87-332 WHITE - CITV CLERK
PINK - FINANCE G I TY O F SA I NT PA U L Council '
CANARV - DEPARTMENT /
BIUE - MAVOR Flle NO. � ���
- ou�c 'l Resolution
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Presented y �`
Referred To �`1 t--��- W� K-S Commi ttee: Date `�^ � � '��
Out of Committee By Date
RESOLVED th t the proper city officials are hereby authorized and directed
to execute e grant application between the CSity of St. Paul and the
Minnesota D partment af Public Safety whereby the City will receive
funding in rder to engage in a research and monitoring project commonly
referred to as Top Accident Control Targets (�'ACT); said project
concerning e developing of a targeted hazardous driver behavior
monitoring stem.
A copy of s id resolution to be kept on file in the Department of
Finance and Management Services.
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COUNCILMEN Requeste� by Department of:
Yeas DfeW Nays
Nicosia PnLTCF. _ _
Rettma�
n Favor r
Scheibel
Sonnen � _ �►gainst BY
"';°°d"'c�
Wilson `
MAR � L ��� Form pp�roved Cit ey
Adopted by Council: Dat �
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Certified Va•s d Council Se ta y BY
ss• �p �
Approv ENavor. Date
�— � F707 Appro by Mayor r S ' s' il
BY - — B
pUBIISHED ...�yR 211987
Polic� D PARTMENT (t— �7'.3,3.z Np 38�?
�a�ta�in Mike P�1cG nn C NTACT
292-3722 P ONE
1/27/87 D TE � �� e e
ASSIGN NUN�ER FOR ROUTING RDER Cli 11 Locations for Si ature :
�Department Director � � Director of Management/Mayor
Finance and Managemen $ rvices bi ector 5 City Clerk
� \� 6 Departr�ent for Return to Si:ate
City Attorney
WHAT WILL BE ACHIEVED BY �CING ACTI N ON THE ATTACHED MATE IALS? (Purpose/
Rationale) :
The Pdlice Depar ment will a take in a grant from the Minnesota
Department of Pu lic Safety f r a TACT traffic saf ty project, i .e.
"Crash Control T rough Sele t ve �esource Deployme t". The project
uses a loop det tor syste o develop a targeted �azardous driver
behavior monitor ng system.
COST BENEFIT, BUDGETARY A D PERSONNE MPACTS ANTICIPATED:
" Al1 costs to the city will e "in - kind" services. Benefits, through
�nhanced vehicle monitoring, ill accrue to the Po ice and Public
t�forks Department . No new e sonnel will be neede to implement this
aroject.
FINRNCING SOURCE AND BUDG ACTIVITY N MBER CHARGED OR CRED TED: (Mayor's signa- ;
ture not re-
Total Amount qf Transa ion: ; $ 1 ,575 quired if under
� $10,000) �
Funding Source• Federal i hway Funds - through �1N �
� Departme �t o� Public Safety !
Activity Number:
ATTACHMENTS List and Num er Al1 Att c ments :
,
1 . Si x t 5) copi s of Grantl. '
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DEP MENT REVIEW CIT ATTORNEY REVIEW
Yes No Council Res lution Req i ed? . Res lution Required? Yes No
Yes xNo Insurance R quired? Ins rance Sufficient? Yes No
Yes xNo Insurance A ached: ��
( EE REVERS IDE FOR INSTRUCTIONS
Revised 12/84
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(Rev. 10-86) ,
GRANT AGREEMENT '
BETWEEN THE
MINNESOTA DEPARTMENT OF PUBL C SAFETY
AND
CITY OF ST. PAUL
Federal Funds pr vided under D epartment of Trans Itation' s State and i
Po� , Canmun ty
H i ghway Safet y P o gram, Federal Catalo g numb e r 2 0. 0 0 - -
Trn.No. FY Account I.O. D�pt./Div. Spuence No. Suffix Ob eet V�ndor Type Amount
o��� �d� �a2� �l O 6 oao v .S�d o0v-od
Purchsse Termt � Ass�t o. C.CD. 1 C.CD. '2 C.CD. 3 Cost Code 4 Con Code 5
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D�ts umWr Entered By
Type of Tnns�ction A 40 ❑ A 41 / Q 7 y' �
D t� Numbe► Entsred 8y
� A 44 A 45 ❑ A 46 I
The parties to his agreemen� are the Oe artment of Public Safet of the State
P Y
of Mi nnesota he ei nafter ref erred to as "Publ ic Safety" , and City of St. Paul ,
hereinafter ref rred to as the "Grantee."
Whereas, pursua t to Minnesota Statutes 4.075, Public Safety has been desig-
nated as the ap ropriate age�cy to receive, allocate and disburse federal
monies provided under the National Highway Safety Act of 1966 (Public Law
89-564) as amen ed, and; ;
Whereas the I
, Gr ntee is auth�rized pursuant to Minnesota Statutes 4.075 to re-
ceive such fund as may be aivailable for such purposes, and; �
Whereas, the Gr ntee has agrped to perform the tasks in Exhibit I;
Now, therefore, the parties agree as follows:
1. Attached h reto as Exhibit 1 and incorporated by reference is a copy of
the approv d Application for Highway Safety Qro3 ect Grant (DPS 7305) PSP
number 87- 4-06 and entitled St. Paul Comput�rized Police Traffic Con-
trol . .
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2. Grantee' s uties The Grantee shall perform the tasks specified in Exhibit
I and shal complete these tasks during the period specified in Exhibit
I.
3. Terms for eimbursement
A. Publ c Safety shall reimburse the Grantee up to a maximum of
�91, 75.00 for the costs incurred by the Grantee in performing the
task in Exhibit I. This reimbursement will be made from funds
made available through the Highway Safety Act of 1966 (Public Law
89-5 4) and amendments thereto. The Grantee shall be reimbursed
� only for those costs that the budget in Exhibit I specifies to be
reim ursable costs. In addition, Public Safety will reimburse the
Gran ee only for such of these costs that Public Safety, in its
sole discretion, considers to be reasonable and consistent with the
cost figures that are i n Exhi bi t I.
B. Publ c Safety sha�l reimburse the Grantee only for the actual hours
work d on the tas�s and for other eligible costs only if they are
actu lly incurred in performing the tasks.
C. Pers nnel costs shall be reimbursed on� the basis of hourly salary
rate s) that have been verified and approved by Public Safety.
D. Publ c Safety sha�l reimburse the Gran�ee only after costs are
incu red and paid by the Grantee. Clafims for reimbursement shall
be s bmitted on a monthly basis by the Grantee on prescribed forms.
. Fina claims shal� be submitted within 60 days af ter ter.mination of
the roject.
E. All laims for reimbursement shall be supported by written documen-
tati n including receipts, invoices, travel vouchers and time
shee s. A signed Highway Safety Equipiment Record card (form DPS
7304 for each pi�ece of equi pment cost�ng �500 or more, must be
subm tted with the claim for reimburse�nent before payment can be
made �
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F. Reim ursement for costs will not be pa�d on any encumberance made
by t e Grantee prior to October 1, 1986 or af ter September 30,
1987
G. Empl yee time records for actual hours worked and non-productive
time such as sick leave, vacation, and holidays are to be main-
tain d on a form prescribed by Public Safety. Any alternate plan
for laiming dire�t labor and related fringe costs must be sub-
mitt d to and approved by Public Safety.
H. Indi ect costs sh�ll be reimbursed in accordance with HEW brochure
, OASC 10 "Cost Pri�hciples and Procedures for Establishing Cost Allo-
cati n Plans and Indirect Cost Rates fmr Grants and Contracts with
the ederal Gover ments" , or other app icable federal guidelines.
Doc entation as o how the indirect c st rate was computed shall
be m de available to Public Safety.
I. The rantee shall not be reimbursed fo expenses incurred for work
foun by Publ ic Safety to be unsati sfa tory or performed i n vi ol a-
tion of federal o� state laws and regu ations.
J. The rantee may be reimbursed for trav 1 and subsistence expenses
in a cordance witN�, but not to exceed, the Grantee' s current ap-
prov d schedule. The Grantee shall no be reimbursed for travel
and ubsistence incurred outside the S�ate of Minnesota unless it
has eceived prior� written approval for each such trip from Public
Safe y. '
K. This grant agreem�nt is contingent upon the State of Minnesota and
Public Safety' s receiving funds under the Nighway Safety Act of
1966 (Public Law $9-564) , as amended, for the purposes of
reim ursing the Gr�antee for the costs set forth in Exhibit I. If
for ny reason the State of Minnesota and Public Safety does not
receive such fund , or if the State of Minnesota or Public Safety
is p ohibited in ny way from using such funds to reimburse the
Gran ee for any of the costs set forth in Exhibit I , then this
agre ent shall be� null and void and the State of M�nnesota and
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Publ c Safety shall have no direct or indirect obligation to reim-
burs the Grantee.
4. Records an Documentation
A. The rantee shall be responsible for k�eping records that fully
disc ose the amount and disposition of funds and the total cost of
the rograms or proj ects for which the funds are provided. The ac-
coun ing procedures utilized by the Grantee shall provide for the
accu ate and timely recording of the receipt of funds and expendi-
ture .
B. The ooks, records, documents and accounting procedures and prac-
tice of the Grantee relevant to this agreement are subject to ex-
amin tion by Public Saf ety, by either the legislative auditor or
stat auditor as appropriate, and by the federal goverrnnent.
C. Gran ee shall obtain an annual (or biennial covering both years)
fina cial and compliance audit, made by an independent auditor, in
acco dance with the Single Audit Act of 1984 (Public Law 98-502)
and ffice of Management and Budget Circular A-128, (or Circular
A-11 ) , as applicable. Exhibit II, Federal Audit Requirements is
binding upon the Grantee and is hereby incorporated by reference.
D. If t Grantee en�ers into a subsequent agreement with a
subg antee, Paragr�aph 3G, 46 and 4C, and Exhibit II and III, must
be i luded in thait agreement.
E. If t Grantee en�ers into an agreement with any other person or
enti to perform any of the Grantee' s obligations under this
agre ent, Grantee shall include in that agreement a requirement
that he books, records, documents and accounting procedures and
prac 'ces of that person or entity relevant to this agreement or to
the a reement with that person or entity are subject to examination
by Pu lic Safety, by either the legislative auditor or the state
audi rs as appropriate, and by the federal government.
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F. All ccounts and records shall be retained by the Grantee for a pe-
riod of three years af ter completion of the final audit or until
all litigation, claims or audit findin s involving the records have
been resolved, whichever is later.
G. The rantee shall provide a written quarterly progress report by
the Oth of the month following each quarter on a form prescribed
by P bl ic Safety.
5. Ownership f Documents
All report , studies, photographs, negatives, or other documents prepared
by the Gra tee in the performance of its obligations under this agreement
shall be t e exclusive property of Public Safety. The Grantee may con-
tinue to u e the materials to promote highway safety, but may not sell or
offer for ale any docurnients developed under this agreement, unless a
plan to re ord such sal�s and make the proceeds available for traffic
safety pur oses is appr�ved by Public Safety.
6. Amen�nents
A. Any mendments to this agreement shall be in writing.
B. Mino changes in the tasks and budget �n Exhibit I may be made if
requ sted in writing by the project di�*ector. (or a successor) who
sign d Exhibit I mn behalf of the Gran�ee and if approved in writ-
ing y Public Safety' s Office of Traff�c Safety. Changes requiring
the pproval of the U.S. Department of Transportati on or. resul ti ng
in r imbursement tlaims in excess of ��1,575.00 are not minor
chan es. �
C. Amen ents to this contract shall not �e made af ter June 1, 1987.
7. Cancellati n �
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This agre ent may be cancelled by Public Sa�ety or the Grantee at any
time with ause, upon ten (10) days written motice. In the event of such
a cancella ion the Grantee shall be entitled to reimbursement for
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expenses i curred for work or services satisfactorily performed on the
tasks up t the date of' cancellation.
8. Miscellane us
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A. When Public Safety finds that there has been a failure to comply
with the provisions of this agreement or with the provisions of
Exhi it I, II and III, or that the pur�oses for the funds have not
been or will not, be fulfilled, notwitihstanding any other provi-
sion of this agreement to the contrar�, Public Safety may take
such action as it� deems necessary and ' ppropriate to protect th�
' i nte est of the State of Mi nnesota, i n�l udi ng the refusal to di s-
burs additional funds and requiring t e repayment of any funds al-
read disbursed.
B. The ervices specified in Exhibit I sh 11 not be subcontracted by
the rantee without the prior written pproval of the propose� sab-
cont act agreement by Public Safety. copy of any executed s�rb-
cont act shall be furnished to Public afety.
C. This agreement shall be subject to all applicable federal and state
stat tes and regulations, including, b t not limited to, the fol-
1 owi g:
1. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794)
and 49 CFR P�rt 27 which relates �o handicapped persons.
2. 49 CFR Par 2�-Participation by minority business enterprises
in Department of Transportation Programs.
3. Title VI of the Civil Rights Act of 1964, as amended.
D. The rantee shall not transfer or assign any rights or obligations
unde this contract without the writte� consent of Public Safety.
E. Purc ase of equipt�ent or services by t e Grantee shall comply with
all rocurement procedures and laws th t apply to the Grantee' s
purc ase of similar equipment or servi es in the performance of its
duti s other thanjits duties under thi� agreement.
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F. Any quipment pur¢hased under this agreement shall be used primari-
ly f r traffic saf ety purposes during the life of the equipment.
The rantee may not deviate from this equirement, and may not dis-
pose of any equipment unless it has fi�st obtained written permis-
si on from Publ ic Safety.
G. The rantee shall be responsible for all operating, maintenance and
repa�r costs of equipment purchased under this agreement unless
othe wise specified.
H. The rantee agrees to indemnify and save and hold Public Safety,
. its gents and employees harmless from all claims or causes of ac-
tion arising f rom the performance of this grant by the Grantee or
Gran ee' s agent or employees.
I. Public Safety' s authorized agent for the purposes of a�ministration
of t is contract �s Thomas A. Boerner, Director of the Office of
Traf ic Safety.
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IN WITNESS WHEREOF, the p rties have ciaused this agreement to be duly executed intending to be
bound thereby.
APPROVED
1. GRANT ^ 2. COMMISSIONER OF PUBLIC SAFETY
By: gy;
Ti tl e: Ti tl�e:
Date: Date:
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L������� '/1 y� �,z 3. As t form and executi on by the
�r��ec irec o ATTO�NEY GENERAL
� _ �,� By: -
�� � � � ��� '�� ��
�sca irector � Datej•
4, CON�1 SSIONER OF ADMINISTRATION:
Chief of Police
r By� ,
� u orize �gna ure
City F nance Direc o � � Tlt��2:
�.,G-(i
Dater.
5. CON4�ISSSIONER OF FINANCE
c
By:
City Attorney ( pp oved as t form) � 01"1Z@ igna U1"2
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Date:
ASJWZNAI7A
A
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�PS 730'S ' EXHIBIT 1 ����%°�
;5-83) State of nnesota Date received 1-5-87 C o
Department o Public Safe�y Date approved cn �
APPLICATION FOR H GHWAY SAFETY 'GRANT Federal Funds Obligated �' �
(Under Section 402C f Public Law 89-564) PSP Number 87-04-06 r°z� h
Remarks ►<
1. Project Title • 4. Name and Address of Applicant Agency
St. Paul Computerized P lice Traffic Control City of St. Paul
? T e of Application (c eck one) St. Paul Police Department
• �Initial ORevisio OContinu�tion 101 E. Tenth Street
3. Grant Period St. Paul, PII�1 55101
From: 1-8-87 0: 9-30-87 '
4. Bud et FEDERAL FUNDS ONLY
5. Cost First Second Third Fourth 6. Source of
Category Quarter Quarter Quarter uarter Total Funds
Personal Federal
A) Services 2,000.00 2,000.00 $ 91,575.00
Contractual
B) Services 28,000.00 19,300.00 5,860.00 56,160.00 State
$ 0
C) Commodities 33,415.00 33,415.a0
Local
Other Direct
D) Costs �89,576.00
Indirect Total
E) Costs ' $
TOTAL 30,000. 0 52,715.00 8,560.00 91,575.00 281,151.00
. Speci y ow Non-Fe eza Share o Fu s wi e provi e
Soft match provided by pplicant age cy.
It is understood and ag eed by the undersigned that a gra t received as a result of this
apalication is subject o applicableiState and Federal La s, Rules and Regulations
8. PROJECT DIRECTOR (Res nsible for I lementatio of Pro' ct and Accountabilit of Funds)
Name Sign t r ^ � , ; •'
Michael ?�IcGinn ,� � ':.ny-�
Title T ephon Numbe
Captain, St. Paul Po ice Departme t 292-372�
9. FISCAL OFFICER (Res on ible for Fis al Accountin ) �
Name Signatur
William Carroll /�,L,�.~ „� ✓,,�} � _
Title Telephone Number
Department Accountan ' 292-3541
10. AUTHORIZING OFFICIAL F GOVERNMENTAL UNIT (Chief Executive of A licant A enc )
Name Signa
Wm. W. McCutcheon
Title Telephone Number
Chief of Police ' 292-3588
11. PROJECT APPROVAL
Authorization to proceed ith this hig way safety project is hereby granted subject to the
limitations imposed by Pu lic Law 89-5 4 and all amendments thereto, and applicable Federal
snd State Rules and Re ul tions and La s.
�ame Address
Paul J. Tschida 211 Trans ortation Bld .
:itle Commissicner of �ub ic Safety Telephon Number
(Governor's Re rese tative) 96-6642 0
�ignature Date of pproval �
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EXHIBIT I
' PROJECT DESCRIPTION
PROJECT TITLE: St. Pau1 Computerized Police Traffic Control
PROJECT NUMBER: 87-04-06
A. PROBLEM ST TEMENT
1. Traf ic accidents in Saint Paul result in an annual economic loss
of a proximately IS46 million.
2. Cont nuing analysis of crash data indicates that 15� of crashes
occu on only 2� of the roadway system.
3. Over the past thriee years Saint Pau1 has had an average of 12,350
acci ents per year.
4. The ity of Saint Paul does not have an adequate system to monitor
haza dous driver behavior to determine times, places and counts of
haza dous drivingiviolations. Without such a system the City is
unab e to deploy tits limited police personnel resources in the most
effe tive manner. Increased enforcement of hazardous moving viola-
tion is necessary in order to reduce crashes, death, in3uries and
viol tions themselves.
6. PROBLEM SO UTION �
In order t reduce the number of crashes (and the resultant economic
loss) occu ring within the City of Saint Pau1 in selected target areas,
the follow ng tasks wi11 be undertaken in Fiscal Year 1987.
1. The epartment of Police wi11 develop a targeted hazardous driver
beha ior monitoring system, including placement and implementation
of a loop detector system, and wi11 conduct manual studies to veri-
fy, alibrate andimonitor progress of the top accident control tar-
get ystem. The bepartment will conduct further studies to provide
spec alized data to engineering, as well as enforcement, for de-
p10 ent strategies, and wi11 also be responsible for routine �
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EXHIBIT I
plac ent of monitors and for data retrieval functions. The pro3-
ect irector will be spending approximately one-half of his time on
the ro�ect and his salary provides a soft match.
2. Purc ase monitorir�g equipment to obtain driver behavior data in
high accident are�s. The equipment wi11 have the capability to
cont nuously monitor driver behavior and provide information which
goes beyond simpl� speed and volume counts to sign, signal , turning
. and ane violatioms. The present system is not capable of col-
lect ng data on tihese kinds of violations which are considered
m�o contributing factors in crashes most often analyzed by police
and raffic engineers. These data will be particularly important
to t e police department for use in deployment of enforcement per-
sonn 1 to roadway segments Nhere recorded violations are identified
as m 'or contributing factors in traffic crashes.
In o der to implement the new monitoring system a direct connection
to t e on-site traffic signal controllers will be necessary. This
inte face between the loop detectors and the traffic signals wi11
allo the monitoring of vehicles "running" red lights--a type of
viol tion which is a ma3or contributing factor in right angle and
left turn collisiqns at signalized intersections.
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The quisition o� the driver behavior equipment for the enhanced �
moni ring system is a key element to this proj ect. It allows lim-
ited nforcement staff the opportunity to collect a wide range of
detai ed data vital to the efficient d�ployment of equally limited
traf c manpower in high accident areas. At the same time this
data llows engineering personnel an o�portunity to study traffic
beha 'or which may be positively change�d by roadway or signing mod-
ifica ion. By developing a total system of this type, an af-
forda le and manag�eable accident reduction strategy can be estab-
lishe to ensure �he continuation of this pro3ect after federal
fundi y is no lon�ler available.
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E�#IBIT I
3. Exe ute a contract with a qualified e gineering consulting firm
whi h will be responsible to:
a. Provide exp�rtise to develop the technical on-street ec�ipment
configuration and modifications implement the new driver
behavior monitoring system. ,
b. Develop the software to generate ,a variety of camputer output
to disseminate the new driver bei�avior data to the appropriate
agencies. �
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c. Determine the resources and proce�dures necessary to maintain
accident lewels at an acceptable rate.
4. Inf rm the public as to the increased selective traffic enforcement
eff rts by the police department as we11 as the results of this en-
for ement activi�y. This will be accamplished by news releases,
spe ial signs erected at the high accident sites, television news-
cas s, distributfion of special brochures and the conducting o�f sur-
vey to measure the degree of public awareness.
5. Red ploy enforcement personnel of the Traffic b Accident Unit o�
the epartment o� Police to concentrate their enforcement efforts
in he identifie� high accident areas of the City. DeploymenL of
the e officers will be based on the data provided from accident �
sta istics and the driver behavior monitoring system. Citation
typ s and numbers, wi11 be monitored to determine enforcement activ-
ity n the high accident areas. ,
C. PROJECT 0 ECTIYES I
The prima ob3 ectives of this pro3ect are s follows:
1. Red ce the total number of crashes occurring within the target
are s by 5� by S�ptember 30, 1988.
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EXHIBIT I
2. Red e the economic loss resulting fro� crashes by S1�000,000 by
Sep ember 30, 1988.
3. Pro ide more appropriate and sophisti ated driver behavior data to
the olice department for its use in eployment of selective en-
for ent personriel by September 30, 987.
4. Cor elate accident report analysis wi�h monitored driver behavior
dat in order to �more accurately iden 'ify high accident roadway
' se ents and the contributing or caus 1 factors by September 30,
198 .
5. Pr ote continue driver awareness of the traffic accident problem
thr ugh the elec�ronic and printed media and thorou h distribution
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of special bro�hure by September 30,I 1987.
D. PROJECT E ALUATION '� I
Evaluatio of the effectiveness of this project wi11 be based on the fol-
lowing: � �
1. Dri er behavior modification will be determined by implementing a
sto sign/traffi� signal violation monitoring system.
2. Enf rcement effectiveness wi11 be determined by comparing the num-
ber of citations issued in high accident areas to the total number
of itations issued city-wide.
3. Public awareness 'wi11 be measured by qonducting periodic surveys.
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4. A s atistical comparison of accident r�ecords between a control
roa ay segment �nd the designated hi h accident areas.
5. A s atistical comparison of the accid nt rate in the high accident
are s with the rest of the city roadw�y system.
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DPS I'orm 7.�OI (10-82) I ��3-�'�
Progress Voucher STATE REIl�URSEMENT VOUCHER Page 1 of 1
Control No. HIGHWAY SAFETY PROGRAM Date
Account Nos. DEPARTMENT OF PUBLIC SAFETY Project No. 87-04-06
Local Share � St. Paul, IYIl�i 55155 Project Year
State Share X Prog. Payment No.
Federsl Share �6 Approved for payment by: � No.
_ Date
Claimant completes secti ns 1 through 12. Refer to instructions on reverse.
1. iv'ame & address of agen y 2. Date 3. Claim Period
City of St. Paul
St. Paul Police Dept. From:
101 E. Tenth St. To:
St. Paul, MN 55101 .
4. Project Title 5. Pro c N�imber
St. Paul Computerized olice Traffic Control 87_��_�6
6. Functional Area (no. � title; 7. �roject Director (sign.) 7a. Accounting Officer (sign.)
315 Police Traffic Servi es
. Participat$ng 10. Total participating 11. Total participating
project co$t this project costs project costs to
8. Cost Category claim period previous neriods date
a. PERSOhAL SEBVICES*
$ $
b. COh'TRACTUAL SERVICES
c. CO:�.*10DITIES
d. OTHER DIRECT COSTS*�
c• INDIRECT COSTS
Rate: %
TOTAL
$ $ .
?.eimbursement Claimed
Percentage factor % $ i $ $
*Breakdawn of Personal Se ices **Breakdowrn, of Other Direct Costs
Salariea $ Equipment' Costing $500 or more $
Labor additive $ ( te X) A set of � Highway Safety Equipment Inventory
Subtotal $ Cards (Fo�m PS-07304-01) for each piece of equip-
Travel � Subsistence $ ment cost�ng $500 (or more) must be submitted in
Other $ order for a claim to be processed. Your copy
Total personal services $ will be returned after the claim is processed.
12. Anticipated Transfers 13. Remarks (for use by Public Safety)
INDEX ITEM FUND Fy pUNT
�
,
. I
'inal Claim? Yes No '
:teflect federal dollars an local and/o'� state
7ard match on 7301 (see in tructions, Aland E). �-
teflect federal dollars an local and/o� state
�oft match, as well as loc 1 and/or state hard
,atch on 7301A (see instru tions). '
�
FORM 7301 INSTRUCTIONS
A. Duplicates (or copies) of all substantiating documents must be submitted each month
with your claim for reimbursement. Documentation for all federal dollars claimed and
for all participating hard match is required for fiscal year 1983 and subsequent years.
B. The claim period does not necessarily have to terminate at the end of the month, but
can coincide with your present payroll period which may be on a weekly or bi�aeekly
basis. Thus, the claim period may end a few days before the end of the month or may
extend into the following month. The exception to this would be at the end of a fiscal
year, be it Local, State or Federal; i.e. , December 31, June 30 or September 30.
C. Submit within 10 days after the end of each month to: Safety Program Coordinator,
207A Transportation Building, St. Paul, MN 55155.
D. Claims involving reimbursement for any equipment purchased ($500, or more) will not be
processed without Equipment Record Cards submitted with claim forms. Submit all three
copies of the PS-07304-01. Your copy will be returned to you.
E. The participating project costs to be recorded in columns 9-10-11 should include fed-
erally funded and hard match expenditures involved in the pro3ect. Hard match must be
reported at the same rate as approved in the pro�ect application and must be reported
on each claim.
F. All expenditures, hard and soft match, and federal funds must appear on Form 7301A
which must accompany the 7301. -
G. The accounting officer must check to see that the proper labor additive rate and in-
direct cost rate are used, and that Section 12, Anticipated Transfers, is properly
completed.
H. In block 8e. enter approved (or provisional) indirect cost rate used to calculate
indirect costs.
I. The total of Column 9, 10 and 11 on Form 7301 must equal the total in Section A, B and
C on Form 7301A as follows:
Form 7301 Form 7301A
Block 9 Total = Section A Federal + local hard match + state hard match
Block 10 Total = Section B Federal + local hard match + state hard match
Block 11 Total = Section C Federal + local hard match + state hard match
J. The reimbursement claimed under 9, 10 and 11 on Form 7301 must be equal to the Federal
share in A, B and C of the 7301A.
K. Proof read, foot and cross foot all entries. This is important at this time as infor-
mation will be entered on the word processor.
L. A final claim should be submitted immediately following the final expenditures on the
pro�ect, but no later than 90 days after the project termination date. For state
governmental agencies only the final claim for reimbursement must be accompanied by '
an Anticipated Transfer Detail (Form FIN00003-02) which reduces the anticipated
receipt to an amount equal to the Federal amount claimed. This amount will appear
in Column 11 on Form 7301 and Section C of Form 7301A.
M. Be sure the claim is signed in ink by the pro3ect director and accounting officer.
N. Retain one copy for your files.
0. Substantiating documents must be maintained in your files and available for sudit for
three years after submission of final claim, or until final audit is accepted, which-
ever occurs first.
P. The coordinators with the Office of Traffic Safety will review each claim for compdiance
with these instructions prior to signing the approval for payment. Any discrepancies
will have to be corrected prior to approval for payment. •
• � CLAIM BY TASK v' �'���
DPS FORM 73b1A HIGHWAY SAFETY-PROGRAM page 1 of 1
(10-82) (Refer t�o Instructions on Reverse Side)
1. Name b address of age y . 2. Date 3. Claim Period
City of St. Paul Fr�:
St. Paul Police Dept. To:
101 E. Tenth St. '
St. Paul, MN 55101 • Project Director (siRnature)
S. Project T�tle . Pro�ect Number
St. Paul Computerized olice Traffic Control 87-04-06
Assi�ned by Office of Fia ce SECTION A.
Control Vcucher No. TOTAL TASR COST TflIS PERIOD
'ask Federal
Amount I. 00AL STATE
ho. Area* Obligated tal Cost Federal Hard Match Soft Match Hard Match Soft Match
1 315 12,000.00
2 315 53,015.00
3 315 26,560.00
4 cos in 1 and 3
5 315 city costs _
tal 91,575.00
SECTIO:V B.
TAS�C COSTS PREVIOUS PERI�DS
e era
ask Amount L 0 C A L
S T A T E
!�o. Area* Obligated T tal Cost Flederal Hard Match Soft Match Hard ?Satch Soft Match
1 315 12,000.00
2 315 53,015.00
3 315 26,560.00
4 cos in 1 and 3 '
5 315 city costs
i
�al 91,575.00
SECTION C.
T0�'AL TASK COSTS TO DAT�,
Fedezal
ask Amouat LOCAL STATE
�io. Area* Obligated T tal Cost Fe�deral Hard Natch Soft Match Hard Match Soft Match
1 315 12,000.00
2 315 53,015.00
3 315 26,560.00 .
4 cost in 1 and 3
5 315 city costs
31 91,575.00
*Cra,.A��A o_„�, __ i
FORM 7301A INSTRUCTIONS
A. If soft match was included in your project application it must be
included on Form 7301A.
Local governmental agencies
Soft match must be recorded on each claim for reimbursement.
State gover�ental at�encies
Soft match may be recorded on each claim for reimbursement or may be
recorded on a cumulative basis on June 30 and September 30.
B. Segregate Federal dollars, local hard and soft match, and state hard
and soft match. The figures added together must equal total cost.
C. The Federal amount claimed on each task can never be greatez than the
Federal amouni obligated for that task. If it appears that qou may
exceed the amount of Federal funds obligated, contact youz project
coordinatoz immediately. -
D. Fooi and cross foot all columns. -
E. The totals of Section A plus Section B must equal the totals shown in
Section C.
F. Be sure to sign form in Block 4.
• • . �/�"�f-�3�
Exhibit II
Ol-01-85
Page 1 of 3
fIEDERAL AUDIT REQUIREMENTS
1. For subrec pients aho are state (includes Indian tribes) or local
governmen s
If the gr ntee receives total direct and indirect federal assistance of:
- 5100,0 0 or aiore per year, the grantee agrees to oDtain a fi-
nanci al and compl i a�ce audi t �nade i n accarda nce wi th the Si n-
gle Au it Act of 1984 (Public Law 98-502) and Office of Man-
agemen and 8udget (OMB) Circular A-128. The 1aw and circular _
provid that the au�it sha11 cover the enitire operations of
tihe gr ntee government or, at the option �of the grantee gov-
ernmen � it n�ay covsr departments, agencies or establistments
that ceived, expended� or otherwise a inistered federal fi-
nancia asststance during the year. How ver, if the grantee
govern ent receives 'S25,000 or more in G nerai Revenue Sharing
funds n a fiscal year� it sha11 have an audit of its entire
operat ons. �
- betwee 525,000 and 5100,000 per year, t e grantee agrees to
obtai n ei ther -
a. a f nancial and �ompliance audit �nade in accordance with
the Single Audit'Act of 1984 and OMB ircular A-128. or
- b, a f nancial and �ompliance audit of a�l federal funds. The
aud t �ust deter�nine whether Lhe subr�cipient spent federal
ass stance funds in accordance vrith applicable laws and
reg lation and the audit �nust be a�ade in accordance with
any federalTivs and regulations gover�ning the federal pro-
gr s the wbrec�pient participates in.
Audits sh il be �ade annually unless the State or local government hns, by
January 1 1987, a con�stitutional or statutory requirement for less fre- �
quent aud ts. For those governments, the c0gnizant agency sha11 pe nrtit bi-
ennial au 1ts. coverin� both years. tf the overnment so requests. It
sha11 als honor requests for biennial audi�s Dy governments that have an
administr tive policy calling for audits lets frequent than annual , but
only for iscal years beginning before Janaury 1. 1987.
For subre ipients wfio are institutions of higher education, hospitals, or
er non ro organ za ons
In the grantee receiv�,s total direct and indirect federal assistance of
t25,000 uare per year. the grantee agrees to obtain a financial and com-
pliance udit �nade in accordance with OMB Circular A-110 (or a federal law
or OBM circular that �upersedes Circular A-110). The audit shall cover ei-
ther the entire organizatton or all federal funds of the organization. 7he
audit �nu t Eetermine vfiether the subrecipient spent federal assistance
funds tn accordance wi�th applicabte laws and regutaticns. �
. .
. (�-��.��
Exhibit II
01-01-85
Page 2 of 3
Audits sha 1 usually be �nade annually, but t tess frequently than every
tvro years.
2. The audit hall be made by sn independent au itor. An independent auditor
is a state or local gov�rnment auditor or a ublic accountant who e�eets the
independen e standards ;pecified in the Gener�al Accounting Office's
Standards or Audit of 6overnmental Organiza�tons. Programs, Activlties.
ns.
3. The audit port sha11 tate that the audit was performed in accordance
with the p visions of Circular A-128 (or A-110 as applicable).
7he audit port shall nctude:
a. The aud tor's report on financial statements and on a schedule
of fede al assistance; the financial statements; a nd a sched-
ule of ederal assistance� showing the to�a1 expenditures for
each fe eral assistance program as identi�ied in Lhe Catalog
of Fede a1 Domestic Assistance. Federal rograms or grants
a a e no een a s gne a catalog num er shall be identi-
fied un er the caption "other federal assistance.".
b. 7he aud tor's report�on the study and evalluation of internal
control systems must 'identify the organiz tion's significant
interna accounting ontrols, a nd those c ntrols designed to
provide reasonable a surance that federal programs are being
� managed in compliance with laws and regul tions. It �nust also
identif the controls that vere evaluated, the controls that
were no evaluated, �nG the a�aterial weak esses identified as
a resul of the eval4ation.
c. The aud tor's reportion compliance contai�ing:
- a st tement of positive assurance with respect to those
ttem tested for compl i ance, i ncl udi ng compl i ance wi th 1 aw
and gulations pertaining to financial reports and claims
for dvantes and reimbursements;
- nega ire assurance on those items not ested;
- a ry of a11 instances of noncompltance;
- an i entification of total amounts ques�tioned, if any. for
each federal assistance award� as a res�ult of
nonc pliance; and
- a st tement on the status of corrective action taken on
pri o fi ndi ngs.
In additi to the audi� report� the recipient shall provide comnents on f
the findin s and recatm ndations in the report, including a plan for c�r-
rective ac ion taken or�planned and comments on the status of corrective
I
� . - ' �-���3�
Exhibit II
' Ol-01-85
Page 3 of 3
action tak n on prior findings. If corrective action is not necessary, a
statement escribing the reason it is- nct shpuld accompany the audit re-
port.
4. ?he grante agrees that the grantor, the Leg�slative Auditor, and any inde-
pendent au itor designa:ied by Lhe grantor sha11 have such access to
grantee's cords and financial statements as may be necessary for the ,
grantor to comply with �the Single Audit Act and OMB Circular A-128.
5. Required a dit reperts � ust be filed with the Office of the State Auditor�
Single Au t Divisiora a�nd state agencies pro iding federal assistance.
within si months of the grantee's fiscal ye r end. If a federnl cognizant
audit agen y has been assigned f or the grant e. copies of required audit
reports wi 1 be filed v�ith that agency also.l
ASJWZNAOlA ' !
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III ,LISIHX3 -
llambeta:
CiIT�.' OF ►.�AI�TT P�1UL �an�iceNRet c��
' i ittini ' Biki Soaaea
'�� ��� OFFI�',E OP' THE CITY COIID7CIL Joha Drew (Alt)
I �,i-�"�-��� _
II Date: March 4, 1987
.
C om itte e Re or �t
p
; . � _
To: Saint �, Paul City Council
Fro : Comr�ittee on PU.blic Works
Chris Nicosia, Ch ir
The Public Works Commit�tee at its meeting of �'Iarch 4, 1987 took the
following a tion: �I ,
�, ,
Hearin D te �!
1. 3/10/87 FINAL ORDE : Construction of the AMLINE/HEWITT AREA STORM
SEWER PRO ECT and the HAMLINE/H WITT AREA STREET PAVING
AND LIGHTI G SYSTEM.
Recommende� approval.
2. 3/10/87 FINAL ORDIR: Construction of the CASE/WESTMINSTER AREA
STORM SEW�R PROJECT and CASE/WESTMINSTER AREA STREET
PAVING ANDiLIGHTING PROJECT.
Recommende� approval.
3. 3/10/87 FINAL ORD�R: Improving BIRMII�IGHAMN STREET from York
Avenue to ase Avenue by grading and paving, constructing
concrete �urb an�' gutter, c structing storm water
drainage �acilities and constr cting a street lighting
system an doing all work nec ssary to complete said
project. lso slope constructio in the above grading and
paving.
Laid over n Committee to 3-18-8 .
_ 4. 3/10.87 FINAL ORDE : Construction of a torm sewer to be known as
the TROUT ROOK OUTLET PHASE B in conjunction with the
combined s wer separation pro�ect.
Recommende� approval.
5. 3/17/87 FINAL ORDE�t: Improving OCEAN STI�EET from approx. 256 feet
north of a d approx. 257 feet sauth of E. 7th Street with
a bitumino s paving, concrete curb and gutter, concrete
driveways nd outwalks, a street lighting system and doing
all work n cessary to complete said project. All part of
• the SEVEN H/FRANK STREET AREA PAVING AND LIGHTING PROJECT
(Supplemen�) .
. �
Recommer�del approval.
6. 3/17/87 FINAL ORDE : Improving STROH DR�VE from Minnehaha .Avenue
to Reaney', Street by bituminous paving, constructing
concrete curb and gutter, driveways, outwalks and
installing a street lighting system. All to be known as
ARCADE/MIN EHAHA STREET PAVING AND LIGHTING PROJECT
(Supplemen ) .
Recommende approval. �
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7. 3/17/87 FINAL ORDER: Installation of a Green Lantern Style Street
� Lighting �'ystem for the followi;ng streets: Both sides of
GREENBRIER from Dellwood Place �o Margaret; both sides of
DELLWOOD PLACE from Greenbrier o Margaret, and both sides
of MARGARET from Greenbrier o E. Seventh St. This
project � isl, in conjunction an /or supplement with the
ARCADE/MINI�EHAHA AREA STREET PA ING AND LIGHTING PROJECT.
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Recommended approval. I
8. RESOLUTION:� Registered Land Survey Approval for Stephen
Treanor. (laid over from 2-4-87),.
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Recommended, approval.
9. ADMINISTRATIVE ORDER D-8302: E tension of completion time
to contract for MISSISSIPP RIVER BLVD. PARKWAY
RESTORATION,, PHASE III.
Recommended approval.
10. RESOLUTION: Authorizing an ag eement with the Minnesota
Department jof Transportation aking them our agent to
accept federal aid for road and ridge construction.
Recommended, approval. .,
11. R�SOLUTI�4A�tI Authorizing a gra t application between the
City and �Mihneaota 13�e�artment of Public Safety whereby the
City wi�l � r.eaeive €,�ding i order to engage in the
reseaxcY�• �a monitoring �Sro�e �wn as �,,pp�>. Accident
Control 'Pt�r�e�a (TACT) .
Reco�omended?�apgroval. �
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12. RESOLUTION:' Authorizing an agreement between the City and
the Minnesota Department of , Transportation for the
reconstruction of traffic control signals at the
intersectio� of T.H. 149 (SMIT�I AVENUE) and T. H. 13
(ANNAPOLIS) .
Recommended approval.
13. RESOLUTION:' Resolution approving final plat for Central
Place Addition.
RecommendedlResolution be withdrawn.
14. RESOLUTION: Authorizing acceptance of a Covenant of
Indemnity in lieu of the bonding requirement as set forth
in conditio}� 4 of C.F. 272539, being a resolution which
vacated pa'rt of Irvine's Addition in area bounded by
Collins, Bedford, North and Lafayette Road.
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Referred back to City Council wilthout recommendation.
15. � RESOLUTION: ' Designating PARK TREET AND CENTRAL AVENUE
lying between University Avenue �nd Robert Street be known
as CONSTITU'�ION AVENUE.
Recommended approval on 2-1 vote, Councilmember Sonnen
voting "No"i
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