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87-58 WHITE - CITV CLERK PINK - FINANCE G I TY OF SA I NT PAiT L Council CANARV - DEPARTMENT BLUE - MAVOR File NO. �� `� Co ncil Resolution , ,:.� Presente y ri� � Referred To _�1 1��1�L-�� "' Committee: Date � ��' ° �d Out of Committee By Date An administrative Resolution establishing the rate of pay for Fire Marshal in the Salary Plan and Rates of Compensation Resolution. RESOLVED, that the rate of pay for the title of Fire Marshal be changed from the rate set forth in Grade 43, Section I D 6, Fire Supervisory Standard Ranges, to Grade 46, Section I D 6, Fire Supervisory Standard Ranges, in the Salary Plan and Rates of Compensation Resolution; and be it FURTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period after the passage, approval and publication of this resolution. COUNCILMEN Requested by Department of: Yeas pfeW Nays � Nicosia lCE Rettman Ir1 Favor Scheibel �' �� Sonnen __ Agelllst BY Tedesco IIYi1sER JAN 15 1987 For A prove y 'ty Attorney Adopted by Council: Date � Certified Pa: d by Council S ta BY � sy� Approve :Navor: Date � 2 � ��77 Appro Mayor for Submi n cil Bv - — Bv PUBUSHED J a N 311987 Personnel Offiee DEPARTMENT � �� ' le�s John Sliackley � CONTACT 4221 PHONE . 12-12-86 DATE . e. ,r� Q Q � � ASS GN NUMBER FOR ROUTING ORDER Cli Al1 Locations for Si nature : � Department DireCtor �3 Ofirector`of Management/Mayor Finance and Management Services Director � c� City Clerk Budget. Dir.ector 2 City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACMED �IATERIALS? (Purpose/ Rationale) : See attached audit report. � ��,�,�� R�C�tVEC7. R FC`�'.!�I� ��'� `�� DEC 1 $ 1 DEC 51986 MAYOR'S OFFI� f�� COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: - _, �� '�Y AT��9EY� GRADE 43 - FIRE SUPERVISORY �� \' A B C D E � /� /� ,- �� \ 1311 :36 137.6.94 1445.80 1504. 15 1581 . 10 .1L- �_ / -� � � .: ,. � l \ .. 6RADE 46 - FIRE SUPERVISORY � � � (,�� ,�a 1431 .00 � 1503:51 1578.64 �' ��. ,� � �7 a ay5 � �— '' � ,. � 1 �aa4�e I� . $3, 110.64 Annual�.� i� � , � � � \'� \ FINANCING SOURC�, , ,y5r � ,��.t.�' • Total Amount o� ��a �eay �,�C�S��, . � � Funding. Source: \ r �� \ , � �, Activity Number: ��Z$�,L ATTACHMENTS (List and �, So�N�� 1. Resolution ` 2. Position Audit Repoa `SZ1S�� SCO � 3. Copq for City Clerk ' Z�� 4R�s��` -' / \ ��' � � , \ � � % . � � DEPARTMENT REVIEW ` - -.T ATTORNEY REVIEW � Yes No Council Resolutior� � j ' Resalution Required? Yes No � Yes No Insurance Required3 � Insurance Sufficient? Yes No Yes No Insurance Attached: '= " (SEE •REVERSE SIDE FOR INSTRUCTIONS) . i Revised 12/84 ' � � C��C` C.-��-�-� . _ . ��' . r� CITY OF SAI�TT PgUL :�i'_� , oa�c� oF Ta� ci� co�rcrL Cammittee Re�art F:i�ance. l�ana�em��t, & Personnel Committee. JANUARY 8, 1987 1. Approval of �:inutes from meeting held December 23, 1986. avnroved 2. Resolution authorizing renewal of rate stabilization agreement with Northwestern Bell. withdrawn - sent to Energy Committee 3. Resolution establishing rate of pay for the title of Emergency Preparedness Coordinator in Grade 43, Section I D 6, Fire Supervisory Standard Ranges in the Salary Plgn and Rates of Compensation Resolution. approved 4. ..�ol�tion e�:tabli,sl�iug the rate of pa}� for Fire i�tax�a�al in Gra� 4b, SecGi.on I D� 6, Fire Supervisory Standar.d Range in the Salary P1aa and Rates of Cc�mgeaeaticm Besalution. approved . - 5. Resolution adjusting the rate of pay for House Custodian I in Section II B, _.. Special�mgloyments in the_Salary_Plan, and Rates of :(:ompensation Resolution. --_:- _. avnroved . 6. Resolution approving method of disbursing severance pay and allowing the options of payment in full or in five yearly installments. approved 7. Administrative Orders: D-8206: Authorization of payment in the amount of $450.00 to Alison Watase to attend workshop on Adolescent Obesity. laid over to I/15 D-8210: Authorization to purchase repair parts and dealer services without advertisement and competitive bids from MacQueen Equipment Company. discussed D-8211: Authorization to purchase repair parts and dealer services without advertisement and competitive bids from Itasca Equipment Company. discussed D-8212: Approval of payment for vacation of Congress Street by HRA. laid over to 1/15 D-8216: Authorization to purchase without advertisement mechanical sign stripper from Si.mon �lachinery Sales, Inc. discussed D-8224: Budget Revision in PED - PID Operations fund. discussed D-8225: Authorization to execute extended lease agreement for use of city's Valley Recreation Center. report requested 8. Resolution approving 1986 Memorandum of Agreement between the city and the city of Saint Paul Classified Confidential Employees Association. ,_..wr�'�v.T.�WO-'w. _ _-- _ -„�...7. �� ____.. .� �.w��w.�w ��w w.�.�.�.�.• .�. �n� � �. � , p��e �nree �� Q.E.S. EVALUATION AND ANALYSIS HCA EVALUATION Level Points Knowledge Required 8 1035 Effect of Actions 5 415 Mental Effort 4 285 Amount of Discretion 4 265 Impact on Policies and Procedures 4 230 Consequence of Error 5 285 Hazard and Stress 2R 130 Contacts 4 130 Physical Effort 1 45 Surroundings 1 30 Personnel Authority 3 170 Units Supervised 2 25 3045 J.H.S. EVALUATION Level Points Knowledge Required 7 �IC 795 Effect of Actions S 415 Mental Effort 4 285 Amount of Discretion 4 265 Impact on Palicies and Procedures 4 230 Consequence of Error 5 285 Hazard and Stress r �' 3(0)* T�b '� Contacts 4 130 Physical Effort 1 45 Surroundings 1 30 Personnel Authority 3 1/0 Units Supervisec? 3* 45 2845 In July of 1984 the HCA consultants evaluated the position and placed it in HCA • grade 17 and recommended a five year salary rate of $2001.60 bi-weekly. This would place the classification at a grade higher than grade 48 of the Fire Supervisory Standard Ranges. Grade 48 is currently the highest grade in those ranges. The evaluation that has resulted from this audit places the classifi- cation in HCA grade 16. The recommended five year salary step for this grade is $1852.80 bi-weelcly, which is equal to grade 47 of the Fire Supervisory Standard Ranges. �`The point differences between this evaluation and the HCA evaluation were for the factors of Knowledge Required, Hazard and Stress and Units Supervised. A level of eight was given by HCA for the factor of Knowedge required. The Q.E.S. manual defines the �»ight level as requiring advanced knowledge of a field of work or study and sufficient comprehension to perform unusual or highly `� ' �.a�e tour � , • ��—� di,fficult assignments. The guide indicates the typical minimum qualifications to be an advanced degree plus experience. The minimum qualifications for the Fire Marshal Class are a college degree in fire science and three years of experience. This meets the seven level guidelines for the factor of Knowledge Required. The difference in the points assigned for this factor placed the classification in the lower grade. Although the HCA recommended salary for grade 16 most closely aligns with grade 47 of the Fire Supervisory Ranges, the Deputy Fire Chief Classification (Exempt) is in grade 46. The Fire Administration has indicated that the Fire Marshal classification should be placed no higher than that of Deputy Chief as doing so would create loss of internal equity. RECONINIE NDAT I ON It is recommended that we revise the specification for the Fire Marshal class to reflect the addition of direction of the Certificate of Occupancy Program. Also, it is recommended that the Fire Marshal class be reassigned from grade 43 of the Fire Supervisory Standard Ranges to grade 46. �7�� POSITION AUDIT REPORT Position: Fire Marshal Incumbent: Steve Zaccard Auditor: John H. Shockley BACKGROUND The position was audited by the HCA Consultants in July of 1984 and an upgrading. was indicated. On April 22, 1986 our office received a request from the Fire Chief to audit the position. The Fire Chief recommended that we upgrade the position because of the addition of the Certificate of Occupancy Program to the Fire Prevention Division. DESCRIPTION The position performs highly responsible administrative and supervisory work directing the activities of the Division of Fire Prevention. The position supervises twenty six full time employees either directly or through subordinate supervisors. General supervision is received from the Fire Chief or an Assistant Fire Chief. The position directs the following division functions: l . The inspection of industrial, commercial and multi family buildings for compliance with the fire code, building code, housing code, plumbing code, mechanical code and zoning. p. 2. The enforce�nt of the applicable laws, rules and regulations�. 3. The school fire safety education program. 4. The review and evaluation of plans and specifications for fire safety �quipment in new and exis�ing buildings. 5. The review of building construction and renovation plans for compliance with applicable codes, laws, rules and regulations. 6. The division administrative support activities, including budget development and management. The position also performs the following duties: 1 . Schedules, prepares and presents fire safety programs to civil and professional groups. 2. Interprets and explains the provisions of the various codes and ordinances to the fire prevention staff, building contractors, property owners and residents. • �u�� a�u .j� . . �� 3. Measures the division effectiveness and analyzes performance and fire incidence data. 4. Prepares the division annual budget; controls expenditure funds. SUMMARY Interviews were conducted with the incumbent, Steve Zaccard and his immediate supervisor Robert Heinen. Mr. Zaccard provided the information presented in the aforementioned description. He stated that with the addition of the Certificate of Occupancy program, he now supervises a larger staff. His staff has gone from 15 to 26 F.T.E.s. He also stated that inspections have doubled as well as enforcement responsibilities and tenant complaints. He further stated that the amount of knowledge required to perform his job had increased as he had to obtain additional training in order to attain expertise in the various codes that are now enforced by his division. Chief Robert Heinen supported Mr. Zaccard's statements. He stated that he felt the position was currently undervalued and that it should be graded at the same level as Deputy Chief. He also stated that with the addition of the Certificate of Occupancy Program the Fire Marshal's responsibility and level of expertise had increased. He then stated that the number of personnel in the division had almost doubled. COMPARISONS � °"Co.mparisons were made of the described positiori�^Giith positions allocated to the Emergency Paramedical Services Chief, Fire District Chief, Fire Training Officer and Deputy Chief classifications. It was revealed that the duties and responsi- bilities of the described position more closely resembled those of a Deputy Chief in that the described position administers a program that is responsible for preventing fires while the Deputy Chief position is responsible for administering a program for fighting fires. Both positions are supervised either by the Fire Chief or an Assistant Fire Chief. . Comparisons were made of the described position with the class specifications for the aforementioned titles. The minimum qualifications for the Fire Marshal classification require more formal education than that required of the other classifications. The duties of the Fire Marshal class include directions of a division of the Fire Department, while the other class specifications do not describe duties of division direction. � FIRE MARSHAL (continued) Manages division administrative support activities, including budget development and management. Prepares division annual budget; controls the expenditure of funds. RNOWLEDGE, SKILLS AND ABILITIES Knowledge of management and supervision principles. Knowledge of applicable codes, laws, rules and regulations and their applications and enforcement. Rnowledge of the principles of public fire safety education. Ability to deal effectively with architects, engineers, building owners, department personnel and the general public. MINIMUM QUALIFICATIONS Graduation from college with a degree in one of the following areas; management, administration, fire science, fire protection engineering, mechanical engineering or related field; and three years of experience in full-time management of an operation which initiates or implements fire safety regulations and education; or an equivalent amount of education and experience. or Three years of experience as Fire Assistant Marshal in St. Paul; or equivalent; or Holding and serving for four qears in the rank of Fire Captain or above in St. Paul, or equivalent, and possessing an Associate degree in fire science; or Holding and serving for five qears in the rank of Fire Inspector in St. Paul and possessing an Associate degree in fire science and having euccessfully earned 15 credits in college-level courses in management and supervision (courses sub�ect to review and approval by the Pereonnel Office.) (Equivalent combinations of experience and training may be substituted.) FIRE MARSHAL � CODE: 38355 �r �� , � . � , . B.U. . 03 EFFECTIVE: TITLE OF CLASS: PROPOSED SPECIFICATION FIRE MARSHAL DESCRIPTION OF WORK General Statement of Duties:� Performs highly responsible administrative and supervisory work directing the activities of the Division of Fire Prevention; and performs related duties as required. Supervision Received: Works under the general direction of the Fire Chief or an Assistant Fire Chief. � Supervision Exercised: Exercises within the unit general supervision over fire inspection and safety education work and personnel. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Directs the activities and persoanel of the Fire Prevention Division; reviews and evaluates work. Enforces applicable codes, laws, rules and regulations. _ Directs the inspection of industrial, commercial multi-family residential and other buildings for fire hazards, adequacy of fire and life safety features and for compliance with the fire, building, housing, plumbing, mechanical and zoning regulations. Plans and supervises the school fire safety education program. ' Schedules, prepares and presents fire safety programs to civil and professional groups. Directs the review and evaluation of plans and epecifications for fire safety equipment in new and existing buildings. ' Directs the review of building construction and renovation plans for compliance with applicable codes, laws, rules and regulations. Interprets and explains provisions of fire and life safety codes and ordinances to fire prevention staff, building contractors and residents. Measures division effectiveness and analqzes performance and fire incidence data. (continued on reverse side) FIRE MARSHAL /----°� . / p ' r� � ` / g-y � � ' 1 s t '� /�"Q f i �'s�Ftti�� °�` o�E� -d / � 3rd .� -.� — � / Adopted `3 �d - �� _ - ; . ; , . � Yeas Nays DREW - . NICOSIA . � j' � � � i 12F�TMAN � � � �� SCHEIBEL i ; SONNEN . WILSON i ' ; � MR. PRESiDENT TEDESCO � �� -�� . � , � , . ` CURRENT SPECIFICATION Title of class: � FIRE MARSHAL ' DESCRIPTION OF WORK General Statement of Duties: Performs highly responsible administrative � and supervisory work directing the activities of the Division of Fire Prevention; and performs related duties as required. Supervision Received: Works under the general guidance and direction of the Fire Chief or a Deputy Fire Chief. Supervision Exercised: Exercises within the unit general technical and close administrative supervision over fire inspection and safety education work. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Directs the Division of Fire Prevention. Manages enforcement of applicable codes, laws, rules and regulations. • Directs the inspection of industria7., commercial and other buildings for fire hazards, adequacy of fire and life safety features and compliance with fire safety regulations. Plans 3.nd supervises the scnool fire safety education program. � Schedules, prepares and presents fire safety programs to civil and pro- , '� � fessional groups. Directs the review and evaluation of plans and specifications for fire safeCy equipment in new and existing buildings. . Directs the review-o��-�building construction and r-enovation plans for �;;,; compliance with applicable codes, laws, rules and regulations. Interprets and explains provisions of fire antl life safety codes and ordinances to fire prevention staff, building contractors and residents. Measures Division effectiveness and analqzes perforcnance and fire incidence data. Manages division administrative support activities including budget _ , development and management. . Prepares division annual budget; controls routine expenditure of funds. ' Measures Division effectiveness and analyzes performance and fire incidence data. Pianages administrative support activities. KNOLJLEDGE, SKILLS AND ABILITIES Thorough knowledge of management and supervision principles. Considerable knowledge of applicable codes, laws, rules and regulations and their applications and enforcement. Thorough ability to deal effectively with architects, engineers, building owners, department personnel and the general public. Considerable knowledge of the principles of public fire safety education. i. (continued on reverse side) Effective October 1, 1983 FIRE MARSHAL FIRE MARSHAL r (continued) r i MINIMUM QUALIFICATIONS College degree in one of the following areas; management, administration, fire science, fire protection engineering, mechanical engineering or related field; and three years' experience in full-time management of an operation which initiates or implements fire safety regulations and education. OR . Three years' experience as Assistant Fire Marshal in St. Paul; or equivalent; OR Holding and serviag for four years' in the rank of Fire Captain or above in St. Paul, or equivalent, and possessing an Associate degree in f ire science; OR Holding and serving for five years' in the rank of Fire Inspector or Fire �revention Techaician III in St. Paul and possessing an Associate degY�e in .£�,�e science and having s�ccessfully earned 15 c�edi�s in {� college-level courses .in management and supervision (courses sub3ect - to review and approval by the Personnel Office.) (Equivalent �combinations of experience and'training may be substituted.) ° � �,