESCRIP710N OF MATERIAL DONATED DONATION FA1R VALUE . T07AL VALUE Of DONATION VERIFYING OFFICIAL'S SIGNATURE OATE � /�'--" � `�� '�;�., C Z�.�'�: ��..� ��..1�7 m �.�r.�l: � -w t w � �i�•,i �i U:"t?'�+`?t�1±� (�:L+ T7�F; GI`"S'� C::�?7ti�;�1"� ��.> . , �OI�1:�`">>��u ��0�'i, , � �� I�.��.r � �t '� ' � � ��.��, fi� �T �� -�.��►1�1 C��l:m�� Y., �, - � _ _.... ,yV _ Ln �.i�i � _.. �.: /,� t � _�. .: . •�._._ ____.._,,,..,.._,_...�...�.... _ ._._ v.,, . �F'RII, 2, I9£s7 1. Rf-�.olution provi.din� spending autho�ity for 1987 for the tvatergate I�1ari�.�� an:1 discussion of the j�Iatez-gate busine.ss plan. approved ?. �lpprovr_1 of mi.nutes from r:s�eti_ng held ilarch 19, 1987. apnrot�ed !_ 3. P�eso'ution rr.ansferring $146,072 of Neighhorhood Partnership Pr_o�Yam CIB ft��ds ior �146,Oi:'_ o:E CllSG iut�ds from District 11 recreaCion cer,ter pro�;�=cts (laid over �ro� Fe�rttary 19, 1.987) . apprc�ved 4. Resolutio�� arnending the 1987 bud�;e.t by adding $10,000 to the F�_nanc.�n� Plan arid to the Sr��nding Ylan For Com�:i�init� Services Pro£ess_ional Services - Vacant Bui_';cin� Registra�.ion. approved 5. Re�olutic�n a�iFnding Che Sa�ary Plan and Rates of Compensation resolution by e:sta�;� i_shin.� a salary range in Section I D 2, Grade 21E, Technical Standard Rr�:i�;� ; for the title of Library Assistant (laid over from 'larch 12, 1987) . al�,r o-,;:�d . . 6. 12esolu�:ion. establ.ishing the titl_e and class specifs.cati.ons ior Liorary Assistant in Grad� 20 (laid over from i•1-srch 12, 1987) . appr�ved 7 e P.e:; -�.ution esta_blishing �he posicion of Human Riz;hts Prograr•: Analyst in the C:�.a.,sif�.:�d Service at Grade 47 of the Technical Bargainir:g Unit, Section I D 2 oi t�.e S�.lary Plan and Rates of Compensation, and abolishing the ti_tles of H�r^c�� Rights Analyst - Researcher and Affirmative Action Officer, and appointirig JoYa��. Huyen to position of Human Rights Progr.am Analyst. laid over. to A�ril 16 8. Resolution amending Section 8.A of the Civil Service P.u1es pertaini.ng to filling vacancies (laid over from February 19, 1987) . approved 9. Reso?ut:ion amending Sectior. 1b.A �f the Civil Service Rules pertainir.g to procedures for discharge, reduction and st.ispension. app2'�;,��=� 10. Resolution a�aending the 1987 budget b�� addi.ng $28,546 to the I�inancing Plan ar.d to the Spending Plan for Special Projects - Police AcCredidation. _app_�-nved _ , 1]_. Resolution amendir.g the 1.987 budget by adding $21,646 to the Financi.ng Plan and to the Spencling Plan for Police Department - Patrol Division. laid o�;,er to Anril 3 �.2, , Resolution amendi.ng the 1987 bud�ct by add3ng �15,,000 to the Financing Plan and to the Spending Plai� 'for PED - Heritage Preservation""'Cbmmission. � approved . -- 13. Re.�olution amend:�ng the CllnG Year XII Prograr.m budget by transferring $25,000 fr��:n 'Jnspecified Contingency fund to Urban League/L�AP fund for the c�mbined C:_T`t HAI_1_ S�VENTH PT.00P. S�1I�'�tT'PAUL., MINNESOZ'.1 55102 . . �-�'�,ae . WHITE - CITV CI.ERK PINK - FINAN�E G I TY OF SA I NT PA U L Council CANARV - OEPARTMENT 7 �n(/ BLUE - MAVOR File �O• � • �v ` Co ncil Resolution 4-� Presented By �� ' � 3 -�., —p ✓Referred To �'11��IJC.-L- Committee: Date I� � Out of Committee By Date WHEREAS, Council File � 86-1674 adopted December 18, 1986, resolved that the Mayor would recommend a 1987 estimated spending plan,of $28,546 after January 1, 1987 for completion of Police Department accreditation activities, and -- WfiEREASt The Mayor, pursuant to Section 10.07.3 of the City Charter does certify that there are available for appropriation revenue in excess of those estimated in the 1987 budget; and WHEREAS, The Mayor recommends the following changes to the 1987 budget: Current Amended Budget Changes Budget FINANCING PLAN ------------ ------------ ------------ 436 �pecial Projects-Police 9890 Use of Fund Balance 65,888 +28,546 94,434 Other -Fund Financing 2.96,012 0 296,012 ------------ ------------ ------------ 361,900 +28,546 390,446 SPENDING PLAN _ _. _ _ ._ 436 3pecial Projects-Police - , 3�+122 Police Accreditation 34122-Q111 Full Time Certified 0 +15,056 15,056 34122-0439 Fringe Benefits U t3,91.5 3,91_.5 34122-0219 Fees-Other Professional Serv. 0 +2,500 2,504 34122-0221 Postage - 0 +25 25 34122-0223 Telephone-Long Distance 0 +10U 100 34122-0251 Transportation � 0 +1,000 1,OU0 34122-036Z Training Or Instructional Supplies 0 +200 200 34�22-0369 Other-Office Supp lies 0 +50 50 34122-0856 Data Processing Software 0 +5,7U0 5,700 Other Rund 3pending - 361,900 -0 361,900 ------------ ------------ ------------ . . _ ... _ . 361,900 +28,546 390,446 _ . _ NET CHANGE: +28,546 RESOLVED, That the City Council approves these changes to the 1987 budget; and _ - Fi ncing is A�il bl A oval Recomm�� -_� Y .�..� - - - --- - �'1. -------- Director of Finance ��r� Budget D rector . 3-�+� - COUNCILMEN Requested by Department of: Yeas p�eW Nays A p Police Department Nicosia ln Favor Rettman Scheibel ,j. f�.. _ j_ ,�`,,, _ •-sen„ew,. � _ A ga i n s t By ��v��►-r.c��,c,�.r c.wc.wx_� Tedesco Wilson �Pf� g - �987 Form Approve b City Attorney Adopted by Council: Date l Certified Ya.s ouncil Se tar BY Bs� Approved by Mavor. a e �—�� !1"� � � lApproved by yor for u mi ion to Council sy _' — s Pl?�1.�i'e9�� :1 l'\ �� Police D�partment DEPARTMENT (%�-'�� N� 3998 . Deputy Chief John Sturner CONTACT 292-3588 PHONE �� 2-19-87 DATE ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : �Y Department Director 5 Director of Management/Mayor 3 Finance and Mana ement Services Director 6 City Clerk u 2-'Z� � City Attorney ' WHAT WILL BE ACHIEUED BY TAKING ACTION ON THE ATTACHED MATERIAI;S? (Purpose/ 19a7 spending authority will be created for 34122-Police Accr�dit�ndle) : in order for that activity to pursue and complete application/eligibility �ar .accreditation. � :. _ � �� `�' � REc ��-8 ��'�'� COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: Z b+ I /f�rO i4,��y � $28,546 of 9890=Use of fund halance will be used to finance($42,93SS�' ransferred from the General Fund fund balance in 1986: $14,392 for 1986 spending and $28,5� for 1987 spending) ; completion of the police acceditation process. ' FINANCING SOURCE AND BUDGET ACTIVITY NUN�ER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $2g,546 quired if under (; $10,000) �� '�'t�r Funding Source: 9890 Use of Fund Balance � X � �-� RECEn�o iR EC�I V E I� Activity Number: 34122 MAR � � 1987 ATTACHMENTS (List and Number All Attachments) : nc :�- p� ;HE DI�£�TOR MAR 21987 1. Resolution � p-"•77"a�FN? �F F�tyqNC� �--�oRIU�Y 2. Copy of C.F. 86-1674 A�a ��►�.�ENr s�vic��TY p 3. 1986, 1987 Start Up Cost Estimate of Police Department accreditation � , DEPARTMENT REVIEW CITW ATTORNEY REVIEW �Yes No Council Resolution Required? Resp�lution Required? Yes No � Yes x No Insurance Required? Ins�rance Sufficient? Yes No ' Yes x No Insurance Attached: � (SEE REUERSE SIDE FOR INSTRUCTIONS') Revised 12/84 � .._ . . . .., . . _.: : -wt�IlE - C�TV CLERK � . - ...._. ��. .. .. . . . .� .. COUI1C11 .. ... ..� � . fl�.K -.FINAN�E GITY OF SAINT PALTL ,(�G� /�7 C.�r�ApY� �- C��EPARTMENT--•-�-�- ' - FIIQ NO. � . '�l'E �-IAAYOR . . � � � Council �esolution �7�� .. � . : �: .�� Presented By �;'��=ii=�:��f'�-/�„�� PAGS 2 of Z % � , � . � Referred To ��1 ��j� j '{- �� Commi ttee: Date �-� " `'� - ��? Out of Committee By Date " .� , sa� yar, �urs�anc o ac son . .� or ne i �r c er, oe c�r i y s - �r�, avai].abla iar appropriatinn reQe�ue� �n �zc�s9 of Lbose esticateti in t.he 1986 �t; aa�d j � .. .- . :;��' , �he F'.ayar ra�c�nds th2 fo33.osiing c33ang�s to t3y� I38� badget: _ < Curr�t �ded-,.. : - &3dget C�nges Budget �:°`.� � _��'sCZ�G nL�t . �. 43� 3�isl srojacts Police � � � _ _7293 T:ansfer fzaa Ge��ral B�nd(0�0) � -r�i2,�38 �` k2,938 Ali �tscr Finznci,u� �00,72g t1 , 8tf0,739 , . $00,729 -r42,938 843,�57 �P'�.�uG PI�i , � 435 S�ecia�. Prcjects-Police 34122 Police 9�cr�i�ation 34122-i1I r�Il �i�e Gerti�i�d a 2,�� . 2,4�34�- 3�i3?2-�39 Fria�e �3enefits �3 , b3� 633 _ . 34132-2i9 Fees-flt�e�r Prafessioasl Sezv. 0 2,5aQ 2�5� � 34322-221 Fcsatage 0 75 I5 � 34L22-Z23 Tele�hone-Loug �i.staace a Zt30 2t�fl � 34222 25I Tr.a�a.postatiaa 0 I.� 1��4 . 34122-367 -Tza3tt.i�g €)r �sLx�actiagal ��xgp�ie� 4- - --�- _ i3 - - ' 3�i122 369 �taer-�f�;ca S�pgl3.eg � E? . X5ti . ` I50 34122-,8I5 Desks Cb�airs or Tabiea {i 3,G�3Q I,SC� : 3�122-t3Ib�C�hineta �ooi�cases Ete. 0 i�0 - 1� . 3�122-85b 3�ata �.'zoc�sia� Sc�tvare tl I,EIS1c� 1,8�t3 � 3�i122-857 Dat� Pz�ce�siug �rd�rarg � �:� �� 34122-SS5 Sot�d.Equip�eat Q 50 SO 3�I22--$58 ielep� Equip�neat r"�xc�s�s t3 iStU 2� 3�122 D3I Ett�er 3p�s�ding t3 Q - Q AIi Ot�es k�d �pe�dxng 80Q,729 � �. 8�0,_723 --. FiQ0�729 -}14s392 815.�331 _ . ,. _ __ . _�. _ _.. _ _ - - - - - - _�1� Csit�:��$ .. • +liZ a�3$�•. - .� : ,_ - COUNCILMEN Yeas p�eW Nays Requested by Department of: Nicosia ln Favor � Rettman : � - � 1: Scheibel ! ; +;;*f . :�!_/��" ,�'��.,1 5onnen /�gBillst • BY ; � _ Tedesco Wilson Form Approyed by City Attorney � . :ldopted by Council: Date � � �` � fi � � � // �' " rtified Yassed by Council Secretary BY � ' ""' ', �y �ff f/�d ;! � Rpproved by ytavor. Date Appcoved;by Mayor for Submission to Council � . ; ' . . �; -... : . B5� _. _. .. , . . _ '. .... __.�_.�__.. _......_ . _ :_. __-.By .._.. . ._.. _ �_ _.... - -- . _.-.- .--.-• -----