87-78 Public Works ' DEPARTMENT ��� �� p �
N. �574
' Thomas Kuhfeld CONTACT �
' e . -292-627b PHONE ,
� December 15, 1986 DATE / ��� e e }
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
�- 3 Director of Management/Mayor
�Finance and Management Services Director � City Clerk
Budget Director
� City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
The attached resolution is required by the Minnesota Department of��anspor�ation for the c�ty
to use Municipal State Aid funds, which have been approved by the Capital improvement Budgek
Committee and the City Council for the �NELI.ING AU�. PROJECT. The amount in the resolution� is
for more than has been approved tfirough the CIB process so that any future changes through he
CIB process would rot require a second resolution. This resolution also indicates that St. �aul
will enter into an agreement with the Minnesota Department of Transportation for the city tp
make improvements on Trunk Highway 5 (West Seventh Street) and for reimbursement by MnDOT
�We�st Sevenpprove�deonf�uguste�li4g8�venue to St. Paui Avenue, City Project 87-P-0999) • Fin�l
r er was a 9
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
{
This is necessary to receive Trunk Highway Funds estimate to be $48,000 and to use �
Municipal State Aid Funds on a Trunk Highway. RE�EIVED �
DEC 1 t� REC��VEb
�� � �
, ���°����Y���� �� DEC 2 � 198�
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ClTY �Ti �R N EY
ture not re-
Total Amount of Transaction: N/A quired if under
$10,00Q)
Funding Source:
;
;
Activity Number: ;
i
ATTACHMENTS �List and Number All Attachments) : �
tRT, _ A^ , ,F �.
1
Council Resolution
� �
'
DEPARTMENT REVIEW CITY ATTORNEY REVIEW �
X Yes No Council Resolution Required? Resolution Required? Yes No,
Yes �No Insurance Required? Insurance Sufficient? Yes No;
Yes �No Insurance Attached: �
(SEE REVERSE SIDE FOR INSTRUCTIONS) �
�
Revised 12/84 �
i
HOW TO USE THE GREEN SHEET `
ti
.;
The GREEN SHEET has several PURPOSES: ' � i • •� �
1. to assist in routing documents and in securing required signatures .
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS Yieading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's siqnature is not required,
if the department director signs. A contract must always be first signed by the
outside agenc� before routing through Citg offices.
Below is the preferred ROUTING for the five most frec�uent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department AcEOUntant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS '
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk �
7. City Council
_ 8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at ti.me of routing.
� Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
' j 1 , G�-{� C !�r h'�,
f
� �7 _ � �
��� , CITY OF S�.I,TT P�.UL
. �;,���j��c, ' ; .
iit ili.m � OB''.B'IG'E O�` TH&: GZTY COU�TCII.
;
�am�i�tee Regort
��. l�ana eme�t, & Fersonnel Comn�itte�.
,.
JAN[TARY 15, 19 8 7 =
1. Approval of minutes fron meeting held January 8, 1987. approved as amended
2. Resolution amending the 19�7 budget by trar.sferring $5,106 from Contingent
Reserve to Civic Organization Partnership PXOgrams and authorizing payment
to various organiz��ions for contractual services. approved
3. Letter of the State Departn�nt of Revenue tr�n��.i*ting apnlication no. 328521
of Steven C. Ophe�_� for the re�?uction ot certai: real e�tate in the city of
Saint Paul. discussed
4. Resolution a�te:?dir.g the 1987 budget and adding $89,91I to the Financing Plan .
. . and to the Spending. Plan for•JTPA Title II-A 37 Older Workers.• approved �
5. Resolution authorizing a lease agreement with 0'Neil and Associates for the -
�. __,_. _ .._� ---_ _- -
purpose oi operating amusement rides in Como Park for the years 1987 through
1992. approved � .
6. Resoiittion approviz►g appropr�ation of �295,000 MSA £�nds �q particigate �.n
t1�a co.nstructian costs of a pro�ect located at West Se�e�th �treet from
�elli�tg Airem�e� ta Ssint Paul Aveaue (T.H. #5). aFPraved .
7. Administrative Orders:
D-8206: Authorization of payment in the amount of $450.00 to Alison Watase
to attend workshop on Adolescent Obesity (laid over from 1-8-87) . �
discussed
D-8212: Approva]. of payment for vacation of Congress Street by HRA (laid
over from 1-8-87) , discussed
D-8239: Budget revision in the Public Works - Street Ma.intenance Fund.
discussed
D-8241: Additions of $800.00 to the Fuel Service Station Canopy Construction
Project. laid over to 1/22
8. Report by the Ma.yor and Finance Director Gene Schiller regarding their review
of several financial management issues. laid over to 1/22 � �
C� �I-I- SEVENTFi FLOOR SAINT PAUL,�rII�iNESOTA 55IO2
�°�..a