88-1894 WHITE - CITV CLERK COl1I1C1I G�, a�
PINK - FIN4NCE GITY OF SAINT PAUL o Q
CANARV - DEPARTMENT
BLUE - MAVOR File NO•
Council Resolution ��,
�
Presented By
Referred To Committee: Date
Out of Committee By Date
WHEREAS, Administrative Order D-9826, ,approved 7/18/88 revised City Clerk's 1988 Records budget
to increase spending authority for printing of Officia� Publications by $23,619, and
WHEREAS, expenditures for printing of Official Publications in City Clerk's Records
budget are now projected to be $14,578 over the revised 1988 budget, and
WHEREAS, The Mayor� pursuant to Section 10.07.1 of the City Charter, does certify
that there are available for appropriation revenues in excess of those estimated
in the 1988 budget; and
WHEREAS, The Mayor recommends the following changes to the 1988 budget:
Current Amended
Budget Changes Budget
FINANCING PLAN ------------ ------------ ------------
001 General Fund
9890 Use of Fund Balance, Unreserved 273,665 14,578 288,243
Undesignated -
All Other Financing 118,761,406 0 118,761,406
------------ ------------ ------------
_
119,035,071 14,578 119,049,649
SPENDING PLAN -
OU1 General Fund
CITY CLERK'S OFFICE
00250 Records
00250-0245 Publications and Advertising 81,619 14,578 96,197
00250 Al1 Other Spending 189,459 0 184,459
A1L Other Spending 118,763,993 0 118,763,993
------------ ------------ ------------
119,035,071 14,578 119,049,649
__
NET CHANGE 14,578
RESOLVED, That the City Council approves these changes to the 1988 budget.
Approval Recommended
--�--- �-��
Budget ir ctor
COUNCIL MEMBERS Requested b ment of:
Yeas Nays �
Dimond L
Lo� J [n Favor i y er �
� ,�, (Amend5.wk1)
Rettman
s�nesbei Against BY
-�s�a.
Wilson
DEC � �S Form Appro e Ci Attorney
Adopted by Council: Date
Certified Pas- by unc.' Secret By �, � � '
i
B}�
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t#pp ed by 1+lavor ate —_�� '�'�.�� APP� e yor for Submiss o to C uncil .
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gy � ', � _ BY
� l�4.iSNE9 ��t C 1 � 1888
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��°""'^���� CITY OF SAINT PAUL
__.`�.,, o.�,,.
-"� '='�- OFFICE OF THE CITY CLERK
�O '�%
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,,, _ ALBERT B. OLSON, CITY CLERK
V``°��,,,m��'���''�� 386 City Hall,Saint Paul,Minnesota 55102
612-298-4231
CEORCE LATIMER
MAYOR
October 27, 1988 �ECEI�E�
0 C1� 2 � 198�
EIU�G�.��� �,7��i�:�;
Mr. Greg Blees
Budget Director
Room 367, City Hall
Dear Greg:
Expenditures for Official Publications in the 1988 City Clerk Budget
are now projected to be $14,578.00 over appropriations. The current
balance is $4,422.00 from total appropriations of $81,619. Projected
expenditures for October, November and December of 1988 are $19,000
for a projected shortfall of $14,578.
Publications are mandated by City Charter and I am, therefore, requesting
the necessary additional appropriations to fund the program for the
remainder of 1988.
Shortly after November 1, 1988, payment for October publications
will be due and the funds remaining will be insufficient to meet
that payment. I am available to discuss this issue at any time.
�i cerely,
, I �
_ . (�`�-�r�/
;✓
lbert B. Olson
City Clerk
ABO:th
' wh�t. City CI�Fk . • �'i I TY O F SA I 1�'T ��A U L
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Pink — Finant�Dept.
C srY— D�pt.
(>rlalCF nF TEil: MAY()R /
No: U �' ��� f�
ADMINISTRATIVE ORDER f�'
� Date: � ��/ U
I3l'IX�ET I2I�1'ItiIO�
�D�ILI�ISTR.�TIt�E ORDER,Consistent with the authqrity gr ted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of Clty C�erk
to amend the 19 budget of the General fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
• Budget Change Budget
City Clerk - Records 114,091 ( 23,619) 90,472
001-00250-111
001-00250-0245 58,000 23,619 81,619
001-00250-0368 5,000 ( 250) 4,750
001-00250-0528 -0- 250 250
177,091 -0- 177,091
��_
` . ��,
�
Prepared y:A ivity Manager Approved by: ya
� � i 3 -- c��
Requested by:Department director Date 1
���-��
. . - .�° �12014 ,
City Clerk DEPARTMENT -
A1 Olson CONTACT NAME
298-4231 � PHONE E� w
11�4/8 8 DATE
ASSIGN NUMB� FOR ROUTING ORDER: (See reverse side.� CITY ATTC�RNEY
� Department Director 4 Mayor (or Assistant)
_ Finance and Mana ement Services Director � City Clerk
ud c�or �
City Attorney _ \
TOTAL NU�SBER OF SIGNATURE PAGES: 1 (Clip all locations for signature.) -
��T WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (PurposejRationale)
Expenditures for OffYCial Publications, mandated -by Charter, are exceeding
the 1988 budgeted/revised amount. 1988 adopted budget was $58,000 . (00250-0245) .
It was amended to increase authorized spending. to $81,619 ($23.,619 increase) .
City Clerk has estimated costs for October, Nc�vember and December to be an
additional $14,578. �
Approval enables City Clerk to make payment obligations for Official Publications
COSTjBENEFIT BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
Increased spending authority for City Clerk Records Publications and Advertising
line item (00250-0245) . Financing plan is Use of Fund BaTance, Undesignated
Unreserved. ;
Increa�es overall General Fund financing and spending plan by $14,578.
FINANCING 30URCE AND BUDGET ACTIVITY NUMBEB �iiARGED OR CREDI��UCICII R@S2aCCI1 C@Cit@I'
(Mayoz's signature not required if under $10,400.) f�o V 1 0 ,�988
Total Amount of Trans�ction: $14,578.00 Ac�ivity Number: 00250
Funding sourcec use of Fund Balance, Unreserved, Undesignated
ATTACHMENTS: (List and number all attachments.}
1. Resolution
2 . Letter dated 10/27/88 from Olson to BLees requesting budget amendment.
3. Administrative Order revising budget earlier in 1988
AD N " ATIVF�PROCEDURES
s No Rules, Regulations, Procedures, or Budget Amendment required?
Yes _No If yes, are they or timetable attached?
DEPAR EN ItEVIEW CITY ATTORNEY AEVIEW
Yes � Council resolution required? Resolution requiredY _Yes ,_No
_Yes o Insurance required? Insurance sufficient? _Yes No
_Yes No Insurance attached?