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88-1968 .�?E — CiTV CIERK PINK �— FINANCE GITY OF SAINT PAUL Council y/�'/! CANARV — DEPARTMEN7 �� / I�s BLUE — MAVOR File NO• r� Council Resolution --�- _ �' _� Presented By , Referred To Committee: Date ` °2—�'3��d Out of Committee By Date RESOLVED, that the proper City officials are hereby authorized and directed to execute an Agreement granting $750.00 to the ST. PAUL AMERICAN INDIAN CENTER for the purpose of staging the Holiday Community Dinner to held December 21, 1988 and conducted in accordance with Council approved guidelines dated August 12, 1987; a copy of said Agreement to be kept on file and of record in the Department of Finance and Management Services. COUNCIL MEMBERS Yeas Nays Requested by Department o�: Dimond CQ/y/✓J`j�{/�� (�L` .S �ns _�_ [n Favor � `' � Goswitz Rettman Sc6eibel � Against Sonnen - Wilson pEC 2 � �� Form A ove by Ci y ttorne Adopted by Council: Date � /� 1 Certified Passe y C unc' Secret BY By - A►pprov d by �N or e Approved by Mayor Eor Submission to Council � By ; P{�l�SfiEti ��C � i 198 � , . _ � � .� . . -. _.,f_ z�.a,._:.4:te.� :.::::�wa e�,.�..,. .. .. . .. _ - CF� �g-/9� � AGREEMENT THIS AGREEMENT, made and entered into this 23rd day of November , 1988 by and between the CITY OF SAINT PAUL, a municipal corporation of the State of Minnesota (hereinafter referred to as "City") , and ST. PAUL AMERICAN INDIAN CENTER, (hereinafter referred to as "A.I .C.") . WHEREAS, on January 6, 1987 the St. Paul City Council established a Community Festival Loan Fund and Grant Program, administered by the Division of Parks and Recreation, for the purpose of assisting neighborhood festivals with expenses, startup costs and insurance coverage; and WHEREAS, the St. Paul City Council has approved rules and regulations to ensure the fair and equitable distribution of the funds; and WHEREAS, the AIC has applied for a grant in accordance with these rules and regulations. NOW THEREFORE, the parties agree as follows: 1. That the City shall grant to AIC the sum of Seven Hundred Fifty Dollars ($750.00) for the purpose of helping to fund the Holiday Community Dinner to be held on December 21, 1988 as more particularly outlined in the AIC' s application attached hereto as Exhibit A and made a part of this Agreement. - 2. That the AIC will prepare and submit to the City a report outlining all expenses and revenues derived from the Festival and specifically detailing how the grant money was spent within 90 days after the completion of the festival noted above. AIC further will permit the Division of Parks and Recreation staff full access to its books and records concerning the . 1 � � ��- l`�(o � festival . 3. That the AIC shall submit to the City a copy of the AIC's liability insurance policy naming the City as an additional insured, said policy shall be forwarded to City by December 14, 1988. Approved as to form: ST. PAUL AM�RICAN INDIAN CENTER: � �By L Paul McCloskey, Assistant City � Attorney By , . ��, �� --��' h een Stack, Director D partment of Community Services, City of St. Paul By �` .. Eugene Schiller, Director Department of Fi nance and ��.�-�-�'� Management Services, City of St. Paul 2 c� �g-��' �11° 0130�03 . ` . Cflt�1NITY SERVICFS nEPARTr�rrr � eterson corrr�cT ru� � ��29�,:7�}15 PHOt�E � � j � 11-23-$$� DATE . ,.• .. �iSSIGN N[JMBER FOR ROUT�NG ORDER: (See reverse side.) � Department Director r .(or Assistant) � Finance and Managament Services Director City Clerk Budget Director 5 Parks & Recreation � City Attorney _ TOTAL Ni)MBER OF SIGNATURE PAGES: 5 (Clip all locations for signature.) �iAT WILL BE ACHIEVED BY TAKING ACTION QN �HE ATTACHED MATERIALS? (Purpose/Rationale) , The City will grant $750.00 from the �Veighborhood Co�nunity Festival Fund to the S7. PAUL AMfRICAN INDIAN CENTER for the purpose of stag3ng the Elollda� Coe�unity Dinner to be held on December 21, 1988. COSTLBENE�IT, BIIDGETARY. AND PERSONNEL IMPACTS ANTIGIPATED: �- RECEIVED ,,,,, NOV 3 0198s $750.OQ from the Neighborhood Coranunity Festival Fund OFFICE OF THE DIRECTOR DEPARTMENT OF F(NqNCE � AF� MAWIC,EMENT B�RV� FINANCING SOURCE AND BUDGF� ACTIVZTY NUMBER CHARGED OR CREDITED: (l�ayor's sigriature not raquired i�f under $.3.0,000.) Total Af�o�ant of Transgction: $750.00 Activity Number: 23143 F�as� sc�r�e: 325 - Special Services C��ncii R�s��tcit Center :. -� -� i� 11�88 . ATTACHi�SENTS: (List and number a3.1 attachments.) 1. 1 Cout�ci 1 ltesol uti on . 2. 4 co�ies of Agreement between tfie City and the St. Paul American Indian Center ADI4IpISTRATIVE PROCEDIJRES " ,Yes _No Rules, Regulations, Procedures, or Budget Amendment required? _Yes _No If yes. are they or timetable attachedT DEPARTi�iENT REVI�ii CITY ATTORN�Y REVIET�I . � No �,,,Yes No Council resolution required� Resolution requiredt �Yss ,_ ,�„Yes _No Insurance required? Insurance sugficient? _Ye ,_No �Yes �No tnsurance attached� � Insurance certificate due Dec. 14, 1988 � /� //� � �i�-�l✓/��J//s 3 �� /� - ig-� �' 18. Reso 1 ut i on 88-1957 - amend i ng the 1988 budget by add i ng �� /App�ed $30,200 to the Financing and Spending Pians for Police Parking and Transit Fund-Surface Parking Enforcement Unit. (Referred from Council December 13) 19. Resolution 88-1960 - amending the 1988 budget by adding Approved $59,200 to the Financing and Spending Plans for Police- Vehicle Irnpound Lot. (Referred fror�-�ouncil December 13� - 20. Resolution 88-1961 - amending the 1988 budget by adding Approved $1 ,370 to the Financing and Spending Plans for Police Officers Clothing Fund. (Referred from Council December 13) 21. Resolution 88-1962 - amending the 19t38 budget by adding Approved $20,433 to the Financing and Spending Plans for Police Special Projects. (Referred from Council December 13) 22. Resolution 88-1958 - amending the 1988 budget by adding Approved $20,000 to the Financing and Spending Plans for PED Oper-ations-1996 Summer Olympics. (Referred fram Council December 13) 23. Resolution 88-1959 - amending the 1988 budget by adding Approved $21 ,800 to the Financing and Spending Plans for Purchas- ing Division Office Supply Storeroom. {Referred from Councit December 13) 2a. Resolution 88-1966 - amending the 1�388 budget by adding Approved $9,500 to the Financing and Spending Plans for Purchasing Division Joint Purchasing Services. (Referred from Council December 13) 25. Resolution 88-1967 - amending the 1988 budget by adding Approved $5,450 to the Financing and Spending Plans for Finance and Management Services Purchasing Services (City's share) . (Referred from Council December 13) 26. Resolution 88-1968 - authorizing prc��r C1ty o�`ficiais Denied to execute an agreement granting $750 to the St. Paul -1 G" American Indian Ce�ter for the purpose of staging the J�� Holiday Community Dincrer to be heid Deeember 2I . � y � '� (Referred from Council December 13) � 27. esolution 88-1895 - amending the 1988 budget by adding Withdrawn $25,000 to the Financing and Spending Plans for- Fire and Police Vehicle Maintenance. (Referred from Council December 1 ) (continued) �-O , � ��-�9�� Saaul ParksanaRecreat�on P COMMUNITY FESTIVAL FUND BACKGROUND Developing a feeling of unity and e�zthusiasm among residents is a means to breathe new life into a community. The resultant pride can maintain and improve neighborhoods that might otherwise decline. When this vitality is communicated to others the result will be increased demand for housing, new business and increased revenue. These are some of the conclusions reached by the Department of Planning and Economic Development in their publication, "St. Paul Tomorrow" which recommends that neighborhoods adopt a marketing strategy to insure that the strengths and merits of their communities are made known to the wider public. ' The St. Paul City Council has recognized public festivals as being vital to the spirit, history and pride of St. Paul' s individual neighborhoods. While the Councii is aware that these events reinforce the unique character of each area, they acknowledge that it has become increasingly difficult to find an adequate funding source to start up or to promote these celebrations. POLICY The City of Saint Paul has a limited responsibility to assist nonprofit organizations which provide a public benefit for Saint Paul residents. The City will therefore appropriate 25 cents per ticket sold at ' Riverfest 1987 , to initiate a Community Festival Fund. The fund will be administered by the St. Paul Division of Parks and Recreation and will be available in mid-August, 1987 . The fund will be known as the Community Festival Fund. PURPOSE • The St. Paul City Council in a Resolution dated January 6, 1987 has established a fund to provide start up costs in the form of loans or grants to community groups or organizations desiring to promote a neighborhood festival. CONDITIONS FOR ELIGIBILITY 1 . Funds will be awarded and contracts made only with community based non-profit organizations that can be insured. The City shall be liste.d as coinsured in the contract. 2. Use of funds must have a public benefit and fit within City priorities. , 3. The submitting organization must provide, at the time of application: a. Verification of nonprofit status and copy of organizational by- laws -1- b. List of Officers or Directors c. Letter verifying organization' s approval of the proposal d. Previous year' s budget and financial statement, if applicabie e. Current balance sheet, income and expense statement, if applicable f. Proposed budget (expenses and income) for the festival g. Evidence that insurance can be obtained by the organization h. Plan for staging the festival event. 4 . The financial information must demonstrate that the majority of the organization' s funding is used for public benefit. 5. Organizations receiving funds shall file with the City financial reports within ninety days showing how the funds were expended and for what purpose. No additional funds will be awarded until the organization has filed such reports of previous expenditures. _ DEFINITIONS Community groups or organizations a. Must be representative of and be active in the neighborhood served by the festival event. b. Must be a nonprofit organization and have a valid plan for staging the festival event. c. Must have a set of by-laws. Festivals Are defined as an event of a cultural, �social or educational nature including but not limited to music, dance, food dispensing, parades � � or commemorative activities. The event should be open to the public free of charge, be local in nature and recognize specific geographic boundaries. Eligible Expenses include: - Insurance coverage Promotion and publicity costs Fees and permits expense Purchase of food or supplies Entertainment Training expense for festival coordinators. Examples not eligible for funding include: Staff salaries Fundraising activities Contractual payments to promoters. GENERAL PROCEDURES 1 . Applications will be due April 1 with award by May 1 to permit time for review and development of a contract. 2. Applicants for funding will be considered on a first come, first served basis. -2- . . ' ,, �/� � -/�� , � 3 . Both loans and grants wil'1 be awarded to eligible organizations according to the following guidelir�,es: a. Will be awarded up to a limit of $2 ,000 per event for the first year, and up to $1 , 000 for the second and third year. b. Will be awarded based on need and cannot be used as a substitute for"-another available revenue source. c. Will not be considered for an event of a religious or political nature. d. Requests must be submitted for review to the District Council representing the neighborhood served. e. Requests, after District Council review and comment, are then to be forwarded to the City where they will be considered in the order received. f. At least two officers from the organization must personally sign the agreement. g. A plan for staging the festival event must be submitted. 4. Application forms can be obtained by writing . to the following address or calling 292-7445 . Community Festivai Fund Division of Parks and Recreation 200 City Hall Annex 25 W. 4th Street St. Paul, MN 55102 Grants " -Will be considered for first-time or one-time events. -Will be considered to contir�ue an event that has been ongoing but now for financial reasons might not be held. -Only one grant per organization per year. -Must be able to demonstrate ability to match funds granted. Loans -Requests must be accompanied by an outlined method or plan for repayment within ninety (90) days after the last date of the festival. -Requests that are awarded and promptly repaid will be considered on a year to year basis. -Organizations with unpaid loans to the city will not be eligible for funding until loans are repaid EVALUATION CRITERIA ' 1 . Priority in awarding funding will be given to groups that show need for assistance in producing a festival for the benefit of. the public and to positively reinforce the unique character of an area. 2. Priority will be given to proposals that present a plan for loan repayment. -3- - _, 3. Priority will be given to organizations who demonstrate the ability to produce an ongoing festival. 4. Priority will be given to organizations that demonstrate cooperative efforts within a community. REVIEW 1. Proposals will be reviewed by the Division of Parks and Recreation for: a. Eligibility under the guidelines b. Completeness of information c. Viability of the festival plan d. Ability to obtain independent insurance coverage e. Sound financial information - 2. Organizations will be notified if additional information is required for the review. AWARDS 1 . All grants and loans must be approved by City Council before they are awarded. 2. Organizations will be notified if their proposal is accepted or turned down. 3. Contracts will be written between the City and the organization � receiving an award of a grant or loan. 4. A final report will be required within ninty days after the festival is complete. " EVALUATION The Division of Parks and Recreation will prepare an annual report (due January lst) for the City Council which reviews the process, evaluates program effectiveness and recommends improvements. FOR MORE INFORMATION CONTACT: Community Festival Fund Division of Parks and Recreation (612) 292-7445 200 City Hall Annex 25 W. 4th Street St. P.aul, MN 55102 -4- � , �� DIVISION OF PARKS AND RECREATION COMMUNITY FESTIVAL FUND APPLICATION Date Check One: Loan Grant Organization Name Description of Organization, brief history Non-Profit Status 503c Yes No Don' t Know Project Coordinator Name Address Phone day evening Project Description (purpose and impact on area) : Attach additional information if needed) Total Amount Requested From Community Festival Fund: If this application is a request for a grant, how da you plan to match it? Please be specific. (Attach additional sheets if necessary) . . � If this application is a request for a loan, how do you plan to repay it? Please be specific. (Attach additional sheets if necessary) . Please attach the following information to your application: 1 . Verification of. nonprofit status and copy of organizational by-laws 2 . List of Officers or Directors ' 3. Letter verifying organization' s approval of the proposal 4. Previous year' s budget and financial statement, if applicable 5. Current balance sheet and income statement, if applicable 6. Proposed budget (expenses and income) for the activity (Estimated line item budget including revenue and expenses that will be made from loan or grant funds. 7. Evidence that insurance can be obtained by the organization 8 . Plan for staging the festival event. � District Council District Council Review - Signature Date of District Council Review COMMENTS: ' Please send application to: Community Festival Fund Division of Parks and Recreation 200 City Hall Annex 25 W. 4th St. St. Paul, MN 55102 15/FESTIVAL.APL . �� /96� :�f �: . , , � , DIVISION OF PARKS AND RECREATION COMMUNITY FESTIVAL FUND APPLICATION Date November 10 , 1988 Check One: Loan Grant XXX Organization NameSt . Paul American Indian Center Description of Organization, brief history St . Paul �^,merican Indian v�as organized as a charitable non-profit , non -par san , non-sec arian ornanization on 1lugust 19 , 1�ER in order to preserve and �erpetuate e er a�e o e merican n ian an promo e c�oo ci izens i � or the purpose of furthering the educational , social and cultural activ- � ies o e ,mer can n an . ,e ree ma�or prorrarrs rr ic serve , e neecs of a multi -cultural , economically disadvartaged ponulation inc u e : e ommun � y -oo an ,u r ion _ uca ion ro� ec serving _ 5 , (?00 indivic'uals in crisis this year ; The ,'lmericar, Indian Family . .i rens ervi ces provi ng os er ami y p acemen servi ces ; and Southern ��innesota Regtonal Legal Services F'roject providinc; Le�al I'.id ing ee asis . Non-Profit Status 503c Yesyy No Don' t Know Project Coordinator Name �eorge !lhalen St . Paul Amer� can n ian .en er ' Address 3�'.1 University 1�,venue , St . Paul � f�n 55103 Phone 222 -0690 day evening Project Description (purpose and impact on area) : Attach additional information if needed) - See Jtttached Total Amount Requested From Community Festival Fund: �7F� . �'�' If this application is a request for a grant, how do you plan to match it? Please be specific. (Attach additional sheets if necessary) . Tn-Kinr1 rinnatinn5 See i�tarhrarl . c� ��=/9�� , - If this application is a request for a loan, how do you plan to repay � it? Please be specific. (Attach additional sheets if necessary) . T�ot l�.rpl icabl e Please attach the following information to your application: 1 . V�r.ificatic?n of nonprof.it status ar.d copy of. c�rganizational by-la�as 2 . List of Officers or Directors 3 . Letter verifying organization' s approval of the proposal 4 . Previous year' s budget and financial statement, if applicable 5 . Current balance sheet and income statement, if applicable 6 . Proposed budget (expenses and income) for the activity (Estimated line item budget including revenue and expenses that will be made from loan or grant funds. 7 . Evidence that insurance can be obtained by the organization 8 . Plan for staging the festival event. � District Council �istrict 7 , 37� �!niversity !'ve District Council Review - Signature (� / � Date of District Council Review �!ovemher ?_2 � 1 °�£? COMMENTS: • Please send application to: Community Festival Fund Division of Parks and Recreation 200 City Hall Annex 25 W. 4th St. St. Paul, MN 55102 15/FESTIVAL.APL �' ��-19b �' ' Community Festival Fund sponsored by St . Paul Parks and Recreation Program Description The St . Paul . American Indian Center seeks funding for a one-time only event to serve between 350 - 500 low income, multi-cultural individuals a Holiday Dinner on December 21 , 1988 beginning at 12 :30 at the St . Paul American Indian Center The American Indian Center normal�y participates in the annual "Toys For Tots" gift giving campaign sponsored by veterans organizations and the Armed Services groups through its affiliation with the Holiday Bureau. This year, the annual event is not being administered by the Holiday Bureau and the American Indian Center is not able to - sponsor a Holiday Dinner be��.use of financial constraints. In 1987 the American Indian Center ser�ved approximately 2 ,600 individuals through i�bs Community Food and Nutrition Education Programs . This year, 1988, the Center anticipates serving 5 ,000 individuals , an increase of 192%. The Americaa� Indian Center will still collect gifts that are usually considered additional or complementary to "Toys for Tots" . Parents and families will be invited to the Center to share a Holiday Dinner in a community feast atmosphere on Wednesday, December 21st . The Center will distribute small gifts such as, mittens , gloves , puzzles coloring books, c�-t�..., as well as , holiday food baskets to needy families at '�he feast . An event such as the proposed community feast is an opportunity to recognize and share a feeling of unity, peace and gift giving during a season that is often seen as � depressing one, given the economic condition that our community f aces. , ;, _ Amount Requested From Community Festival Fund Community Matching Expenses Festival Fund In - Kind Insurance NA NA Promotion and Publicity (flyers, 400 x $.10) $40 $50 Fees and Permits NA NA Food and Supplies (400 x $1 .40) 560 500 Entertainment 100 NA Training NA NA Other �`�ctrrl-�Q,, 50 200 Total ?50 750 � _ .._ ; . , .._ � ...._... St. Paul American Indian Center ` 341 UNIVERSITY ST. PAUL, MINNESOTA 55103 (612)222-0690 � �f 9lp � November 22, 1988 � Mr. Bill Peterson Community Festival Fund Division of Parks and Recreation 200 City Hall Annex 25 W. 4th Street St . Paul, Mn 55102 Dear Mr. Peterson, As the Chairperson of the Board of Directors, I am pleased to present the attached grant application to the Community Festival Fund from the St . Paul American AdminlstraGvsSsrvlces Indian Center to sponsor a Holiday Community Dinner Centrel Adminiatratlon F'°�e' on Wednesda December 21 1988. Without the Personnel Y, , PublicRelatbna proposed funding, our agency would not. be able to ResourceDevelopment provide this type of quality meal to the approximately CommunityFoodand 500 individuals who are less fortunate than you or me . Nut�ition Educedon Proyram F�asn��r The St . Paul American Indian Center is a non-profit Community Ga�dert NuVitionEducetion non-sectarian charitable or anization rovidin Food Preservation g p g HomemakeraProgram assistance to approximately 5 , 000 individuals in IndlanFamllysndChildron 1988 through its Community Food and Nutrition Educ- SsrviceaProyrom ation Programs, to approximately 30 foster families Famlly Therapy Aseesame�ta/Evaluatlon and 100 foster children through its American Indian ChIldPecemenlcenaing Family and Childrens Services and approximately 300 Femlly-BaaedServicea individuals through its affiliation with the Southern CulturelE�riehmentPropnm Minnesota Regional Legal Services. Wlldsr Foreet-Indien VHlape ProJect Oral Hiatory Pro�ecl Art Progrem I f ou have an c�n��e�s�eke�s Y y questions regarding this grant. EmploymsntandTraininy application, feel free to contact either Mr. Jay JobPlacementBReferrel LoneTree, our Executive Director or Mr. George Whalen, On-the-�obTrelning our CFNEP pro j ect director . Thank you. LeQal Servic�s Clvil Caaes Sincerely, Emsrpency A�sl�tancs and InformaGon 6 Rsferral k��'��l �Cti' s. L. Jean Stac Ghai�rg�r,s�on, Board of Directors attachment � A United Way Agency "SINCE 1988" St. Paul American Indian � ��9� 8 Center �41 UNIVERSITY ST.PAU�,MINNESOTA 55103 (812)222-0890 IIOARD OF DIRECTORS Lyla Jean Stacy, Chairperson PHONE : (W) 721-?427 65 George - S1; . Paul, MN 55107 Raymond King, . Vice-Chairperson PHONE : (H) 646-5789 1155 Seminary Avenue (W) 870-0125 St . Paul , MN 55104 Philip Archambault, Tre�,surer PHONL : (W) 871-3613 231 Dayton Avenue , #203 St . Paul, MN 55102 Adminlatrstiv�8srvlw� Mary E. Beaulieu PHON� : (W) 488-6626 �°"'`�Ad�'''�'"°^ 72 West Rose F� (H) 487-2177 �� St . Paul , MN 55117 ��a PubNC Relatbne ReeoixceDeve1opinef1 Charlotte Day PHONE : (Fi) 487-3154 Community Food end 118 W i n n e p e g NutAtbn Educatbn Progrsm rnoa snen S t . P au 1, MN 5 5117 co�nr ae.ea� NulrHlon Educslbn �� r�aynard Heart PHONE : (W) 488-6626 1725 Woodbridge Court (Ii) 489-6520 InAlan Famly and Chlidron S t , P au 1 MN 5 5113 Senices Program � FemAY��PY ��a� PHONE : (H) 292-9094 ��a►,«�u�,�,o Martha Havican �'''"'P'°�°'"°"' 424 Edmund FamNy-Based Servbe� �� St . Paul, MN 55103 a�c� EmsrgancyAsNstancss�d Cherie Neima PHONE : (W) 488-6626 Mro�ib�eR.r•.� 2159 Marshall • (H) 645-7593 St . Paul, MN 55104 Mike Poolaw PHONE : (W) 871-5736 798 Englewood (H) 489-3220 St . Paul , hiN 55104 6/88 ab IY�T�B A United Way Agency "SINCE 1988" o�� St. Paul American Indian Center � ��R�� 34i UNIVERSITY ST. PAUL, MINNESOTA 55103 (612)222-0690 C 0 M M I T T E E S BY-LAWS Philip Archambault , Jr. Mary Beaulieu Raymond King Mike Poolaw FINANCE Philip Archambault , Jr. Mary Beaulieu Cherie Neima Adminf�t►sdveSenlce� Mike Poolaw Cenliel Adminiatretlon Fiscal Peraonnel Plennlrp Public Relstbna ME MBE RS H I P fleaoures Osvebpment Community Food and NutrltlonEducadonProyr.m Charlotte Day F°°�s"°" Martha Havican Canmunky Oarden NuhlNon Educetbn M a y n a r d H e a r t Food Prsservatlon Homemakers Proyram Indlan Famlly�nd Chlidren serv�c�s Proy►em P�RSONNEL Famlly Thsrepy Ases a emsnta/Eveluetlon Foster Home Liceneing M ar t h a H av i c an Child Pletement Fsmlly-BeaedServices Maynard Heart Culturoi EnrlchmeM Proprem Raymo n d K i n g W�Ider Fwest-Indie�Vlllefle ProJect C h e r i e N e i m a Orel Hiatory Project Art Prop�em Cul�ural Speakera Employmsnt snd Trelnlny Job Placsmsnt 8 Referrel On-ths-pb Trelnlnp Leyel Servics� Clvll Cesas Em�rpency As�INencs end Inlom►eGon 6 Rs}enel , ab � July 26, 1988 � A United Way Agency "SINCE 1968" . :i � � � � � ; � � �8- /�'�� „ �-, �Y-�n��s C�F THF ST. PAUL AMER I CA�! I�JD I AN CEP�JTER , 1977 f?E1!I S I O�lS ,, .�� - , , � .� � �i '1 ��irn1 w ��' �'. 4 '� ,•� � � � ` ' �C„ �J�, ' '' 1 ;�� ,�► � � �. ' � �. � �� . .,i. , I.�; I J.\.�. � / �) � � , . /i� . 1 • ( �n '�l�\' '`1';.t�: � , `';�• ' / ' '�.: ,;��,";;,. ; � ; ''• ' •�'�' '��,' l. •' ., . �,// '� � •. ,'�, ,� ,� . .: // /� * I .;:�i;;y.\'� � ' '�,; �•}. /I / . �' . � � � �� '�t,1,'.A•�.i:` '` . / � /�� . r ,'1� 'I" ,.s,� S,1-::.,4,, �`. ' ., � ,�- ;, �,��,j,.�,-,. . ' .. .!/ `r • 1' 1 �. 1.� ' �,�{1A�r•�Y �� . . . � �I '.��1 \ t..'�l 11. :. , ..:��1�'1 ' .. �./. I ir ��: . . • / ' '.' +� �.�,.�{ ;:; ';. '' .��A�'�'��1�'� � I � �� .. ^` • ' ,� rY��;'�� ',�"ii.�� -—'�tti� � •';. " ' t ~ ,'1•,.; :,�. ,,11 ',',' �• •�•%y''1 ' r '�,.i',, , • i •,� ' �'• � r � � � � �� , I . J \ I � ' I ,i �1 I ' 1 • 1�1�J1 PIIYNF 11VENL�E �(�? ST , F'Al!L, P1IP�''lES�T11 55].�1 - l K : ��6-�ag2 � � av-�nws or- TfiF G� �" /`�(o $ ,' � ST. PAUL AMERICAN INDIAN CENTER 1977 PREAMaLE We, of the St. Paul American Indian Center, in order ta preserve and perpetuate the heritage of the American Indian and promote good citi- Zensi�ip, do establish and maintain a Central organization for the purpose of furthering the educational , social and cultural activities vf the American Indian people. FORWARD On August 19, 1968, the American Indians of St. Paul met to express , their desire for a Center. The- name, St. Paul American Indian Center was choosen. It was their wish to put forth their time and efforts � for the betterment of all American Indian people. The Indian Center � , is open to both Indian and non-Indian. It is a non-partisan and a non-sectarian organization. It is independent, does not come under the direct control of any organization dealing with Indian Affairs, private or Governmental . It is also charitable and a non-profit organization. ARTICLE I Name and Purpose A. To promote fellowship and unity among the American Indian people of all tribes within the urban conttnunity. , , ,� B. To create bonds of understanding and fellowship between Indians and non-Indians. � , � C. To advance the health, education, and general welfare of the Urban American Indian people. C D. To focus on fami]y life development of the Urban American Indian people. K �_ � � . - 1 - , E. To preserve, foster, and maintain American Indian culture and G�(�� • to display their arts and crafts. � �� F. To encourage constructive and leisure interests of the local � ' Indian co�nunity. ARTICLE II MEMQERS SECTION 1 . ELIGIQILITY ' Membership in the Center will be open to both Indian and non-Indians. Non-Indian members are {ionorary Members. SECTION �. SELECTION OF MEMaERSHIP A. Application for membership to the Center shall be on a prescribed form. This form shall state the applicant's name, address, tribe and other information deemed desirable. ' Q. Membership will be conferred on applicants upon their signed agr�ement to abide by the rules and regulations of the Center. � C. Membership card entitles new members to all rights and privileges of inembership except voting privilege, which shall automatically be in effect, for voting members, fifteen (15) days after appli- cation has been rnade. D. Membership shall be perpetual . Membership may be renewed by continuing compliance with the requirements set forth in subsec- tions A, a, and C above. � SECTION 3. VOTING RIGHTS � Each Indian Member sixteen (16) years of age and over shall be entitled to one vote on each matter submitted to a vote of the members. Honorary � members shall be entitled to be present at all meetings of the member- ship and shall have the right to be heard, but shall not be entitled to vote in general elections. They are permitted to vote on Board issues if they are elected or appointed .on the Qoard. SECTION 4. TERMINATION OF MEMQERSHIP . i � The Board of Director's affirmative vote of two-thirds (2/3) of a quorum in attendance at a full Board meeting may suspend or expel a � member from the membership for cause after an appropriate hearing. � � K . - 2- � ARTICLE III �� , ' � MEETINGS Oi' M�MBL'RS i � SECTION 1'. AN�IUAL MEETINGS An Annual Meeting of the members shall be held during the monrh of June, beginning with the year 1969, on sucii date as may be specified by the Doard of Directors, for the purpose of electing Directors, and for t}ie transactiqn of such other business as may come before the meeting. SECTION 2. SPECIAL MEETINGS Special meetings of ,the registered voting meiubers of The Saint Paul Amer- ican Indian Center may be called in any of the following ways: 1. by the President; or, Z. by the I3oard of Directors; or, 3. by petition of at least 10% of the registered voting members of ti�e St. Paul American Indian Center. SECTION 3. PLAC� OF ME�TING The President o£ the Board of Directors may designate any place as the place oL meeting for any annual meeting or for any special meeting called by the Board of Directors. SECTION 4. NOTICE OF MEETING Notice of any regular meeting of the membership shall be posted at the � St. Paul American Indian Center not less than fifteen (15) days prior , to such meeting. Notice of special meetings of the membership shall be mailed to all members at their last recorded address not less than three (3) days prior to said special meeting. Tt�e notice of special meetings ' shall specify the purpose for which said meeting has been called. SECTION S. INFORMAL ACTION BY MEMBERS Any action requested to be taken at a meeting of the registered voting members of The St. Pau1 American Indian Center may be presented to the Board of Directors for their consideration. This must be in the form of a petition of at least 60% of such members. SECTION 6. UORUM Two-thirds of the registered, voting members of The St. Paul American Indian Center shall constitute a quorum at any annual or special meeting. To pass any motion to suspend or remove any director, two-thirds of the total number of registered members of The St. Paul American Indian Center having voting rights must vote in f�vor of such motion, and the vote mi�st be a standing vote or a secret writ�en ballot. SECTION 7. WAIVER Board Members can waive their right of notice to meetings by a ma�jority vote. ( ' "` �_ �_�....�.. „. _ � � � , 1q� � � �8 • � SECTION 8. RrGISTRATION PROC�DUR� � � „� At all meetings of the members, includin� the annual meeting and any special meeting of the membership, tl�ere stiall be a registration pro- cedure by which each member shall siKn a reKistration roster, and in addition to each member's si�nature, each member shall print clearly his or her name� address, age, telephone numher and tribal affiliation. In addition, the President or the Secretary may make such further pro- visions including delegate badges and prepared ballots, as will facil- itate the good order of such meetings. Provision may be made for ' supervision of all voting procedures hy' an organization of established reputation for social services or community services, such as the League of [•lomen Voters. (Proposed amendment adopted to the By-l.aws on May 9, 197R) ARTICLG IV BOARD OF DIRrCTORS SECTION 1. GENERAL POI-JERS The affairs of the Center shall be governed accordin� to the decisions of the policy makinR body, which is its Board of Directors, SECTION 2. NUMBER, TENURE AND QUALIrICATI�NS A. The Board of Directors shall consist of nine (4) members, ei�ht stiall be of Indian descent and one (1) of non-Indian descent, three (3) of which shall be elected at each annual election. All other vacancies shall be filled by appointment only until the next annual election and seniority of. appointment or election shall be determined by the remainin� portion of the term the appointment was made for. B. Any voting or non-voting members of the Center shall be eli�;ible , for election of the Board of Directors provided that the Indian members shall constitute eipht-ninths (8/9) majority of the Board of Directors. C. The Board shall be concerned ,with Urban American Indians, disre- garding their tribal affiliations; the main criteria being their desire to carry out the functions and responsibilities of a Board member. l , . K : - -4- � � ..�q� � � �8 ' D. All Indian members of the Board of Directors shall be required to produce proof of tribal affiliation to be seated as a Board ilember, except the sin�;le non-Indian member of the Aoard of Directors permitted by this Article, Section 2, A. (Proposed amendment adopted tn the 13y-]aws on May 9, 197R) . SECTION 3. REGtILAR MEETINGS , Regular- meetin�s of the Board of Directors si�all be held on the second Tuesday of eacl� month. SECTIQN 4. SPIsCIAL MEETINGS Special meetings of the Board of Directors may be called by or at the request of the President or any two Directors. The person or persons authorized to call special meetings of the Roard may fix any place, either within or without the State oE Minnesota as the place for hold- ing any special meetings of the Board of Directors. At any special meeting, no business shall be transacted except that which is stated in the notification calling the special meeting. SECTION 5. NOTICES Notices and purpose of any special meeting of the Board of Directors shall be p,iven at least two days previously thereto by written notice delivered personally or sent by mail or telegram to each Director at ' 1�is address as shown by the records of. the Center. � ; ' � � t +, , -S- " _ , I ' , ' ARTICLE V � 9.� � �. , , � �$ 1 OFFICERS SECTION 1 . OFFICERS All officers of the Center shall be elected with Urban American Indian _. Preference. The Officers of the Center shall be a President, Vice- . President, Parliamentarian, Treasurer, and a Secretary, and such other officers as may be elected in accordance with the provisions of this Article. The President and Chairnian of the Qoard shall be one and the same person. The Board of Directors may elect or appoint such other officers as it shall deem desirable; all officers have the authority to perform the duties prescribed in the Qy-Laws. �ECTION 2. ELECTION AND TERM OF OFFICE The officers of the Center shall be elected annually by the Qoard of Directors after the June meeting of the membership and the election of the new Board members. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as a special meeting may be called. Vacancies may be filled or new offices created and filled at any meeting of the Board of Directors. � ; � SECTION 3. REMOVAL Any officer or agent elected or appointed by the Qoard of Directors may be removed by the Board of Directors whenever in its judgement the best+'interests of the Center would be served thereby, but such removal shall be without prejudice to the contract rights, if any, . of the person so removed. SECTION 4. VACAP�CIES A vacancy in any office because of death, resignation, removal , etc. , may be filled by the Board of Directors and until the next annual election. SECTION 5. PRESIDENT The President shall preside and be responsil�le for the proper conduct of inembership and Board of Director's meetings, and Executive Commit-., � tees, in accordance with these Consititution and By-Laws. He may sign with the Treasurer or any other proper officer of the Center authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors have authorized to be • � executed, except in cases where the signing and execution thereof shall ,,� •� be expressly delegated by the Board of Directors of the Center; and in ( general shall perform all duties as may be prescribed by the Board of l Directors from time to time. He will act as direct liaison between tbe Executive Director and the Board of Directors. " -7- • SECTION 6. VICE-PRESIDENT (� �� 9�� • � In the absence .of the President or in the event of his inability or refusal to act, the Vice-President shall perform the duties of the 1' President, and when so acting, shall have all the powers of and be subject t'o all the restrictions upon the President. The Vice-Presi- dent shall perform such other duties as from time to time may be assigned to him. SECTION 7. PARLIAMENTARIAN r' The Parliamentarian shall have a working knowledge of Roberts Rules of Order so that meetings are conducted properly. SECTION II. TREASURER � At each regular Qoard meeting the Treasurer shall receive and submit a written financial report of all monies and securities accruing to the Center. In the absence of the Treasurer, his duties will be per- formed by the President: SECTION 9. SECRETARY The Secretary shall conduct .all correspondence and keep the files and records in regards to Qoard business only. In the absence of the Sec- retary, the Vice-President will perform his or her duties. SECTION 10. PRESIDING OFFICER The President, Vice-President, Secretary, Treasurer, or other officer so designated to serve in his/her absence, shall act as Chairperson for all meetings, in that order. ARTICLE VI . COMD1ITTEES SECTION 1 . COMMITTEES OF DIRECTORS The Qoard of Directors, by resolution adopted by a majority of the . directors in office, may designate;,one or more committees, each of �% which shall consist of one or more 'Directors, which committees, to the extent provided in said resolution, shall have and exercise the authority of the Board of Directors in the governing of the Center, but the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director, of any responsibilities imposed upon it or him ( by law. K : . -8- � � � . - � . �f �g�196 � . , . � SECTION 2. EXECUTIUE COMMITTEE The PreSident, Vice-President, Parliamentarian, Treasurer, and Secre- . tary s a serve as t e oar o irec or s xecu ive or�um ee, w� au�hority to act for the Qoard in eniergency situations between regular board meetings and when it is not practicable to convene a special meetiny. A. Definition of Emergency Situations: �� 1 . Need to insure continued fundinq of �enter operations or of any Center Project or Proyram. ll��,��:�� '�� 1 +{<<<r�t.<<- • . 2. Need to meet a ti�ht deadline date for submission of a pro- gram proposal or a proyram report wf�en the limited time available results from an unusually short time set by the agency to which or through a�hich the proposal or report , must be submitted. This criterion is not met when the lack - � of available time for 6oard action results from procrastin- ation by concerned staff. 3. Need to employ staff to insure continiaed smooth operation of Center or any Center project or proyram when the need for staff results frorn resignation 4rithout adequate notice, disability or death. • 4. �1ny other situation which, in the judgement of the President or, in the Presidents absence, of ttie Vice-President, cannot wait for poard action at the next Regular Qoard meeting or , in a Special Qoard meeting. B. Request for Executive Committee Action: 1 . The President or, in the Presidents absence, the Vice-Presi- � dent may convene meetin�s of the Executive Coirnnittee or pol_1 Executive Committee members by telephone, to deal with emer- gency s� ua �ons as e �ne a ove. 2. The Executive Director, or Acting Fxecutive Director, may request the President or, in tl�e Presidents absence, ti�e Vice-President, to convene a meeting of the Executive Com- . mittee to act in an einergency situation, or for authorization to poll Executive Commi�tee members by telephone for this purpose. � 3. Three Executive Comm�ttee members shall constitute a quorum for conduct of Executive �ornmittee business. An effort ' � shall be made to contact all Cxecutive Committee members in . telephone polls in the time available. An affirmative vote of not less than three Executive Committee members is required � for any Executive Committee action. � • K - - _9^ , � , C. Record of Executive Committee actions: � �g-1�� v " � l . P1eetings Minutes of all Executive Committee meetings shall � be kept by the Secretary, who shall arrange with the Center Administrative Secretary for prompt duplication and distrib- ution of the same to all f3oard members and the Cxecutive Director. Such minutes shall describe briefly and clearly each emergency situation dealt with and Executive Committee action on the same. -�D. Situations dealt with by telepi�one; �► Emergency situations dealt with by the Executive Committee by - telephone shall be: 1 . Recorded by the person conducting the telephone poll . 2. Shall indicate who authorized the telephone poll . 3. Shall describe briefly and clearly each emergency on wi�ich the Executive Committee was asked to act. 4. List by name Executive Committee members contacted by tele- phone and on what date or dates. 5. The vote for or against affirmative action by each Executive � Conm�ittee member contacted. Such record shall be si�ned by � the person preparing the same, viho shall arrange for prornpt � duplication and distribution of the record to all Qoard mem- � ' bers and the Executive Director. SECTION 3. OTHER COMMITTEES Other committees not having and exercising the authority of the Qo1rd � of Directors in the management- of the corporation may be designated by a resolution adopted by a majority of the Directors present at a . meeting at which a quorum is r�resent. Except as otherwise provided in such resolution, members of each committee shall be members of the corporation. SECTION 4. ORGANIZATION OF STANDING COMMITTEES Chairman for each standing committee should be appointed by the Qoard and from the Qoard, to serve only until the first official conm�ittee . meeting and election of a Chairman by the membership of the committee. At the first official committee meeting, the Chairman appointed by . ' the Qoard, will preside. An elect`ion shall be I�eld, and a Chairman (and any other officers desired) shall be elected by the members. The Board appointed Chairman will give up the chair to the new Chairman, and will certify the election and its results to the Qoard. The Qoard member remains as a member of the cornmittee, receives copies of the committe� meeting's minutes, and reports these each month to the Qoard � , according to the regular agenda for committee reports and may serve as Cha i rnian. Eacl� commi ttee to be requ i red to have at 1 eas t three I nd,�an members of the Indian Center on it to qual fY as an o��icia comm�ttee. r� —lo— . . - � C� ��9�0� • SECTION 5. UQ ORUM Unless otherwise provided in the resolution of the Board of Directors � designation a committee, a majority of the whole committee shall con- stitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the comrnittee. SECTION 6. RULES Each committee may adopt rules for its own government not inconsistent with these By-Laws or with rules adopted, by the Board of Directors. �SECTION 7. ADVISORY COMMITTEE r� An Advisory Comrnittee consisting of both Indians and non-Indians will be � sd �y established by the Board of Directors. This committee will advise the � �� Roard and/or staff on such matters, among others as Personnel Policies , �'� � ��'S� fund raising, administration, financial matters, publicity, proyram, �{� ,� leadership development, personal services, and election procedures. This R� committee shall serve until the Qoard decides otherwise. The Chairrnan �b�i° shall be Indian. P� ARTICLE VII ' � CONTRACTS, CHECKS, DEPOSITS AND GIFTS i � SECTION 1 . CONTRACTS The Board of Directors may authorize any officers, agent or agents of the Center, in addition to the officers so authorized by these Qy-Laws, to enter,,into any contract or execute and deliver any instrument in the name of and on behalf of the Center and authority may be general or con- fined to specific �instances. � SECTION 2. CHECKS Al1 checks, drafts, or other orders for the payment of money notes or other evidences of indebtedness issued in the name of the Center, shall be signed by either the President, or the Treasurer and other agents desic�nated by the Board. � SECTION 3. DEPOSITS All funds of the Center shall be deposited from time to time to the credit o` the Center is such banks, trust companies or other deposit- � ories as the Board of Directors may select or approve. 1 � .� � . -11-- � � � F . � -19�v� � �� SECTION 4. GIFTS . , The Board of Directors may authorize an.y officer or officers, agent � or agents of the Center, to accept on behalf of the Center any con- tribution, gift, bequest or devise for the general purposes or for any speGial purpose of the Center. � ARTICLE VIII ;� DOOKS AND P.ECORDS The Center shall keep correct and complete books and records of account and shall also keep minutes of the proceeding of its rnember, aoard of . Directors, and shall keep at the principal office a record giving the • names and addresses of the members entitled to vote. All financial records of the Center will be open to audit to individuals and organi- zations approved by the Qoard of Directors. SECTION 1 . BOARD P1INUTES All Board of Directors minutes of official meetings shall be reduced to typed transcript and signed by the recording secretary and duly notarized. i SECTION 2. PUaLIC POLICY REQUIREMENTS That all of the books and records of the Center shall conform to and be subjected to the policy requirements of Health, Education, and Wel- • fare, Office of Human Development, Native American Programs as to con- fidentiality as per chapter 1336.53 and all other access to information regulations of the state and federal statutes. ARTICLE IX AP1ENDMENTS TO THE BY-LAWS These By-Laws may be altered, amended or repealed and new By-Laws may be adopted by a majority of the Directors present at any regular meet- � ing or at any special meeting, provided that at least fifteen (15) days written notice is given of intentjon and reason to alter, amend or re- peal , or to adopt new By-Laws at such meeting. � �12� K � . . . . � � . . � ARTICLE X �'I�� , , � �� + STAFF � SECTION 1 . STAFF APPOINTMENTS The Governing Qoard shall appoint the Executive Director of the St. Paul American Indian Center after advice from the Personnel Gonmittee. The Executive Director shall make all other staff appointments, within . the established and approved Personnel ,Policies and Procedures Manual , � except that the Governing Board shall appoint Project Directors on the recommendation of the Executive Director. SECTION 2. TERP1INATION OF STAFF � The Qoard of Directors by a majority vote may terminate the employment . of any staff inember. SECTION 3. CONFLICT OF INTEREST No Board Member or employee of the St. Paul American Indian Center, or individual participating in any Center Program or Project, shall use his/her position for a purpose that is , or qives the appearance of being motivated by a desire for private gain for himself/herself, or others, particularly those with whom he/she has family, business or ( other ties. SECTION 4. NEPOTISM The St. Paul American Indian Center shall not hire, or permit the hiring of, any individual who is a member of the immediate family (wife, husband, son, daughter, mother, father, sister, brother, first cousin, or other legal dependent) of a member of the Board or of an employee who serves in administrative capacity, with responsibility for selection, hiring, or supervising the incumbent of the position to be filled. A. In electing Board Members and in filling Qoard P4embers positions. . B. In employment of staff, but will not affect either present Board members or present staff. ,� ` -13- l , • K . � �8�19�� ST . PAUL AMERICAN INDIAN CENTER, INC. INDEX Accountant ' s Upinion 1 Balance ShEet l Statement of Support , Revenue and Expense and Changes in Fund galance =� Statement of Chan,�es in Cash Balance 4 Notes to Financial Statements S-6 Supplemental_Information Auditor ' s Report on Supplemental Information 7 Schedule of Support , Revenue and Expenses by Program and Supporting Services S , . � �� ' �� , RICHARD C. SCHMITT - CERTIFIED PUBLIC ACCOUNTANT � 750 SOUTH PLAZA DRIVE• SUITE 315 . . . , : MENDOrfA HEIGHTS. MN 55120 s �. - ' . • (612)454-0141 Board of Directors St . Paul American Indian Center , Inc . St . Paul , Minnesota I have examined the balance sheet of St . Paul American Indian Center , Inc. as of December 31 , 1987 , and the related state- ments of support , revenue and expense and changes in fund balance and cash balance for the year then ended. Except as set forth in the following paragraph, my examinatic,n was made in accordance with generally accepted auditing standards and accordingly, included such tests of the accounting recc,rds and such other auditing procedures as I considered necessary in the circumstances . The Organization did not complete the recording of all their transactions for the year . Further, much of the documentation supporting evidence of revenue and expense transactions is no longer available. I was unable to satisfy myself as to the completeness of the evidential matter by means of other ac- � counting procedures . Since the organization had incomplete records and insufficient documentation and I was unable to apply adequate alternative procedures regarding their books of record as noted in the preceding paragraph, the scope of my work was not sufficient to enable me to express , and I do not express an opinion on the financial statements referred to in the first paragraph. � , � � Richard C. Schmitt Certified Public Accountant September 19 , 1988 , � -.�: . �..�� ,.,._, . , � " �- ��-l9� � ST . PAUL AMERICAN INDIAN CENTER, INC. Balance Sheet December 31 , 1987 Propei�ty y.i"�� Tr�t�l _ Current Funds Equipmment All ----------------------- AS5ETS Unrestricted Restricted ___Fund___ ___Funds___ Current Assets -------------- Cash $ 12 , 667 $ - $ - $ 12 , 667 , Accounts Receivable ____47�842 - - 47�842 ---------- ---------- ------- TOTAL ASSETS $ 60 , 509 $ - $ - $ 60 , 509 LIABILITES AND FUND BALANCE Current Liabilities . Accounts Payable $ 34 , 391 $ - $ - $ 34 , 351 Accrued payroll taxes � and withholdings 83�680 83 680 ------ ---------- ---------- --------�---- Total Current Liabilities 118, 071 - - 118 , 071 Fund Balance ___(57�562) __________ - (57 562) ------------ ---------- -------1---- TOTAL LIABILITIES AND FUND BALANCE $ 60 , 509 $ - $ - $ 60 ,509 The accompanying notes are an integral part of this financial statement . . -2- , � � � �r�1�19'� � ' • � I Ul .t I O� c0 �0 I 7 I c''1 t0 N I O l!1 1 ul I N Q� .-+ I N II u1 � 0� � I O aD c0 i l� I N .� I� I� tn i v I �D f� N I� II .-i C i �N j� �.v j N j u 1 M o0 I''� �7 I�0 I O I � M I� II ro 7 I U1 N I f� � N ��11 � N 1� � I�D (''1 I O� I I� O O I f� II �' w 1 �0 I�D rn I O I r� 1� m I�0 N 1 a0 I �-+ .1 M I u1 n O I I rl I�7 I 7 ch I� I�7 I �- �- �- ��- II F � � I j j � I I 1 n a � I I I I I I I ii � t�3 I I I I I I �fl t�9 I4R u T1 I � a-' i I I I �, N 'v i � i i i � i I i I i i i I i � I � I i � i i I i ii +� 8 C i I I I I I I I ii �+ Q. 7 I I I I I I I I n o a� i i i i � i i i ii � � � � n o�. 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I I I I I I I I u +� a a� v � c i i i i i i i i u c ' w � v � � i bs I � I � � � v� � ��s n •� Q ; C`1 N 1� C .] Ql ta • Ul (� QI � � � a ro a _ �,�, u� •� cyi rn o � � +' v +' � c�i ,-i � c, m '' z ,� ro H o c � o ° > cr°. a > � �, c `� N rn a v o a +� � c. v o m v c. � a > •�, a +� ++ a v ro v •• c �«+ �, � v o � U1 +� � f. t, O C t, U1 N N O U1 'D t, +� .O � U1 [G � Ul O O 'O N M 4J UO 7 � N N @ A C1 Q1 q. •• N N O 8 U � C 7 7 7 �ll 00 �+-� v �.� u a a a m v v c. ro •�+ v �, a� r� c ••, u c o c •• s, •,� � c a v �+ � o a c, > c u > ro v w •,, m +� +� .-, a v cn u .-� •� o no r, m N c w a �n h a ca >. +� L. C .1] > N •.i •'i ? 4-i C O N N N OG •.i 4, I I � � +� O O T a +i N U 7 ? � f. O f. Ul +� u] •� W Ul 'C7 UJ N a) F, �.U t0 CL C l. •.�1 C {.. N A1 7,•�-1 tl, C � U '� tll 4a U O U fl. E O t]. 3 N r-I Q) N 4-� N +� +� 00 N Q� •.-I C N OJ Ul C. •ri C, p„ N CL � rl �-i E rl .O > N •ri •rl r-I C Fa L1 4-i ro � 40 C N L. t0 O +� a �n ro v ro �• c �o a v c a� c c. ro •�+ v x v m c ro � a� �-+ u ro � s+ n� +.� v �, c. +.+ a. a •� � ro c. � ++ +.� +� oo w A +� a ro c. ro a. ro u ++ v� � w +� o a v a� o u� �o •� ro � � o c, ro -- c, w .c +� cn m �o u� •� c �� E-. � > .c H .-, v w c, v u r G [-� o c .-, o a � c, u � v c v o +� ro c �n noc o aro ro u� ax v v o v v •� .o c� � > c� o +� m c o ►-, � a E ++ u� a w c, c c •�+ � .c r-1 7 N O N {.. 7 O N 7 N � 7 !r � F aa a H W n. U) F W I!� O k� k. tl. ts� i , �,�' �8-l 9l0 � ST. PAUL AMERICAfV INDIAN CENTER, INC . Statement of Changes in Cash Balance Year ended December 31 , 1987 SOURCE ��F CASH Increase in accc�unts payable $ 27 , 931 Increase in accrued payroll taxes ____50�607 TOTAL SUURCES 7a , 538 USE aF CASH DEficiency of revenue ovEr expenses 17 , 062 Increase in accounts receivable 37 , 001 Prior period adjustmEnts ____30�321 • TOTAL USEJ ��O�ZJ84 \ INCREASE {DECREASE) IN CASH $ (5 , 846) Cash Balance - Beginning of Year $___18�513 Cash Balance - End of Year $ 12 , 667 The accompanying notes are an integral part of this financial statement . -4- , � �' f�->9�0 � � ST . PAUL AMERICAN INDIAN CENTER, INC . Notes to Financial Statements December 31 . 1987 Note 1 Summary_of_Significant_Accounting_Policies Purpose_of Organization - The St . Paul American Indian Center was established in 1968 . It is a human service agency serving the entire St . Paul American Indian community plus the general �ir"��?Il��tirii't �+t" t}t� E�llr�b9i��r f��,�.t��r� ctl"�� !:-i�t�1r�+I rtr�1.�}i��'j��E�� : The purpose of thF St . �aul American Indian Center is to: pro- mote fellowship and unity among urban Indian people ; preserve setting; promote understanding between the general community and Indian people; and to aid in the empowerment and advance- ment of Indian people especially in the areas of health and education . Accounting - The accc�unts of the Organizatic�n are maintained in accordance with principles of fund accounting, a procEdure in which resources for various purposes are classified fc�r ac- counting and reporting reasons into funds according to their nature and purpose. Separate accounts are maintained for each fund . Income Taxes - The Organization is exempt from income taxes under Section 501 (c) (3) of the Internal Revenue Code. Ac- cordingly, no provision for income taxes is shown . Eguipment - Past equipment acquisitions have been charged off to operations in the year acquired . This method is not in accordance with generally accepted accounting principles . Because of this and the fact that the Organization currently leases their office space, copier and phone system - the Property and Equipment Fund has no activity. Functional Allocation_of_Expenses - Expenses which are directly identifiable by program or supporting service are allocated thereto . Other functional expenses are allocated on the best estimates of management . -S- � � G� �8-19'�O� � ST . PAUL AMERICAN INDIAN CENTER, INC. Notes to Financial Statements December 31 , 1987 Note 2 Prior_Period_Ad�ustment The 1987 audit revealed $30 , 321 of back taxes , penalties and interest from periods prior to 1987 . These amounts have been entered by a prior period adjustment of the beginning fund balance. Note 3 Operating_Leases Aggregate rentals under operating leases for the year ended December 31 , 1987, amounted to $5 , 169 . At December 31 , 1987 , the aggregate future minimum rentals on operating leases were as follows : 19�8 $ 6 , 918 19$9 6, 918 1990 1 , 749 1991 -0- 1992 -0- $ 15, 585 -6- ° � GF' �8-19� � • RICHARD C. SCHMITT � CERTIFIED PUBLIC ACCOUNTANT � 750 SOUTH PLAZA DRIVE •SUITE 315 MEND�T'A HEIGHTS. MN 55120 (612)454-0141 AUDITOR'S REPORT ON SUPPLEMENTAL INFORMATION Board of Directors St . Paul American Indian Center St. Paul , Minnesota My report on thE examination of the basic financial statements of St. Paul American Indian Center for 1987 appears on page 1 . That examination was made for the purpose of forming an opinion on the basic financial statements taken as a whole. The supple- mental information is presented for purposes of additional analy- sis and is not a required part of the basic financial statements . Because of the limitations mentioned in my report on page 1 , the scope of my work was not sufficient to enable me to express , and I do not express , an opinion on the supplemental information. St. Paul , Minnesota - September 19, 1988 � � � Richard C. Schmitt -7- , , . . . � �g-�� . � ST. PAUL AMERICAN INDIAN CEIYTER, INC . Schedule of Support , Revenue and Expenses by Program and Supporting Services Year Ended December 31 , 1987 Program_Services Management --- ------- and Foster Care Nutrition General T�tal Public_Support_and_Revenue ----------- --------- --------- --------- ------ -- --- ------- Federal Gav ' t Support $ 55, 281 $ - $ 13 , 820 $ 69 , 101 County Support 330 , 687 - - 33U , 587 United Way - 62 ,214 62 , 214 General Contributions - 1 , 856 3, 239- 5 , 095 Other _________ _________ ____5�486 ____514$6 Total Public Support and Revenue 335 , 968 64 , 070 22, 545 472 , 583 � / Ex enses � P----- � Salaries , payroll taxes and employee benefits 84 , 008 55,926 11 ,224 151 , 158 Professional fees 29 , 580 1 , 200 1 , 700 32 , 480 Prc�gram e:cpenses 233, 185 4,534 - 237 , 719 Staff mileage & training 4, 603 1 , 138 9 5 , 750 Staff ineetings 1 , 171 381 - 1 ,552 Professional liability insurance 2,275 1 ,820 455 4,550 Rent & utilities 7,303 8,250 2,707 18 , 260 Telephone . 3, 018 2, 696 1 , 098 6 , 812 General business insurance 687 897 4 1 , 588 Office supplies & expense 4 , 038 3, 048 2, 144 � 9 , 230 Bank charges 251 215 326 792 Printing & stationery 274 152 1U7 54� Equipment rEnt 2 , 6�8 2 , 110 52S 5 , 276 Repairs & maintenance 249 458 152 �559 Legal & accounting 3 , �76 3 , 015 1 , 723 8 , 614 Licenses & fees 162 125 70 357 Management fees - 2 , 897 - 2 , 897 Administrative costs - - ____1�208 ____1�208 Total Expenses 377, 318 88,872 23, 455 489 , 645 --------- --------- --------- --------- Excess (Deficit) of Support and Revenue over Expenses $ 8,650 $ (24 ,802) $ (910} $ { 17 , 062) --------- --------- --------- --------- --------- --------- --------- --------- -8- , � � :<-.:�.r�;