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88-1620 WHITE - C�TV CLERK COUflC1I /� PINK - FINANCE GITY OF SAINT PAUL CANARV - DEPARTMENT ��_/� OLUE - MAVOR File NO. ���°� C uncil R solution .,.-; Presented By ����� a� � Referred To Committee: Date Out of Committee By Date RESOLVED, that the proper City officials are hereby authorized and directed to execute an Agreement granting $2,000.00 to the GRAND AVENUE BUSINESS ASSOCIATION for the purpose of staging the Grand Old Day Festival held June 5, 1988 and conducted in accordance with Council approved guidelines dated August 12, 1987; a copy of said Agreement to be kept on file and of record in the Department of Finance and Management Services. COUNCIL MEMBERS Requested by Department of: Yeas Nays rB�e+e�d Lo� In Favor Goswitz Rettman p B �;�� _ Against Sonnen Wilson Adopted by Council: Date ��`'� � 19�$ Form Ap roved b City tt r y � Certified Ya: y ncil Sec ry By � BS' ! A pro b !VI vor: Date r ` i�: 1� Approv by Mayor for Sub si ncil Br------� _ pt��9��iFD C� i �. J 198$ ������ AGREEMENT THIS AGREEMENT, made and entered into this lst day of September , 1988 by and between the CITY OF SAINT PAUL, a municipal corporation of the State of Minnesota (hereinafter referred to as "City") , and GRAND AVENUE BUSINESS ASSOCIATION, (hereinafter referred to as "GABA"). WHEREAS, on January 6, 1987 the St. Paul City Council established a Community Festival Loan Fund and Grant Program, administered by the Division of Parks and Recreation, for the purpose of assisting neighborhood festivals with expenses, startup costs and insurance coverage; and WHEREAS, the St. Paul City Council has approved rules and regulations to ensure the fair and equitable distribution of the funds; and WHEREAS, the GABA has applied for a grant in accordance with these rules and regulations. NOW THEREFORE, the parties agree as follows: 1. That the City shall grant to the GABA the sum of two thousand dollars ($2,000.00) for the purpose of helping to fund the Grand Old Day Festival celebrated on June 5, 1988 as more particularly outlined in the GABA's application attached hereto as Exhibit A and made a part of this Agreement. 2. That the GABA will prepare and submit to the City a report outlining all expenses and revenues derived from the Festival and specifically detailing how the grant money was spent within 90 days after the completion of the festival noted above. GABA further will permit the Division of Parks and Recreation staff full access to 1 / ����a� its books and records concerning the festival . Approved as to form: GRAND AVENUE BUSINESS ASSOCIATION: Paul McCloske Assistant Cit by ��� ��' '�X�1�C ,�(%�� y, y Attorney by lee Stack, Director D artment of Community S �es, City of St. P 1 � � by E ne Sch ler, Di tor Department of Finance and Management Services, City of St. Paul 2 '.. . , .. ��✓/��� DIVISION OF PARKS AND RECREATION COMMIINITY FESTIVAL FUND ' APPLICATION Date � - ZO"�$ Check One: Loan Grant �� organization Name Gra�d Adcnue PiuSi�eSS Associafion -"' - Description of Orqanization, brief history G�}C3A Wu5 c.�cu�'f ered a s a. � � o a- ncfl- D��oEiF Curnora•�i �vt ►n I�t 3. �1e Du.1��o5C of ��"he _orq aniZa�h��v> >5 � nfGVi�� A c'oilPCf��� Yeh�c,l� �f�r -t��� [DY)h�r1u-►hq dPUel��✓�r����f av�a qrcvnof��n of (rctnd /kvPnuv �omrner�e� �v -�hr vhu�ual benPF, f of all vnew►ber �'►uy�neS5e5 . �11��r� arr ��,or�rax►rv►a�el�� i 5 o hutiine55eti vr� and ad i a�en f 1� �rand /�-✓c nu� �ntho arP v�n,r►(�e��ti oF �fh� (�ra�� Atienu�us�ness A�vc_�ah�on . _ Non-Profit Status 503c Yes � No Don't Know Project Coordinator Name Mim� �oiU11 � Address 1�-�22 f}5r,land hvrr,��e, 5{ PAu� � IyN �510y Phone (��Jh- U6�jQ (�'��- Ofo�U day evening Project Description (purpose and impact 'on area) : Attach additional information if needed) To ir��rove, our aniz��al �rahrJ Did 7AV a�e oF -rhP lara����l y�ost sac��PSSfu1 .�.�.,�.5 i c a�►d �d �e��h�a 15 r✓► -t'h� l o oe.r M�d w�5 t- b�C d��r��.t���e �1!o v►i i n� : i� J��rac4- iah Sc.hocl march�na ba.n�l� f� Grahd Oid 7a� � � .� ., �Y�i�5 a�rr,�r r�Sh c{� �d y -}v �� � .e z� irnnrav �'hP 11 A/AI�I" / of �1��- eV�nr b�f�,�. morp -�arn��lv r�c ��� v�-hes in d e s� nu: �ar�� i y- Total Amount Requested From Community Festival Fund: z0U0. O° n.reU If this application is a request for a c�rant, how do you plan to match �ee it? Please be specific. (Attach additional sheets if necessary) . de5�-r�P Dlcl � uc� f i� Gra ol ��n +�f , ^ aT�u,P. �Q �arn; �, �� �r 4��v -e e� a Fe5 f ' �Fa a- �nd nUn- {vad �.�-and� a��l 6����ZQP.►' nur5el ves To T rove. ��ha-� o�,�,r' P��; � i I;�t�h�o�4. -�"0� �r and /��vti�� bu�i n�ss�e 4 a )onr� mu�-h ��l�h u ran f QYno u.n�-. �n -��'� ( have e nelo yed o�" -{rQaS u►'e rs ��a�eme n i' �{�r �1P r� i, I 9�g , 5i r►ee -I�f�w-F �rn�, ��D�'f of �nwr�'se, rnUCh more rnoney has hee+� raiSP� . Fvr Can�i'rw� a��hon of �-t�►�, �r{�cl� �lok Ca� Call ���cK Sv�lar�ya�, ���5� C�or�k Grand a.+ Z9Z - !a� ) . . , '• , � � /s ',��°�(� If this application is a request for a ].oan, how do xou plan to repay it? Please be specific. (Attach additional sheets if necessary) . lease. attach the �ollow�ncr i.nfor�ation to �ur s;r?�c�:t3.n: 1. Verification of nonprofit status and copy of organizational by-laws �� 2. List of Officer� or Directors �3. Letter verifying organization's approval of the proposal 4. Previous year's budget and financial statement, if applicable 5. Current balance sheet and income statement, if applicable 6. Proposed budget (expenses and income) for the activity (Estimated line item budget including revenue and expenses that will be made from loan or grant funds. 7. Evidence that insurance can be obtained by the organization 8. Plan for staging the festival event. �5�� `?erNS�ap�,t�' ou'-h�Cle� District Council ! District Council Review - Signature`� .l'c? c- ' � -" �-�-'�t �'��'�`�'`----" Date of District Counci?. Review ' ___�� ��.. �. �. ---...- - . COMMENTS: � Please send application to: Community Festival Fund Division of Parks and Recreation 200 City Hall Annex 25 W. 4th St. St. Paul, MN ���G�� ��Qao GRAND AVENUE BUSINESS ASSOCIATION Q"'��'�'� 1422 Ashland Avenue BUSINESS ASSOCIATION Saint Paul, Minnesota 55104 (612) 645-0680 1988 GRAND OLD DAY K�;�'ORT „ I NC OIv1E Item 3ud�eted Actual Beer P�lugs 20Ut� .00 2976.UG Beer Stands 4000 .00 4400 .00 Contributions 1000 .00 5025.00 Food Stands _ 10,000 .00 7450 .00 GABA Beer Stand 10�000 .00 fi680.27 Non Food Stands 2000 .00 1300.00 Tshirts 2b84.00 Total Income : 29� 000 .00 30,515.27 'RECAP Total Income 29,000 .00 30, 515.27 Total Expenses 25,611 .00 31,494.90 Net Income 3►389•00 - 979• 63 ; - � ���,�a� (�RQ�n1D G�AI�TD AVENUE BUSINESS ASSOCIATION Q"'�a�'� 1422 Ashland Avenue Bt151HE55 ASSOCIATIOH - Saint Paul, Minnesota 55104 (612) 645-0680 - 1988 GRAiVD OLD DaY �'URT "�• = �.XY�.iVaE� Item t�ud�eted actual Advertising 2500 .00 1798 . 10 ASCAP 150 .00 150 .00 Bands/Adult 1700 .00 1900 .00 Bank Charges 175.00 105.00 Barricades 150 .00 330 .00 Bed Races 60 �35 Beer Stand 2800 .00 2831.50 Beer Nlugs 1500 .00 30�4.40 Cl e ar�-up 500 .00 860 .UU Commission to Mimi 500 .00 - 500 .00 Connection • 150 .00 � Family Area 1000 .00 65p•2r( Food & Non Food 133•9� GOD Dinner 200 .00 17� •20 • Golf Carts 200 .00 175•UU Insurance 51 .00 S1.OU No Park Signs 80 .00 80.00 Petty Cash 200.00 200.00 Parade 2000 .00 42yt3 .4U Police 5000 .00 4173•00 , Printing (T�lisc: ) 200 .00 � �7•20 �atellites 4000 .00 3180 .00 Stages, sound, signs 400 .00 230 .OU Trash boxes and dumpsters 2000 .00 �47j.00 Tshirts 387� •52 Videotape 85.00 ��.oU Walkie-talkies 70 .00 70 .00 Total Expenses: 25,611 .00 31,�+94� 9� . . . : ������� ► � ; � ; � ; ; � � � - N f� I�A �O •p � Q op P; O O Q S �'O M ti o O a0 00 � :v N t� � I!� N 00 N V p O O O W C , I � p O o 0 2 �U p O O O O F p O O O a W � y Z O 1- ~- Q I � �- C7 . 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Ci J`�-� � � 2C`�G �[. � new rules , ��1C� ���nft� Zc; , C�' i 5 �'�' — . — � �(�� �j�c�r?U� �"75C�, CC `T(C��, C(i �7 Z z 5 cC $�cc . �� ;Iv'�n ��Ld Sa4ir�d�� ,ce. �� ic.-�7 �� ;�,���c. c� `�c� �� a 'igh�rl� y��. ��' — — — be�(ort bu�d c ;cPr� F,�:'�'' Jtiirii� bcrr, irc,�ruc, � lI�. OD �;�D`II. 55 � 'cic�. c.•�� 7 ccc cc: . G��nn�r i , � eNi . 55 L ��`l. �c� Z c��c- ; 2�, 03 i. co z 5, 7, 5: ; � � I � ! • �. � i .� 4 ��, . ��.���a ? � � ' •4:;c�• '� •I, GABA ; � :;� . ,.�� - �.- ... ., 19f16-87 ,I.! •� . �{ .. ��t,: JAN FEB MARCI� APRIL MNY JUNE JULY AUGUST SEPT OCT NOV DEC YEAR•TO-DA1E N CASII 11429 13873 14411 13714 12972 18108 19198 Ei712 ; ;T148 5100 44,25 ,�,9,82 , IPTS: ENERAL; ' 5400 2185 725 825 188 0 0 150 0 0 1150 0 10623 ES 95 360 80 0 0 535 fES 290 ' 70 40 130 1U0 130 , 7G0 T IUNS 65 0 1125 t 0,"-". : 1190 . 0 0 DAY• . � ,t IO►JS� 3025 525 225 0 3775 � S1At�US 4250 2475 0 0 6725 ; srar�os 3200 0 0 3200 FOOD STANDS 1295 25 0 1320 1747 0 0 1747 ; SALES 8197 t300 0 , 899T � � 0 0 0 IREST 24 24 24 21 39 72 58 56 26 20 18 15 397 0 0 0 0 - 0 0 ----------•.....................•----.._....__._........----...------...---.......__......._..._............_..... �L RECEIPTS 5874 2569 749 916 12037 11294 2830 416 126 150 2293 15 39269 U iURSEMENiS: :NERhL; �TING & SiAT 193 31 428 145 75 9 229 0 105 9U1 �R1ISING 585 3T0 0 0 114 0 924 1993 i 8 PU(i 60 0 0 22S 2a5 iEC. NnGES 400 400 400 400 700 700 T00 700 700 700 700 700 T7.00 :RTA1Nt�tEN1 249 351 100 708 62 0 114 175 97 14 3T3 2243 1RAI�CE 300 30U racE 46 200 0 46 K SER. CHRGS 0 � � C 1945 97T 74 150 3201 39 100 119 1U0 100 500 1647 8552 0 0 . 0. UAY; � � � �' � t1iiNG 8 STAT 36 t00 37Fi 23� �' 753 0 �flC CONTROI 330 3320 0 � 0 0 ERTlSING 150 2820 55 3U25 0 lIARY SERV 710 4E313 0 5523 0 NSPOR1AilUN 175 0 175 R sraNO 70 3791 22 451 1151 54a5 IC 100 4130 27 0 4257 UPS 375 0 375 PHIES B AWDS 0 0 ERAL FEES 0 0 g 24��6 3(32 0 2828 URANCE 100 0 100 TAGE � K SER. CHRGS 12 12 12 19 22 29 14 12 12 12 12 12 1ES0 C 2U0 62 100 17 0 379 0 0 0 0 . 0 -•---•-•-------------------------•-----•-------•-------------------....._....._...............----..._......__.... OiAI DISB. 3430 2031 1446 1G5i3 6901 10204 13316 19(30 21T4 ti26 173G 4G04 30274 0 .........................................•-----._....._....._.....-•---•--.........-•-----._...---................ ECEIPTS - SBURSEMENTS 2444 538 -697 -742 5136 1U90 -10kLG -1564 -204!! •676 557 -4394 ti996 0 _______________________________________________________________°=___==_______=_____=_=_==___=' - - ------------ :NDING CASH 13873 14411 13714 12972 1810U 19198 8712 7148 5100 44Z5 4982 51i8 8996 � 0 cnon 1986-fl7 JAN FEB MARCH APRIL MAT JUNE JULY AUGUST SEPT OCT NOV DEC YEAR-TO-DATE _ ._ ��'�����a :�. F'F�RADE NUUGET 19F38 �a of M�:.�y 11 , 1980 E+and competition, 1 bands at ����:� 24;c_i Fi.rst pri�e �i��� SPCOnd pr-i�e ���> Third pri�e 1i�c;� Tr-oph i es ����� F'arade iudges �'�� Band com�etition total '%'�� CorF::y Pl�lson 17� E�c��.�nr_ing Girl 1�� St. F'aul . Clown Llub (also at Children �rea) 1:'� 4Jest End Hors� and W��yon i�y�� 4��5 F'osta!�e and printin� ?� Wal F;i e-Tal E;i es "'? 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Saint Paul, Minnesota n������ • ' UNIFORM CERTIFICATE OF INSURANCE !.�' This certifies that the U.S.F. & G. Insurance Company, a licensed Minnesota Company, has issued the following policy(s) to: �NAMED INSURED GRAND AVENUE BUSINESS ASSOCIATION ADDRESS 1422 ASHLAND AVENUE. ST. PAUL. MINNESOTA 55104 TYPE OF LICENSE VIN # (Serial # of vehicles covered) (YOU HAVE THE OPTION OF FILING CONTINUOUS INSURANCE. IF DESIRED, PLACE "CONTINUOUS" IN THE BOX MARKED "POLICY EXPIRATION DATE") POLICY POLICY TYPE OF POLICY EFFECTIVE EXPIRATION LIABILITY LIMITS INSURANCE NIIMBER DATE DATE WORKER'S COMPENSATION EACH OCCURRENCE AGGREGATE GENERAL BODILY LIABILITY BSPOH616 - INJURY $ ,000 $ ,000 8456 4/22/88 4/22/89 PROPERTY DAMAGE $ ,000 $ ,000 BI & PD CONIDINED $ j, OOO�oo S1 OOO 00 AUTOMOBILE BODILY LIABILITY INJURY (per erson) $ ,000 $ ,000 , Hired and BSP08616 BODILY Non-Owned 8456 4/22/88 4/22/89 INJURY (per accident) $ ,000 $ ,000 PROPERTY DAMAGE $ ,000 $ ,000 BI & PD COMBINED 51,00090o 51,000900 EXCESS BODILY INJURY LIABILIfiY AND PROPERTY UMBRELLA FORM DAMAGE COMBINED $ ,000 PLEASE CHECK ONE: a THIS POLICY CONTAINS NO DEDUCTIBLE AMOUNT. � THE INSURANCE COMPANY SHALL PAY THE DEDUCTIBLE AMOUNT AND COLLECT THIS AMOUNT FROM THE INSURED (PER SECTION 7.03 UNIFORM ENDORSEMENT.) aCHECK THIS BOX If the City of St. Paul, its officers, agents and employees is an X additional insured as required by, and coverage is provided to the limits specified in, the applicable Chapter of the St. Paul Legislative Code pertaining to the issu- ance of the above mentioned license. This Certificate of Insurance neither affirmatively nor negatively amends, alters, or extends the coverage afforded by Policy Number BSP086Z68456 issued by U.S.F. & G. �_ _ Comp�ny e < FORM APPROVED. BY Signed � City Attorney's Office ORIGINAL SIGNA URE OF AGENT PLEASE COMPLETE OTHER SIDE i "\ � �6�r� � N° 014600 � �OMMUNiTY SERVICES nEPpRTMEtvT � BILL PETEaSQN ,� corrrscT Nnr� � 7415 PHONE � - 9-15-88 DATE ASSIGN NIIMBER FOR ROUTING ORDER: (See reverse sida.�) ��Department Director Mayor (or Assistan �.L�� Q� � Financ,e and Management Servic8s Director � City Clerk � . Budget Director � Parks & Re�creation , 2 City Attorney _ TOTAL NUMBBR OF SIGNATURE PAGES: 5 (Clip all locations for signature.) � _W�AT WILL BE AGHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? {Purpose/Rationale) � The City will grant $�,000.00 from �he Neighborhood Festival Fund to the GRAND AVENUE BUSINESS ASSOCIA1�i0N for the purpose of staging the Grant Old Day Festival heid on �June 5, 1988. � RECENED ..�. R�CE[VED �S�F 2 � 1988 ' SEP 21 '1988 COST/BENEFIT. BUDGETARY. AND PERSONNEL I1�IPACTS ��f-tA�$�E DI`;tCT�JR ��� DEPARTMENT OF Ffh.�A'•:"E --- — AND MANAGEMEN7 SEhV1�:ES ���EIVED $2,000.00 firom the Neighborhood Festival Fund. SEP � 3 �988 �'_.� �' �►TTORNLY FZNANCING SOURCE AND BUDGET ACTIVITY NtJMBER CHARGED OR CREDITED: , (l�iayor's signature not required if under $10,00D.) Total Amount of Trans�ction: $�,000.00 Activity Number: 23I43 . Funding Source: 325 - Special Services Councii Research Center SEP 2� 1988 ATTACHMENTS: (List and nwnber all attachments.) 1. �, Cour�ci 1 Resol uti on 2. 4 copies of Agreement between the City and the Grand Avenue Business AssoGiation A�?PiINISTRATIVE PROCEDURES �Yes _No Rules, Regulations, Procedures, or Budget Amendment required? _Yes _No If yes, are theq or timetable attaehed? DEPARTMENT REVIEW CITY ATTORNEY REVIEW . � X Yes _No Council resolution required7 Rasolution required? Yes �,N+� _Yes �„No Insurance required? Insurance sufficient? �Yes ,_No�j/��- _Yes �No Insurance attached�