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88-1921 � WHITE - CITV CLERK ��y„OUIICll , PINK � - FINANCE GITY OF SAINT PAU�.__.,--' CANARV - DEP4i7TMENT r�� BLUE - MAVOR - Flle NO. � �l F.eturn �opy to: C,ouncil Resolution Jaluations -- Room 218 `�� (DN) (CHCH) ` ��/��'/��2�// Presented By Referred To 1-� �V�"1J(,l— Committee: Date ��}�d Out of Committee By Date WHEREAS, the City of Saint Paul (hereinafter referred to as "City") , by Council Resolution 88-224, adopted certain resolutions regarding (1) financing of the CH/CH repair , renovation, modernization, and expansion, including issuance of bonds by the County of Ramsey (hereinafter referred to as "County") , assumption by the County of the City' s debt on the St. Paul-Ramsey Medical Center, the transfer by the City of its ownership and reversionary interests in certain specified properties; and (2) creation of a Special CH/CH Committee to provide Project/Policy oversight of the repair, renovation, modernization, and expansion of the CH/CH; and WHEREAS, 1988 Minnesota Laws Chapter 601 provides that, prior to issuance of bonds by the County for the repair, restoration, expansion, and modernization of the CH/CH, the City and the County shall enter into agreements delineating the powers I and responsibilities of the City and the County respecting (i) the repair , restoration, expansion, and modernization of the CH/CH; ( ii) the normal repair and maintenance of the building and the determination of proportionate square foot exclusive usage of the CH/CH by the County and the City; and (iii) the transfer of ownership or reversionary interests in Lake Owasso residence, the Ramsey County Workhouse, Boy' s Totem Town, Woodview Detention Center , and St. Paul-Ramsey Medical Center; and WHEREAS, the County and the City have entered into a separate agreement regarding the normal repair and maintenance of the CH/CH and the determination of proportionate square foot exclusive usage of the CH/CH by the City and the County effective March 15, 1988; and WHEREAS, the CH/CH Renovation Joint Powers Agreement, delineates the powers and responsibilities; of the County and the COUNCIL MEMBERS Yeas Nays Requested �y Department of: Dimond F• �� In Favor � Goswitz ° Rettman Dir cto scheibe� _ Against BY Sonnen Wilson ^ Form Approved by City Atto ney \,� Adopted by Council: Date - /f� / Certified Passed by Counc.il Secretary BY By Approved by fNavor. Date _ _ Ap oved by ayo �ssi to Council , By — � � f WHITE — CITV CLERK COUfIC1I GG I/� isINK � — FINANGE G I TY OF SA I NT PA U L /�/� � Q� BLUERV — MAYORTMENT File NO• vv /�" ' � Valuationsy—toRoom 2�8 Council Resolution (DN) (CHEH) Presented By Referred To Committee: Date Out of Committee By Date City regarding the repair , restoration, expansion and modernization of the CH/CH, including any delegation of their rights and responsibilities consistent with the County Board Resolution 88-079 and the City Council Resolution 88-224; and WHEREAS, the CH/CH Renovation Joint Power Agreement, provides for the transfer of reversionary or ownership interests in the properties specified in 1988 Laws Minnesota Chapter 601; and WHEREAS, the repair , resoration, expansion, and modernization of the CH/CH is part of the County' s Capital Improvements Program and funding for the repair , restoration, expansion, and modernization of the CH/CH shall be from bonds issued as part of the County' s Capital Improvement Program; and WHEREAS, the County has secured approval of its 1989 Capital Improvement Program pursuant to 1988 Law Minnesota Chapter 519; therefore be it RESOLVED, that the proper City Officials are hereby directed to execute the CH/CH Renovation Joint Powers Agreement between the City of Saint Paul and the County of Ramsey. COUNCIL MEMBERS Requested by Department of: Yeas Nays Dimond Finance & Mana�ement S�rv�ces Long In Favor Goswitz R�«T19� Direct r s�he;bet � _ Against BY Sonnen --�fGlsew� '� OE�', � � � Form Approved by City torn y �,�' Adopted by Council: Date Certified P• •s cil Se. y By By l�pproved - Mav _ DFI� 2 I P7 _ Approved y Mayor for Submission to Council � By By �,.�� v� 11988 01MRRN1 o�te�nut�u o�Te eow�¢�so �p �+'" �� -�� Finance � Mana ement Services ��E�� `�G , NO.��1`� � o��a�rr�rrt a� nn+rai�oa ussier,�rrt� Dave ATselson � — � NUMSER FOH 2 �s Mn�rr�v�cES a�ctOR (�tm a.�fac . Finsnce 29$-5317�1 0� °� �Val�tat3nns : , , cm a . x � CHCH Renovafian Joint Pt�ers. Agreement Resolution (att��p.� of the Joint Pawers Agreement;- 2) .November 14 me� and CH aavat n Management Structure and Prflpased Pro�ect Schedule. �� 5 i�� : . tfotls:{Apprws{A)a Reled.(f�) COtpICY.A�EAllpl AlPOAT: _ Pura�o ooMwrssia+ cwa.s�r+vrc�� a��nu o��aur � ra. �. ZaMIG o0MM8810N �D e26 BCNOOL eOAao � � ... � . . .� . . � . . � . � . - �AFF � . . . t�U1HTER COI�Mp8810N � COMIPLETE AS IB � AODL MiFO.ADDED* . -{iETp.Tp.COM�i1�T �' O�ll�Lfi1�lT . ��. . . . � _ . ... _F�MDL RM�O. _�_fEED8i4Cif AR�D�! e . D1611lCf OONNOL *EXPLANATION: � . � . . . .. . .. . . . .. !UP/ORi81IMMp/00lRCll OB�IECTIY@1 � . . . � . . � . � � .. . �. . . . . . � . . - �� - . Pur$uant to the action flf the 1988 - State tiegi�lature, the City and County, prior fo issuing bond ` requirement �o execnte a Joint PaPwers �lgreemeiit for the CACH pro j ec . _ . �rrr►n��:�: � w�w,vnm►.�en»n.,wM1: ;. . The`"naed=for tl'�e s�:greement was to mare closely defin� the acope of �he project : ; and �ave the City and :Gouncil off.icially and 3aintlg enter i:��a an ag��trt. . _. _ _ �y: _ : Th�e a�ita� of the �oint powers agreement will contractually bind the City � and Caunty�trtta terms of and cond�ttt�n of the CACH Renovation Agreement. : .-. �;{1MhM;.WINn.�rd T6 WAom$ _ _ . " . .:.� • N/A �r�n�l:� .: vnos cx� .. ' . . � r�rs�►�r�rts: _ : �w.�: _ _ --- �.�_ . ` � �ga/ �� 9. Resolution 83-1918 - adopting the St. Paui Capitai Laid over one week Allocation Poiicy for the years 1�90 through 1994 and transmitting it to neighborhood contacts, Long Range CIfi Committee and its task force, the Planriing Commissian and City staff. rred from Council December• 8) 10. Resolution 88-1921 - directing prop�r City afficials Approved with amend- to execute the CHJCH Renovatian Joint Powers Agreement ment to agreement between the City of St. Paul and the Caunty of Ramsey. (Referred from Council Decernber 8) 11. Resolution 88-1722 - ratifying the 1988 Memor-andum of Approved Understanding pertaining to non-represented employees in the unclassified Attorney titles in Confidential and/or Supervisory positions. (Referred from Council October 27, Laid over in Committee November 7? 12. Resotution 88-1819 - approving and ratifying 1988 Approved Memorandum of Agreement between the City and the 5t. Paul Supervisors Organization. (ReTerred from Council November 17) 13. Resoiution 88-1858 - approvinq by the Mayor the Laid over one week appointment and reappointments of persons listed to serve on the 5t. Paul CIB Committee. tReferred from Council November 29) � ` J � ��'�JC/'�t GITY OF SAINT PAUL ' nsi�ll°n OFFICF. OF TFiF. CITY COIINCIL � Committee Report - Finance. Management. &��F�'�rsonnel Committee-�- December 12, 1988 1. Approval of minutes of November 28 meeting. Approved 2. Discussion of Fire Chief selection process. 3. Resolution 88-1822 - amending the 1988 budget by Laid over one week transferring $32,090 from General Government Accounts to Executive Administration Personnel for Fire Chief selection process. (Referred from Council November 17) 4. �esolution 88-1897 - amending the 1988 budget by trans- Approved ferring $7,67s to the Financing and Spending Plans for (Referred from Council December 1) � 5. Resolution 88-1910 - amending the 1988 budget by adding Approved $29,000 to the Financing and Spending Plans. for River- front Promotion. (Referred from Council December 1 ) 6. Resolution 88-1938 - giving preliminary approval to Approved the sale of 1989 General Obiigation Bond Issues. (Referred fr-orn Council December 8) 7. Administrative Order D-9966 - addition of $2,040.98 No action required to the contract for Arlington Hills Library. (Referred from Council November 29) 8. Resolution 88-1743 - Recommending the City Negotiator Approved substi- negotiate a cap of 95 percent of the Mayor's salary tute resolution for any City position and freeze salaries which ,super- sede the 95 percent cap. (Laid over November 14} ; and Discussion of substitute resoiution requesting market survey of sataries. (Laid over November 28) (continued) CTI'Y HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102 s�vae • � (� 1 ��y . � /�/ '1 � n� �� Y�/�/ v � `1�`��y.�r �'j 1°.�°;'q"°'�;. :;�''°'>. ��,-�, � \ ......�J....�..�s:.c,;.� u .� � �. � � ' � yG�G%-�,-;. !�_:;��... ,;:s,° ,�-;-1 "� . �� r�i� ♦ " • � :.;: :.:'� v � 'Ll�Y�3 L'.. �.:�� C � �� f� �t 1 . "' ,�Ddi'��.'�eio'�;'"��3�f t.°.J"�ld�� OFFICE OF THE COUNTY ATTORNEY RAMSEY COUNTY SUITE 400 350 ST.PETER STREET TOM FOLEY ST.PAUL,i�tINNESOTA 55102 TELEPHONE COUNTY ATTORNEY '�_�_y�u� MEMORANDUM TO: Commissioner Diane Ahrens Commissioner John Finley Commissioner Ruby Hunt Commissioner Duane McCarty Commissioner Hal Norgard Commissioner ponald Salverda Commissioner Warren Schaber FROM: Karen K. Kushner k� Assistant Ramsey County Attorney DATE: December 15, 1988 RE: CH/CH Renovation Agreement It is my understanding that the City Finance Committee has approved the CH/CH Renovation Agreement as approved by the Ramsey County Board of Commissioners on December 6, 1988, subject to one change. That change relates to the addition to the Construction Advisory Group of one member "with recognized historic preservation expertise in the renovation of buildings on the Historical Register. " I have taken the liberty of assuming this proposed change will be acceptable to you and have redrafted the appropriate section on page 8 of the agreement. I have attached a copy of revised page 8, with the change highlighted, for your review. This new page will be incorporated into the agreement that will be considered on December 20, 1988, at the joint County Board/City Council meeting. cc: Terry Schutten Pat 0 'Malley vDave Nelson Jim Hart Bonnie Jackelen ` �h � ! . f. Award the construction contract to the ��l�r`� general contractor on behalf of the CITY and the COUNTY with the recommendation of the TEAM and adjust the budget based on the contract construction costs . g. Distribute the semi-annual report from the � TEAM to the COUNTY Board and CITY Council . h. Form and convene a Construction Advisory Group of no more than seven ( 7 ) members , made up of property managers , or other persons with relevant construction or property management experience, from the private sector, and at least one member with recognized historic preservation expertise in the renovation of buildings on the Historical Register . The members of the Construction Advi:sory Group shall not be COUNTY or CITY employees and shall receive no compensation for their services except reimbursement for actual expenses . The purpose of the Construction Advisory Group . shall be to provide public review and comments on final plans and specifications and on change orders with respect to architectural and engineering merits and the reasonableness and necessity of costs . i . Upon completion of the REIVOVATION, submit to the governinq bodies of the COUNTY and the 8 f . Award the construction contract to the general contractor on behalf of the CITY and the COUNTY with the recommendation of the TEAM and adjust the budget based on the contract construction costs . g . Distribute the semi-annual report from the TEAM to the COUNTY Board and CITY Council . h . Form and convene a Construction Advisory Group of no more than seven ( 7 ) members , made up of property managers , or other persons with relevant construction or property management experience , from the private sector , and at least one member with recognized historic preservation expertise in the renovation of buildings on the Historical Register . The members of the Construction Advisory Group shall not be COUNTY or CITY employees and shall receive no compensation for their services except reimbursement for actual expenses . The purpose of the Construction Advisory Group shall be to provide public review and comments on final plans and specifications and on change orders with respect to architectural and engineering merits and the reasonableness and necessity of costs . i . Upon completion of the RENOVATION, submit to the governing bodies of the COUNTY and the 8 ��- i y� � � �, ., , � �.o��,_ / . / , � ',� '` `�.��:� �l f'l 1�1�-�- 1�� vey � r, N� �� OFFICE OF THE COUNTY ATTORNEY RAMSEY COUNTY SUITE 400 350 ST.PETER STREET TOM FOLEY ST.PAUL,MINNESOTA 55102 CouNrv nnoRNev TELEPHONE (61'_)29R�a4?I MEMORAN DUM TO: Commissioner Diane Ahrens Commissioner John Finley Commissioner Ruby Hunt Commissioner Duane McCarty Commissioner Hal Norgard Commissioner ponald S alverda Commissioner Warren S chaber FROM: Karen K. Kushner"K� Assistant Ramsey County Attorney DATE: December 15, 1988 RE: CH/CH Renovation Agreement It is my understanding that the City Finance Committee has approved the CH/CH Renovation Agreement as approved by the Ramsey County Board of Com�issioners on December 6, 1988 , subject to one change. That change relates to the addition to the Construction Advisory Group of one member "with recognized historic preservation expertise in the renovation of buildings on the Historical Register. " I have taken the liberty of assuming this proposed change will be acceptable to you and have redrafted the appropriate section on page 8 of the agreement. I have attached a co�y of revised page 8 , with the change highlighted, for your review. This new page will be incorporated into the agreement that will be considered on December 20, 1988, at the joint County Board/City Council meeting. cc: Terry Schutten Pat O 'Malley Dave Nelson Jim Hart ✓�onnie Jackelen - f. Award the construction contract to the general contractor on behalf of the CITY and the COUNTY with the recommendation of the TEAM and adjust the budget based on the contract construction costs . g. Distribute the semi-annual report from the TEAM to the COUNTY Board and CITY Council . h. Form and convene a Construction Advisory Group of no more than seven ( 7 ) members , made up of property managers, or other persons with relevant construction or property management experience , from the private sector , and at least one member with recognized historic preservation expertise in the renovation of buildings on the Historical Register . The members of the Construction Advisory Group shall not be COUNTY or CITY employees and shall receive no compensation for their services except reimbursement for actual expenses . The purpose of the Construction Advisory Group shall be to provide public review and comments on final plans and specifications and on change orders with respect to architectural and engineering merits and the reasonableness and necessity of costs . i . Upon completion of the RENOVATION, submit to the governing bodies of the COUNTY and the 8 AGREEPRENT BETWEEN THE COUNTY OF RAMSEY AND THE CITY OF ST. PAUL This Agreement is between the County of Ramsey, Minnesota ( hereinafter referred to as the COUNTY) and the City of St . Paul , Minnesota ( hereinafter referred to as the CITY) . WHEREAS , the COUNTY and the CITY share ownership of the Saint Paul City Hall/Ramsey County Courthouse ( hereinafter referred to as CH/CHJ ; and WHEREAS , the COUNTY and the CITY share ownership of the St . Paul-Ramsey rledical Center and have outstanding obligations on the purchase of the real and personal property known as St . Paul- Ramsey T4ed; cal Center ; and WHEREAS , the COUNTY and the CITY share ownership of the Lake Owasso Residence ; and WHEREAS , on April 27 , 1973 , the CITY and the COUNTY entered into a Joint Powers Agreement whereby the COUNTY assumed responsibility for funding of the Detention and Corrections Authority and full ownership of Detention and Corrections property and further provided that all property transferred by the CITY pursuant to the Agreement be transferred only on the express condition that such land and facilities be used solely for detention and corrections or open space , recreation and parks . purposes ; and WHEREAS , the COUNTY, by Board Resolution 88-079 , incorporated � � - I9-�i herein by reference and made a part of this Agreement , adopted certain resolutions regarding ( 1 ) financing of the CH/CH repair , renovation, modernization and expansion, including issuance of bonds by the COUNTY, assumption by the COUNTY of the CITY' s debt on the St . Paul-Ramsey DZedical Center , the transfer by the CITY to the COUNTY of its ownership and reversionary interests in certain specified properties ; and ( 2 ) creation of a Special CH/CH Committee to provide Project/Policy oversight of the repair , renovation , modernization and expansion of the CH/CH; and WHEREAS , the CITY, by Council Resolution 88-224 , incorporated herein by reference and made a part of this Agreement , adopted certain resolutions regarding ( 1 ) financing of the CH/CH repair , renovation , modernization and expansion , including issuance of bonds by the COUNTY, assumption Uy the COUNTY of the CITY' s debt on the St . Paul-Ramsey Medical Center , the transfer by the C1�1�� of its ownership and reversionary interests in certain specified properties ; and ( 2 ) creation of a Special CH/CH Committee to provide Project/Policy oversight of the repair , renovation, modernization and expansion of the CH/CH; and WHEREAS , 1988 Minn . Laws Chapter 601 provides that , prior to issuance of bonds by the COUNTY for the repair , restoration, expansion and modernization of the CH/CH , the CITY and the COUNTY shall enter into agreements delineating the powers and responsibilities of the CITY and the COUNTY respecting ( i ) the repair , restoration, expansion , and modernization of the CH/CH; � ( ii ) the normal repair and maintenance of the building and the 2 determination of proportionate square foot exclusive usage of the CH/CH by the COUNTY and the CITY; and ( iii ) the transfer of ownership or reversionary interests in Lake Owasso residence , the Ram�ey County Workhouse , Boys Totem Town , woodview Detention Center , and St . Paul-Ramsey Medical Center and any other property the CITY and the COUNTY agree upon ; and WHEREAS , the COUNTY and the CITY have entered into a separa�e agreement regarding the normal repair and maintenance of the CH/CH and the determination of proportionate square foot exclusive usage of the CH/CH by the CITY and the COUNTY effective March 15 , 1988 ; and WHEREAS , by this Agreement the COUNTY and the CITY intend to delineate the pouaers anrl responsibilities of the COUNTY and the CITY regarding the iepair , restoration , expansion and modernization of the CH/CH , including any delegation of their rights and res�onsibilities consistent with the County Board Resolution 88-079 and the City Council Resolution 88-224 ; and WHEREAS , by this Agreement the COUNTY and the CITY further intend to provide for the transfer of reversionary or ownership interests in the properties specified in 1988 Laws Minn. Chapter 601 ; and WHEREAS , the repair , restoration , expansion and modernization of the CH/CH is part of the COUNTY' s Capital Improvements Program and funding for the repair , restoration, expansion and modernization of the CH/CH shall be from bonds issued as part of the COUNTY' s Capital Improvements Program; and 3 � �_ ig�-� WHEREAS , the COUNTY has secured approval of its 1989 Capital Improvements Program pursuant to 1988 Laws Minn. Chapter 519 ; THEREFORE , in consideration of the mutual promises contained herein, the COUNTY and CITY agree as follows : I _ Renovation of CH/CH A. Scope of Project l . The COUNTY and the CITY agree to the repair , renovation , expansion and modernization ( hereinafter referred to as RENOVATION) of the CH/CH, which is legally described as : Block 22 , St . Paul Proper . 2 . The COUNTY and the CITY agree that the REI�OVATION of the CH/CH shall be performed consistent with the recommendations of Ellerbe Associates , Inc . in the City Hall and Courthouse Verification Study Detailed Supplement of November 19 , 1987 and Verification Study Executive Summary of December 21 , 1987 . 3 . The COUNTY and the CITY agree that the total cost for the RENOVATION of the CH/CH shall be no more than $48 , 582 , 005 , (which includes the $46 , 741 , 900 cost set out in the Verification Study and $1 , 840 , 105 for the elevator renovation now in progress ) plus non-arbitrage reinvestment income plus bonding costs . 4 B . CH/CH Renovation Committee l . The COUNTY and the CITY hereby create a CH/CH Renovation Committee ( hereinafter referred to as the COMMITTEE ) . 2 . The COMP�ITTEE shall consist of the following members : the Mayor of the City of St . Paul ; two members of the St . Paul City Council ; a member of the judiciary for the second judicial distriet , appointed by the chief judge ; the chair of the Ramsey County Board ; and two other members of the Ramsey County Board of Commissioners . Each entity shall be responsible for selecting substitute and successor members to fill vacancies . 3 . Ti�� COUNTY and the CITY delegate to the COMMITTEE responsibility for oversight of administrative and fiscal issues regarding the RENOVATION of the CH/CH . In carrying out its responsibilities for fiscal issues , the COMMITTEE shall utilize the COUNTY Budgeting and Accounting Division for disbursement of funds and auditing . 4 . The COMMITTEE shall at all times be guided in its operation by County Board Resolution 88-079 , City Council Resolution 88-224 , and the Verification Study Detailed Supplement of November 19 , 1987 and the Verification Study Executive Summary of December 21 , � 1987 , prepared by Ellerbe Associates , Inc . 5 .��' - � �'� i 5 . The COMf�ITTEE shall make no decision which deviates from the resolution and documents referenced in the preceding paragraph, nor authorize any budget cost overruns without the prior express approval of the City Council and the County BoaLd . 6 . The COMMITTEE shall make all decisions regarding selection of a chair and such officers as it deems necessary; term of service ; assignment of duties ; frequency of ineetings and all other matters relating to the operation of the COMMITTEE . 7 . The COP�MITTEE shall have all the duties and responsibilities necessary to ensure the completion of the RENOVATION of the CH/CH, except those duties specifically retained by the COUNTY and the CITY in this Agreement and except those duties and responsibilities the COUNTY and the CITY are precluded by law from delegating . 8 . During the RENOVATION of the CH/CH the COMMITTEE shall have the following duties and responsibilities : a . Overall project management and budget control , including approval of all contracts and disbursements unless such authority is delegated . b . Approve a Project Director , who shall report directly to the COUNTY Executive Director or the Executive Director ' s designee , based on 6 - the recommendation of the CITY Real Estate Manager and the COUNTY Property Manager . c . Determine , by no less than five ( S ) COMMITTEE members , the authority to be delegated to the Project Director to approve change orders , provided , however , that the maximum authority that may be delegated shall be $25 , 000 per change order . d . Based on the recommendations of the Project Management Team ( hereinafter referred to as TEAM) : 1 ) Approve an architectural and engineering firm. 2 ) Approve the space standards and programming ( space use and occupancy) of the space in the CH/CH during the RENOVATION . 3 ) Approve the schematic designs , design development drawings , working drawings , design specifications , contract documents and bid specifications . 4 ) Approve , by no less than five ( 5 ) COMMITTEE members , change orders for which approval authority has not been delegated to the Project Director . e . Approve ttle estimated budget cost of the � RENOVATION. . 7 . f. Award the construction contract to the /� ��L,/ � �, rd� qeneral contractor on behalf of the CITY and the COUNTY with the recommendation of the TEAM and adjust the budget based on the contract construction costs . g. Distribute the semi-annual report from the � TEAM to the COUNTY Board and CITY Council . h. Form and convene a Construction Advisory Group of no more than seven ( 7 ) members, made up of property managers , or other persons with relevant construction or property management experience, from the private sector , and at least one member with recognized historic preservation expertise . in the renovation of buildings on the Historical Register . The members of the Construction Advisory Group shall not be COUNTY or CITY employees and shall receive no compensation for their services except reimbursement for actual expenses . The purpose of the Construction Advisory Group . shall be to provide public review and comments on final plans and specifications and on change orders with respect to architectural and engineering merits and the reasonableness and necessity of costs . i . Upon completion of the RENOVATIO[J, submit ta the governing bodies of the COUNTY and the 8 reasonableness and necessity of costs . i . Upon completion of the RENOVATION, submit to the governing bodies of the COUNTY and the CITY for acceptance , a final report summarizing the completion of the RENOVATION. 9 . The COMMITTEE will dissolve and cease to exist one year after acceptance of the final report by the COUNTY and CITY. C . CH/CH Renovation Team l . The COMMITTEE shall have as a RENOVATION project support staff , a Project Management Team ( TEAM) , which shall be comprised of the fo11o��ing : a Project Director with an appro�riate background in renovation projects ; the COUNTv Director of Property t�anagement ; the CITY Real Estate Manager ; a Mechanical Engineer or Architect from the CITY staff to be chosen by the COUNTY Property Manager and the CITY Real Estate Manager ; a COUNTY Financial Control Officer ; a member of the County Attorney' s Office ; and a member of the City Attorney' s Office . 2 . TEAM members shall use their respective clerical staff for specific assignments . The Project Director may, at the Project Director ' s discretion, assign a COUNTY clerical staff inember for all-TEAM meetings . 3 . The TEAM shall be co-chaired by the CITY Real Estate 9 �'J'- �� Manager and the COUNTY Property Manager until a Project Director is hired by the COMMITTEE . 4 . The CITY Real Estate Manager and the COUNTY Property Manager shall interview candidates and shall submit a recommendation to the COMMITTE� for a Project Director . 5 . Under the leadership of the Project Director , the TEAM sliall have the following duties and responsibilities : a . Oversee the issuance of a Request for Proposals for a RENOVATION architectural and engineering firm, review responses and submit a final list of up to three architectural and engineering firms to the COMMITTEE . b . Establish space standards and programming plans for the CH/CH during the RENOVATION and submit recommendations to the COMMITTEE for approval . c . Review and submit to the COP�P�ITTEE for approval , the schematic designs proposed by the architectural and engineering firm, and the design development drawings , working drawings , design specifications , contract documents and bid specifications prepared by the architectural and engineering firm. d . Submit the contract documents , working drawings , design specifications and bid specifications for independent architectural and engineering review. e . Direct the public bidding of the contracts . 10 f . Submit a written report on the RENOVATION semi— annually to the COMf4ITTEE . g . Have administrative and fiscal responsibility for day to day operations of the RENOVATION during the term of the RENOVATION; h. Be responsible for selection of materials , space standardization, administrative planning, technical coordination and processing of payments from the RENOVATION budget ; . i . Obtain and coordinate resources from the CITY and COUNTY staff as necessary to implement and complete the RENOVATION, including but not limited to the following areas of expertise : risk management , accounting , bonding , legai , arcllitectural,�"engineering , historic preservation, telecommunications , space programming , standardization and owner ' s inspection; j . Communicate project justification to interested groups in Ramsey County and the City of Saint Paul ; k . Report , with supporting documentation, to the COMMITTEE monthly, or more frequently if requested by the CONIMITTEE , on construction status , budgetary status and all other administrative and fiscal issues included in the TEAr1' s responsibility; l . Form and convene such subgroups as the TEAM deems necessary including a space programming standardization subgroup which shall review the required 11 space needs for each entity within the CH/CH , study space programming standardization, work with the architect to design appropriate space and layouts , and make recommendations to the TEAM; m. Have the responsibility for day to day construction oversight , space planning , interior furnishings , contract compliance , leasing, construction phasing, and making recommendations for space scheduling associated with the RENOVATION; n . Submit all contracts and all change orders over $25 , 000 to the COMMITTEE for approval , subject , however , to prior review and approval by the COUNTY Budgeting and Accounting Division that funds are available ; o . Determine deductibles , insurance and self- insurance needs , retained limits , the appropriate amount to be held in the RENOVATION project insurance account , and all other matters relating to covering the risk of the RENOVATION to the CITY and COUNTY, based on the recommendations of the COUNTY Risk Manager . p . Perform other duties and responsibilities as assigned by the COMMITTEE . 6 . The TEAM will automatically dissolve and cease to exist on the same date the COMMITTEE dissolves and ceases to exist . D . Project Director 1 . The COMMITTEE shall approve a Project Director in 12 accordance with COUNTY personnel procedures . 2 . The Project Director may be hired as a COUNTY employee or on a contract basis . If hired as a COUNTY � employee , the Project Director shall be an unclassified employee . 3 . The Project Director shall have the following duties and responsibilities : ( a ) Authorize and approve the necessary budget adjustments for change orders consistent with the authority delegated by the COMMITTEE pursuant to paragraph I . B . 8 . c . ; ( b ) Report in writing, all authorized change orders to the COMr1ITTEE monthly; ( c ) Direct the TEATR in the performance of its duties and responsibilities under this Agreement . E . Insurance/Risk 1 . The COMMITTEE shall be responsible for ensuring that all risk to the CITY and COUNTY created by the CH/CH RENOVATION is covered by insurance or a self-funding mechanism. Coverage under insurance or a self-funding mechanism shall be provided for the COMMITTEE , COMMITTEE members , the TEAP�, TEAM members , the Advisory Committee , the Advisory Committee members , and to Ramsey County and its employees and officials and the City of St . Paul and its employees and officials as it relates to work on the RENOVRTION project . As part of its recommendations , the 13 TEAM shall provide that all Workers ' Compensation claims by City or County employees will be paid for and managed by the City or County, respectively . In addition , the TEAM shall secure for the COMMITTEE ' S approval Builder ' s Risk coverage for the RENOVATION, and may consider "wrap-up" insurance coverage for the RENOVATION among its options when working on a recommendation for the CUMMITTEE . If a risk/liability is covered by commercial insurance , the limits of the policy shall be amounts determined by the COUNTY' S Risk r7anager . The cost of the insurance shall be paid from the RENOVATION project insurance account and the CITY and COUNTY shall be named insureds . If a self-funding mechanism is used, payment shall be made from the insurance account portion of the RENOVATION project funds . If the loss or damage exceeds the amount remaining in the insurance account , or , in the case of insurance , if there is a deductible or an uncovered portion of the loss or damage , it shall be the responsibility of the CITY and the COUNTY to each pay 50% of the excess , deductible or uncovered portion of the loss or damage . 2 . If any loss or damage is in excess of insurance or the funds set aside for this purpose in the insurance account or is covered by a deductible and such loss is assessed against the CITY, CITY employees and officials , the COUNTY, COUNTY employees and officials , the 14 ��'- /� �i COMMITTEE, individual members of the COMMITTEE , the TEAM, individual members of the TEAP1, the Advisory Committee , or individual members of the Advisory Committee , the CITY and COUNTY agree to each pay SO% of che loss or damage . 3 . The COP�r1ITTEE may require , based on the recommendations of the TEAP�, that the general contractor and subcontractors and other contractors on contracts awarded for the CH/CH RENOVATION provide general liability and other coverages and excess coverage in amounts determined by the COUNTY Risk Manager . The CQMMITTEE may also reqtiire that the architect , all consultants and other coiitractors for services to be provideci in conriecticn with the CH/CH RENOVATTON provide errors and omissions or malpractice coverage in amounts determined by the COUNTY Risk Manager . At the discretion of the TEAM and with the COMMITTEE' S approval , these exposures may be financed through risk funding mechanisms other than o.r in addition to insurance purchased by contractor , subcontractor , architect , etc . , such as contractual transfer , commercial insurance , self-funding , etc . All contracts for professional and other services , excepting contracts let in connection with the bond issue , shall be made in the joint names of the COUNTY and CITY as owners . 4 . An insurance account from RENOVATION project bond 15 proceeds , in an amount to be determined by the TEAM based on the recommendation of the COUNTY xisk Manager , shall be set aside for the self-retained limits , deductibles , excess non-insured exposures and self- funded program, shall be held in a separate account ; and shall be adequately funded to cover reported losses and incurred but not reported losses . These funds shall cover claim expense including reasonable attorney fees and any other costs associated with the claim that may arise . 5 . Funds set aside in the insurance account , and which are subject to expenditure time limits of the federal tax law, may not be encumbered for purposes other than insurance/risk until three years following issuance of the bonds by the COUNTY for the RENOVATION . At the end of the three year period , any funds remaining in the insurance account shall be used to pay for other costs related to the RENOVATION or for debt service of the RENOVATION bonds . 6 . Funds set aside in the insurance account , and which are not subject to expenditure time limits of the federal tax law, may not be encumbered for purposes other than insurance/risk until seven years following completion of the RENOVATION. Nothing herein shall preclude the COUNTY from periodically releasing funds from the insurance account prior to the end of the seven 16 �� .' J �� l year period , upon recommendation of the COUNTY Risk Manager . At the end of the seven years , any funds remaining in the insurance fund shall be used to pay for other costs related to the RENOVATION or for debt service on the bonds issued for the RENOVATION. 7 . Nothing in this Agreement shall be construed as a waiver of statutory limits of or exceptions to liability �iy the CITY or the COUNTY. F . Financing 1 . Upon execution of this Agreement by the parties , the COUNTY agrees to ( a ) assume financial responsibility for the cost of the CH/CH RENOVATION, including the elevator renovation, up to the sum of $48 , 582 , 005 plus non- arbitrage reinvestmen ., income plus bonding costs and ( b ) issue COU1v'i'Y general obligation bonds to cover the CH/CH RENOVATION up to the sum of $48 , 582 , 005 plus bonding costs under the COUNTY' s Capital Improvements Program. 2 . In connection with the elevator renovation and consistent with County Board resolution 86-539 and City Council resolution 86-172 , out of the CH/CH RENOVATION bond proceeds , the COUNTY shall reimburse the CITY, up to a maximum of $666 , 670 , and shall reimburse the COUNTY, up to a maximum of $1 , 173 , 435 , for each party' s share of actual paid expenses . 3 . The COUNTY shall hire a financial consultant and, through its County Attorney, bond counsel , to advise the 17 COUNTY in relation to issuance of bonds for the RENOVATION. 4 . The COUNTY shall issue bonds sufficient to complete the RENOVATION, up to a maximum of $48 , 582 , 005 plus bonding costs . 5 . Any provisions of this Agreement to the contrary notwithstanding , the COUNTY shall have no obligation to issue bonds for the RENOVATION of the CH/CH until this Agreement is signed by the COUNTY and the CITY and the COUNTY' s Capital Improvement Program, including the RENOVATION of the CH/CH, is approved by the State of P�innesota , Department of Trade and Economic Development . 6 . During the period of RENOVATION, the COUNTY has the obligation to maintain and man�ye the CH/CH consistent with tlle P�anagement Agreement dated PRarch 15 , 1988 , between the COUNTY and the CITY . However , the COUNTY has no obligation to provide management or maintenance of areas under construction or renovation . Upon acceptance by the COMMITTEE of an area as complete , the COUNTY and the CITY shall assume their respective obligations pursuant to the P�Ianagement Agreement as to the completed area . 8 . Upon completion of the RENOVATION project , the CITY or the COUNTY may submit a request to the COMMITTEE for reimbursement, out of the RENOVATION bond proceeds and interest earned thereon , of costs for staff time 18 required by the COMMITTEE or TEAM in conjunction with the RENOVATION . G . Property Ownership . During the RENOVATION and upon completion of the RENOVATION, the COUNTY and the CITY shall each retain the same percentage ownership in the renovated CH/CH, including any new furniture or other personal property purchased with RENOVATION funds , as they held at the commencement of the RENOVATION, which is 50% COUNTY and SOo CITY owned . II . Transfer of Property Interests A. General Provisions Upon execution of this Agreement by the parties , the CITY agrees to transfer its _.:�-�:erests in the below-named property to the �UUNTY . The CITY shall , on the date of the initial sale of the bonds referred to in Section I . F . 1 . ( b) above , deliver to the COUNTY fully executed deeds transferring all of the CITY' s interests in the below-named real property. Said transfers shall be free and clear of all judgments , liens or any other encumbrances , other than those of the COUNTY respecting the properties and other than any CITY debt relating to the properties assumed by the COUNTY. Any related cost for filing or recording fees or state deed tax , if payable in relation to these transfers , shall be deemed a RENOVATION cost aizd shall be payable from RENOVATION 19 bond proceeds . B . Workhouse 1 . CITY agrees to transfer to the COUNTY the real and personal property known as the Workhouse and comprising approximately 3U0 ucres , without restriction as to use . 2 . CITY agrees to provide COUNTY with a Quit Claim Deed transferring to the COUNTY the CITY' s interest in the Workhouse real property legally described as : Southeast one-quarter ( S . E . 1/4 ) of Southeast one- quarter ( S . E . 1/4 ) of Section Twelve ( 12 ) , Township Twenty-eight ( T. 28 ) , Range Twenty-two ( R. 22 ) , containing 38 acres more or less , according to the United States Government Survey thereof . South one-half ( S . 1/2 ) of the Southeast one- quarter ( S . E . 1/4 ) of Section one ( 1 ) , Township Twenty-eight ( T. 28 ) , Range Twenty-two ( R. 22 ) , containing 79 acres more or less , according to the United States Government Survey thereof . A parcel of land in the SE 1/4 of the NE 1/4 of Sec . 12 , T. 28 , R . 22 , located at the NW corner of E . County Line Road and Lower Afton Road � intersection , described as follows : Commencing at the E 1/4 corner of Sec . 12 , T . 28 , R. 22 , thence N 0° 00 ' W along the center line of the E County Line Road a distance of 478 . 08 ft . thence N 90° 00 ' W a distance of 33 ft . to the point of beginning, thence S 0° 00 ' W a distance of 74 . 23 ft . thence N 59° 00 ' W a distance of 74 . 23 ft . thence following a curve the central angle of which is 121° 00 ' and a radius of 42 ft . to the point of beginning and there terminating ; being all of the real estate described in that certain instrument dated April 3 , 1941 , and filed April 15 , 1941 , in Book 1073 of Deeds , page 468 , in the office of the Register of Deeds in and for Ramsey County, Minnesota . The North half ( N . 1/2 ) of the Northeast Quarter (N. E . 1/4 ) of Section Twelve ( 12 ) , Township Twenty- eight ( 28 ) , Range Twenty-two ( 22 ) , also commencing . at the Northwest ( N .W. ) corner of the Southeast Quarter ( SE 1/4 ) of the Northeast Quarter ( NE 1/4 ) of said Section Twelve ( 12 ) , thence South to the 20 � North line of the Afton Road ( so-called) , thence in a Northeasterly direction along the North line of said road one hundred thirty-four ( 134 ) feet , thence North to the North line of said quarter quarter section, thence West on the quarter quarter section line one hundred twenty ( 120 ) feet to beginning, containing one-half of an acre , more or less , being a part of �he Southeast Quarter ( SE 1/4 ) of the Northeast Quarter (NE 1/4 ) of said Section Twelve ( 12 ) , Town and Range aforesaid; also commencing at the Northeast ( NE ) corner of the Southwest Quarter ( SW 1/4 ) of the Northeast Quarter ( NE 1/4 ) of said Section Twelve ( 12 ) thence West on said quarter quarter section line Two hundred one ( 201 ) feet , thence due South one hundred fifty-one and 5/10 ( 151 . 5 ) feet , thence in a Southeasterly direction to a point on the Easterly quarter quarter section line one hundred seventy-three and 8/10 ( 173 . 8 ) feet South of the place of beginning, thence North to the place of beginning, all in Section Twelve ( 12 ) , Township Twenty-eight ( 28 ) , Range Twenty-two ( 22 ) , in Ramsey County, Minnesota , according to the United States Government Survey thereof , containing 80 . 5 acres more or less . Subject to Right of way Agreement to Great Lakes Pipe Line Company dated P�a� 3 , 1937 , and recorded in the Office of the Register of Deeds , Ramsey County, rlinnesota , recorded in Book 988 of Deeds , Page 590 . C . Totem Town l . CITY agrees to transfer to the COUNTY the real and personal property known as Totem Town and comprising approximately 110 acres , without restriction as to use . 2 . CITY agrees to provide COUNTY with a Quit Claim Deed transferring to the COUNTY the CITY' s interest in the Totem Town real property legally described as : That part of the southwest quarter of Section 11 , T. 28 N. , R. 22 w. , lying easterly of Burlington Avenue ( as shown on the recorded plat of Burlington 21 Heights Division No . 2 ) . That part of the northwest quarter of Section 11 , T. 28 N. , R . 22 W. , described as follows : Commencing at the center of said Section 11 , thence westerly on the east and west half-section line to the easterly boundary of Burlington Avenue ; thence northwesterly along the easterly boundary of Burliilgton Avenue 200 feet ; thence generally northeasterly to a point on the north and south line , 250 feet northerly of the center of said Section 11; thence 250 feet southerly to the point of beginning . The northwest quarter of southeast quarter of Section 11 , T. 28 N . , R. 22 W. , lying northerly and easterly of Burlington Avenue ( as shown on the recorded plat of Burlington Heights , Division No . 2 ) . The southwest quarter of the northeast quarter of Section 11 , T. 28 N . , R. 22 w. , lying easterly of Burlington Avenue ( as shown on the recorded plat of Burlington Heights Division No . 2 ) , except the riorth half of the northeast quarter of southwest quarter of said northeast quarter . D . Woodview Detention Center 1 . CITY agrees to transfer to the COUNTY the real and personal property known as Woodview and comprising approximately 10 acres , without restriction as to use . 2 . CITY agrees to provide COUNTY with a Quit Claim Deed transferring to the COUNTY the CITY' s interest in the Woodview real property legally described as : An undivided one-half ( 1/2 ) interest. in and to Lots three ( 3 ) and four ( 4 ) in Sarah' s Out Lots to Saint Paul , according to the plat thereof on f_ile and of record in the office of the Register of Deeds in and for said Ramsey County, subject to streets and highways , together with an easement for ingress and egress over 22 ��' - l ��.i The westerly forty ( 40 ) feet of Lot seven ( 7 ) and ttie westerly forty ( 40 ) feet of the southerly sixty ( 60 ) feet of Lot two ( 2 ) of said Sarah' s Out Lots , the said easement being conveyed subject to the right of the party of the first part to terminate the said easement ninety ( 90 ) days after notificaticn of such termination is given to the Clerk of the party of the second part . E . St . Paul-Ramsey T�Iedical Center l . CITY agrees to provide COUNTY with a Quit Claim Deed transferring the CITY' s interest in the St . Paul-Ramsey Medical Center real property legally described as : � Lot one ( 1 ) , Block two ( 2 ) , Eastern Area Addition , Saint Paul , Minnesota , according to the plat thereof on file and of record in the office of the Registrar of Titles , Ramsey County , Minnesota . Tliat part of Lot 2 , Block 2 , Eastern Area Addition, that lies Easterly and Souther�, of the following described liile : Commencing at the Southeast corner of Lot 2 , Block 2 , Eastern Area Addition; thence Northwesterly along the Northeasterly line of said Lot 2 for a distance of 567 . 21 feet to the point of beginning ; thence continuing Northwesterly tangent to the last described line for a distance of 171 . 15 feet ; thenr.e Northerly and Easterly a distance of 141 . 98 feet along a tangential curve concave to the Southeast having a radius of 90 . 00 feet and a central angle of 90 degrees 23 minutes 10 seconds to the intersection with the Northwesterly line of said Lot 2 ; thence Northeasterly along said Northwesterly line tangent to said curve a distance of 171 . 15 feet to the Northeast corner of said Lot 2 , and there terminating . F . Lake Owasso Residence 1 . CITY agrees to provide COUNTY with a Quit Claim Deed transferring the CITY' s interest in the Lake Owasso Residence real property legally described as : 23 Lots one ( 1 ) to seven ( 7 ) inclusive , Block eight ( 8 ) , "Owasso" , according to the plat thereof on file and of record in the office of the Register of Deeds of Ramsey County, and the North one-half (N. 1/2 ) of that part of Government Lot four ( 4 ) , in Section thirty-six ( 36 ) , Township thirty ( 30 ) North , Range twenty-three ( 23 ) West lying South of the originally South line of the plat of "Owasso" on file and of record in the office of the Register of Deeds of Ramsey County, Minnesota , according to the Government survey thereof , excepting and reserving therefrom that portion conveyed to the Minneapolis , St . Paul and Sault Ste . Marie Railway Company, by Deed recorded in Book 159 Deeds , Page 620 in the office of the Register of Deeds of Ramsey County, Minnesota , and also except that part of Government Lot four ( 4 ) lying Easterly of aforesaid railroad right-of-way, according to the United States Government survey thereof . III . Assumption of Debt The COUNTY agrees to assume the CITY' s outstandina debt on St . Paul-Ramsey rtedical Center in the sum of $1 , 157 , 276 , beginning with amounts payable in 1989 and thereafter . Provided, however , that the COUNTY shall have no obligation to assume the CITY' s debt on St . Paul-Ramsey Medical Center until the CITY has _ transferred its interest in St . Paul-Ramsey Medical Center to the COUNTY by Quit Claim Deed . Upon transfer of the CITY� s interest in St . Paul-Ramsey Medical Center to the COUNTY, the obligation of the COUNTY to assume the outstanding CITY debt on the Center from January l , 1989 shall be absolute and the COUNTY shall reimburse the CITY for any payments payable in 1989 that were actually paid by the CITY prior to the transfer . 24 � IV. General Provisions A. Alterations Any alterations , variations , modifications or waivers of � provisions of this Agreement shall only be valid when they have been reduced to writing , signed by the parties and attached to ttle original of this Agreement . B . Equal Opportunity and Civil Rights The CITY and the COUNTY agree to comply with all federal , state and local laws , resolutions , ordinances , rules , regulations and executive orders pertaining ta unlawful discrimination on account of race , color , creed , religion , national origin , sex , marital status , status with regard to public assistaiZCe , disability or age . C . Data Privacy All data collected , created , received , maintained or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn . Stat . Ch. 13 , and any other applicable state statutes , any state rules adopted to implement the Act , as well as federal laws and regulations on data privacy. D. Audit The CITY and the COUNTY agree to maintain books , records and documents , and accounting procedures and practices relevant to the contract , including those created or 25 kept by the COMMITTEE, which shall be subject at all reasonable times to inspection , review or audit on site by either the Legislative Auditor or the State Auditor , � as appropriate . The CITY and the COUNTY agree to maintain financial records , ir�cluding those of the COMMITTEE, for three ( 3 ) years after the completion of the RENOVATION provided that the COUNTY may, by furnishing written notice within the three year period, require continued retention of records to allow completion of an audit by the COUNTY or personnel authorized by the COUNTY. E . Merger It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements aild negotiations between the parties relating to the subject matter hereof , as well as any previous agreements presently in effect between the CITY and the COUNTY relating to the subject matter hereof . Al1 items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement . IN WITNESS WHEREOF, the COUNTY and CITY have executed this Agreement . 26 �'�'� /��.i RAMSEY COUNTY CITY OF SRINT PAUL By By: Chair , County Board of Mayor Commissioners Date : Date : Attest : By: Chief Clerk , County Board City Clerk Date : Date : Approved as to Form: Approved as to Form : Assistant County Attorney Assistant City Attorney Date : Date : BY BY Executive Director Directo� , Department of Finance and i�lanagement Services Date : Date : Approved : Risk Manager Date : Approved : By Budgeting and Accounting 27 Resolution �� '�a' . Board of ��Qmse �o unf �ommiss,iorz ers .� � Presented By Commissioner Finley Date December 6 1988 No. 88-659 Attention: Budgeting & Accounting WHEREAS , The Ramsey County Board of Commissioners held a Work Session on November 29 , 1988 during which discussion took place regarding a Cit,y Hall/Courthouse ( CH/CH) Joint Powers Agreement for the renovation of the building; Now, Therefore , Be It RESOLVED, The Ramsey County Board of Commissioners hereby approves the CH/CH ,7oint Powers Agreement, on file with the Chief Clerk ; and Be It Further RESOLVED, The Board authorizes the Chairman and Chief Clerk to execute the agreement pending ratification at the joint County Board/City Council meeting of December 20 , 1988 . �IARR�N w. SCf�A$�R, Chcu�unan �y � C e CeJc - C yBa f� �� -�9�/ ;�: CITY OF SAINT P/RUL INTERDEPARTMENT/1l MEMORANDUM To: Mayor Latimer City of Saint Paul City Council Members From: Dave Nelson �, Real Estate anager Date: November 14, 1988 Re: CHCH Renovation Joint Powers Agreement : Attached is a copy of the Joint Powers Agreement for the CHCH Renovation between the City of Saint Paul and Ramsey County. This agreement was prepared by City and County staff inembers and contains the project management structure, the scope of the renovation project, and the financing plan for the project. In addition, it should be pointed out that the state-enacted legislation required the execution of a joint powers agreement by both parties prior to the issuance of any general obligation bonds to finance the building project. Under the proposed Joint Powers Agreement, .the County and the City agree to form a renovation committee to be responsible for overseeing the restoration of the City Hall/Court House. The committee will consist of the Mayor, two members of the Saint Paul City Council , one member of the judiciary branch, the Chair of the Ramsey County Board, and two other members of the County Board. The County and the City will delegate to the committee responsibilities for the oversight and administration of some fiscal issues regarding the building renovation. Under the proposed plan, the committee will be responsible for overall-project management and budget control , including approval of contracts and disbursements. The committee will also select a project manager for the renovation who will report to the County Executive Director in fulfillment of his responsibilities, since the project manager will be a county employee. One of the unique approaches regarding this project is that both City and County staff and elected officials will do a majority of the work in association with the restoration and will work together as a team in overseeing the renovation and making a majority of the recommendations to the joint committee. Outlined on Pages 6, 7, and 8 of the Aqreement are the responsibilities of the committee. �-��9.� Mayor Latimer City of Saint Paul City Council Members Page Two November 14, 1988 Also attached is a flow chart which indicates types of areas of responsibilities of the committee. Another flow chart is included which shows the process and time associated with the building renovation. Gene Schiller , Director of Finance and P�Ianagement Services, recommends approval of this contract for the restoration of the City Hall/Court House. Gene Schiller further requests that the City Council , by resolution, select the two Council members to ' join the riayor to serve as members of the committee. It is also recommended that the City Council execute this contract between the City of Saint Paul and Ramsey County. In an effort to get the resolutions approved, the agreement executed, and the selection of the members for the committee, Pat 0'Malley, Director of Property Management, and I suggest a special meeting � of both elected bodies be held on December 13 , 1988 , at 3:00 P. M. in the City Hall Annex Auditorium, 15th Floor. Should you have any questions regarding the attached document or any other aspect of the renovation project, I would be happy to meet with you. DN:ag cc: Judge Cohen Jim Hart A1 Olson Pat 0'Malley Gene Schiller . Terry Schutten DN:ag Attachments (Latimer) 2 ... •• • .: ... .. �. ... " �, ti. ..� �: ... .� ...� ..� r. r: � ,.: � � � �b � � � w • � � i " :� � J N � � w M V �1 �� 1 i i i Y 1 1 I I � Y 1 1 I I r i i p}� i i r ' i � � � M� i i ��r � rM � i M� 1 i F�f�� 1 ! 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O � : �� a � ^ �� x � = �� m�o —�y ---- -- ----- y--- ---- -- -- -- --___ ._ __ _-- - - -- -- -- -- -- -e- -- = � I 1+f M M 1+�f M H h�M�t � !�� t �w�Y'1 I , � �N��MMMNq� � ��`�" ''�''� CITY OF SAINT PAUL �4� i,��i �� '= DEPARTMENT OF FINAN�E /1ND MANAGEMENT SERVICES �. ii ;: -,�� a VALUATION DIVISION ,h�6p �� .r '�T,,..�.�°'� 218 CitY Hall GEORGE UTIMER Sai�t Paut,Minnesota 55102 MAYOR 612•298-5377 To: Mayor Latimer RECEIVED Council President Scheibel Councilmember Dimond p�� 0 5 1988 Councilmember Goswitz Councilmember Long CITY CLERK Councilmember Rettman Councilmember Sonnen Co cilmember Wilson From: G e iller, Director Fi ce & Management Services Date: December 5, 1988 Re: CHCH Renovation Joint Powers Agreement Revised December 2, 1988 Attached is a copy of the revised Joint Powers Agreement. On November 29, 1988, the Ramsey County 3oard, in a working session, made some minor changes which by the way, Jim Hart, Dave Plelson, and I support the revision. Briefly, here are the changes: 1) The authority for the project director to approve change orders under $25,000 was changed from automatic authority granted in the Joint Powers Agreement dated November 14 , 1988, to the Committee having the option to delegate to the project director the authority to approve change orders up to $25,000. 2) The Constzuction Advisory Group was changed from three members from private sector employers to no less than four but no greater than seven members from the private sector. The change allows for active and retired � individuals to serve. Enlarging the group was suggested so that gathering of inembers for a quorum would be easier . � 3) The hiring of a Project Director was broadened to not only include hiring an unclassified employee but also the option of hiring on a contract basis . 4) The parties covered by commercial insurance or a self- fund mechanism was spelled out to specifically name the committee, team and the advisory construction group. This change did not expand to what was originally the intent of the language in the November 14, 1988 joint powers agreement draft. Memo to Mayor Latimer and Councilmembers Page Two December 5, 1988 Briefly, here is the revised schedule of the Joint Powers approval calendar: December 8 , the CHCH Joint Powers Agreement will be on the Council agenda. December 12, the CHCH Joint Powers Agreement will be on the Finance Committee aqenda. Staff will be in attendance to answer the committee' s concerns. December 20 at 1 : 15 in the City Council Chambers, a joint City Council meeting and County board meeting will be held to approve the joint powers agreement, appoint two City Council rnembers to the CHCH Renovation Committee and to set a date when the committee will meet. The appointments will be made by resolution (prepared by the Council president' s office) on December 20 , 1988. Finally, we welcome the opportunity to meet with you to discuss and answer your questions on this historic project. We are ready to go! ES:DN:ag cc: Judge Cohen, Ramsey County Jim Hart, Assistant City Attorney Dave Nelson, Real Estate �Tanager Pat 0'Malley, Director of Ramsey County Property Management A1 Olson, City Clerk Warren Schaber, Chair, County Board Terry Schutten, County Executive Director (Latimer) 2 ORIGINATOR o.��,,,�o OATE COMYIETED G R E E N S H E ET No.�0 2 9 ?3 Finance & Mana ement Services � CONTACT PERSON Dave Nelson _� �P��ENTOIRECTOR �,.�„o,,,«,,,�,�,n • �N 2 awiwce a��vr senvic�s oinecroA �crrr cx�r+ic NUMBER FON oe . coKr �a. ROU7ING eime3er o�necron � Finance 298-5317 ortocn: — �A,��, .�51a1 Lati ons _ 1 SUBJECT/DESCRIPTION OF Pf3W�CT/REQUEST: CHCH Renovation Joint Powers Agreement Resolution (attach�nts: 1) Copy of the Joint Powers Agreement; 2) November 14 memo and CHCH Renonation Management Structure and Proposed Project Schedule. ,,�. . � R6COMMENDATIONB:(ADProv�(A)or RM�(R)) COUNCR RESEARCM REPORT: Purwa�o Co�asaoN Crvw senv�ca�seioN a►tE w o��our �rsr w�r�►q. ��;� �+wo carwssioN ao e�sc�ooi.aauwo sr,+c� aw�rEn� co��s is �oot�r�o.�ooeo+ Aero m oa+r�cr caasrrtua�rt o�srnicr co� — _._ _Ron�oot wvo.� _�oa�ac Aoom� .�� ; '- suPronrs w��oe�cnvez i 2 I 2..I$'�S L�'"C'C'{�c_L�� 15 TU PL `�,tit'�ST=1p �1�'r �,x,.,_.e,s -' Pursuant to the action of the 1988 p�-1�1z'�'�`t Dec�� 1'LJZ�`'s�- -� State Legislature, the City and � •�-County, prior to issuing bond - , : `�. �requirement to execute a Joint ,,_ , �= Powers Agreement for the CHCH projec . �,_.- _ • . INTATINQ PqOBLEM,ISSUE,OPPORTUNITY(Who,Wha4 When,When,Why); � The need for the agreement was to more closely define the scope of the project � and have the City and Council officially and jointly enter into an agreement. .�:. +�;• . :'M.. _,... °1 .. - :y�j''.: � � ,_ � .� , � Jt�3TifICA7'1oN(CowB�rNRb.Advr+t�gp.R�eir�si: �� The adoption of the joint powers agreement will contractually bind the City :.;..- •�� and Couaty into terms of and condition of the CHCH Renovation Agreement. :`�::: �• CONSEOUENCES(VVnu,WMn,arW To WMm►: �' N�A .. :, � . . ,.: . . _ =- ALTERNATIVES: � PR08 CpN$ .� .� -r_^:.- � � . ;z N�TORY/PRECEDEN7'S: :.�,:_ ' <� LEGAL ISSUES: WMITH - C�TY CIERK RINK � RINANCE C�aCll `s��e"� �M�YQqTMENT GITY OF SAINT PAUL File NO. �etu� `°py t°: C.ouncil �Zesolution �luations -- Room 218 iN) (CHCH) ` ��1.� t��l Presented By Referred To Committee: Date Out of Committee By ' � Date WHEREAS, the City of Saint Paul (hereinafter referred to as "City") , by Council Resolution 88-224, adopted certain resolutions regarding (1} financing of the CH/CH repair, renovation, modernization, and expansion, including issuance of bonds by the County of Ramsey (hereinafter referred to as "County") , assumption by the County of the City' s debt on the St. Paul-Ramsey Medical Center , the transfer by the City of its ownership and reversionary interests in certain specified properties ; and (2) creation of a Special CH/CH Committee to provide Project/Policy oversight of the repair, renovation, modernization, and expansion of the CH/CH; and � WHEREAS, 1988 Minnesota Laws Chapter 601 provides that, prior to issuance of bonds by the County for the repair, restoration, expansion, and modernization of the CH/CH, the City and the County shall enter into agreements delineating the powers and responsibilities of the City and the County respecting (i) the repair , restoration, expansion, and modernization of the CH/CH; (ii) the normal repair and maintenance of the buildinq and the determination of proportionate square foot exclusive usage of the CH/CH by the County and the City; and (iii) the transfer of ownership or reversionary interests in Lake Owasso residence, the Ramsey . County Workhouse, ,;Boy's Totem Town, Woodview Detention Center , and St. Paul-Ramsey Medical Center; and WHEREAS, the County and the City have entered into a separate agreement regarding the normal repair and maintenance of the CH/CH and the determination of proportionate square foot exclusive usage of the CH/CH by the City and the County effective March 15, 1988; and WHEREAS, the CH/CH Renovation Joint Powers Agreement, delineates the powers and responsibilities of the County and the COUNCII. MEMBERS Requested by Department of: Yeas Nays Dimond i.ong In Favor � Goswitz ' ��8° A ainst BY Dir ctoY schabd g �� Sonnm ^ W�I3011 Form Approved by City Atto aey �, Adopted by Council: Date � By �� . � i Cer2ified Passed by Council Secretary B� Approved by Vlavor: Date Ap roved by ayor 'ssi'n to Council '�,!� o.. _ /_�. v,�., �..� . �� J��-� w�+iT6 - C�rr CLFJ�K 'PINK � FINANCE COYtICll c.N.R. � OSP4RTMENT GITY OF SAINT PAUL s�ue �M11YOR File NO. 2,etura copy to: � . , _�aluatians -- �am 2�$ Council Resolution �(DN) (CH�H) Presented By Referred To Committee: Date � Out of Committee By � " Date � City regarding the repair, restoration, expansion and modernization of the CH/CH, including any delegation of their rights and responsibilities consistent with the County Board Resolution 88-079 and the City Council Resolution 88-224; and � WHEREAS, the CH/CH Renovation Joint Power Agreement, provides for the transfer of reversionary or ownership interests in the properties specified in 1988 Laws Minnesota Chapter 601; and • WHEREAS, the repair , resoration, expansion, and modernization of the CH/CH is part of the County's Capital Improvements Program and funding for the repair, restoration, expansion, and modernization of the CH/CH shall be from bonds issued as part of the County' s Capital Improvement Program; and WHEREAS, the County has secured approval of its 1989 Capital Improvement Program pursuant to 1988 Law Minnesota Chapter 519; therefore be it RESOLVED, that the proper City �Officials are hereby directed to execute the CH/CH Renovation Joint Powers Agreement netween the City of Saint Paul and the County of Ramsey. COUNCII., MEMBERS Requested by Depactment of: Yeay Nays Dimuod Finan�o & ManaQement Servi_cec �os In Favor - --- Goswitz �� Direct r �ya� Against BY Sonnen � � Wilson ' � Focm Approv by City torn y �`� Adopted by Council: Date Certified Passed by Council Secretary BY By Approved by Mavor: Date Approved y Mayor for Submission to Council ,,,,, r. •• � v ..� �.. .�. v � V r/ v V v '✓ ../ v ..% .... �./ � 6 � O 0 V 1� y O 7 � fIJ O 1 � � A ' � J N � S A W Y v � �-i �_i o ..~. I I 1 1 �.r Y 1 I 1 I fJ M 1 0{ 1 I Y� I y (p 1 O� t 1 �� r � i w� i i ��s ' v � i ��-.? i i �r..�.�.. i � .r i �e� i i ..�i�� i o V i s�i i i e�,. i � � � � � � � � - � � � � � �g � � .°� s r F Y O r7�� r~ i v �� a r�a w C�! 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WHEREAS , the COUNTY and the CITY share ownership of the Saint Paul City Hall/Ramsey County Courthouse (hereinafter referred to as CH/CH) ; and WHEREAS, the COUNTY and the CITY share ownership of the St. Paul-Ramsey Medical Center and have outstanding obliqations on . the purchase of the real and personal property known as St. Paul- Ramsey Medical Center; and WHEREAS, the COUNTY and the CITY share ownership of the Lake Owasso Residence; and WHEREAS, on April 27, 1973 , the CITY and the COUNTY entered into a Joint Powers Aqreement whereby the COUNTY assumed responsibility for funding of the Detention and Corrections Authority and full ownership of Detention and Corrections � property and further provided that all property transferred by the CITY pursuant to the Agreement be transferred only on the express condition that such land and facilities be used solely for detention and corrections or open space, recreation and parks purposes; and ��'i9�� WHEREAS, the COUNTY, by Board Resolution 88-079, incorporated . herein by reference and made a part of this Agreement, adopted certain resolutions reqardinq ( 1 ) financinq of the CH/CH repair, renovation, modernization and expansion, includinq issuance of bonds by the COUNTY, assumption by the COUNTY of the CITY's debt on the St. Paul-Rams�y Medical Center, the transfer by the CITY to the COUNTY of its ownership and reversionary interests in certain specified properties ; and ( 2) creation of a Special CH/CH Committee to provide Project/Policy oversight of the repair, renovation, modernization and expansion of the CH/CH; and WHEREAS , the CITY, by Council Resolution 88-224 , incorporated herein by reference and made a p�irt of this Aqreement, adopted certain resolutions reqarding ( 1) financinq of the CH/CH repair, renovation, modernization and expansion, includinq issuance of bonds by the COUNTY, assumption by the COUNTY of the CITY's debt on the St. Paul-Ramsey Medical Center, the transfer by �the CITY � of its ownership and reversionary interests in certain specified properties ; and ( 2 ) creation of a Special CH/CH Committee to provide Project/Policy oversiqht of the repair, renovation, modernization and expansion of the CH/CH; and WHEREAS, 1988 Minn. Laws Chapter 601 provides that, prior to issuance of bonds by the COUNTY for the repair, restoration, expansion and modernization of the CH/CH, the CITY and the COUNTY shall enter into aqreements delineatinq the powers and responsibilities of the CITY and the COUNTY respectinq ( i ) the repair, restoration, expansion, and modernization of the CH/CH; . 2 ��-�9� ( ii ) the normal repair and maintenance of the buildinq and the � determination of proportionate square foot exclusive usaqe of the CH/CH by the COUNTY and the CITY; and ( iii ) the transfer of ownership or reversionary interests in Lake Owasso residence, the Ramsey County Workhouse, Boys Totem Town, Woodview Detention Center, and St. Paul-Ramsey Medical Center and any other property the CITY and the COUNTY aqree upon; and WHEREAS , the COUNTY and the CITY have entered into a segarate agreement regardinq the normal repair and maintenance of the CH/CH and the determination of proportionate square foot exclusive usage of the CH/CH by the CITY and the COUNTY effective March 15, 1988 ; and WHEREAS, by this Agreement the COUNTY and the CITY. intend to delineate the powers and responsibilities of the COUNTY and the CITY reqardinq the repair, restoration, expansion and - modernization of the CH/CH, includinq any deleqation of their rights and responsibilities consistent with the County Board Resolution 88-079 and the City Council Resolution 88-224; and WHEREAS, by this Agreement the COUNTY and the CITY further • intend to provide for the transfer of reversionary or ownership interests in the properties specified in 1988 Laws Minn. Chapter 601; and WHEREAS, the repair, restoration, expansion and modernization of the CH/CH is part of the COUNTY's Capital improvements Proqram and fundinq for the repair, restoration, expansion and 3 . ��r-�� . modernization of the CE/C8 shall be from bonds issued as part of . the COUNTY's Capital Improvements Proqra�; and WHEREAS, the COUNTY has secured approval of its 1989 Capital Improvements Proqram pursuant to 19�88 Laws Minn. Chapter 519; THEREFORE, in consideration of the mutual promises contained herein, the COUNTY and CITY aqree as follows: I. Renovation of CH/CH A. Scope of Project 1 . The COUNTY and the CITY agree to the repair, renovation, expansion and modernization (hereinafter referred to as RENOVATION) of the CH/CH, which is legally described as: Block 22, St. Paul Proper. 2 . The COUNTY and the CITY aqree that the RENOVATION of the CH/CH shall be performed consistent with the • recomn►endations of Ellerbe Associates, Inc. in the City Hall and Courthouse verification Study Detailed Supplement of November 19, 1987 and Verification Study Executive Summary of December 21, 1987. 3 . The COUNTY and the CiTY aqree that the total cost for ttie RENOVATION of the CH/CH shall be no more than : $48, 582,005, (which includes the $46,741,900 cost set out in the Verification Study and $1,840,105 for the elevator renovation now in proqress) plus non-arbitraqe � reinvestment income plus bondinq costs. 4 �r�-r�.� B. CH/CH Renovation Committee . 1. The COUNTY and the CITY hereby create a CH/CH Renovation Committee (hereinafter referred to as the COMMITTEE) . 2. The COMMITTEE shall consist of the followinq members: the Mayor of the City of St. Paul; two members of the St. Paul City Council ; a member of the judiciary for the second judicial district, appointed by the chief judge ; the chair of the Ramsey County Board; and two other members of the Ramsey County Board of Commissioners . Each entity shall be responsible for selectinq substitute and successor members to fill vacancies. 3 . The COUNTY and the CITY delegate to the COMMITTEE responsibility for oversiqht of adminfstrative and fiscal issues reqardinq the RENOVATION of the CH/C8. In r carryinq out its responsibilities for fiscal issues, the COMMITTEE shall utilize the COUNTY Budqeting and Accountinq Division for disbursement of funds and auditinq. 4. The COMMITTEE shall at all times be guided in its operation by County Board Resolution 88-079, City Council Besolution 88-224, and the Verification Study Detailed Supplement of November 19, 1987 and the Verification Study Executive Summary of December 21, 1987, prepared by Ellerbe Associates, Inc. 5 �.�,�',�.� 5. The COMMITTEE shall make no decision which deviates : from the resolution and documents referenced in the precedinq paraqraph, nor authorize any budget cost . overruns without the prior express approval of the City Council and the County Board. 6 . The COMMITTEE shall make all decisions reqardinq selection of a chair and such officers as it deems necessary; term of service; assignment of duties; frequency of ineetings and all other matters relating to the operation of the COMMITTEE. 7 . The COMMITTEE shall have all the duties and responsibilities necessary to ensure the completion of the RENOVATION of the CH/CH, except those duties � specifically retained by the COUNTY and the CITY in this � � Agreement and except thcse duties and responsibilities the COUNTY and the CITY are precluded by law from deleqatinq. 8 . During the RENOVATION of the CH/CH the COMMITTEE shall have the followinq duties and responsibilities : a. Overall project manaqement and budqet . control, includinq approval of all contracts and disbursements unless such authority is deleqated. b. , Approve a Prcject Director, who shall report directly to the COUNTY Executive Director or the Executive Director' s desiqnee, based on 6 � � �� . the recommendation of � the CITY Real Estate Manager and the COUNTY Property Manager. c. Based on the recommendations of the Project Manaqement Team (hereinafter referted to as TEAM) : 1 ) Approve an architectural and enqineering . firm. � 2 ) Approve the space standards and programming ( space use and occupancy) of the space in the CH/CH during the RENOVATION. 3) Approve the schematic designs, design development drawings, workinq drawinqs, design speciffcations, contract documents and bid specifications. 4 ) Approve change orders in excess of • $Z5,000 by no less than five ( 5 ) COMMITTEE members . d. Approve the estimated budqet cost of the . RENOVATION. e. Award the construction contract to the general contractor on behalf of the CiTY and . • the COUNTY with the recommendation of the . TEAM and adjust the budget based on the contract construction costs. 7 ��i4-�t f. Distribute the semi-annual report from the TEAM to the COUNTY Board and CITY Council. q. Form and convene a Construction Advisory Group, made up of property managers, or similar titles, from three private-sector employers. The members of the Construction Advisory Group shall not be COUNTY or CITY employees and shall receive no compensation for their services except reimbursement for actual expenses. The purpose of the Construction Advisory Group shall be to . provide public review and comments on final plans and specifications and on chanqe orders with respect to architectural and enqineerinq merits and the reasonableness and necessity of costs . h. Upon completion of the RENOVATION, submit to � the qoverninq bodies of the COUNTY and the CITY for acceptance, a final report summarizinq the completion of the RENOVATION. 9. The COMMITTEE will dissolve and cease tc exist one year after the later of the dates of acceptance of the final report by the COUNTY and CITY. 8 - �v,��"/�ai • C. CH/CH Renovation Team _ 1. The COMMITTEE shall have as a RENOVATION project support staff, a Project Management Team (TEAM) , which shall be comprised of the following: a Project Director with an appropriate backqround in renovation projects; the COUNTY Director of Property Management; the CITY Real Estate Manager; a Mechanical Enqineer or Architect from the CITY staff to be chvsen by the COUNTY Property Manager and the CITY Real Estate Manaqer; a COUNTY Financial Control Officer; a member of the County Attorney' s Office ; and a member . of the City Attorney' s Office . � 2 . TEAM members shall use their respective clerical staff for specific assiqnments. The Project Director may, at the Project Director's discretion, assiqn a COUNTY clerical staff inember for all-TEAM meetinqs. 3 . The TEAM shall be co-chaired by the CITY Real Estate Manaqer and the COUNTY Property Manaqer until a Project Director is hired by the COMMITTEE. ' �. 4 . The CITY Real Estate Manaqer and the COUNTY Property : Manaqer shall interview candidates and shall submit a recommendation to the COMMITTEE for a Project Director. 5. Under the leadership of the Project Director, the TEAM shall have the followinq duties and responsibilities : 9 � ��-i9�� a. Oversee the issuance of a Request for Progosals for a RENOVATION architectural and enqineering firm, review responses and submit a final list of up to three architectural and enqineerinq firms to the COMMITTEE. b. Establish space standards and proqramming plans for the CH/CH durinq the RENOVATION and submit recommendations to the COMMITTEE for approval . _ c. Review and submit to the COMMITTEE for approval, the schematic designs proposed by the architectural and engineering firm, and the design development drawinqs, working drawinqs, design specifications, contract documents and bid specifications prepared by the •architectural and enqineerinq firm. d. Submit the contract documents, workinq drawings, desiqn specifications and bid specifications for independent architectural and enqineering review. e. Direct the public bidding of the contracts. f. Submit a written report on the RENOVATION semi— annually to the COMMITTEE. •- q. Have administrative and fiscal responsibility for day to day operations of the RENOVATION durinq the tern� of the RENOVATION; h. Be responsible for selection of materials, space standardization, administrative planninq, 10 � (,��-�9-�� L technical coordination and p�ocessinq of payments from the RENOVATION budget; i . Obtain and coordinate resources from the CITY . and COUNTY staff as necessary to implement and complete the RENOVATION, includinq but not limited to the followinq areas of expertise: risk manageaent,. accountinq, bondinq, leqal , architectural/engineerinq, � historic preservation, telecommunications, space programming, standardization and owner' s inspection; j . Communicate project justification to interested qroups in Ramsey County and the City of Saint Paul; k. Report, with supporting documentation, to the COMMITTEE monthly, or more frequently if requested by ' the COMMITTEE, on construction status, budqetary status and all other administrative and fiscal issues included in the TEAM' s responsibility; 1 . Form and convene such subqroups as the TEAM deems necessary includinq a space proqramning standardization subqroup which shall reviea the required space needs for each entity within the CH/C8, study space proqramminq standardization, work with the architect to design apprcpriate space and layouts, and make recommendations to the TEAM; m. Have the responsibility for day to day construction oversight, space planning, interior furnishings, contract compliance, leasing, construction 11 �� phasinq, and makinq recommendations for space schedulinq . associated with the RENOVATION; n. Submit all contracts and all chanqe orders over 525,000 to the COMMITTEE for approval , subject, however, to prior review and approval by the COUNTY Budqetinq and Accountinq Division that funds are available; o. Determine deductibles, insurance and self- _ insurance needs, retained limits, the appropriate amount to be held in the RENOVATION project insurance account, and all other matters relating to covering the risk of the RENOVATION to the CITY and COUNTY, based on the recommendations of the COUNTY Risk Manager . p. Perform other duties and responsibilities as . assiqned by the COMMITTEE. 6 . The TEAM will automatically dissolve and cea�e to exist on th� same date the COMMITTEE dissolves and , ceases to exist. D. Project Director I. The Project Director shall be an unclassified COUNTY employee. 2. The COMMITTEE shall approve a Project Director in accordance with COUNTY personnel procedures. 3 . The Project Director shall have the followinq duties. and responsibilities: (a) Authorize chanqe orders up to $25,000 and apptove the necessary budqet adjustments; 12 � ��,��1 (b) Report in writinq, all authorized chanqe orders to the COMMITTEE monthly; ( c) Direct the TEAM in the performance of its duties and responsibilities under this Aqreement. E. Insutance/Risk 1 . The COMMITTEE shall be responsible for ensurinq that all risk to the CITY and COVNTY created by the CH/CH � � RENOVATION is covered by insurance or a self-fundinq . mechanism. As part of its recommendations, the TEAM shall provide that all Workers' Compensation claims by ' City or County employees will be paid for and managed by the City or County, respectively. In addition, the TEAM shall secure for the COMMITTEE'S approval Builder' s Risk coveraqe for the RENOVATION, and may consider "wrap-up" insurance coverage for the RENOVATiON among its options when working on a recommendation for the COMMITTEE. If a risk/liability is covered by commercial insurance, the limits of the policy shall be amounts determined by the COUNTY'S Risk Manager. The cost of the insurance shall be paid from the RENOVATION project insurance account and the CITY and COUNTY shall be named insureds. If a self-funding mechanism is used, payment shall be made from the insurance account portion of the RENOVATION project funds. If the loss or damaqe exceeds the amount remaininq in the insurance account, or, in the case of insurance, if there is a deductible or an uncovered 13 . ��,�� portion of the loss or damaqe, it . shall be the responsibility of the CITY and the COUNTY to each pay 50� of the excess , deductible or uncovered portion of the loss or damaqe. 2. If any loss or damaqe is in excess of insurance or the funds set aside for this purpose in the insurance account or is covered by a deductible and such loss is assessed against the CITY, the COUNTY, the COMMITTEE, or individual members of the COMMITTEE, the CITY and COUNTY agree to each pay 50� of the loss or damage. 3 . The COMMITTEE may require, based on the recommendations of the TEAM, that the general contractor and subcontractors and other contractors on contracts awarded for the CH/CH RENOVATION provide general liability and other coverages and excess coveraqe in amounts determined by the COUNTY Risk Manager. The COMMITTEE may also require that the architect, all consultants and other contractors for services to be provided in connection with the CH/C8 RENOVATION provide � errors and omissions or malpractice coverage in amounts determined by the COUNTY Risk Manaqer. At the discretion of the TEAM and with the COMMITTEE'S approval, these exposures may be financed throuqh risk fundinq mechanisms other than or in addition to insurance purchased by contractor, subcontractor, architect, etc. , such as contractual transfer, 14 ��,19�� commercial insurance, self-funding, etc. All contracts for professional and other services, exceptinq contracts let in connection with the bond issue, shall be made in the joint names of the COUNTY and CITY as owners. 4 . An insurance account from RENOVATION project bond proceeds, in an amount to be determined by the TEAM based on the recommendation of the COUNTY Risk Manager, shall be set aside for the self-retained limits, . deductibles , excess non-insured exposures and self- funded program, shall be held in a separate account; and shall be adequately funded to cover reported losses and - incurred but not reported losses. These funds shall cover claim expense includinq reasonable attorney fees and any other costs associated with the claim that may arise . 5. Funds set as�ide in the insurance account, and which are subject to expenditure time limits of the federal tax law, may not be encumbered for purposes other than insurance/risk until three years followinq issuance of . the bonds by the COUNTY for the AENOVATION. At the end : of the three year .period, any funds remaininq in the insurance account shall be used to pay for other costs related to the RENOVATION or for debt service of the RENOVATION bonds. 6. Funds set aside in the insurance account, and which are not subject to expenditure time limits of the 15 (I,�'v�`l9`� . federal tax law, may not be encumbered for purposes • other than insurance/risk until seven years following completion of the REtvOVATiON. Nothinq herein shall . preclude the COUNTY from periodically releasinq funds from the insurance account prior to the end of the seven year period, upon recommendation of the COUNTY Risk Manaqer. At the end of the seven years, any funds remaining in the insurance fund shall be used to pay for � other costs related to the RENOVATION or for debt service on the bonds issued for the RENOVATION. 7 . Nothing in _ this Agreement shall be construed as a waiver of statutory limits of or exceptions to liability by the CITY or the COUNTY. ' F. Financinq � 1. Upon execution of this Aqreement by the parties, the COUNTY agrees to (a) assume financial responsibility foc the cost of the CH/CH RENOVATION, includinq the elevator renovation, up to the sum of $48, 582,005 plus non— arbitraqe reinvestment income plus bonding costs and (b) issue COUNTY qeneral obliqation bonds to cover the CH/CH RENOVATZON up to the sum of $48 ,582,005 plus bonding � costs under the COUNTY's Capital Improvements Prograa. Z. In connection with the elevator renovation and consistent with County Board resolution 86-539 and City Council resolution 86-172, out of the CH/CH RENOVATION bond proceeds, the COUNTY shall reimburse the CITY, up 16 ��-i��} to a maximum of $666,670, and shall reimburse the COUNTY, up to a maximum of $1,173, 435, for each party' s share of actual paid expenses. 3 . The COUNTY shall hire a financial consultant and, throuqh its County Attorney, bond counsel, to advise the COUNTY in relation to issuance of bonds for the RENOVATION. 4 . The COUNTY shall issue bonds sufficient to complete the RENOVATION, up to a maximum of $48, 582,005 plus bonding costs . 5 . Any provisions of this Agreement to the contrary notwithstanding, the COUNTY shall have no obligation to issue bonds for the RENOVATION of the CH/CH until this Agreement is siqned by. the COUNTY and the CITY and the COUNTY's Capital Improvement Program, includinq the RENOVATION of the CH/CH, is approved by the State of . Minnesota, Department of Trade and Economic Development. 6 . Durinq the period of RENOVATION, the COUNTY has the obliqation to maintain and manaqe the CH/CH consistent with the Management Aqreement dated March 15, 1988, between the COUNTY and the CI�'Y. However, the COUNTY has no obliqation to provide manaqement or maintenance of areas under constructicn or renovation. Upon . acceptance by the COMMITTEE of an area as complete, the COUNTY and the CITY shall assume their respective 17 ��9°�� obliqations pursuant to the Manaqement Agreement as to the completed area. 8. Upon completion of the RENOVATION project, the CITY or the COUNTY may submit a request to the COMMITTEE for reimbursement, out of the RENOVATION bond proceeds and interest earned thereon, of costs for staff time required by the COMMITTEE or TEAM in conjunction with the RENOVATION. G. Property Ownership Durinq the RENOVATION and upon completion of the RENOVATION, the COUNTY and the CITY shall each retain the same percentaqe ownership� in the renovated CH/CH, � including any new furniture or other personal property purchased with RENOVATION funds, as they held at the commencement of the RENOVATION, which is 50$ COUNTY and 50� CITY owned. �II. Transfer of Property Interests A. General Provisions Within thirty (30) days followinq the execution of this Agreement, or the initial sale of the bonds referred to in Section I.A.4. above, whichever is later, the CITY shall provide COUNTY with fully executed deeds transferrinq all of the CITY' S interests in the below— named real property. Said transfers shall be free and clear of all judgments, liens or any other encumbrances, other than those of the COUNTY respecting the properties 18 . ��i��i . and other than any CITY debt relating to the properties assumed by the COUNTY. Any related cost for filinq or r�cordinq fees or state deed tax, if payable in relation to these transfers, shall be deemed a RENOVATION cost and shall be payable from RENOVATION bond proceeds. B. Workhouse 1 . CITY agrees to transfer to the COUNTY the real and : personal property known as the Workhouse and comprising approximately 300 acres, without restriction as to use . 2 . CITY agrees to provide COUNTY with a Quit Claim Deed � transferring to the COUNTY the CITY' S interest in the Workhouse real property legally described as : Southeast one-quarter ( S .E. 1/4 ) of Southeast one- quarter ( S .E. 1/4 ) of Section Twelve ( 121 , Township Twenty-eiqht (T. 28 ) , Range Twenty-two (R. 22) , containing 38 acres more or less, accordinq to the United States Government Survey thereof. South one-half ( S. 1/2 ) of the Southeast one- quarter ( S.E. 1/4 ) of Section one ( 1 ) , Township Twenty-eiqht (T. 28�) , Range Twenty-two (R. 22 ) , containing 79 acres more or less, according to the United States Government Survey thereof. A parcel of land in the SE 1/4 of the NE 1/4 of Sec. 12, T. 28, R. 22, located at the NW corner of E. County Line Road and Lower Afton Road intersection, described as follows: Commencinq at . the E 1/4 corner of Sec. 12 , T. 28, R. Z2, thence N 0° 00' W along the center line of the E County Line Road a distance of 478.08 ft. thence N 90° 00' W a distance of 33 ft. to the point of beqinninq, thence S 0� 00' W a distance of 74 .23 ft. thence N 59° 00� w a distance of 74 .23 ft. thence following a curve the central angle of which is 121° QO' and a radius of 42 ft. to the point of beqinninq and there terminating; beinq all of the real estate described in that certain instrument dated April 3 , I941 , and filed April 15, 1941, in Book 1073 of 19 . ��l9�1 Deeds, paqe 468, in the office of the Reqister of Deeds in and for Ramsey County, Minnesota. The North half (N. 1/2 ) of the Northeast Quarter (N.E. 1/4 ) of Section Twelve ( 12) , Township Twenty- eiqht ( 28 ) , Ranqe Twenty-two ( 22 ) , also commencing at the Northwest (N.W. ) corner of the Southeast Quarter ( SE 1/4 ) of the Northeast Quarter (NE 1/4 ) of said Section Twelve ( 12 ) , thence South to the North line of the Afton Road ( so-called) , thence in a Northeasterly direction alonq the North line of said road one hundred thirty-four ( 134 ) feet, thence North to the North line of said quarter quarter section, thence West on the quarter quarter section line one hundred twenty ( 120) feet to � beginning, containing one-half of an acre, more or less , beinq a part of the Southeast Quarter ( SE 1/4 ) of the Northeast Quarter (NE 1/4 ) of said Section Twelve ( 12) , Town and RangP aforesaid; also commencing at the Northeast (NE) corner of the Southwest Quarter (SW 1/4 ) of the Northeast Quarter (NE 1/4 ) of said Section Twelve ( 12) thence West oa said quarter quarter section line Two hundred one ( 201 ) feet, thence due South one hundred fifty-one . and 5/10 ( 151 . 5 ) feet, thence in a Southeasterly direction to a point on the Easterly quarter quarter section line one hundred seventy-three and 8/10 ( 173 .8 ) f�et South of the place of beginning, thence North to the place of beginninq, all in Section Twelve t12) , Township Twenty-eiqht ( 28) , Range Twenty-two (22 ) , in Ramsey County, Minnesota, 'accordinq to the United States Government Survey thereof, containing 80 . 5 acres more or less . Subject to Right of Way Agreement to Great Lakes Pipe Line Company dated May 8, 1937, and recorded in the Office of the Reqister of Deeds, Ramsey County, Minnesota, recorded in Book 988 of Deeds, Paqe 590 . C. Totem Town 1. CITY agrees to transfer to the COUNTY the real and personal property known as Totem Town and comprising approximately 110 acres, without restriction as to use. 20 ��/�7 2. CITY aqrees �o provide COUNTY With a Quit Claim Deed transferring to the COUNTY the CITY'S interest in the Totem Town real property leqally described as: ° That part of the southwest quarter of Section 11, T. 28 N. , R. 22 W. , lyinq eastecly of Burlinqton Avenue (as shown on the recorded plat of Hurlinqton Heiqhts Division No. 2 ) . That part of the northwest quarter of Section 11 , T. 28 N. , R. 22 W. , described as follows: � Commencing at the center of said Section 11 , thence westerly on the east and west half-section line to the easterly boundary of Burlington Avenue; thence northwesterly along the easterly boundary of Burlington Avenue 200 feet; thence generally northeasterly to a point on the north and south line, 250 feet northerly of the center of said Section 11 ; thence 250 feet southerly to the point of beginninq. The northwest quarter of southeast quarter of Section 11, T. 28 N. , R. 22 W. , lyinq northetly and easterly of Burlington Avenue (as shown on the recorded plat of Burlington Heights, Division No. 2) . The southwest quarter of the northeast quarter of Section 11 , T. 28 N. , R. 22 W. , lyinq easterly of Burlinqton Avenue (as shown on the recorded plat of Burlinqton Heiqhts Division No. 2 ) , except the north half of the northeast quarter of southwest quarter of said northeast quarter. D. Woodview Detention Center � 1. CITY aqrees to transfer to the COUNTY the real and personal property known as Woodview and comprising . approximately 10 acres, without restriction as tc use. 21 ��=�9-�/ 2. CITY aqrees to pcovide COUNTY with a Quit Claim Oeed transferrinq to the COUNTY the CITY' s interest in the Woodview real property leqally described as: An undivided one-half ( 1/2) interest in and to Lots three ( 3 ) and four ( 4 ) in Sarah' s Out Lots to Saint Paul , according to the plat thereof on file and of record fn the office of the Reqi`ster of Deeds in and for said Ramsey County, subject tc streets and hiqhways, together with an easement for ingress and eqress over The westerly forty ( 40 ) feet of Lot seven ( 7) and the westerly forty ( 40 ) feet of the southerly sixty ( 60 ) feet of Lot two ( 2 ) of said Sarah' s Out Lots, the said easement being conveyed subject to the right of the party of the first part to terminate the said easement ninety ( 90) days after notification of such termination is qiven to the Clerk of the party of the second part. E. St. Paul-Ramsey Medical Center l . CITY aqrees to provide COUNTY with a Quit Claim Deed , transferrinq the CITY' s interest in the St. � Paul-Ramsey Medical Center real property legally described as: Lot one ( 1) , Block two ( 2) , Eastern Area Addition, Saint Paul, Minnesota, according to the plat thereof on file and of record in the office of the Reqistrar of Titles, Ramsey Couaty, Minnesota. That part of Lot 2, Block 2, Eastern Area Addition, that lies Easterly and Southerly of the followinq described line: Commencinq at the Southeast corner of Lot 2, Block 2, Eastern Area Addition; thence Northwesterly alonq the Northeasterly line of said Lot 2 for a distance of 567.21 feet to the point of beginning; thence continuinq Northwesterly tanqent to the last described line for a distance of 171 .15 feet; thence Northerly and Easterly a distance of 141 .98 feet alonq a tanqential curve concave to the Southeast having a radius of 90 .00 feet and a 22 ��'��a� : central an�gle of 90 deqrees Z3 minutes 10 seconds to the intersection with the Northwesterly line of said Lot 2; thence Northeasterly along said . Northwesterly line tanqent to said curve a distance of 171 .15 feet to the Northeast corner of said Lot 2, and there terminating. F. Lake Owasso Residence 1 . CITY agrees to provide COUNTY with a Quit Claim Deed transferrinq the CITY's interest in the Lake Owasso Residence real property leqally described as : Lots one ( 1 ) to .seven ( 7 ) inclusive, Block eiqht ( 8 ) , "Owasso" , according to the plat� thereof on file and of record in the office of the Reqister of Deeds of Ramsey County, and the North one-half (N. 1/2 ) of that part of Government Lot four ( 4 ) , in Section thirty-six ( 36 ) , Township thirty ( 30 } North, Ranqe twenty-three ( 23) west lyinq South of the oriqinally South line of the plat of "Owasso" on file and of record in the office of the Reqister of Deeds of Ramsey -County, Minnesota, accordinq to . the Gov�rnment survey thereof, exceptinq and reserving therefrom that portion conveyed to the Minneapolis, St. Paul and Sault Ste . Marie Railway Company, by Deed recorded in Book 159 Deeds, Paqe 620 in the office of the Reqister of Deeds of Ramsey County, Minnesota, and also except that part of Government Lot four ( 4 ) lyinq Easterly of aforesaid railroad right-of-way, according to the United States Government survey thereof. III. Assumption of Debt The COUNTY agrees to assume the CITY's outstandinq debt on St. Paul-Ramsey Medical Center in the sum of $1 ,157,276, beqinninq with amounts paysble in 1989 and thereafter. Provided, however, that the COUNTY shall have no obliqation to assume the CITY' s debt on St. Paul-Ramsey Medical Center until the CITY has 23 . � . 1,��f transferred its interest in St. Paul-Ramsey Medical Center to the COUNTY by Quit Claim Deed. Upon transfer of the CZTY's interest in St. Paul-Ramsey Medical Center to the COUNTY, the obliqation of the COUNTY to assume the outstanding CITY debt on the Center from January 1, 1989 shall be absolute and the COUNTY shall reimburse the CITY for any payments payable in 1989 that were actually paid by the CITY prior to the transfer. IV. General Provisions A. Alterations Any alterations, variations, modifications or waivers of provisions of this Aqreement shall only be valid when they have been reduced to writinq, signed by the parties and attached to the original of this Agreement. B. Equal Opportunity and Civil Riqhts The CITY and the COUNTY aqree to comply with all federal , state and Yocal Iaws, resclutions, ordinances, rules, requlations and executive orders pertaininq to unlawful discrimination on account of race, color, creed, religion, national oriqin, sex, marital status, . status with reqard to public assistance, disability or age. C. Data Privacy . All data collected, created, received, maintained or disseminated for any purpose in the course of this Agreement is qoverned by the Minnesota Government Data 24 - � ��'-��J Practices Act, Minn. Stat. Ch. 13, and any other applicable state statutes, any state rules adopted to implement the Act, as well as federal laws and regulations on data privacy. D. Audit The CITY and the COUNTY agree to maintain books, records and documents, and accountinq procedures and practices relevant to the contzact, includinq those created or kept by the COMMITTEE, which shall be subject at all reasonable times to inspection, review or audit on site by either the Legislative Auditor or the State Auditor, ' as appropriate . The CITY and the COUNTY agree to maintain financial records, including those of the COMMITTEE, for three ( 3 ) years after the completion of the RENOVATION provided that the COUNTY may, by furnishing written notice within the three year period, require continued retention of records to allow completion of an audit by the COUNTY or personnel authorized by the COUNTY. E. Merqer It is understood and aqreed that the entire Aqreement between the parties is contained herein and that this Aqreement supersedes all oral agreements and neqotiations between the parties relatinq to the subject matter hereof, as well as any previous agreements presently in effect between the CITY and the COUNTY 25 , / A��//�'/ V' relatinq to the subject matter hereof. All items ' referred to in this Aqreement are incorporated or attached and are deemed to be part of this Aqreement. . IN WITNESS WHEREOF, the COUNTY and CITY have executed this Aqreement. RAMSEY COUNTY CITY OF SAINT PAUL . By� By: C air, County Boar o Mayor Commissioners Date : Date : Attest: gy; C ie C er , County Board City C er Date: Date: ' Approved as to Forms Approved as to Form: Assistant County Attorney Assistant City Attorney Date: Date: By: gy; Executive Director Director, Department o Finance and Manaqement Services Date: Date: Approved: Ris Manaqer Date: 26 . ��-�� : TABLE OF CpNTENTS Paqes Preamble . 1_4 I . Renovation of CH/CH 4-17 A. Scope of Project q B. CH/CH Renovation Committee a C. CH/CH Renovation Team g D. Project Director 11 - E. Insurance/Risk 12 F. Financing 15 G. Property Ownership 17 II . Transfer of Property Interests 17-22 A. General Provisions 17 B. Workhouse lg C. Totem Town lg D. Woodview Detention Center 20 E. St. Paul-Ramsey Medical Center 21 F. Lake Owasso Residence 21 � III . Assumption of Debt 22 IV. General Provisions 23-Z4 A. Alterations 23 B. Equal Opportunity and Civil Rights 23 C. Data Privacy 23 D. Audit 23 E. Merqer Zq Siqnatures ZS 28 . . � . ��a� :`�� ; � :� � �, �... � �: ::. .. ,��,�: �� cti: soi � � . . ,. :.�.. .. . .. . �TURE '�� 1988�REGUI:AK SE3SION . . . . ; . , • :, �, '`�. .. .. ,.;.� , ,., .. ... ._ . - �=Subd.-.3. ::EXE11'IPTIUN•The followin are exem t from the re �uu�emeats of subdivr I�.,f, ;` � _ iration �;� . : . . •�- .. , . . ` �, � . � .., to�iie .�� _ _ � ,.. � y ,�, , sion___s�d?1�: �� .,; , , f �. }. . J "�`} f ��,'�; ;- 1 �emisaions"resultin froiri the acta`nt�es of ublic fire�sernces or law enforcement - . `*� �' sernces; ,; � --;-- -- "V : , __ ' ': , ._ __. . ' ' ., ;�. ---- , . ._: �: _. . � ;; 2 emissions from motor vehicles as defined in section'169 OT:subdiv�sion .. :�, � n'may ,�;i; . "under-section � �ation �'�`� x. . g emissions from�ari�a� 'cultural 'o ration deemed-not a nu�sance r . .' : ;. ' �: x ..: ..:�.� � '� � � utions �•� 56119, su 'v�sion 2: or _ ; � � . - lated sources that are routane'or authonzed b �e � , �` siwlis ., 4 'emissions from a en �re „ - :'- ;., .. ;:- ':; '�� ' ��.�4 ;,�,,. a.en . ; � .� . - =--- � i�. : rson`who notifies'-the a enc of em�ssions ��= -Subd. 4 ��'.PENALT7� E%CEPTION.-A � _ .. " . � r__._ :,,._ � �� un er su division 1 and who com lies wi su vis�un 2 s not su 'ect to cnmma �erson ' , ..� r° :,' rosecut�on un er section 115.071 su ivision 2. -- �---;:;�� .- � �pay.a ._ � � t9veen - Subd 5'. �USE�OF NOTIFI�aTi�a�nno��usat�on� under subdiv►sion 1 �s not i �� _ . adm�ssible m an roceedin � � r. .. �. ys APProved April 21, 1988 - . � . . ` � '�: . . . . :; . �::: , �!1`` �.- _ ..'_ ---- � r - . . . --• . " • ` � �`ed gAMSEY COiTNTY--CONVEYANCE OF LAND TO MOi1NDS:YIEW. ' � � r ' _ • . . . J �� JOINT POWERS AGR,EEMENT WITH ST. PAUL � � a ,F xtive , •CHAPTER 601 - . __,_, . .... . . _ - • i j� r..— . � .. . •�'� ' 1" � ,.. 'S.F.No. 2217 . ._ . ' - , �� • . county ' �r.. AN ACT relating to Ramse7 county; suthoriz��unty and th cityof Sain Pau��n��t° ' , " to the city oi Mounds View; re9uiring Rsm Y ' I. r wera agreeme n t b e f o r e t h e c o u n t y issues certain bonds; suthorizing the county to � i µ r a joint po . . _ : .� ,i ��; - saeume certain debt . . : :� •.•. .. , ., ;. ... . ,.. a ;� ' 'yI: 'I' '� `' ' •' . � J _ .r_irr �.. }.... ,BE IT�ENACTEI� BY THE.:LEGISLAT7IBE�OF�THE�STATE�OF` MIIVNESOTA: �' . ,�, - _., ..__. . ' TO��ITY OF MOUND3 VIEW. � . `�' 'Section'1: �CONVEYANCE OF STATE L'AND es:a �;;�. �s sect►on to the �. Notwithstandin Minnes o��n s a 1 coves the an 9es n 92.45 or an other�law ;��; �.� `"' the comm�ssioner o trans . ._ �... ,. ,....:�_z: :� .. �•";':..- �. :� �� .. ,;...:c�.:•c.. _-. :-.:i •�•� - ��;• . : .,....... � d� � m+,..� Moun iew:::: .::� _-• , x� The conve ance shall be b uitclaim deed without consideration u refg rm a ro ved bA` i � :q; _ e ee must contain a rovision t �� .:�;: the attorne ene . e ci of oun iew or.a .u hc; , , to the state the ro e is not use ,. � ' -.� � revert . .. , := .�. , : ' � : _ , . . _ .: atel 54 91 . �, ose• �.,.:.,� ' , consiatin of a roxun � s a- • ' located m Ramse coun _ - - .. f. 4� :.The land to'be.conve ed�s .. _ : .• • •:: , �4.:;.,�... . -.�e..: r '-: •L r r� . to •' � acres escri �� +., ;-' : .'; ,.." .°` ''� 5 Townsl►i 30 Ran e 23 exce tan the; �` � half of the Northeast uarter of Section . .�.. „ ' •� j .� :�South '' '' � : . .f "� ._, . . .. �q �� : . rtion use or a roa ng t�o way-� �:. T ,.�-., ��on`for constructiori�of a. ; - �was ac nired b the de�artment-of trans • e ro �� '�: �. - .'T�'� YO ' wa o. 10 west o Interstate � �va 35 . E new rtion'o trun or i wa � ses�an �s oca �t�, , �' � � �s not n mos we an an trict to im lement. e ci s storm�'_ rf n a conservan recreation-.an ro�OA . �_ ::,:,c: _;��+:. :;._, ::�-�;:_��:::.c :.� . i � ementP 'ns.;,•�::,.c. _�,:-� •;r. ...-: � ; �•+ ,.;� t�: ��, ter an conser��r� mana� •FOB THE RAMSEY-COUNTY�COURT-: �� RS AGREEm"ENT �r r 4,;,; � � :;�,, __�f �.., : :Sec 2 '�JOINT POWE � .. ,a ,. 4 Y.r.�; � '�,-� i: b HOU3E AND 3AINT PAUL CITY HAL „ ,�,, ,r , � : J �,... - ,� ,: � a:' �.Before Ramse 'coun issues an eneial obli t�on bonds ursnanau�Sta� sta�te_ , �" � ... � t►on o e menta � for e re air restoratao ansion an m emiza. � . s a enter mto ou►t a'e�s a mse un u ouse the ca an �coun ^ � '�� ' 3 " ' ` 475 ;� � , .�r.. .: _ �, '.�ip�d py:und�diM;. I�dOm by ftrik�e�lr . .:� Additiais'in'text�ui — `' i : - . ��9�/ �� - � � II � r 7 � !� Ch. 601 �.;75th LEGISLATURE � ? jL; �'t: _... :a.._A�_.. . .: ._. �, y: .:: , .� ,,.> � • � h . � delineatinR the powers and responsibilities of each party respecting..(� the repair, ; _? �`� testoration,�expansion;an mo ernization of the city a an county cou ouse uil mg, =f �; ' Sii) the norma repair and maintenance of t e ui ding, an e determination o propor- ; ,'� �� tionate square foot exclusive usage of the uil in� y e county an ,the city; and(m)_the '� :± : � transfer of ownership_or_reversionary interests itt Lake wasso resi ence, e Ramsey � F � coun workhouse Bo s Totem Town Woodview Detention Center�and�S�•Paul xamse � := Me ical nter an any other property the city an county at�ree upon. _,, :.�,::_, � , � 'Sec.'�3 `ASSLTMPTION OF DEBT.-__w�_.� ._w_.:_ _- --.._....._.� _:.__.''. .. .._-... ... : . 2 ; r . .Ramse coun is authorized to assume all remainin debt service�on bonds issued b • ;+�`, � the city of � Paul for construction o � aul- amse Me ca nter un er ws 1957 � � �j:� cha ter 938 section 6. e obli ation authorize to be assum under this sect�on�s not ;::; su 'ect to election re uirements nor to- e debt or tax le 'mitations a ica le to the �.�' coun an sha not e consi ere in ca cu atan amounts au ect to an other e t or tax �� e limrtations. An evies the coun or de t servicin a ment for the retirement . 1 . of ese bonds shall be exempt�from all tax levy•limitations app icable to the county. :. .. .,, . .. ._ . _ ..,.;. `� � �Sec. 4. EFFECTIVE DATE _-�_.:•._._.- ...... - ._.. --.. ._ _ . _.._.: _.__ ``j Sections 2 and 3 of this act are effective the da after flin of certificates'of local `� approvalr y e governing o y of the city of aint Paul an _bv the msey county oar `i. in compliance with Minnesota tatutes, section 645.021, su ivision 3. I APProved Apn'1 21, 1988 r , � - - iI, - .. .._ .. _ _ , ,: - --'• • s` ;f . • � CLAIMS AGAINST STATE-PUBLIC�DEFENDER AND GUARDIAN AD _ � � - LITEM AS STATE EMPLOYEES � • .� ... ._:�: . ...... ...... .. -... ...CHAPTER 602-. . . . . .._ � .. ..,.. . ., .. , . . .. ... -�� .: _. ... . _ . ..- _ . :,: � ; ; ....�..�`S.�'.No.'2451 . .-_ . � . ...�.� . . .�� ._ �..,-.�r... ... .. _. AN ACT relating to claims againat the state; clarifying that a public defender appointed b�the � .:.�etate board of public defenae.'or-a court-appointed guardian ad litem is'an employee of the � atate; amending Minnesota$tatutes.1987 Supplement,section 3.732,subdivision 1. .... . ..:.,..._,.i: ... 'a... ~�� =..r:�:.. .- ,_. .. , , . ._ _. , :__ .. ._ .. .... .� :�BE:IT:ENACTED.BY:�'HE.LEGISLATURE: OF.:THE:STATE_OF.:MINNESOTA; , - :�: =te :;,.. .-, '•�' . . _ ,: Section L�Minnesota Statutes�1987,Supplement,section 3.732,�subdivision 1,is amend� �. ed to.read: ° M »� -� � . _. , _ :;, . . . .. .:, . _, _., .:- --: . .. __ _....._._._ _.___._.._....----___,..---..__.__.._.._.__._�_- ° -,-- -•,:_ ..__..._._ . .______ _ . '! '_Subdivision�1..==DEFIDtITIONS.'As:used in'this:section and section 3:736`the:terms defined in.this�.section�have the�meanings givea.them.._�::;.:_.- - ' 'i ._ - - �:_ '_'. ��%:'.�w � •. ' :: .�_..." '� .. "''.� ..�::...�.�� ,C ' F. (1)_`State"_includes each of the departments,boards,agencies,commissions,courts;arid �r!� officers in the'�xecutive;�legislative;and judicia�branches of the�'state'of Minnesota`and k-: includes but is.not limited to the Minnesota housing fmance agency,the Minnesota'higlier-' •�:� . education coordinating�board;_:the�:Minnesota<higher�::education:fac7ities_authority;�the = ,t,;; . -. _ . .;r,; armory��building comm�ss�on, the Minnesota zoological board,• the:state�agncultural } ,, socie , the Universi of.Minnesota, state univers�hes, communi �co71e es, state hos i .t3' tY . t3'; ... 8 p' tals;=and'state penal.instatutions :It does;'not mclude a eity,town,county, school d�stnct,, � - f�I,' or other local:govemmental bo�y'corporate and polit�c:'`- `y ' , -- ---� ' ' � j� .::x �:r�,. .r:...�;� �. � r � � . ,'.,. _':.. � o��. u:Y� � .� � �t �4: �1 2'L'.' � ": .' �, � �2)"Employee of the state"means'all�present�or former�of�cers,members,d�rectors,�or . � employees of the state, members of_the Minnesota national�guard,?or.persons achng on: j�� , behalf�of,the state in an.of�cial..ca aci tem ranl ;or, ermanentl ,;with.'or without . P tY�: Po,. Y P Y Y !; : . compensation,�but iloes not�include�eittier an independent contractor or:members of the; . �� Minnesota,national guard,whSle.engaged in tra�ming or duty underi�Jn'ited $tates Code, '� tit1e;10 or_United�States�Code title 32, sectaon-S16 502 503 504 or;b05 as=amended. �yj tF►rough December�31 1983 � "Emplovee 'of the �state":-�nclades a public defender>• 1 ' ,..:. . T a 4 �., .�; ' a .:.. .___ . . . . �' • i ; 476----+�� Additions tn text are indieated b�r.underline; deleUons by �Mileeeuit��_..._ .__ _a..___._ �� j ..:�w'� lll.i � .'k�l�.f�.l S4 .�1'. � , ....�� .��h �AC. .. r:.�..4.. ' � � I�:! � , i 3 RECEiVED _ ` """""�.`�"�„"�"`. ; � �,, ' Resolutio - ��-� � FEB 191988 � Board oi � n�-�-�`' � o�E oF TME o��mse �ounf Commrssioners OEPARTMENT OF � � � AND MANAGEMENT SEltVICES Presented By Comnissioner Ahrens Date__February 16, 1988 No. 88-079 '_�=`:�� n� Budget & Accounting; Terry Schutten, Pat 0'Malley, 6ene Schiller, Tom Ryan, � "��`�"'�""�" Diane Lynch, A1 Olson, Mayor Latimer, Tom Foley, Le islative Oele ati n � a�t�r �1Q_f�j 9 ��,-'rQ�/ . �:,; .�t.� _. .,_�.�.. , �:�.. ��:�.. .:_,� Page 1 of 3 - „ �- ,�.�. r�sr°..�::�:.w:.•.. :,�. - sr.t;:�r, -�; wHEREAS, The Saint Paul City Hall/Ramsey County Court House is one of the most intact examples of Art Deco architecture in the nat i on; and WHEREAS, The building is important as a symbol of County and City government, and as a significant element of the local aesthetic environment, and was placed on the National Register of Historic Places in 1983; and . WHEREAS, The building is plagued with tarnished brass, dim lighting, broken marble, stained ceilings, continually mal- functioning manual elevators, temperature heat pockets, water pipe leaks/free2inq, combustible insulation in air ducts, exterior � rust, staining and unsightly portable air conditioners; and WHEREAS, It is necessary to restore, expand, remodel, modernize and complete the Court House/City Hall in order to restore and preserve the historic structure, upqrade its efficiency, repcogram its functions to provide operating efficiencies, reduce operating costs, incorporate contemporary technology, conserve energy, provide for life safety and state buildinq code compliance, and complete the building as originally designed; and wHEREAS, Fifty percent of the building is owned by Ramsey County and fifty percent of the building is owned by the City of Saint Paul; and WHEREAS, The County currently occupies 63. 63 percent of the building and the City currently occupies 36. 37 percent of the bui ldinq; and WHEREAS, The Saint Paul City Council and the Mnyor passed C. F. 88-107 on January 26, 1988, supporting the Ad Hoc Restoration/ Completion Scope of Construction as shown on Exhibit 1, attached and incorporated herein by reference; and WHEREAS, The Ramsey County Board of Commissioners on January 12, 1988, by Resolution 88-015, stated its desire to undertake the Ad Hoc Restoration/Completion Scope of Construction, a copy of which resolution is shown in Exhibit 2, attached, and incorporated herein by reference; and GJARR�H tU. SCNABcR, Cha,vunan gy conti nued i e - �� oaw i i . � � � Resolution ; _ �i,�,�. /� � Board ot � ��`-'0/ "�7� J�amse �o un f Commisslon ers � � Presented By Conmissioner Ahrens Oate February 16, 1988 No. 88-079 Attention: Budget & Accounting; • Page 2 of 3 wHEREAS, Insofar as feasible, the City will get 5o percent of the new space created by the building addition; and WHEREAS, the City Council and its staff will be located in appropriate space on the third floor of either the existing building or the new addition of the City Hall/Court House; and WHEREAS, The Ramsey County Board of Commissioners and its staff may be located in appropriate space on the third floor of either the existing building or the new addition of the City Hall/Court House; and WHEREAS, The Ramsey County Board of Commissioners on January 26, 1988, at a Joint Meeting of the City Council and County Board, proposed the following CH/CH renovation plan: 1 ) The CH/CH ownership will remain at 50 percent with the County of Ramsey and 5o percent with the City of Saint Paul; 2 ) One hundred percent debt financing by the County of the CH/CH Renovation Pro�ect; 3 ) Assumption of the outstanding City debt on St. Paul-Ramsey Medical Center, beginning with amounts payable in 1989 and thereafter; 4 ) A transfer to the County of ownership interests in St. Paul-Ramsey Medical Center and Lake Owasso Residence and reversionary interests in the Workhouse, woodview Detention Home and Boys Totem Town; and 5 ) . The County of Ramsey and the City of Saint Paul will enter into a • management agreement for the maintenance and the operations of the City Hall/Court House. WHEREAS, The Finance Committee of the Saint Paul City Council and the Mayor have indicated support for the plan proposed by the Ramsey County Board of Commissioners on January 26, 1968; and WHEREAS, The Saint Paul City Council and Mayor and the Ramsey County Board of Commissioners support the creation of the Special CH/CH Committee and a Project/Program Manager Committee as shown on Exhibit 3, attached and incorporated herein by reference, and agree that the role of the Committee will be more specifically defined by �oint City and County staff who will return their cecommendations to both bodies for consideration; and WARREN W. SCNAB�R, Ch�,ir,man By continued ¢na - oc�►�.Ly + l�,eSO1Llti ��` Y� �� µ � � � w� � �: .�„ ''°�`_��`=�`~ � � ��. .- - - ,�/ Board�ot ' . .�:p. - ��r,...�:«�' . .� .��i�/ • . - � ° _:,. �#��;.�`�-";.: ._�`��x•.. �. . i }._ � � JC�Qmse ounf :,� ommissloners �- w:_ : _ • � . .__ �..:, .-�.,:.��,._. a�.n '_�;�,�,'j�'�<,��..�,��' _"� _ ... . 1 _� " _'i� . T f�y,3 � �t'L}7ta',�,- +i�t . _�b df,9� ��t�z s� :zo�_:r . ' ... ' '' `_. S a�'�'1. �� '� .a'.' - - I � _.{ _,w.�.:,. .;.,y.,,.;�..,��88 079 =; '- { � Presented By Commissioner Ahrens � � Date February 16, �� 1988 No. . %.,,..,,�,.:; .� ,. . Attention: gudget & Accounti ng; _ - -��r,- -�=: " . . '�.r�- T: ��°-�A.t�.=`�:�..?.c".,._,_r_' . . � . . . ' ..4`.:wiA+►�ii►ir� --''.� .. � rt'. . � �. � � ' -..s'i i� -�.+�„' _ - Page 3 of 3 . _ . { -� .Y �:�� . ^ � � . . . , . .�•--3- J.-_,.�:� ,..y._,_..`. - • WHEREAS. The Saint Paul City Council and Mayor and the Rnmsey -� �� County Board of Commissioners support retention of . the CH/CH� . Commission law as a fallbacK to the CH/CH Operation and Maintenance- ' _ Agreement if canceled; and- � �_� _. . � _ =-- -- . WHEREAS, The Ramsey County Board of Commissioners and the � _ . .- Saint Paul City Council and Mn�or revisedt F btuaryal 0 en1988, tas : . city Hall/Court House Agreeme , . `�.•��`��- .� shown in Exhibit 4; attached and incorporated herein by reference; _ - and - Y � � WHEREAS, The Saint Paul City Council and Mayor and the Ramsey County Board of Commissioners supp6rt 1988, attached�as Exhibitf 5 bonding legislation dated February , ,��- . and incorporated herein by reference; Now, Therefore, Be It . �r_:� � - . ','��`` RESOLVED, That the Ramsey County Board of Commissioners adopt: - �-�°. 1 ) The County's agreement to pay 10o percent of the debt ° �� financinq of the cost of the CH/CH pro�ect, totalinq . approximately 548, 582, 005, including $1, 840, 105 for the . ongoing elevator renovation, plus bonding costs; and 2 ) The County's Agreement. to assume the City's outstanding debt on St. Paul-Ramsey Medical Center in the sum of 51, 157, 276, beginning with amounts payable in 1989 and thereaf ter; and 3 ) The City's agreement to transfer to the County its owner- ship interests in St. Paul-Ramsey Medical Center and Lake Owasso Residence and its reversionary interests in B$nd Totem Town, the Workhouse and Woodview Detention Home; 4 ) The creation and configuration of the Special CH/CH Committes as shown on Exhibit 3 and a return by Ctty and County staff to the City Council and Board of Commissieners of recommendations on the specific role of the Committee; and 5 ) The CH/CH Operations and Management Agreement as shown on Exhibit 4; and 6 ) Draft legislation dated February 16, 1988, as shown on Exhibit 5. and, Be It Further RESOLVED, The Chairman and Chief Clertc are authorized to � execute the necessaty agreements relating to this resolution. ; C/� . waRR��v w. sct�as�t, cha,�ma,c B� � �'` _ ounzy o ""�'"`E �I�TY O F SA I NT PA LT*� `'OUn�ii �� . DEPAATMENT — M^�pq File � k � � � � '�.�� '�� '��'��=`�. ��uncil Resolution ��- -% � �� Q�, , ��.. _ .•resented By -� � _ ' � �''�L:_.�.i ::.r Referred To Committee: Date Out of Committee By ''=�=�a=e�' � �r^'� . . . ..-�Z!�. . iF.a.+.r 'v: si+G�� •4�.�at�:.J:.i .... : �IYHEREeS, The Sai�t Panl City Sall/B�m,sey County Court Honse is oae of the moat iatact exsmples of Art Deca architectnze ia the natioa; and iiH�REAS, The bailding is f�portant as a symbol of County and Citv governs�ent, and as a sigaificaat element of the local aesthetic environaent, and vaa placed on the llationaL Segister of fliatoric Placee in 1983; sad iaQERBAS, The bnilding fs plagned vith tarniahed brass, dim lighting, brokaa mazble, stained cei2iaga, caatianally selfuactioning saanal e2evatozs, temperatnre heat pocketa. water pipe leaks/freeziag, combustible inanlatioa ia air dncta, exterior znst, staining and uasightly portable siz coaditioners; -and . WHEBEAS. It is necessarq to restore, ezpand. ra�wdel, mode=nize and co�plete the Court House/City Hall in ordar to restore and preserve the histozie strncture, npgrade its efficieacy, reprogran its fuactions to provide operating efficienciea, raduca operatiag costs, 3ncorparate contemporary �techaology, conserve energy, ptovide for life safety sud state building coda complia�ce, and complete the buildiag as oziginally desigaed; and W't�EAS. Fifty percent of the building is avaed bp Raasey Co�aty $ad fifty percent of the buildiag is ovsied by the City of Ss3At Paul; and T�HE�EAS, The Conaty csirreatl� ocenpias 63.b3 perceat of the baildiag aad th$ City cnrrentlp occupies 3b.37 pezcent of the building; and �'SEHEAS, The Saiat Pau2 City Coancii zad the Hayor pa�sed C.F. 88—I07 oa January 26, 19$8, supporting the ed Aoc Rastoration/Co�pletioa Scope of Constrnction as shaaa on Eahibit 1, attached and incorporated herein by refezence; and WHEBEAS, The Ramsey County Board of Com`issioners oa Jaanary 12, 1986, bq Besolutfoa 88-015, atated its desire to uadeztake the Ad Hoc gestoratioa/Completiou Scope of Conetruction. a copy of which resolution is shoran ia �hibit 2, attached, and iacorporated hezeia by refezence; and WHF•BEAS, Insofar as feasib2e, the City wil2 gei 50 percent of the acW space created bp the buildiag additiou; and COUNCIL MEMBERS Requested by Department of: y� Nays Dimood Lo� In Favor f c�oswits � - B G'+�—� �... � Against y ` - ° � ,;.. , � ..,`�.ti vVilson �E � Fona Approved by City Attorney ' Adopted by Council: Date Certitied Passed by Council Secretary By By� Approved by Mavor: Date Approved by Mayor for Submission to Council By By - FINANCE �i TY OF SA I \'T YAU.'� `� ..�. f'X �`o'S` ' oEp•p T""EN T �T File N 0. , rw�row i �� Council �Zesolution ��--�Q� ; � resented By i Referred To Committee: Date — Out of Committee By Date ; VSEREAS, the City Counc3l aad its staff 'rill be located in appropriate space on tbt third floor of eit�►er the existing bnildiag or the nex addition of the City Hall/Court House; aad WBESEAS, ?ise Baasep Crnmty Board of Coma�issioaers and its staff �ay be located in appzopriate space oa tbe third floor of either the ezistfng bnildiag or Lhe ne�r addition of the City 8s31/Court House; and W�REAS, ttie Ramaey Conaty Board of Coamissioaers on Jaanary 26, 1988, at a Jeiat M�eeting of tbe City Council and Couaty Board, ptopased the fol3.oving CH/C'd reaovation pian: 1) The CH/CS ovnership will remsin at 50 percent vith the Cannty of Ramsey aad 50 percent wtth tha City of Sa1at Pan1; � Z) One hundred percent debt financing by the County of the C8/CH Renovation PrajecL; 3) Assmaption oi the outstanding City debt oa Saiat Paul-Ramsey Hedicai Center begiaaing with amounts payable in 1989 sad thereafter; 4) A traasfer to the Couaty of ovner8hip 3atarest in Saiat Panl-Rsmsey �dical Center and :.ak.e Ovasso Besideace aad reversioanrp interests ia the vorlrhouse, Woodviev Deteation Home a�d Bays Totem Tovn; and � 5) The Couaty of Bameey snd the City of Saint Pau1 will ente= iato a managemeat agreement for the maintenaace aad the operatioaa of the City HaI]./Court flonse• V�EREAS, Tha Finance Committae of tbe Saiat Paul City Couacil and the Mayor hsve indieated snpport for tbe plan propos�d by the Raasey Conatp Board of Coaa�isaioners on Jaanazp 2b, I988; aad . WFLEREAS, The Saint Paul City Council e�d Mayor and the Ramsev Coanty Board of Coa�i.ssioaers support tae creatian of the Special.CA/CH Cama►ittee aad a Pro�ect/Program M�nager Co�aittee as shova on Exhfbit 3, attached and incorporated herein by refersace, and agree that th� zole of che Committee will be more specificslly defined by joiat Citp aad Couaty staff vho vill return their reco�endations to both bodies for conaiderAtion; and COUNCIL MEMBERS Requested by Depactment of: y� Nays Dimond �� in Favor � �� Against By Sonnen Wilson Form Approved by City Attorney . Adopted by Council: Date Certified Passed by Council Secretary By B}• Approved by Mayor E� Submission to Council ppproved by Vlavor: Date By By � rr CLEpK �«•N�E ITY OF SAINT �ALT' Couacil �� ;�� ,� � pgPARTMENT u .�„��iYOA � ,� File 1�0• � C�uncil Resolution ��Z �resented By Referred To Committee: Date Out of Committee By Date WHF.BEAS� The Safat Pau1 City Conacil and 1Kayor aad the Rsese� Coanty Board of Gomaisaioacrs support retantion of thn CH/CS Coa�ssion 2av as a fallbacic to the CHJCH Operation aad Maiatenance Agzeemeat 3.� caacelad; an�3 W�iEBF.AS. The Raseey Couatq Bosrd of Co�issionar� and the Saiat Pa�sl Cit7 Coaacil and Mayor atipport tha Manage.�ent af the CitT Sall/Caart Hoaae Agree�ant, revisad Pebruary 10. 1988, aa shova tn Ezhibit 4, attached aad incorporated harein by zefereace; aad �EAS, The Saint Paul City Coimcil aad Mayar aad the �y Couatp Board of Co�issioners snpport the passage of the draft bondfag lagislatioa dated Febzuary 16. 1988, attached as Fachibit 5 aad incorporated herein by reference; kow, Thercfore, Be It BESOLVE�D, That (the Saint Panl Cit� Couacil and the Hapor) (the Ba��ey County Board _ of Com�issfoners) adopt: 1) ?he Cauntp's agreesent to pay 100 percant of tbe dabt financing of the cost of the CH/CH project, totaling appro=ivatelp �68.582,005 inclndis�g 51.840,105 for the _ ongoing elevatcr renovatfon, pliss bondiag costa; aad 2) The County's Agreeaent to assia�w Lise City's oeitstanding debt aa Sa3at Panl—tiessey M�sdical Center ia the s�m of ;1,157,27b beginaing aith aaoemts gayabl� in i989 aad thereafter; and . 3) The City's agreemeat to transfer to t.he Couaty its avnerahip iatereats in Saiat Panl— Rsaaey l�edical Center aad Lak,� Oaraseo Besidaace and its reversionary iaterests ia ' Boys Totea Tova, the Workhousa sad Woodviev Detantion Ho�e; aad 4) The creatioa and coafiguration of the Special CH/CH Committee as shova on Ezhibit 3 and a retura bp City and Coeiaty staff to the City Council and Bosrd of Comaissionera af recamsendations on the spectfic role of tine Co�ittee; aad 5) The Qi/CH Operatioas and Maaagemeat Agreeaeat s�s showa on Ezhibit 4; and 6) Draft legislatioa dated Fsbruar� lb, 1988, as shoan ou Exhibit 5. COUNCII. MEMBERS Requested by Department of: Yeas Nays � Dimond Lon� -� [n Favor Goswitz �" `—} A ainst By scn�bd g �— w�� B , s �a$ Form Approved by City Attomey Adopted by Council: Date Certified Passed b�_ouncil Se�cretary . By B . '.; '� �;.��::.�..-,��-:-; .� 5' � Approved by Havor: Date .�FA 2 3 �I�SS Approved by Mayor for Submission to Council sy By f C��1 • County Commissioners Office of the Executive Director Diane Ahrens John T.Finles,• 286 Court House 15 W. Kellogg Blvd. Ruby H�nt Saint Paul, Minnesota 55102 Duane W.McCarcy (612) 298-5980 Hal Norgard Donald E.Salverda wonns�rcout�rt�r Terry Schutten, Executive Director RECEIVED w��w ��ber MEMORANDUM NOV151988 = = = a = = = = = _ �ITYCLERK TO: Commissioner Warren Schaber Commissioner Diane Ahrens Commissioner John Finley Commissioner Ruby Hunt Commissioner Duane McCarty Commissioner Hal Norgard Commissioner ponald Salverda FROM: Terry Schutten Patrick O'Malley DATE: November 15, 1988 RE: CH/CH Renovation Joint Powers Agreement Attached is a copy of the Joint Powers Aqreement between the City of Saint Paul and Ramsey County for the renovation of the City Hall/ Court House . This agreement was prepared by City and County staff and contains the project management structure , the scope of the renovation project and the financing plan for the project. In addition, it should be reiterated that state-enacted legislation required the execution of a joint powers agreement by both parties prior to the issuance of any general obligation bonds to finance the building project. Under the proposed Joint Powers Agreement, the County and the City agree to form a renovation committee to be responsible for over- seeing the restoration of the City Hall/Court House . The committee will consist of the Mayor , two members of the Saint Paul City Council , one member of the judiciary branch, the Chair of the Ramsey County Board and two other members of the County Board. The County and the City will delegate to the committee responsibil- ities for the oversight and administration of some fiscal issues regarding the building renovation. � Under the proposed plan, the committee will be responsible for overall project management and budget control , including approval of contracts and disbursements . The committee will also select a project manager for the renovation. As a County employee , this position will report to the County Executive Director in fulfillment of his duties . . � �g�!�K�4��5 . . . • . . � � , ' (�� . Board of Ramsey County Commissioners November 15, 1988 Page 2 One of the unique approaches regarding this project is that both City and County staff and elected officials will do a majority of the work in association with the restoration. They will work together as a team in overseeing the renovation and making a majority of the recommendations to the joint committee. Outlined on Pages 6 , 7 and 8 of the Agreement are the duties of the committee . Also attached is a flow chart which indicates types of areas of responsibilities of the committee . A second flow chart shows the process and time frame associated with the building renovation. Presentation of the plan and discussion of the Joint Powers Agree- � ment is tentatively scheduled for the Ramsey County Board on November 29 , 1988 . A joint meeting of both elected bodies is being _ recommended for December �l3 , 1988, at 3 : 00 p.m. in the City Hall Annex auditorium ( 15th floor ) . Should you have any questions regarding the attached documents, please let me know. TBS/PTO/cam Attachments cc : Judge L. Cohen Bonnie Jackelen Karen Kushner Michele Timmons A1 O1son, City of Saint Paul Gene Schiller, City of Saint Paul . ?1z�s� . �'��'- �q�� AGREEMENT � BETWEEN THE COUNTY OF RAMSEY � AND . THE CITY OF ST. PAUL This Agreement is between the County of Ramsey, Minnesota (hereinafter referred to as the COUNTY) and the City of St. Paul , Minnesota (hereinafter referred to as the CITY) . WHEREAS, the COUNTY and the CITY share ownership of the Saint Paul City Hall/Ramsey County Courthouse (hereinafter referred to as CH/CH) ; and WHEREAS, the COUNTY and the CITY share ownership of the St. Paul-Ramsey Medical Center and have outstandinq obliqations on the purchase of the real and personal property known as St. Paul- Ramsey Medical Center; and WHEREAS, the COUNTY and the CITY share ownership of the Lake Owasso Residence; and , � WHEREAS, on April 27, 1973 , the CITY and the COUNTY entered into a Joint Powers Aqreement whereby the COUNTY assumed responsibility for funding of the Detention and Corrections Authority and full ownership of Detention and Corrections property and further provided that all property transferred by . the CITY pursuant to the Agreement be transferred only on the express condition that such land and facilities be used solely for detention and corrections or open space, recreation and parks purposes; and WHEREAS , the COUNTY, by Board Resolution 88-079, incorporated herein by reference and made a part of this Aqreement, adopted certain resolutions reqarding ( 1 ) financinq of the CH/CH repair, renovation, modernization and expansion, includinq issuance of bonds by the COUNTY, assumption by the COUNTY of the CITY's debt on the St. Paul-Ramsey Medical Center, the transfer by the CITY to the COUNTY of its ownership and reversionary interests in certain specified properties; and ( 2 ) creation of a Special CH/CH Committee to provide Project/Policy oversiqht of the repair, � renovation, modernization and expansion of the CH/CH; and WHEREAS, the CITY, ; by Council Resolution 88-224, incorporated herein by reference and made a part of this Agreement, adopted certain resolutions regarding ( 1 ) financing of the CA/CH repair, renovation, modernization and expansion, includinq issuance of bonds by the COUNTY, assumption by the COUNTY of the CITY's debt on the St. Paul-Ramsey Medical Center, the transfer by the CITY of its ownership and reversionary interests in certain specified properties; and ( 2 ) creation of a Special CH/CH Committee to provide Project/Policy oversight of the repair, renovation, modernization and expansion of the CH/CH; and WHEREAS, 1988 Minn. Laws Chapter 601 provides that, prior to issuance of bonds by the COUNTY for the repair, restoration, expansion and modernization of the CH/CH, the CITY and the COUNTY � shall enter into agreements delineating the powers and responsibilities of the CITY and the COUNTY respectinq ( i ) the repair , restoration, expansion, and modernization of the CH/CH; ( ii ? the normal repair and maintenance of the building and the 2 determination of proportionate square foot exclusive usaqe of the CH/CH by the COUNTY and the CITY; and ( iii ) the transfer of ownership or reversionary interests in Lake Owasso residence, the Ramsey County Workhouse, Boys Totem Town, Woodview Detention Center, and St. Paul-Ramsey Medical Center and any other property the CITY and the COUNTY aqree upon; and WHEREAS, the COUNTY and the CITY have entered into a separate agreement reqarding the normal repair and maintenance of the CH/CH and the determination of proportionate square foot exclusive usage of the. CH/CH by the CITY and the COUNTY effective March 15, 1988 ; and WHEREAS , by this Agreement the COUNTY and the CITY intend to delineate the powers and responsibilities of the COUNTY and the CITY regarding the repair, restoration, expansion and modernization of the CH/CH, includinq any delegation of their riqhts and responsibilities consistent with the County Board. Resolution 88-079 and the City Council Resolution 88-224; and WHEREAS, by this Agreement the COUNTY and the CITY furthet intend to provide for the transfer of reversionary or ownership interests in the properties specified in 1988 Laws Minn. Chapter 601; and WHEREAS, the repair, restoration, expansion and modernization � of the CH/CH is part of the COUNTY' s Capital Improvements Program and funding for the repair, restoration, expansion and modernization of the CH/CH shall be from bonds issued as part of the COUNTY' s Capital Improvements Program; and 3 WHEREAS, the COUNTY has secured approval of its 1989 Capital Improvements Program pursuant to 1988 Laws Minn. Chapter 519; THEREFORE, in consideration of the mutual promises contained herein, the COUNTY and CITY agree as follows: . I. Renovation of CH/CH A. Scope of Project 1 . The COUNTY and the CITY aqree to the repair, renovation, expansion and modernization ( hereinafter referred to as RENOVATION) of the CH/CH, which is legally descr�bed as: Block 22, St. Paul Proper. , 2 . The COUNTY and the CITY agree that the RENOVATION of the CH/CH shall be performed consistent with the recommendations of Ellerbe Associates, Inc. in the City Hall and Courthouse Verification Study Detailed Supplement of November 19, 1987 and Verification Study Executive Summary of December 21, 1987 . 3 . The COUNTY and the CITY agree that the total cost for the RENOVATION of the CH/CH shall be no �ore than _ $48 ,582,005, (which includes the $46 ,741,900 cost set . out in the Verification Study and $1 ,840,105 for the elevator renovation now in progress ) plus non-arbitraqe reinvestment income plus bonding costs. 4 H. CH/CH Renovation Committee 1. The COUNTY and the CITY hereby create a CH/CH Renovation Committee (hereinafter referred to as the COMMI�TEE) . 2 . The COMMITTEE shall consist of the following members : the Mayor of the City of St. Paul; two members of the St. Paul City Council; a member of the judiciary .. for the second judicial district, appointed by the chief judge; the chair of the Ramsey County Board; and two other members- of the Ramsey County Board of Commissioners. Each entity shall be responsible for selecting substitute and successor members to fill vacancies . 3 . The COUNTY and the CITY deleqate to the COMMITTEE responsibility for oversight of administrative and fiscal issues regardinq the RENOVATION of the Ce/CH. In carrying out its responsibilities for fiscal issues, the COMMITTEE shall utilize the COUNTY Budgetinq and � _ Accounting Division for disbursement of funds and auditing. 4 . The COMMITTEE shall at all times be guided in its operation by County Board Resolution 88-079, City Council Resolution 88-224, and the Verification Study Detailed Supplement of November 19 , 1987 and the Verification Study Executive Summary of December 21 , 1987 , prepared by Ellerbe Associates , InC . 5 . � �_- i�� i 5. The COMMITTEE shall make no decision which deviates from the resolution and documents referenced in the precedinq paragraph, nor authorize any budget cost overruns without the prior express approval of the City Council and the County Board. ° 6 . The COMMITTEE shall make all decisions reqarding selection of a chair and such officers as it deems necessary; term of service; assignment of duties; frequency of ineetings and all other matters relating to the operation• of the COMMITTEE. 7 . The COMMITTEE shall have all the duties and responsibilities necessary to ensure the completion of the RENOVATION of the CH/CH, except those duties specifically retained by the COUNTY and the CITY in this Agreement and except those duties and responsibilities the COUNTY and the CITY are precluded by law from . delegating. S . During the RENOVATION of the CH/CH the COMMITTEE shall have the following duties and responsibilities: a. Overall project management and budqet control, includinq approval of all contracts and disbursements unless such authority is delegated. b. Approve a Proje�ct Director , who shall report directly to the COUNTY Executive Director or the Executive Director ' s designee , based on 6 the recommendation of the CITY Real Estate Manager and the COUNTY Property Manager. > ^ c��De.termine.;,�Yby__:�notl;-1ess:.than -��ve�(�'�"CDMMITTEL �aembers,��he''--autho`rity�,to `:be�leleqat'ed"to - . .- � . _._. . _ __ -- �the .P_ro.ject=�Direc�or:l�to :.appr.AVe::.�han'qe prde rs;;:provided,.'�:howevet�,:s;..�hat�:th�::;.:.�aiximu�► �iuthority�that��may.._be_��:dele,qated shall,'.^be _, . _:---� ..,,,.._.._.._.,_._�. $25,OOb �per�� change:';ardet� d. B.ased on the recommendations of the Project Management Team (hereinafter referred to as TEAM) : 1 ) Approve an architectural and engineering firm. 2 ) Approve the space standards and programminq ( space use and occupancy) of the space in the CH/CH during the RENOVATION. 3) Approve the schematic desiqns, design development drawings, working drawinqs, design specifications, contract documents and bid specifications. , ., _ : � -:-�- �- .::.:: �4.) ..�.Approve;"�by� no'°less �than five �"( 5) =.COMMITTEE aaembers,.�change :orders _for-":`whi"ch `approval :authority-�::has" . Rnot'�been<-�deleqated 'to the project:`Director.� e. Approve the estimated budget cost of the RENOVATION. 7 f. Award the construction contract to the qeneral contractor on behalf of the CITY and the COUNTY with the recommendation of the , TEAM and adjust the budget based on the contract construction costs. g. Distribute the. semi-annual report from the TEAM to the COUNTY Board and CITY Council . h. �Form and convene a Construction .Advisory G-roup of :no iaore than '`seven ( 7 ) �member�s, �made up of property managers;` or other persons with relevant construction or � .property management �.�exper'ience,'' from'�'the private :sector. The members of the � Construction Advisory Group shall not be COUNTY or CITY employees and shall receive no compensation for their services except reimbursement for actual expenses. The _ purpose of the Construction Advisory Group shall be to provide public review and . comments on final plans and specifications and on change orders with respect to architectural and engineering merits and the reasonableness •and necessity ef costs . i . Upon completion of the RENOVATION, submit to the governing bodies of the COUNTY and the 8 CITY for acceptance, a final report summarizinq the completion of the RENOVATION. 9 . The COMMITTEE will dissolve and cease to exist one ��,e��e}��— year after�cceptance of the final report by the COUNTY and CITY. C. CH/CH Renovation Team 1 . The COMMITTEE shall have as a RENOVATION project support staff, a Project Management Team ( TEAM) , which shall be comprised of the following: a Project Director with an appropriate background in renovation projects; the COUNTY Director of Property Management; the CITY Real Estate Manaqer; a Mechanical Engineer or Architect from the CITY staff to be chosen by the COUNTY Property Manaqer and the CiTY Real Estate Manager ; a COUNTY Financial Control Officer; a member of the County Attorney' s Office; and a member of the City Attorney' s Office. 2 . TEAM members shall use their respective clerical staff for specific assignments. The Project Director may, at the Project Director's discretion, assiqn a COUNTY clerical staff inember for all-TEAM meetinqs. 3 . The TEAM shall be co-chaired by the CITY Real Estate Manager and the COUNTY Property Manager until a Project Director is hired by the COMMITTEE. 4 . The CITY Real Estate llanager and the COUNTY Property 9 Manaqer shall interview candidates and shall submit a recommendation to the COMMITTEE for a Project Director. e 5 . Under the leadership of the Project Director, the TEAM shall have the following duties and , responsibilities: � a. Oversee the issuance of a Request for Proposals � for a RENOVATION architectural and engineerinq firm, review responses and submit a final list of up to three architectural and engineering firms to the COMMITTEE. �, b. Establish space standards and programming plans for the CH/CH during the RENOVATION and submit recommendations to the COMMITTEE for approval . c. Review and submit to the COMMITTEE for � approval, the schematic desiqns proposed by the 's. architectural and engineering firm, and the desiqn development drawinqs, working drawings, design specifications, contract documents and bid specifications prepared by the architectural and engineering firm. d. Submit the contract documents, working drawinqs, desiqn specifications and bid specifications for independent architectural and enqineering review. e. Direct the public bidding of the contracts. f. Submit a written report on the RENOVATION semi- annually to the COMMITTEE. g. Have administrative and fiscal responsibility 10 . �� g� i for day to day operations of the RENOVATION during the term of the RENOVATION; h. Be responsible for selection of materials, space ,standardization, administrative planning, technical coordination and processing of payments from the RENOVATION budget; i . Obtain and coordinate resources from the CITY and COUNTY staff as necessary to implement and complete the RENOVATION, including but not limited to the following areas of expertise : risk management, accounting, bonding, legal , architectural/engineering, historic preservation, telecommunications , space programming, standardization and owner's inspection; j . Communicate project justification to interested qroups in Ramsey County and the City of Saint Paul; , k. Report, with supportinq documentation, to the • COMMITTEE monthly, or more frequently if requested by the COMMITTEE, on construction status, budgetary status and all other administrative and fiscal issues included in the TEAM's responsibility; 1 . Form and convene such subqroups as� the TEAM deems necessary including a space programminq standardization subgroup which shall review the required space needs for each entity� within the CH/CH, study space programming standardization, work with the architect to design appropriate spar_e and layouts , and 11 make recommendations to the TEAM; m. Have the responsibility for day to day construction oversight, space planninq, interior furnishings, contract compliance, leasing, construction � phasing, and making recommendations for space scheduling associated with the RENOVATION; n. Submit all contracts and all change orders over $25, 000 to the COMMITTEE for approval, subject, however, to prior review and approval by the COUNTY Budgeting and Accounting Division that funds are available; o. Determine deductibles, insurance and self- insurance needs, retained limits, the appropriate amount to be held in the RENOVATION project insurance account, and all other matters relating to covering the risk of the RENOVATION to the CITY and COUNTY, based on the recommendations of the COUNTY Risk Manager . p. Perform other duties and responsibilities as� assiqned by the COMMITTEE. 6 . The TEAM will automatically dissolve and cease to . exist on the same date the COMMITTEE dissolves and - ceases to exist. D. Project Director � 1 . The COMMITTEE shall approve a Project Director in accordance with COUNTY pers,onnel procedures . 2 . �The Project Director may be hired as ::a COUNTY:t :employee or on a contract basis . If hired as a COUNTY:� 12 � ��aployee_, :_the Project Director,_shall;�be :an„vnclassi�fied �employee. 3. The Project Director shall have the followinq duties and responsibilities: . (a) �`Authorize and approve the necessary budqet �adjustments for change orders consfstent with the sauthority delegated by the COMMiTTEE .pursuant to � �aragraph I .B.B:c. ; ( b) Report in writing, all authorized change orders to the. COMMITTEE monthly; ( c ) Direct the TEAM in the performance of its duties and responsibilities under this Agreement. E. Insurance/Risk 1 . The COMMITTEE shall be responsible for ensurinq that all risk to the CITY and COUNTY created by the CH/CH RENOVATION is covered by insurance or a self-funding mechanism. Coveraqe under insurance or a self-funding �mechanism shall be provided for the COriMITTEE, COMMITTEE �embers, �:the"TEAM, TEAM members, the Advisory Committee, �the Advisory_ Committee members, and to Ramsey: County `and > �ts employees and officials ..and the City of`-St. � Paul and its employees and officials as it relates to work on� the �TtENOVATION project. As part of its recommendations, the TEAM shall provide that all Workers' Compensation claims by City or County employees will be paid for and managed by the City or County, respectively . In addition, the 13 ��' i9�i TEAM shall secure for the COMMITTEE'S approval Builder' s Risk coverage for the RENOVATION, and may consider "wrap-up" insurance coveraqe for the RENOVATION among its options when workinq on a recommendation for the COMMITTEE. If a risk/liability is covered by commercial insurance, the limits of the policy shall be amounts determined by the COUNTY'S Risk Manager . The cost of the insurance shall be paid from the RENOVATION project insurance account and "the CITY and COUNTY shall be named insureds . If a self-funding mechanism is used, payment shall be made from the insurance account portion of the RENOVATION project funds . If the loss or damage exceeds the amount remaining in the insurance account, or, in the case of insurance, if there is a deductible or an uncovered portion of the loss or damaqe, it shall be the responsibility of the CITY and the COUNTY to each pay 50� of the excess, deductible or uncovered portion of the loss or damage . 2. If any loss or damage is in excess of insurance or the funds set aside for this purpose in the insurance account or is covered by a deductible and such loss is assessed against �he CITY, CITY employees':and officials•, the COUNTY, COUNTY� employees and officials , the COMMITTEE, individual members of the� COMMITTEE, the TEAM, individual members of the TEAM, the Advisory Committee , or individual members of the Advisory 14 �ommittee, the CITY and COUNTY agree to each pay 50$ of the loss or damage. 3. The COMMITTEE may require, based on the recommendations of the TEAM, that the qeneral contractor and subcontractors and other contractors on contracts awarded for the CH/CH RENOVATION provide general liability and other coverages and excess coveraqe in amounts determined by the COUNTY Risk Manager. The COMMITTEE may also require that the architect, all consultants and other contractors for services to be provided in connection with the CH/CH RENOVATION provide errors and omissions or malpractice coverage in amounts determined by the COUNTY Risk Manager. At the discretion of the TEAM and with the COMMITTEE�S approval , these exposures may be financed throuqh risk fundinq mechanisms other than or in addition to insurance purchased by contractor, subcontractor, architect, etc. , such as contractual transfer, commercial insurance, self-fundinq, etc . All contracts for professional and other services, excepting contracts let in connection with the bond issue, shall be made in the joint na�es of the COUNTY and CITY as owners. 4 . An insurance account from RENOVATION project bond proceeds, in an amount to be determined by the TEAM based on the recommendation of the COUNTY Risk Manager , shall be set aside for the self-retained limits , 15 deductibles, excess non-insured exposures and self- funded proqram, shall be held in a separate account; and shall be adequately funded to cover reported losses and incur�ed but not reported losses. These funds shall cover claim expense including reasonable attorney fees � and any other costs associated with the claim that may arise. 5. Funds set aside in the insurance account, and which are subject to expenditure time limits of the federal tax law, may �ot be encumbered for purposes other than insurance/risk until three years following issuance of the bonds by the COUNTY foc the RENOVATION. At the end of the three year period, any funds remaininq in the insurance account shall be used to pay for other costs related to the RENOVATION or for debt service of the RENOVATION bonds. . 6 . Funds set aside in the insurance account, and which are not subject to expenditure time limits of the _ _ federal tax law, may not be encumbered for purposes other than insurance/risk until seven years followinq completion of the RENOVATION. Nothinq herein shall preclude the COUNTY from periodically releasing funds , from the insurance account prior to the end of the seven year period, upon recommendation of the COUNTY Risk Manager . At the end of the seven years, any funds remaining in the insurance fund shall be used to pay for 16 . �� _ 1�`�/ other costs related to the RENOVATION or for debt service on the bonds issued for the RENOVATION. 7 . Nothing in this Agreement shall be construed as a waiver of statutory limits of or exceptions to liability r. by the CITY or the COUNTY. F. Financinq 1 . Upon execution of this Agreement by the parties, the COUNTY agrees to (a) assume financial responsibility for the cost of the CH/CH RENOVATION, including the elevator renovation, up to the sum of $48 , 582,005 plus non- arbitraqe reinvestment income plus bonding costs and (b) issue COUNTY general obligation bonds to cover the CH/CH RENOVATION up to the sum of $48, 582, 005 plus bonding costs under the COUNTY' s Capital Improvements Program. 2 . In connection with the elevator renovation and consistent with County Board resolution 86-539 and City Council resolution 86-172 , out of the CH/CH RENOVATZON bond proceeds, the COUNTY shall reimburse the CITY, up to a maximum of $666 ,670 , and shall reimburse the � COUNTY, up to a maximum of $1,173, 435, for each party' s share of actual paid expenses . 3 . The COUNTY shall hire a financial consultant and, throuqh its County Attorney, bond counsel , to advise the COUNTY in relation to issuance of bonds for the RENOVATION. 4 . The COUNTY shall issue bonds sufficient to complete 17 the RENOVATION, up to a maximum of $48, 582,005 pius bonding costs. 5. Any provisions of this Aqreement to the contrary notwi�hstandinq, the COUNTY shall have no obliqation to issue bonds for the RENOVATION of the CH/CH until this Agreement is signed by the COUNTY and the CITY and the COUNTY' s Capital Improvement Program, includinq the RENOVATION of the CH/CH, is approved by the State of Minnesota, Department of Trade and Economic Development. 6 . During the- period of RENOVATION, the COUNTY has the obliqation to maintain and manage the CH/CH consistent with the Manaqement Agreement dated March 15, 1988, between the COUNTY and the CITY. However, the COUNTY has no obliqation to provide management or maintenance of areas under construction or renovation. Upon acceptance by the COMMITTEE of an area as complete, the COUNTY and the CITY shall assume their respective obligations pursuant to the Management Agreement as to the completed area. 8. Upon completion of the RENOVATION project, the CITY or the COUNTY may submit a request to the COMMITTEE for reimbursement, out of the RENOVATION bond proceeds and interest earned thereon, of costs for staff time required by the COMMITTEE or TEAM in conjunction with 18 the RENOVATION. G. Property Ownership During the RENOVATION and upon completion of the RENOVATION, the COUNTY and the CITY shall each retain the same percentaqe ownership in the renovated CH/CH, including any new furniture or other personal property purchased with RENOVATION funds, as they held at the commencement of the RENOVATION, which is 50� COUNTY and 50� CITY owned. II . Transfer of Property Interests A. General Provisions Upon execution of this Agreement `by :the parties, the CITY agrees :to transfer.-fts interests in the be2ow-.named sproperty to the COUNTY. �The °CITY shall, : on the aate of,- -the initial sale �of the bonds referred to in Secticn ;I.F.1 . (b) above, deliver to the COUNTY fully executed deeds transferrinq a11 of the CITY's interests in the below—named real property. Said transfers shall be free and clear of all judqments, liens or any other encumbrances, other than those of the COUNTY respectinq the properties and other than any CITY debt relating to the properties assumed by the COUNTY. Any related cost for filing or recording fees or state deed tax, if payable in relation to these transfers , shall be deemed a RENOVATION cost and shall be payable from RENOVATION bond proceeds . B. Workhouse 1 . CITY agrees to transfer to the COUNTY the real and 19 personal property known as the Workhouse and comprisinq approximately 300 acres , without restriction as to use. 2. CITY agrees to provide COUNTY with a Quit Claim Deed trans£erring to the COUNTY the CITY' s interest in the Workhouse real property legally described as: Southeast one-quarter ( S.E. 1/4 ) of Southeast one- quarter ( S .E. 1/4 ) of Section Twelve ( 12 ) , Township Twenty-eight (T. 28 ) , Range Twenty-two ( R. 22 ) , containing 38 acres more or iess , according to the United States Government Survey thereof. South one-half ( S . 1/2 ) of the Southeast one- quarter ( S .E. 1/4 ) of Section one ( 1 ) , Township Twenty-eight '(T. 28 ) , Range Twenty-two ( R. 22 ) , containing 79 acres more or less, according to the United States Government Survey thereof. A parcel of land in the SE 1/4 of the NE 1/4 of Sec. 12, T. 28 , R. 22 , located at the NW corner of E. County Line Road and Lower Afton Road intersection, described as follows : Commencing at the E 1/4 corner of Sec. 12 , T. 28 , R. 22 , thence N 0° 00' W along the center line of the E County Line Road a distance of 478 . 08 ft. thence N 90° 00' W a � distance of 33 ft. to the point of beginning, thence S 0° 00' W a distance of 74 . 23 ft. thence N 59° 00� W a distance of 74.23 ft. thence following • a curve the central angle of which is 121° 00' and a radius of 42 ft. to the point of beqinning and there terminating; beinq all of the real estate described in that certain instrument dated April 3, 1941 , and filed April 15, 1941 , in Book 1073 of Deeds, page 468, in the office of the Register of Deeds in and for Ramsey County, Minnesota. The North half (N. 1/2 ) of the Northeast Quarter (N.E. 1/4 ) of Section Twelve ( 12 ) , Township Twenty- eiqht ( 28 ) , Range Twenty-two ( 22 ) , also commencinq - at the Northwest (N.W. ) corner of the Southeast Quarter ( SE 1/4 ) of the Northeast Quarter (NE 1/4 ) of said Section Twelve ( 12 ) , thence South to the North line of the Afton Road ( so-called ) , thence in a Northeasterly direction along the North line of said road one hundred thirty-four ( 134 ) feet, thence North to the North line of said quarter quarter section, thenc= West on th� quarter quarter section line one hundred twenty ( 120 ) feet to beginning, containing one-half of an acre, more or 20 . �� .f��i less, being a part of the Southeast Quarter (SE 1/4 ) of the Northeast Quarter (NE 1/4 ) of said Section Twelve ( 12 ) , Town and Range aforesaid; also commencing at the Northeast (NE) corner of the Southwest Quarter (SW 1/4 ) of the Northeast Quarter (NE 1/4 ) of said Section Twelve ( 12 ) thence West on said quarter quarter section line Two hundred one ( 201 ) feet, thence due South one hundred fifty-one and 5/10 ( 151 . 5 ) feet, thence in a Southeasterly direction to a point on the Easterly quarter quarter section line one hundred seventy-three and 8/10 ( 173 .8 ) feet South of the place of beqinninq, thence North to the place of beginning, all in Section Twelve ( 12 ) , Township Twenty-eight ( 28) , Ranqe Twenty-two ( 22 ) , in Ramsey County, Minnesota, according to the United States Government Survey thereof, containing 80 . 5 acres more or less. Subject to Right of Way Agreement to Great Lakes Pipe Line Company dated May 8 , 1937, and recorded in the Office of the Register of Deeds, Ramsey County, Minnesota, recorded in Book 988 of Deeds, Page 590 . C. Totem Town 1 . CITY aqrees to transfer to the COUNTY the real and personal property known as Totem Town and comprisinq approximately 110 acres, without restriction as to use. , 2 . CITY aqrees to provide COUNTY with a Quit Claim Deed transferrinq to the COUNTY the CITY' s interest in the Totem Town real property legally described as: That part of the southwest quarter of Section 12, T. 28 N. , R. 22 W. , lying easterly of Burlington Avenue (as shown on the recorded plat of Burlington Heiqhts Division No. 2 ) . That part of the northwest quarter of Section 11 , T. 28 N. , R. 22 w. , described as follows : Commencing at the center of said Section 11 , thenee westerly on the east and west half-section line to 21 the easterly boundary of Burlinqton Avenue; thence northwesterly along the easterly boundary of Burlinqton Avenue Z00 feet; thence qenerally northeasterly to a point on the north and south line, 250 feet northerly of the center of said Section 11; thence 250 feet southerly to the point of beginning. The northwest quarter of southeast quarter of Section 11 , T. 28 N. , R. 22 W. , lying northerly and easterly of Burlinqton Avenue (as shown on the recorded plat of Burlington Heights, Division No. 2 � . - The southwest quarter of the northeast quarter of Section 11, T. 28 N. , R. 22 W. , lying easterly of Burlington Avenue (as shown on the recorded plat of Burlington Heights Division No. 2 ) , except the north half of; the northeast quarter of southwest quarter of said northeast quarter . D. Woodview Detention Center 1 . CITY agrees to transfer to the COUNTY the real and personal property known as Woodview and comprisinq approximately 10 acres , without restriction as to use. 2 . CITY agrees to provide COUNTY with a Quit Claim Deed transferring to the COUNTY the CITY' s interest in the Woodview real property leqally described as: An undivided one—half ( 1/2 ) interest in and to Lots three ( 3 ) and four ( 4 ) in Sarah� s Out Lots to Saint Paul, accordinq to the plat thereof on file and of record in the office of the Register of Deeds in and for said Ramsey County, subject to streets and hiqhways, together with an easement for ingress and egress over The westerly forty ( 40 ) feet of Lot seven ( 7 ) and the westerly forty ( 40 ) feet of the southerly sixty ( 60 ) feet of Lot two ( 2 ) of said Sarah' s Out Lots, the said easement being conveyed subject to the 22 � �� 9�i right of the party of the first part to terminate the said easement ninety ( 90 ) days after notification of such termination is given to the Clerk of the party of the second part. E. St. Pdul-Ramsey Medical Center l . CITY agrees to provide COUNTY with a Quit Claim Deed transferring the CITY' s interest in the St. Paul-Ramsey Medical Center real property legally described as: Lot one ( 1 ) , Block two ( 2 ) , Eastern Area Addition, Saint Paul , Minnesota, according to the plat thereof on file and of record in the office of the Registrar of Titles, Ramsey County, Minnesota. That part of Lot 2, Block 2 , Eastern Area Addition, that lies Easterly and Southerly of the following described line : Commencinq at the Southeast corner of Lot 2 , Block 2, Eastern Area Addition; thence Northwesterly alonq the Northeasterly line of said Lot 2 for a distance of 567 .21 feet to the point of beqinning; thence continuing Northwesterly tangent to the last described line for a distance of 171 .15 feet; thence Northerly and Easterly a distance of 141 .98 feet alonq a tangential curve concave to the Southeast having a radius of 90 .00 feet and a central angle of 90 degrees 23 minutes 10 seconds to the intersection. with the Northwesterly line of • said Lot 2 ; thence Northeasterly along said Northwesterly line tangent to said curve a distance of 171 .15 feet to the Northeast corner of said Lot 2, and there terminating. F. Lake Owasso Residence 1. CITY agrees to provide COUNTY with a Quit Claim Deed transferrinq the CITY• s interest in the Lake - Owasso Residence real property legally described as: Lots one ( 1 ) to seven ( 7 ) inclusive , Block eight ( 8 ) , "Owasso" , according to the plat thereof on file and of record in the office of the Register of 23 Deeds of Ramsey County, and the North one-half (N. 1/2 ) of that part of Government Lot four ( 4 ) , in Section thirty-six ( 36 ) , Township thirty ( 30 ) North, Range twenty-three (23 ) West lying South of the originally South line of the plat of "Owasso" on file and of record in the office of the Register of Deeds of Ramsey County, Minnesota, according to the Government survey thereof, excepting and reserving therefrom that portion conveyed to the Minneapolis, St. Paul and Sault Ste. Marie Railway Company, by Deed recorded in Book 159 Deeds, Paqe 620 in the office of the Register of Deeds of Ramsey County, Minnesota, and also except that part of Government Lot four ( 4 ) lying Easterly of aforesaid railroad riqht-of-way, accordinq to the United States Government survey thereof. III . Assumption of Debt The COUNTY agrees to assume the CITY� S outstanding debt on St. Paul-Ramsey Medical Center in the sum of $1 , 157 , 276 , beginning with amounts payable in 1989 and thereafter. Provided, . however, that the COUNTY shall have no obligation to assume the CITY's debt on St. Paul-Ramsey Medical Center until the CITY has transferred its interest in St. Paul-Ramsey Medical Center to the COUNTY by Quit Claim Deed. Upon transfer of the CITY' s intere$t in St. Paul-Ramsey Medical Center to the COUNTY, the obliqation of the COUNTY to assume the outstanding CITY debt on the Center from January 1, 1989 shall be absolute and the COUNTY shall reimburse the CITY for any payments payable in 1989 that were actually paid by the CITY prior to the transfer. IV. General Provisions A. Alterations Any alterations , variations , modifications or waivers of provisions of this Agreement shall only be valid when 24 they have been reduced to writing, siqned by the parties and attached to the oriqinal of this Agreement. B. Equal Opportunity and Civil Riqhts The CI,TY and the COUNTY aqree to comply with all federal, state and local laws, resolutions, ordinances, rules, requlations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national oriqin, sex, marital status, status with regard to public assistance, disability or age. . C. Data Privacy All data collected, created, received, maintained or disseminated for any purpose in the course of. this Aqreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, and any other applicable state statutes, any state rules adopted to implement the Act, as well as federal laws and regulations on data privacy. D. Audit The CITY and the COUNTY agree to maintain books, records and documents, and accounting procedures and practices relevant to the contract, including those created or kept by the COMMITTEE, which shall be subject at all reasonable times to inspection, review or audit on site by either the Legislative Auditor or the State Auditor , as appropriate . The CITY and the COUNTY agrPe to 25 maintain financial records, including those of the COMMITTEE, for three ( 3 ) years after the completion of the RENOVATION provided that the COUNTY may, by furnishing written notice within the three year period, require continued retention of records to allow completion of an audit by the COUNTY or personnel authorized by the COUNTY. E. Merger � It is understood and agreed that the entire Agreement between the p�rties is contained h�rein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous aqreements presently in effect between the CITY and the COUNTY relating to the subject matter hereof. All items referred to in this Agreement are incorporated or , attached and are deemed to be part of this Agreement. IN WITNESS WHEREOF, the COUNTY and CITY have executed this Aqreement. RAMSEY COUNTY CITY OF SAINT PAUL By: gy; C air, County Boar o Mayor � Commissioners Date : Da.te: 26 � �� - � 9�� - . Attest: By: C ie C er , County Board City C er Date : Date : > Approved as to Form: Approved as to Form: � Assistant County Attocney Assistant City Attorney Date: Date: By: By; Executive Director Director , Department o Finance and Management Services Date : � Date : Approved: Ris Manager DBte : / Approved: , By: Bu getinq an Accounting 27 RECEIVE� ��'��' ��-�""„�,... ` r � g Resolutio� /`� � FEB 19 1988 Board ot �`" OFFlCE 0�THE DfR �E�Cr�mse ��n! Commissioners OEPARTMENT OF FM�( � � � AND MANAGEM£NT SE1tYICES Presented By Commissioner Ahrens Date February 16, 1988 No. 88-079 '="��n�: Budget & Accounting; Terry Schutten, Pat Q'MalTey, Gene Schiller, Tom Ryan, ,.,: , ,�.. : � "-��` ' Diane Lynch, A1 Olson, Mayor Latimer, Tom Fa1ey, �eqislative Oelegation, � _a�r� �Q_,h�. . .� .t.� .,._......-�. .. .......-,� Page 1 of 3 � , w� .. +��.�.1fi�O.+7�?iy *.7..'�:• . w�. ;�:1��:" .�. .� WHEREAS, The Saint Paul City Hall/Ramsey County Court House is one of the most intact examples of Art Deco architecture in the nat i on; and WHEREAS, The building is impoctant as a symbol o£ County and City government, and as a significant element of the local aesthetic environment, and was placed on the National Register of Historic Places in 1983; and . WHEREAS, The building is plagued with tarnished brass, dim lighting, broken marble, stained ceilings, continually mal- functfoning manual elevators, temperature heat pockets, water pipe leaks/freezing, combustfble insulation in air ducts, exterior � rust, stainfng a�d unsiqhtly portable air conditioners; and wHEREAS, It is necessary to cestore, expand, remodel, modecnize and complete the Court House/City Hall in order to restore and preserve the historic structure, upqrade its efficiency, repcogram its functions to pcovide operating efficiencies, reduce operating costs, incorporate contemporary technology, conserve energy, provide for life safety and state buildinq code compliance, and complete the buildfng as originally designed; and . WHEREAS, Fifty percent of the building is owned by Ramsey County and fifty percent of the buildinq is owned by the City of Saint Paul; and WHEREAS, The County currently occupfes 63. 63 percent of the buildinq and the City currently occupies 36. 37 percent of the buildinq; and . wHEREAS, The Saint Paul City Council and the Mayor passed C. F. 88-107 on January 26, 1988, supporting the Ad Hoc Restoration/ Completion Scope of Construction as shown on Exhibit 1, attached and fncorporated herein by reference; and � WHEREAS, The Ramsey County Board of Commissioners on January 12, 1988, by Resolutfon 88-015, stated its desire to undertalce the Ad Hoc Restoration/Completion Scope of Construction, a copy of which resolution is shown in Exhibit 2, attached, and incorporated herein by reference; and �lA1Z1Z=N G!. SCHAScR, Cha,i�ur�,n gu conti nued ' �.e� 2,z.z - Cauycz� 3oa.�,� ; � . � , � Resolut �on � Board ot J�amse �orrnf Gommissloners � � - Presented By Conmissioner Ahrens Date February 16, 1988 No. 88-079 � Attention: Budget & Accounting; • Page 2 of 3 wHEREAS, Insof ar as feasible, the City will get 5o percent of the new space created by the building addition; and WHEREAS, the City Council and its staff will be Iocated in � appropriate space on the third floor of either the existing building or the new addition of the City Hall/Court House; and WHEREAS, The Ramsey County Board of Commissioners and its staff may be located in appropriate space on the third floor of either the existing building or the new addition of the City Hall/Court House; and WHEREAS, The Ramsey County Board of Commissioners on January 26, 1988, at a Joint Meeting of the City Council and County Hoard, proposed the followinq CH/CH renovation plan: 1 ) The CH/CH ownership will remain at 50 percent with the County of Ramsey and 50 percent with the C�ity of Saint Paul; 2 ) One hundred percent debt financfnq by the County of the - CH/CH Renovation Project; � 3) Assumption of the outstanding City debt on St. Paul-Ramsey Medical Center, beginninq with amounts payable in 1989 and � thereafter; 4 ) A transfer to the County of ownership interests in St. Paul-Ramsey Medical Center and LaKe Owasso Residence and reversionary interests in the workhouse, woodview Detention Home and Boys Totem Town; and 5 ) . The County of Ramsey and the City of Saint Paul will enter into a• management agreement for the maintenance and the operations of the City Hall/Court House. wHEREAS, The Finance Committee of the Saint Paul City Council � . and the Mayor have indicated support for the pinn proposed by the Ramsey County Hoard of Commissioners on January 26, 1988; and i�IHEREAS, The Saint Paul City Council and Mayor and the Ramsey County Board of Commissioners support the creation of the Special CH/CH Committee and a Project/Program Manager Committee as shown on Exhibit 3, attached and incorporated herein by reference, and agree that the role of the Committee will be more specifically defined by �oint City and County staff who will return their recammendations to both bodies foc consideration; and wARR�N tU. SCNABFR, Cha,ir.man gy conti nued ¢�.tz - Cour�ty Boc.� � n,CSV_1LL � iVtiV�t _ - _- � - - �. Board�,�l � .rFY.F-.E��zR" -'ani� .-`4� . V , • � ��"�Y.:'�^.rL:"'• -_tC`��►+� a - . . � - � � ��am s e Co un f��:�^��ommisslon ers .:- ., . ' . � . � ��'* '_"'-�-.._'.�'.��'•.�w�'.- .a. 9:53•bs4Y"`s�_� �r►a'r.'�a'"ra•'..�� . . ' ' � � ... T :< s=a(��*"i+'_:''i�-.+,�`i#:��,,�,.+,':c�•�sy":: ti .- � � ' , -.'• •= =_�;;:�:•-:=�;;.:-:,°:,.:_^r`..s�3a - 88-019�-. . . _. ,.��.� . � Presented By Conmissioner Ahrens � � Date February 16, � - �1988 No:� �.- _:.,. Attention: gudget S� Accounting; �� _ - =`��` �`'`�� ; � 's ' i� { .. -•^r''- '•�•=�..-'-��.�.'.� . - • • ' - -'��:...-�':�...`:+!.=<-�''-- � .. �.• . . .. ' �i.�l'�r:}16 T�/"t�.�+�a�..' _ . • Page 3 of 3 . _ `:;� � '� T�"� - °_'. ..:`�-;ti.�.�,�-. . - � • WHEREAS. The Saint Paul City Council and Mayor and the Ramsey _.„N:t• � -� - County Board of Commissioners support retention of . the�. CH/CH - � �. Commission law as a fallbacfc to the CH/CH Operation and Maintenance- � "' y Aqreement if canceled; and. � -� � � � � . ,. - �� =�r��,` �=• =� . WHEREAS, The Ramsey County Board of Commissioners and the � � Saint Paul City Council and Mayor support the Management of the � ��L_ City Hall/Court House Agreement, revised February 10, 1988, as � `..�:'��' .� shown in Exhibit 4,- attached and incorporated herein by reference; - and ' � � WHEREAS, The Saint Paul City Council and Mayor and the Ramsey ;;r-_�•�� . County Baard of Commissioners support the passage of the draft � bonding legislation dated February 16, 1988, attached as Exhibit 5 . _ =�` . and incorporated herein by reference; Now, Therefore, Be It . .: =r�'�`' • �._ � . �..� . "�"'- � RESOLVED, That the Ramsey County Board of Commissioners adopt: :.�.-.•. •��•°.� 1 ) The County's agreement to pay 100 percent of the debt - � � financing of the cost of the CH/CH pro�ect, totaling approximately S48, 582, 005, includinq S1, 840, 105 for the . ongoinq elevator renovation, plus bondinq costs; and 2 ) The County's Agreement. to assume the City's outstanding debt on St. Paul-Ramsey Medical Center in the sum of 51. 157, 276, beginning with amounts payable in 1989 and thereafter; and ��3 ) The City's agreement to transfer to the County its owner- ship interests in St. Paul-Ramsey Medical Center and Lake Owasso Residence and its reversionary interests in Boys Totem Town, the Workhouse and Woodview Detention Home; and 4 ) The creation and configuration of the Special CH/CH � Committee as shown on Exhibit 3 and a return by City and County staff to the City Council and Board of Commissionecs of recommendations on the specific role of � the Committee; and 5 ) The CH/CH Operations and Manaqement Agreement as shown on Exhibit 4; and 6 ) Draft leqislation dated February 16, 1988, as shown on Exhibit 5. and, Be It Further RESOLVED, The ChaiCman and Chief C1erK are authot'ized to execute the necessary agreements relating to this resolution. ; . C�� • WARR�N G!. SCHaB�'R, Cha.i�rmax By /� t-,.—. -,A - owu'� o CLERK , . pEP R�ENT �ITY OF SAINT �AUt� C°uncil ��,�� M��pA File NO. � , /��,' � , . .1��-� -%=�� '��'�=�% ��uncil Resolution � � �`� �.� . . . �, _ �„ / _. .•resented By - � ' ,� - - S"�L" ��.; ;�:.: Referred To Committee: Date Out of Committee By - `=='�Date�� ' '"��'� �!l� . .vC+..: vkwr�ae�:.J:it L._ . WSERESS, The Sai�t Panl City Bal.1/B�msey Conntp Couzt Hoaae is� one of the moat iatact examples of A�t Deca architectnrc in ttte natioa; aad i,t�..REAS, The building is importaat as a syabol of Couaty snd City governaent, snd as a sigaificaat elenent of the local aesthetic eavironmeat. and vas placed oa the Blational �egister of fliatoric Placss ia 1983; and i�HERSAS, The bnil@iag is plagaed vith tazn3shed bzass, dim 2ightiag. brnlcea nazble, staiaed ceiliags, contianallp salftmctioaing saanal e2evators, temperatnre beat pocketa, water pipe leaks/freezing, combustible insnlatioa ia sir dncts, e�cterior zust, staiaing and nasig�:.ly portable aiz coac'.j.tioaers; -and , 1�1HEREAS, It is aecessarq to restoze, ezpand, ra�aode+, moderaiz� aad coatglete the Conrt House/City Hgll in ordar to restore and presezve the histozic strncture, npgrade its efficiency, reprogran its fvactions to provide operating efficieacies, reduca operating cvsts, iacorparate contemporazy �techzwlogy. conserve energy, pro4ide for Iife safety sad 6tate building coda complls�ce, and cvmplete the building se originally designed; and jti�$FAS� Fif ty perceat of the builfling is ovned by Bsasey Covaty e.ad f if ty percent of the building is owaed by the CiLy of Saint Patsl; and 6i�3ELS. The Conaty cnzreatly occnpies 63.63 percent of the bni3.ding ind the City tazrently occupies 3b.37 percent of the bniZdiag; aad T�'SEREAS, 2he Saiat Paul Cfty Cotmci2 aad tha ?iayor pa�sed C.F. 88-107 on January 16, 1988, supporting the Ad Hoc Rastaration/Completion Scope of Coastractioa as sflowa on Eahibit 1, attached and incorpozated herein by refe=enee; and i1HEBEAS, The Ramsey County Board of Comnissioners on Jaanary 12. 1968, by Besolution � 88-015, stated its desire to uadertake the Ad Hoc Bestoration/Completion Scope of Conatructioa, a cogy of vbich resolution is shovn iu E�chibit 2. attached, and iacorporated hereia by reference; ana �, Insofer as feasible, the City wf12 gei SO perceat of the ne�t space created bp the building addition; and COUNCIL MEMBERS Requested by Department of: y� Nays Dimond Lo� In Favor � coswia � Remoan B G-„�� '\ �� Against y , ; ,� : Sonnm \'': VVilson ��, Form Approved by City Attorney ' Adopted by Council: Date Certi[ied Passed by Council Secretary By By� Approved by Mayor for Submission to Council Approved by Mavor: Date By By "":"`E �ITY OF SAI \T ' ',� 'r �'°`�` - OEPApTME�T � �L File N0. r ' � M�rOF , � ` Council �Zesolution resented By � Referred To Committee: Date - Out of Committee By Date yi�RF.AS, the City Couacil aad its sLa:f �rill be located in appropriste space on the Lh1rd floor of sitber the existiaS bnildiag or the aev additioa of the City Ha111Cuwct House; and WgEBEBS, The 8sasey Couaty Boar3 of Comsissioners aad its staff �sy be lo�ted in appropriate spsce on the third floor o: either the esistiag bnilding or the aev �dditioa of tbe City Ba3.I/Court fiouse; and W&r.REAS, the Ramsey Coeiacy Baard of Co�issioaers on Jannary 26, 1988, at a .Toiat 1�Seeting of the City CauaciZ aud Couaty Board, propased the folloyriag CH/Q renovation plan: I) The CS/CH ovnership wi11 rencsin at 58 percent vith the Conatp of Ra�sep aad 50 percent �,rith the City of Saiat Panl; �� Z) One hundred percent debt financing by the County of the CFi/CH Rencvation Project; 3) Assu�ptioa oz the outstanding Citq debt on Saint Paul-Ramsey Hedical Center beginaiag wfth amounts pa.�able in 1989 s3nd thereafter; 4) A traasfer to the Coanty of owaership intarest ia Saiat Panl-Rs�asey Kedical Center aad :.ak.e O�rasso Besideace aad reversionazy iaterests in the �iorlrhou�e, iioadviev DeLeaCion :Home and Boys Totem Tova; aad • 5) The Couaty of Bameey aad the Citr of Sa.iat Paul. vill eater iato a management agreement for the maiatenaace aad the aperations of the City Hall/��t House• vs�pac� � F�uance Coamittee of the Saiat Paul CiLy Cotxacit aad L�►e bayor havs iadicated sttpport for the plaa proposad hy the Ramsey Conatp Board ct Co�isaioaess oa Jaauasy 26, I988; and - w'�iEREAS, The Saiat Paul City Cotm�1l sad Mayor aad the Ramsev Couaty Board of Coa�issio�ers support tag creation of the Speci.zl. CFt/CS Co�aittee aad a Pro�ect/Program �nager Co�ittee as sE�ova on Exhibit 3, attached and incorporated hereia by refezsace, and agrea tlsat tha =o1e of c�e CommiLtee wtil be mcre specific�lly defined by joiat City aad Couaty staff vizo will return their reco�endations to both bodies for coasiderAtion; aad COUNCII. MEMBERS Requested by Department of= Yeas N� Dimond �� In Favor c�..�� Against By soonen WiLvon Fam Approved by City Attomey . . Adopted by Council: Date Certified Passed by Council Secretary sy By Approved by May� for Submissi� to Couaeil Approved by Ylavor: Date By By r♦ CLEpK oEP QT EN* �ITY OF SAItiT �ALI' � Council � � . ,�—�'� ` � ,w�„dp File N 0. ?` � ��uncil Resolution � �� ' ' �' •resented By Referred To Committee: Date Out of Committee By Date W�EAS, The Ss1at Panl •Ctty Council aad liayor and the Rs�sey Conaty Boar� of Commisaioaers snpport reteatioa of the CS/CH Casmissioa 2av as a fa3lbaci� te the CSICS Operation and Maiatanaace Agresseat 3f caaceled; aad WHEBFAS, The Yassey Coaaty Board of Coadssioners and the Sa3nt PaQ2 City Coaacil aad lr!layor snpPort the Maaage�eat of tbe City SaLt/Coart Hoaa� 1►greeseat, r�vised Febr�ary 1Q, 1988, aa shova ia Fshibit 4, attachsd aad iacorgorated herein by zeferenca; and �, The Saint Paul City Cauacil aad �Sayar aad the Baasey County Bosrd of Co�issieners e::pport the passage of the draft bondi.a.g legislation daied Febzuary I5. 1988. attached as F.�chibit 5 and incorporated herein by refeZence; How, Therefore, Be It BESOLYED, That (the Saint Panl Cit� Couacil and the Hayor) (the Basasey County Board . af Com�issioaers) adopt: 1) Zhe Countp's agreeaent to paq iQU percaat of the debt fiasncing of the cost of the CH/CH project, totaliag appro:iaataly �48.582,005 including 51.840,105 for the . ongoing elevator renovatioa, plus bondiag costs; aad Z) The Countp's Agreeaeat to ass� the City's ontstaadiag debt aa Sa3nt Panl—itamsay Medical Ceater ia the sma af �2,157,276 beginaing with amoemts payable ia l989 aad tltereaf tez; aod . 3) The City's agzeemeat to Lraasfsr to the Coaaty ita o�nerahip in�arasts in. Saiat Panl— �a$aey 2�44edic�Il Ceater aad Lake Oarassa 8esidaaea aad its reversionazy intsrests ia ' Boys Toten Tova, the Workhouse aad iJooc.'viev Detarition Home; and 4} The creatioa and confignration of the Sgecial CH/CH Cos+mnittee aa shovn on Ezhlhit 3 and a retura by City aad Cauaty staff to the City Council aad Eoard af Co�iasionzzs of recomsendattons on tha speeific role of the Co�ittee; aad 5) The CH/f� Operatioas aad Managemeat Agreeaxat as shown on Ezhibit b; and 6) s�raft Iegislatias dated Februar� I6, F988, ss showa ou Exhibit S. COUNCIL MEMBERS Requested by Department oE: � Yeas N� „�► Dioand � t,o� [n Favor Goswia �R� `-� Against By �- wtaon � g 1 6 �88 Focm Approved by City Attomey Adopted by Councii: Date Certified Passed b�auncil.Se�cretary j. � By gy. - �;' �;.+��s—+o<_�.f.�-.�". •..� Appr�ved by Mavor: Date �R Z 3 ��$$ Approved by Mayor for Submission to Co�ncil sy By WHITE —�CITY CI�ERK � - PINK — FINANCE GITY OF SAINT PAUL Council r ,��j�p.��.�� CANARV — OEPARTMENT File NO. �+^��=+•��'" ! BLUE —MAVOR Y , uncil Resolution � ��°��; � � � Presented By Referre Committee: Date Out of Committee By Date WHEREAS, the Minnesota Department of Health desires to contract with eligible Community Health Boards for certain programs and services that benefit the public; and ' WHEREAS, the Saint Paul City Council also serves as the Saint Paul Board of Health for purposes of complying with State requirements; and WHEREAS, the Saint Paul Board of Health needs to clarify its relationship to the City of Saint Paul which serves as fiscal agent for the Saint Paul Board of Health, now, therefore; BE IT RESOLVED, that the Saint Paul Board of Health does hereby designate the City of Saint Paul as its fiscal agent and authorizes proper City officials to contract on its behalf with the Minnesota Department of Health. COUNCIL MEMBERS Requested by Department of: Yeas Nays Dimond �ng [n Favor Goswitz / Rettman ' � Sc6eibel A gai n s t BY Sonnen Wilson �+ ��+� f � �� Form Approved by City Attomey Adopted by Council: Date Certified Pass oun il ecr y By � By� A►ppro d Mavor: at 88 Appcoved by Mayor for Submission to Council _ By �,.'. � ri �V LV �h9kp"fi�s<�A✓`.'C.rt� �1� � �:� .� �"u-'.::.t<.ii��! C?� 0.�� Members: • r. � Janice Rettman, chair - '��s�'��,� CITY OF ►S'AIN'i` PAUL Bill WiISOrI �� OI�'I�IC� OF TFiE CITY COUNCIL Bob Long Date: December 1, 1988 JANICE RETTMAN Councilperson Committee Report To: Saint Paul City Council From : Community and Human Services Committee Janice Rettman, Chair A meeting of the Community and Human Services Committee was held on Wednesday, November 30, 1988, at 1:00 p.m. 1. Approval of Minutes of October 19 and November 2, 1988 meeting. Minutes approved as submitted on 4-0 vote. 2. Continuation of roundtable discussion on housing tags, where they belong: The Court System or T.V.B. (Traffic Violations Bureau). Discussion on how to restore tagging as an enforcement tool for inspectors, discussion on creation of Housing Court--pros and cons. Michael Calvert, Criminal Case Manager, as well as all key components, will be invited to participate. (Continued from October 19, 1988.) Continued to January 4, 1988. 3. City Council Agenda 10/27/88, Item No. 4: First Reading - 88-1720 - An ordinance amending Sections 271.01 and 271.04 of the Saint Paul Legislative Code concerning disorderly houses. (FOR REFERRAL TO THE COMMUNITY AND HUMAN SERVICES COMMITTEE.) Recommended for approval on 4-0 vote. 4. City Council Agenda 11/3/88, Item No. 4: First Reading - 88-1762 - An ordinance amending Chapter 272 of the Legislative Code by adding a new section establishing certain factual circumstances to be considered in determining intent to violate the prohibition against loitering or lurking for the purpose of engaging in prostitution. (FOR REFERRAL TO THE COMMUNITY AND HUMAN SERVICES COMMITTEE.) Recommended for approval on 4-0 vote, with a friendly amendment: Under Section l, 272.04, first paragraph, last sentence--omit colon (:); add "whether a person:". 5. City Council Agenda 11/1/88, Item No. 15: Resolution - 88-1749 - Supporting state legislation requiring state licensing of day care providers and the establishment of minimum standards to insure that all day care standards are met by the providers. (FOR REFERRAL TO THE COMMUNITY AND HUMAN SERVICES COMMITTEE.) Laid over for one (1) week for redraft by Terry Sullivan. CITY HALL ROOM NO. 718 SAINT PAUL, MINNESOTA 55102 612/298-5289 S�o 46 � � � - ��''�g�'� COMMUNITY AND HUMAN SERVICES COMMITTEE Committee Report December 1, 1988 Page Two - -_... .__ jr 6. City Council Agenda 10/6/88, Item No. 18: -�tesolution - 88-1617 - Whereby the Saint Paul Board of Health designates the City of Saint Paul as its fiscal agent, and authorizing proper City officials to contract on its ; . behalf with the State Department of Health. (Terry Sullivan to draft i appropriate resolutions or ordinances to address the intent express�ed b i, Council Members. Draft will be available November 30, 1988.) � Gf�:�j�'""� ��/� , Recommended for approval on 4-0 vote. ! 7. City Council Agenda 10/13/88, Item No. 18: Resolution - 88-1656 - Supporting J the allocation of adequate levels of federal funding for the purpose of providing retirement programs to benefit the dedicated Community Action Employees of America. (FOR ACTION.) (Referred to Community and Human Services Committee at Bill Wilson's request.) (Laid over from November 2, 1988 at Bill Wilson's request.) Laid over indefinitely at Bill Wilson's request. 8. The meeting adjourned at 3:35 p.m. cc: Ed Starr A1 Olson