88-1965 WMITE —._L�TV CLERK COURCII //7
PIIdK — FINANCE G I TY O F SA I NT PA LT L /�
CANARV — DEPARTMENT ip/
BLUE — MAVOR File NO. • ��
� Council Resolution �---��,
���:%
Presented By ___-
Referred To Committee: Date
Out of Committee By Date
WHEREAS , The Mayor pursuant to Section 10. 07 . 1 of the City Charter,
does certify that there are available for appropriation revenues in excess
of those estimated in the 1989 budget , and
WHEREAS , The Mayor recommends the following changes to the 1989
budget :
Adopted Amended
Budget Changes Budget
FINANCING PLAN
160 City Property Management Fund
- 9910 Unreserved Retained - 0 - 410, 000 410 , 000
Earnings
All Other Financing 651 , 592 - 0 - 651 , 592
--------- --------- ---------
Total Fund Financing Plan 651 , 592 410, 000 1 , 061 , 592
SPENDING PLAN
160 City Property Management Fund
11050 City Hall Annex Operating
- 0537 Operating Transfer - 0 - 410, 000 410, 000
Out
All Other Spending 651 , 592 - 0 - 651 , 592
All Other Fund Spending - 0 - - 0 - - 0 -
--------- --------- ---------
Total Fund Spending Plan 651, 592 410, 000 1 , 061 , 592
NET CHANGE + 410, 000 1 , 061 , 592
COUNCIL MEMBERS Requested by Department of:
Yeas Nays
Dimond Finance and Mana eme Servi
��g In Favor �
Goswitz
Rettman B �
scne;n�� _ Against Y n J '
Sonnen "�X/V
Wilson
Form Appr ed by City Attorn
Adopted by Council: Date
Certified Passed by Council Secretary By ' �
By
Approved by Ylavor. Date _ Approv Ma or mission to Council
� J `�
gy B
WHITE -�CITY CLERK
PINK - FINANCE GITY OF SAINT PAUL Council �//��('�
CANARV - OEPARTMENT File NO. �`� r/��
BLUE - MAVOR
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
RESOLVED, That the City Council approves these changes to the 1989
budget .
Financing is Available Approval Recommended
� �; � � l
� � �� � �
Dir. o Finance & gmt . Services Budget D tor
�
COUNCIL MEMBERS
Requested by Department of:
Yeas Nays ,�
Dimond Finance and Mana m
�ng [n Favor .
coswitz / ; �� i
Rettma� B
Scheibel A gai n s t Y
�6exiwe. '
Wilson
�14N 3 i 1989 Form Appro by City At ne
Adopted by Council: Date
Certified Passe il Secr y By � '�', `
By Cp
Approv y Ylavor: Date �CD - 1 1989 Approved y ayor f r u ission to Council
By g `�
PUBItSl�ED �-�=:-� l . 1989
ORIGINATOR . _. //�yy /!�5
. , DATE INRIATED DATE COMPLETED - � � � �� ��. ��—
� Da�e�Nelson 1�17�89 GREEN SHEET No. 0 03 6 3 8
CONTACT PERSON
� OEPARTMENT DIRECTOR '�;."L� MAYOR(OR A&415TANT)
Dave Nelson , , nsstcN 1 — ,
NUMBER FOR �� pNMICE 8 MANAOEMENT SERVICES DIRECTOR 6 . CT'CIERK �
CONTACT DEPT. ��'�TACT E . ROUTING � ° "" i.OR -_ .�^ v-.... _ . ^.. .�
Fin. & Mgmt. Serv. � 5 Chair,Fin,Mc�mt.& 'Per
ORDER: ---—
Valuation Division 298-5317 3 cmA,roAN� 7 Cit Council
SUBJECT/DESCRIPTION OF PROJECT/REQUEST: B Cl'll2f ACCOL1I1taYlt
. �
RECOMMENDATIONS:(Approve(A)w Reject(R)) COUNCIL RESEARCH REPORT:
PLANNINO COMMIS$ION CNIL$ERVICE CAMMISSION DATE IN DATE pUT ANALVST PHONE NO.
����M��� ISD 825 SCHOOL BOARD . �
STAFF , . CMARTER COMMISSION � CAMPLE7E AS IS ADp'L INFO.ADDED* RET'D TO CANTpCT CONSTITUENT
- _FOR ADOL INFO.* - __FEEDBACK ADDED i'
DISTRICT COUNCIL - -
- *EXPUNATIOI�t
suPPOArsw„�c„couNa�oa,,ecT,�e, Attached are two revised Council Resolutions to replace
Resolution 88-1964 and Resolution 88-1965, originally
prepared in 1988 and not acted upon.
The figures on the original resolutions reflect March
1988 estimates and have been adjusted on the new
resolutions to reflect current estimates. The
INITIATINO PROBLEM,ISSUE,OPPORTUNRY(Who,wi,es,wn��,wnere,wny�: adjustment is principally due to an increase in
- carpeting costs.
The scope of the project remains the same as on the
� � original green sheet (attached) .
JUSTIFlCATION(CosUBenefitg,qdvantages,Results):
CONSEQUENCES(What,When,and To Whom): ,
ALTERNATIVES: _ PROS � CONS
HiSTORY/PRECEDENTS:
LEGAL ISSUES:
. ' . ��'
. � � l� `�. ��i, n�Yl �
�
�NHITE - UTV CLERK COI1flCl1 (( �j /�� /
PINK - FINANGE G I TY OF SA I NT PA U L
CANARY - DEPARTMENT I /�1 '
BLUE - MAVOR File NO. O D V�� _
Council Resolution �F�-- ��
Presented By �
�'�
Referred To Committee: Date �°2 — l 3` �a
Out of Committee By Date
WH EAS , The Mayor pursuant to Section 10. 07. 1 of the City Charter,
does cert fy that there are available for appropriation revenues in excess
of those e imated in the 1988 ;budget , and
WHEREAS, he Mayor recommends the following changes to the 1988
budget : �
� Adopted Amended
Budget Changes Budget
FINANCING PLAN
160 City Property Manag ment Fund
- 9910 Unreserved Re ained 26 , 851 373, 000 399 , 851
Earnings
All Other Financing 902, 759 - 0 - 902 , 759
--------- --------- ---------
Total Fund Financing Pla 929 , 610 373, 000 1 , 302, 610
SPENDING PLAN
160 City Property Management Fund
11050 City Hall Annex Operating
- 0537 Operating Transfer - 0 - 373, 000 373, 000
Out
All Other Spending 628, 329 - 0 - 628 , 329
All Other Fund Spending 01 , 281 - 0 - 301 , 281
--- ----- --------- ---------
Total Fund Spending Plan 92 , 610 373, 000 1 , 302, 610
NET CHANGE + 373, 000 1 , 302, 610
COUNCIL MEMBERS Requested by Department of:
Yeas Nays
DAnond (n FavOr Finance and Manaaeme�t Services
g
Goswitz -
Rettman B �
�hQ1�� __ Against Y ��
Sonnen �/'� �
Wilson ; /U L3�� �
Form Approved by City Attorney �
Adopted by Council: Date
Certified Passed by Council Secretary BY—
By-
Approved by lVlavor. Date _ Approv Mayor for Submiss" t ouncil
By
_ _
�NF11TE - UTV CLERK COUflCIl /
PINK - FINANCE GITY OF SAINT PAITL � � c�
GANARV - DEPARTMENT � /�/_
BI.UE - MAVOR File NO. «<�
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
�3ESOLVED, That the City Council approve5 these changes to the 1988 budget.
Financing is Available Approval Recommended
n� � �
Dir. o Finance Mgmt . Service Budget D ector
!��',�-`�
1!-i+'1 �
COUNCIL MEMBERS
Yeas Nays Requested by Department of:
n�mona Finance and ManacLement Services
�ng In Favor
Goswitz
Rettman
Scheibel A gai n s t BY-�� -
Sonnen
Wilson ���
Form Appro by City Atto y
Adopted by Council: Date
Certified Passed by Council Secretary BY �
/
By
Approved by Ylavor: Date Appro Mayor for Su 'ssio �Council
BY -
. �,,.�..�,,,� �,��
C•,� Sg�1�Gs
°' Grfi��l� ���T No. �0 `��` $9�
Dave Nelson 10/26/88
oON�ACT �c o��r o� 4 war�oa(cr��sri�im
. Dave Nel son aI o �sEn FOR �' w�a«www��r e�ona�croa 6 cm c�wc
F n. & Mgmt. Serv. �. �� 2 euooEro�ron 5 Chair,Fin:_, Mgmt.& e,
of�ER: � —`—
v • • • cm�,�on�r. , .�:-:, 7 Cit , COt��il; , =
_ _ . e ecoiut ati
Approve transfer of funds fro�a the City Property Manaqement Fund (retained earnings). to .
project account to da the following: 1) �CHA Auditorium -- remodel into three conferersce; roo�s
with the ability to convert to a full-size auditorium if so desired and to fix the 15th floor
HVAC system; 2) Refurbish GHA by paint�ng, carpeting and rep�.ac�.ng Mrorn workstation
components. ;
. .(�+a�•M)a�ys�(�) cx?uwC��ncH nEroRr: .
PLAMIIp�OOSMAIBSION�. .. .. CML SERVICF OOMIMI3SION �DATE MI � DATE OUT� - AlMLYQ7 . - PlqME.N0. . � .
� DOqrA6 CQMAI6BION�� " 19D 626 BCHOOL BQARD . . . .. � . . . ..
.. - SrAFF . - . . � . .l;FiiAAT'ER.t�MAI�0I�1 � � � Cp�IPIETEA818 ADO'LWFO�,ADOE4i . .. AE'IOTOCONTI�'f. '00l18�SRI@ff
, _ _FOR ADDL IIEO. f�lApC AODEO*
aerwcroa,►r.a X City Goals and ����; �rG'� �EeC��
�;:a,rPORrsw�oa�xa�� Folicies � � � � �p '
' The 'City's objective to maintain its �OV -� ��
: real �state i.nY�estment in such a 2 �988 �n
manner as to extend the life of the O�F/CE v '°�
structure aald buil,di�g ,systems and �Ef'ART11�tE�� O1R�C�R �'�I A.�'0�, y
to repsir the normal wear and tear �� MANq��TFT/Vq��E ��`
, deterioration.. , : ,_ . . -
�mAnq RII�M.w.we�lE,onroRnsrtv twho.wr�t.wnen.wnere:WhrT _ _
The Finance Department, through the Division of Valuation, is the Property Manager for the CHA.
Durins� _the couXSe af their management, they have become aware of-the increasing naed .fo�
, additi�al confer+ence room space. � .
`Af�ter�-L'E�'�ears, the building eiements need to be fixed. Rep��teement of woxn carpet,,walls ib
need of paint aMd replacement of worii. workstation components need to be corrected. The ns�id
to maintain the City's investment requires periodic refurbishing and restc�Ya�.io�.
`,AUeilIG►710N(�`�++..a�,,,aww0.s,A.eu�r. _- - .:
Provide greater use and flexibility to the space the City already has anfl is curr�ntly o�xati�
The �ropoaed improvement should also improve the HVgC system and comfort level in all the ro�
. on t�e Ci�y Iiall ,Annex 15th floox. Maintain the City's investmei�t in a spstea[atiC 'fa�shion Y�
ref�bishing worn out carpeting, painting of walls and partial replacement of worn out
workstation co�onents.
�YINf,. _ ,aRf To 1M�om): . '
The t�awba€k to the auditorium px�oject is the unavailabi;lity o� the City �Hail Annex auc�it�3.u�0.
' during s�exer8l months' construction, period. The same is true `for �he office areas.beinq
_ refurbished wh�r� .minis�l down time and temporary reiocation to install ca,rpe�ing �,ri.11 result.
__ . . _. _ , ,
�taMUk�: - � � c�
CHA Auflitoriwta Remodeling - Do nothing o b��fi]� �Hc'�.����P,IIt Continue pperating withou
a� this time. adequate confe.���c� raoaa
!'�OU � O ��'$S � space and with�ut
" satisfactory HVRC on 15th
CHA Refu�bishing - Do nothing at this o capital expenditures. Cantinue turther
time, deteriora�ior�' of the GHA.
MwtoRVa�s�s:
N/A RECE�VE�
�.�: NQ :�
N/A
�►pY�R�� O��ICE
. �� � � ��1����
EXHIBIT A
CHA 15TH FLOOB AIIDITOBIII�/CLASSBOOK BBNOVATION COST BSTI1�iATB
Mechanical Work . . . . . . . . . . . . . . . $ 26, 000. 00
Electrical Work . . . . . . . . . . . . . . . $ 20, 400. 00
Total M/E Work . . . . . . . . . . . . . . . $ 46, 400. 00
Mechanical Engineering Fee . . . . . . . . . $ 9 , 000. 00
(hourly not to exceed) ------------
Total M/E . . . . . . . . . . . . . . . . . . $ 55, 400 . 00
Structural Work . . . . . . . . . . . . . . . $ 12 , 500. 00
Structural Engineering Fee . . . . . . . . . $ 2, 500. 00
(hourly not to exceed) ------------
Total Structural . . . . . . . . . . . . . . $ 15, 000. 00
Architectural Work . . . . . . . . . . . . . $ 35, 000. 00
Architectural Fee . . . . . . . . . . . . . $ 7 , 700. 00
(design, contract mgt . & inspection) ------------
Total Architectural . . . . . . . . . . $ 42 , 700 . 00
--------------------------------------------------------------
Total Estimated Cost . . . . . . . . . . . . $ 113, 100. 00
Contingency for changes ( lOX) . . . . . . . . $ 11 , 310. 00
--------------------------------------------------------------
Total Estimated Project Cost . . . . . . . . $ 124, 410. 00 *
* Does not include painting and carpeting at this time •
. . . - �' ��-/9��"
- 2 -
CHA RBFUBBISHING OF 11 FLOOBS COST BSTI1rIIATB
(NOT INCLIIDED ABE FL008S 1, 2, 13, 15)
Carpeting . . . . . . . . . . . . . . . . . . $ 132, 600. 00
Painting . . . . . . . . . . . . . . . . . . $ 20, 900. 00
Electrical Modifications . . . . . . . . . . $ 23 , 100. 00
Supplemental Furniture Moving Labor . . . . . $ 25 , 000. 00
Swing Space in Auditorium - New Phones . . . $ 1 , 200. 00
Workstation Components For New Areas . . . . $ 15 , 000. 00 **
Workstation Repair/Replacement Components . . $ 18, 000. 00
40 Ceiling Lights for 14th Floor . . . . . . $ 7 , 200. 00
--------------------------------------------------------------
Total Estimated Refurbishing Cost . . . . . . $ 243 , 000. 00
** On October 20, 1988, the City Council approved Council
Resolution 88-1339 as amended by the Finance Committee
for $32 , 000 for J . G. workstation components for new areas
on the CHA first and second floors that have never been
outfitted with the uniform CHA workstation system.
CHA ABT COLLECTION PBOGBAM
Purchase and the Displaying of Art Collection
for the Year 1989 . $ 5 , 000. 00
TOTAL TRANSFER REQUEST $ 373 , 000. 00
(RETEARN)
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'��', • CITY OF SAINT PAUL
' ,it13��isitt
°1� ��' ." OFF'ICE O I+ 'r H F CITY COUNCIL
- Committee Report
Finance. Manaqement. & Personnel Committee
January 23, 1989
I . Approval of minutes of January 9 meeting. Approved
2. Resolution $8-I918 - adopting the St. Paul Capital Allo- Approved substitute
cation Policy for the years 1990 through 1994. (Referred
frorn Council December 8, laid over January 9)
3. Resolution 89-XXXX (�o be assigned) - providing funds for Approved substitute
levee and floodwall improvements.
4. Resolution 88-1964 - amending the 19$8 Capital Improvement Approved substitute
Budget by transferring $373,000 from Finance and Management
Services to Capital Project Building Improvements.
(Referred from Council DeCember 13)
5. Re3o)ut f on 88-19b5 , amendf n� �he 1988� �b3t �dd i ng
� Approv�:�1t�tte
#373,OOQ to the Financing and 5pendingY�f�ens for City
Property M�nagement Fu�# City Ha11 Anh�y � (Referred �
from Cour�eil December l3)
6. Discussion of Personai Service Contracts, a�plicabie IRS Information only
regulations, and need for modification of existing prac-
tices.
7. Resolution 89-XXXX (to be assigned) - amending the Approved 2-1
1989 budget by transferring $29,800 from Contingent
Reserve to Executive Administration/Personnel Office/
Recruitment.
8. Resolution 88-1945-A - establishing the rate of pay Approved substitute
for E.D.P. Aide in Grade 24, Section IO2 of the
Technicai Standard Ranges in the Sa{ary Plan and �
Rates of Compensation Resolution. (Referred from
Council December 13, laid over January 9)
9. Resolution 88-1946 - changing the rate of pay for Approved
Environrnental Health Director in Section ID4 of the
Professional Supervisory Standard Ranges in the
Salary Plan and Rates of Compensation Resolution.
(Referred from Council December 13, laid over
January 9)
CITY HALL SEVENTH FLOOR SAIN7' PAUL, MINNESOTA 55102
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