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88-1614 WMITE - C�TV CLERK PINK - FINANCE GITY OF SAINT PALTL Council CANARV - OEPARTMEN 7 � BLUE - MAVOR File NO. �Council Resolution i'f;��. Presented By �ferred To ��'�-'_-� Committee: Date �d�� Out of Committee By Date ER S T e Department of Finance and Management Services has been conducting an in-depth review o� the City's licensing function, and WHEREAS, The Risk Management Division has been providing staff and other resources to the Police/License Committee and the Interdepartmental License Committee, and WHEREAS, These activities were not part of the Risk Management Division's 1988 spending plan, and - The Mayor pursuant to Section 10.07.4 of the City Charter recommends the following transfers for the 1�88 General Fund Budget: Current Amended Budget Changes Budget ------------ ------------ ------------ TRANSFER FROM: General Government Accounts Contingent Reserve General 09060-0537 Operating Transfer Out 37,129 (4,923) 32,206 TRANSFER T0: Department of Finance and Management Services Risk Management Division 01370 Risk Management Services 01370-0219 Fees-Other Professional Services 5,500 4,320 9,820 01370-0241 Printing-Outside 7_50 291 1,041 01370-0275 Office Equip Maintenance Contract 400 234 634 01370-0362 Duplicating Supplies Inc1 Paper 400 78 478 01370 A11 Other Spending 162,692 0 162,692 _ --------- --------- --------- 169,742 4,923 174,665 _ _ NET CHANGE 0 RESOLVED, That the City Council approves these changes to the 1988 budget. Approval Recommended -- �--- -J_!-��%�`�'�`� Budget D e or BE IT FURTHER RESOLVED, that the City Council hereby respectfully requests a report from both the Police/License Comnittee and the Interdepartmental License Committee which suirnnarizes the current status of the license review including total anticipated costs for 1988 and what other activities will require a budget supplement. COUNCIL MEMBERS Requested by Department of: Yeas Nays D�mona Finance & Management Services �� _ � In Favor ��a�•'�'� Goswitz Rettman Scheibel J _ Against BY Sonnen �Ison �OV — � ��$ Form Appro e by City ne Adopted by Council: Date Certified •ed by Council Secre y BY +��' sy L ' -��✓ c � ��i,�i'��'' ' � A r Ma or for Subm' si n o Council A►ppr d by Ylavor: D �"='� " �� PP Y �� ov � 9 �9ea_ " _ � � ��6�� ' COUNCIL ADOPTID 1988 BUDGE,T GEI�RAL COI�TPING�N!' RESERVE (09060-0537) as of 5eptember 14, 1988 Co�uncil Chaxiges/Transfers Adopted ------------------------------- 19�8 Council Budget File Date Amrn.uit Available ---------- --------- ------- ------------ ------------- Beginning Balance 206,000 Council Research Director Search 88-189 2/11 (30,000) Health Merger Pro-ect Manager Jab Transitiari Bu�get 88-427 3/29 (42,038) Tr�ansgi�Cpre�� Fir�al Year 88-526 4/14 (20,000) Property Tax Study Contract 88-321 3/3 (36,000) Police Narcotics Caritrol Grant Match 88-434 4/5 7,948 88-725 6/2 8,500 Mayor's/Personnel Office Maves (43,327) not passed 0 Funding Sackett Recreation Center 88-613 5/26 (11,635) I,�gue NIl�I Cities Conference withdrawn 0 District Council Budget Increases 88-1085 6/30 (12,750) Risk Management's License Co¢m�ittee Support pending (4,923) ----------- ----------- ------------ E�ding Balan+ce 206,000 (173,794) 32,206 ----------- ------------ ------------- ----------- ------------ ------------- �d�g the d geparct�t.by the Fir�ance Co�rmittee or identif ied but not yet submitted by withdrawn - Request withdrawn before cauncil action ON�S/��eanetta 9/14%8�8.wk1 . - � � � ��--��1� ..O-: CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM SE� � , . `� ,? �y�� T0: Greg Blees . �� FROM: Ron J. Guilfoile�"f � DATE: September 12, 1988 RE: Budget Transfer Approved by: _ �t � Eugen Schiller � The Department ofRFinance and Management Services has been conducting an in- depth review of the City's licensing function. The majority of this review resulted from concerns expressed by the City Council and the Mayor. The Risk Management Division was directed by Mr. Eugene Schiller to provide staff and other required resources to the Police/License Committee and the Interdepartmental License Committee. These committees were established to review the entire citywide license process and make recommendations for improvement. Providing staff assistance and other resources to these committees resulted in unplanned expenditures for the Risk Management Division. If these expenditures are not recovered, the Division will end the current fiscal year in a deficit situation. I respectfully request a budget transfer be made to the Risk Management Division: 001-01370-0219 - Intern Time - 640 Hours $4,320.00 001-01370-0241 - ,Printing Reports $ 291.00 001-10370-0275 - Copying $ 234.00 001-01370-0362 - Copying S 78.00 Total $4,923.00 If you require further information, I can be reached at 6240. RJG:lm cc: Barb Jeanetta Eugene Schiller , ' . �A'"'/'A '�� . � .�° �12011 � Finance & ManaQe�nt SerD�82�NT - Ron Gu i 1 fo i le CONTACT NAME 292-6240 PHONE � � i4�aa n�T� �SSIGN NUMBER FOR ROIITING ORDER: (See reverse side.) . � Department Director " 4 Mayor (or Assistant) ��9-� Finance and Management Services Director 5 City Clerk `r � Budget Director _ City Attorney _ TOTAL NZJMBER OF SIGNATURE PAGES: 1 (Clip all locations for signature.) WI�sT WILL BE ACHIEVED B�„TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/Rationale) As a result of the Uep't of Finance & Management Services review of the City' s licensing tunction, Risk Management Division was directed to provide staff and other. resources to the Police/License Committee and the Interdepartmental License Committee. The committees were established to review the citywide license process and make recomnnendations for improvement. This was_not a 1988 budgeted activity and Risk Management incurred $4,923 in intern and printing costs. If budget transfer is not approved, Division expeats to end ].988 in deficit P��QST/BENEFIT. BUDGETARYt AND PEI2SONNEL�ACT�9AI�TIC��ATE�tions. No .net change to General F'und's spending or financing plan. Increaged spending author�ty for Risk Management Division is achieued by transfer from Contingent Reserve General. RECEIVEQ FIIdANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: , S EP 2 2 1g88 (Mayor's signature not required if under $10,000.) MAYOR'S OFFICE Total Amouat of Trans�ction: $4,923.00 Activity Nwnber: 0137Q Funding Source: 09060 Contingent Reserve General Councii Rescarch Center. ATTACHMENTS: (List and number all attachments.) 5 E P 2 3 1988 1. Resolution `.2. Contingent Re�serve General ,Status Report 3. Request for transfer memo: Guilfoile to 81ees 9/12/88 ADMINISTRATIVE PROCEDURES �� s _No Rules, Regulations, Procedures, or Budget Amendment required? s _No If yes, are they or timetable attached? pEPARTMENT REVIEW CITY ATTORNEY REVIEW �Yes _No Council resolution xequired? Resolution required? _Yes _No =Yes �I�a Insurance required7 Insurance sufficient? _Yes _No Yes _�io Insurance attached? . , . . � . ��-�'� � :O-: CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM T0: Greg Blees FROM: Ron J. Guilfoile`�� DATE: September 12, 1988 RE: Budget Transfer Approved by: �� r Eugen Schiller The Department of •Finance and Management Services has been conducting an in- depth review of the City's licensing function. The majority of this review resulted from concerns expressed by the City Council and the Mayor. The Risk Management Division was directed by Mr. Eugene Schiller to provide staff and other required resources to the Police/License Committee and the Interdepartmental License Committee. These committees were established to review the entire citywide license process and make recommendations for improvement. Providing staff assistance and other resources to these committees resulted in unplanned expenditures for the Risk Management Division. If these expenditures are not recovered, the Division will end the current fiscal year in a deficit situation. I respectfully request a budget transfer be made to the Risk Management Division: 001-01370-0219 - Intern Time - 640 Hours $4,320.00 001-01370-0241 - Printing Reports $ 291.00 001-10370-0275 - Copying $ 234.00 001-01370-0362 - Copying $ 78.00 Total . $4,923.00 If you require further information, I can be reached at 6240. RJG:lm cc: Barb Jeanetta Eugene Schiller - - c.F. �s8-��.� ��-. Amendment i�s - 3t- �' f BE IT FURTEiER RESOLVED that the Cit Council hereb res ctfull r�uests a report from both the Police License Cor�anittee and the Interdepartmental License Committee which su�rmarizes the current status of the license review includin� total anticipated costs for 1988 and what other activities will require a budget supplement. - 2 - --� :.. ..,�..� ' v CIT'Y OF S�..INT PAUL ��`� / � .� � 1� ' ;:;;;';�;'j � OFFICE OF TF3� CITY COII�TCIL Commi�tee Report �`i�.ance, I�ana�eme�t; � Personnel Committee. OCIbBER 24, 1988 1 . Approval of minutes of October 3 meeting. Approved 2. Resolution 88-1580 - amending the 1988 budget and Approved adding $250,000 to the Financing and Spending Plans for Civic Center Capital projects. (Referred from Council September 29) 3. Resolution 88-1582 - amending the 1988 budget and Approved adding $550,000 to the Financing and Spending Plans for Public Works Engineering Fund. (Referred from Council September 29) , 4. Resolution 88-1612 - amending the 1988 budget by Approved _ adding $127,309.83 to the Financing and Spending Plans for General Debt Service. (Referred from Council October 6) 5. Resolution 88-1613 - amending the 1988 budget by Approved - adding $10,296.32 to the Financing and Spending Plans for General Obligation Special Assessments. (Referred from Council October 6) 6. Resc��=88-1614 - amend i ng the 1988 budg�t"`by �pproved as amer�.ed transferring $4,923 from General Government Accounts to the Department of Finance and Manage- ment Ser�rices Rfsk Management Division. (Referi�eQ"`�'`Counc i i October 6 7. Administrative Order D-9850 - authorizing payment Laid over one week for new employee orientation program to provide muffins. (Referred from Council August 18, laid , over October 3) 8. Discussion of policy regarding budgetary impact of Jerry Segal will reclassifications. (Laid over September 12) draft an ordinance 9. Resolution 88-1473 - establishing the rate of pay Approved � in the Salary Plan and Rates of Compensation � Resolution for Treasury Technician in Grade 31 , ' Section ID2 of the Technical Standard Ranges. (Referred from Council September 8, laid over September 26) (continued) CITY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA SSI02 �e+ti 1a