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99-295OR1G{NAL co��, Fae #�q — �q5 Green Sheet # 63218 RESOLUTION Presented By: Referred To: OF SAiNT PAUL, MINNESOTA : Committee:Dafe: Demonstrafian Programs to Reduce the Incidence uf Illegal Passing of School Buses grant from September 1,1998 throagh October 30,1444; and a 5 WH�REAS, Saint Panl Schools is the fiscal agent for this grant; and 6 7 WfIEREAS, The Police Department needs to establish a spending and financing plan for this grant, and 8 9 WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 10 there are available for appropriation funds in excess of those estimated in the 1999 budget; and 11 12 WHEREAS, The Mayor recommends that the following addition be made to the 1999 budget: 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 CURRENT AMENDED FINANCING PLAN: BUDGET CHANGES BUDGET 001- General Fund 04000 - Office of the Chief 3114 - Fed Grant for Illegal Passing of School Buses 0 34,709 34,709 34,709 34,709 SPENDING PLAN: 001 - General Fnnd 04000 - Office of the Chief 0141- Overtime 0236 - Mileage 0439 - Fringe Benefits 156,741 28,325 185,066 5,200 1,800 7,000 1,297,450 4,584 1,302,034 e > e e e 31 THEREFORE BE IT RE50LV�D, that the City Council accept this grant award in the amount of $34,709 32 and approves the changes to the 1999 budget. 33 34 BE IT FURTHER RESOLVED, that the City of Saiut Paul Police Department is authorized to enter into an 35 agreement wit6 Saint Paul Public Schools for services related to the Demonstration Programs to Reduce the 36 Incidence of Illegal Passing of School Buses. Adopted by Council:Date: �� qq Adopti Certified by Council Secretary: 5 BY� � 2- . � �d...�__ Approved by By: Requested by Department of: Police By: -..+.a, Appr ecommended by E By: W' Form ed by City Attoi By: Ap tty yo�f Su� Director: to Council: stpaulschoolsbusgrant99 . � �� v DEPARTMENT(OFFICElCOUNCIL DA7E INITIATED Po�i�eve 2/19/99 GREEN SHEET No. 63218 C NTACiP RSON&PHONE INITWJDA7E INRIAL/DATE �� ChiefFinney 292-35$8 1 omanrn�uroinecroa_ 5 CIIYCOUNCIL MIISTBEONCOUNCILAGENDA (DATE PleaseprocessASAP �cmin,rorsr�r � ❑cmc�.Exic �Fwaxcw�sexncESO (�+ � FlNANCIALSFRV/ACCTG �mxirnxnss�s _ ❑xu�avwcxrs TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED Adopt the attached Council Resolution for accepting a grant with the Saint Paul Public 5chools for Demonstration Programs to Reduce the Incidence of Illegal Passing of School Buses. RECOMMENUATION Approve (A) Or RejBCt (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this personlfirtn ever worlcetl under a contract for this department? PLANNING COMMISSION YES NO CIB COMMITfEE 2. Has this personlfirtn ever been a ciry employee? CIVII SERVICE COMMISSION YES NO 3. Does this perso�rtn possess a skill not nortnally possessetl by any current city employee? YES NO 4. Is this personffrtn a targetetl ventloY� YES NO Explain all yes answers on separate sheet antl attach to green sheet INI7IATING PROBLEM ISSUE, OPPOR7UNIiY (WHO, WHAT, WHEN, WHERE, WHI� , The Saint Paul Police Department and Saint Pau1 Pu61ic Schools have been awarded a grant from the United States Department of Transportation to support the demonstration and evaluation of progams to reduce illegal passing of school buses from September 1, 1998 through October 30, 1999. ADVANTAGESIFAPPROVED The Police Department can accept grant funding for the project and collaborate with Saint Paul Schools to reduce the incidence of illegal passing of school buses. � _' �"' � � "i� � � �<��.�� DISADVANTAGESIFAPPROVED None. �,�;�� 2`J ta99 DISAOVANTAOESIFNOTAPPROVED ��'�z'?a � � P�� t�w�; `°"".�"_�" r. i a �� :'v:��af , E @ y "� �!L 6��.?'�e.a.. .� rp S C��'Jv+;i:;va '.� Loss of grant funding and ability to increase sch��u's'�sa'fety by reducing illegal passing of school buses. �tAR 3 6 � TOTALAMOUNT OF TRANSACTION S 34,709.00 ., COST/REVENUE BUDGETED (CIRCLE ONE) YES NO _ _ _,....v^^"' _ � . FUNDING SOURCE FB(ICi'dl Cttarit tI1T011g11 SaiIIY P2llI SC�lOOlS ACTIVIT! NUMBER 04000 FINANCIAL INFORMA710N (EXPIAIN) illegalpass'sgschoolbuseswifhstaintpaulschools 99-a9s iJivITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION NATIONAL HIGFIWAY TRAFFIC SAFETY ADMINISTRATION COOPERA.TIVE AGREEMENT AWARD NHTSA COOPERATIVE AGREEMENT NO.: DTNH22-97-H-25130 PROJECT TITLE: Demonstration Programs to lteduce the Tncidence of Illegal Passing of School Buses GRANTEE Independent Schooi District No. 625 360 Colborne Street St Paul, MN 55102 BSTIMATED TOTAL PROJECT COST: TOTAL AMOUNT O�' FEDERAL �iJNDING: $80,000 $40,060 FEDERAL FUNDS CURRENTLY AVAILABLE: $24,529 APPROPRIATION NO: AWARD DATE 050-20-201-6154AB-2596 September 1,1998 COMPLETION DATE: October 30, 1999 99-�q5 I. STATEMENT OF AUTHORITY This Cooperative Agreement between the National Highway Traffic Safety Administration, hereinafterrefened to as "NHTSA," and StPaul Public Schools Independent School DistrictNo. 625 (ISD No. 625), hereittafter referred fo as or "the Grantee," is hereby entered into under the authority of the Highway Safety Act of 1966, as amended (23 U. S.C. Chapter 4). This Cooperative Agreement provides for the limited exchange of personnel, equipment, facilities and funds to achieve the following purpose(s). II. STATEMENT OF BACKGROUND AND PURPOSE PURPOSE The purpose of this cooperative agreement is to support the demonstration and evaluation of programs to reduce the incidence of illegal passing of school buses. The goal of NHTSA's schoo] bus program is to reduce school bus-related fatalities and injuries. While the number of fatalities and in}uries related to schooi bus crashes have been consistently low for over a decade, the number of motorists illegally passing schooi buses seems to be increasing jeopardizing the safety record of schooi transportation. This cooperative agreement program will support development and implementation of community based demonstration projects that have potential to substantially reduce the incidence of illegal passing. BACKGROUND An esrimated 23 miilion students ride school buses twice daily every school day to go to and from school. Their safe travel is a top concern of Federat, State and local govemments, school districts, school administrators, pazents, and citizens. To ensure their safety, NHTSA estabiished and currently enforces Federal Motor Vehicle Safety Standazds goveming the manufacture of buses to be used to transport school children. In addition, NHTSA's Guideline #17 establishes minimum recommendations for a pupil transportation safety program, inciuding the identification, operation, and maintenance of buses used for canying students; training of passengers, pedestrians, and bicycle riders; and administration. Even with school-bus-specific Federal Motor Vehicle Safety Standards and Guideline # 17, some school bus safety problems persist. One such problem is the problem of motor vehicles iliegally passing school buses stopped to load(unload students (also referred to as stop-ann violations). Though it is illegal in every state to pass a school bus stopped to load or unload students, every state faces the problem of citizens disobeying the law. °�9 -�.qs In October 1447 the National School Transportation Association conducted a survey of state school transportation directors. As part of that survey the directors were asked to 3dentify the three biggest issues in their state for school transportation. The problem of illegal passing of school buses was reported as one of their top safety concerns. The School Transportation Management Section (STMS) of the Plorida Depariment of Education recently documented the size of that state's illegal passing problem. It was determined through a study conducted by the University of South Florida for STMS that an one day in May,1995,10,590 vehicles illegally passed stopped school buses in 58 of Florida's 6? school districts (approximately 11,150 schooi buses). During this same schooi yeaz, two of Florida's public schoo] children were killed by motorists illegally passing stopped school buses. However, the sYatewide citation totals for the illegal passing of stopped school buses accounted for only 13,178 of the over 17 million citations issued for all tr�c violations an the state from 1988 to 1992. A one-day study conducted September 24, 1996 revealed that 3,394 Virginia motorists illegally passed a stopped school bus on that day. Of that total, 187 involved passing the bus on the side that students enter and exit. A totai of 119 out of 131 schooi divisions in the state participated in the study. Though Virginia and Florida transport a similar number oPstudents on a comparable number of school buses, Virginia school buses only travel half the miles Florida school buses travel in ayeaz. The Evaluation Unit within the Division of Traffic Safety of the Illinois Department of Transportation conducted a probability-based sample survey of 250 school buses to arrive at an estimate of the total number of stop-arm violations of school buses in Illinois. Drivers of the 250 buses were asked to record stop-azm violations during a 41 school day time period. A total of 135 of the drivers completed and returned the survey. A total of 3,450 violations were reported by the school buses involved in the study. Based on the findings, the estimated number of stop-ann violations each school yeaz in Illinois is over 1,900,000, a major traffic safety probiem in Illinois. Aue to the high number of incidents of iflegal passing of school buses, the tremendous potential safety consequences of the violations and the results of the recent studies conducted on the subject, NHTSA proposes to support the development and implementation of four community-based programs to address the problem of iilegal passing of stopped school buses. The results ofthese four community programs and those of a variety of other community programs aimed at reducing the number of incidents of iliegal passing sites will be included in a manual NHTSA plans to produce in FY 2000. �9 -�gs III. SCOPE OF WORK For the period setforth, NHTSA andthe Grantee shall cooperatively fuinishthe necessary personnel, equipment, facilifies, and otherwiseperform all things necessary for performance of work as set forth below: A. NHTSA will be involved ina11 activifies undertaken aspart ofthe cooperative agreementprogram and wili: Provide a Contracting Officer's Technical Representative (COTR) to participate in the planning and management of this Cooperative Agreement and to coordanate activities between the Grantee and NHTSA. 2. Provide information and technical assistance from government sources within available resources as determined appropriate by the COTR. 3. Serve as liaison between NHTSA Headquarters, Regional Offices and other (Federal, state, and local) interested in the illegal passing grant program and the activities of the grantee as appropriate. Stimulate the transfer of information among cooperative agreement recipients and others engaged in activities to stop illegal passing of school buses stopped to load/unload passengers. Review and approve, draft and final versions of the deliverabies. B. The Grantee will: 1. Perform the effort, including all deliverables, as specified in the full application submitted to NHTSA under the Demonstration of Programs to Reduce the Incidence of Illegal Passing of School Buses Cooperative Agreement. This includes the clarifications made during the question and answer process. The full application is incorporated herein and made part of this Cooperative Agreement. 2. Any deviation from the procedures and ob}ectives specified in the full application must be presented and apgroved by the NHTSA Contracting Officer before such deviations are approved. 9`t -a.g s �� 1. Develop a revised work plan and milestone chart for ali acrivities call for in this agreement based on the discussian of the start-up meeting with the NHTSA COTR. This start-up meeting may be accomplished by a face-to-face meeting or by conference call. This revised work plan will serve as the time tabie for the project. The schedule should include all of the deliverables that aze a result of this project (i_e. any products or program materials developed, quarterly reports, draft final report, final report, etc.). V. DELIVERABLES 1. Delivery Schedule: The followang items shall be delivered in accordance with the following schedule. Tn addition, the Crrantee shall provide NHTSA any other products that is a result of this Cooperative Agreement (as identified in the Grantees fizll application). Item ## of Deliverables Due Date Copies 1. 2 Revised Workplan and revised 1 month after award evaluation plan 2. 2 Quarterly Progress Reports ( see Sth day of the month reporting requirements for details y following the reporting period 3. 1 NHTSA Comments to Grantee October 5,1999 4. 3 paper Final Report - OctoOer 30, 1999 1 Copy of appropriate media (diskette, 1 paper Syquest, etc.) 1 disk Copy of alt print, video and audio materials developed under agreement a9•aqs 2. Place of Delivery/Number of Copies All deliverable items shall be furnished to the following addresses in the number of copies specified: Item # # of Copies Address i thru 2 DOTlNHTSA 4 Attention: Diane E. Wigie, Contracting Officer's Technical Representative (COTR) Safety Countermeasures Division, (NTS-15) 400 7th Street, S W Washington, DC 20590 1 1 DOTINHTSA Attention: Rose Watson, Contract Specialist Office of Contracts and Procurement (NAD-30) 400 7th Street, SW, Room 5301 Washington, DC 20590 VI. PERFORMANCE MILESTONES The foliowing is a list of a11 milestones and their due dates which are considered to be significant in the performance of this Cooperative Ag�eement: ITEM DUE DATE 1. Conduct Start-Up Meeting 10 dates after award 2. Revise Work Plan 1 month after award 3. COTR Reviews/Approves Revised 1.5 months after award 4. Submit Draft Final Report l Ot5/99 5. COTR ReviewlCoznmenUApprove Draft Report .5 month after receipt 6. Submit Final Report (in all required formats} 10/30/99 gq -a9s VII. PERIOD OF PERFORMANCE The period of performance of this Cooperafive Agreement is from the Cooperative Agreement Award Date as shown on the face page through a scheduled completion date of thirteen (13) months after the effective date ofthe agreement awazd. VIII. REPORTING REOUIREMENTS 1. Progress Reports The grantee shall furnish one copy of a quarterly letter-type report to the COTR and one copy to the Contracting Officer (CO), by the Sth of the month following the quarter being reported on. The report shall inciude but not be limited to: - Accomplishments made during that reporting period, and one copy of any products produced; - An analysis and interpretation of those accomplishments, and an assessment of the results azchived, particulazly as it relates to replicating the delivery method to other communities or states; - Funding expended during the reporting period and a total of expenditures for the grant; - What as planned for accomplishment during the next reporting period; - Problems and or delays the grantee has encountered in the conduct of their services; and - Specific actions that the grantee would like NHTSA to undertake to alleviate a problem. 2. Araft Final Report The grantee shall prepaze a Draft Final Report that includes a description of the project, partners, strategies, program implementation, evaluation methods and findings from the evaluation. It is important to report what worked and did not work, under what circumstances, and what can be done to avoid potentiat problems for future replication of the project. Thisreportshouldalsoincluderecommendationsforfollow-onefforts. Thegrantee shail submit the Draft Final Report to the COTR 25 days prior to the end of the performance period. The COTR will review the report and provide comments to the grantee within 10 days of receipt of the document. 9�-�9s Final ReQort The Grantee shall revise the Draft Final Report to reflect the COTR's comments. The revised final report shall be delivered to the COTR on or before October 30, 1949. The grantee shall supply the COTR: Three paper copies of the report and a copy on appropriate media (diskette, Syquest disk, etc.) of the document in the original format that was used to print the report. Some documents require several different original program languages (e.g., PageMaker was the program format for the general layout and deilsign and PowerPoint was used for charts and yet another program was used for photographs, etc.). Each of these component parts should be available on disk, properly labeled with the program format and the file names. A complete version of the assembled document in portable document format (PDF) for placement of the report on the world wide web (WW\�. This will be a file usually created in Adobe Exchange program of the compiete assembied document in the PDF format that will actuaily be placed on the WVJW. The document wouid be completely assembied with ail colors, charts, side bars, photographs, and graphics. This can be delivered to NHTSA on standard 1.44 floppy diskette or on any appropriate azchival media such as CD ROM, TR-1 Mini cartridge, Syquest disk, etc. TX. FINANCIAL ADMINISTRATION A. The total not-to-exceed amount of Federal funding to be provided under this Cooperative Agreement is $40,000. Of this amount, Federat funds in the amount of �24.529 are currently available and are estimated to defray the costs of performance from the Cooperative Agreement Awazd Date through March 1.1999. The current amount of Federal funds available may be increased at any time by the NHTSA Contracting Officer, subject to availabie appropriations, without concurrence of the Grantee. The Grantee shali not incur costs to be chazged to the NHTSA, nor shaii the NHT5A be obligated to reimbursse the Grantee in excess of the Federal funds available under the Cooperative Agreement. qg-�.qs In the event that this Cooperarive Agreement is not funded up to the total not- to-exceed amount of Federal funding, as set forth above, the Grantee sha11, after notification from the NHTSA Contracting Officer, deliver fo the NHTSA COTR the data collected and the material produced, acquired, or in process in connection with the performance of this Cooperative Agreement together wSth three (3) copies of a summary report of progress and accomplishments to date. B. Auproved Project Budgef: The Project Budget dated June 9, 1998 is incozporated herein and made a part of this Cooperative Agreement. Any reallocation of funds among budget items which does not result in an increase to the current Federal funds available, or to the total amount of Federal funding provided, whichever is less, shall requixe only prior written authorization from the NHTSA Contracting Officer and the issuanaeofaRevisedProjectBudget. Anyreallocationoffundsamongbudgetitems which will require an increase to the current Federal Funds available, or to the total amount of the Federal funding provided, shall require a formal modification to this Cooperative Agreement. C. Payment-Reimbursement: 1. All costs claimed for reimbursement and payment, including the final payment, shall be submitted on a Standard Form 270, Request for Advance or Reimbursement, or other format approved by the Contracting Officer, as follows: a. An oriainal and 4 co iep S to• Department of Transportation National Highway Tr�c Safety Administration Office of Fiscal Services, Finance Group (NPP-32) 400 Seventh Street, S.W., Room 5208 Washington, D. C. 20540 b. One copy to: National Highway Traffc Safety Administration Office of Contracts and Procurement, NAD-30 400 Seventh Street, S,W., Room 5301 Washington, D.C. 20590 2. All vouchers sha11 include a reference to NHTSA Cooperative Agreement No. DTNH22-98-H-25130. The Grantee shall be allowed to submit ciaims £or reimbursement on a monthly basis. Payment approval shall be subject to satisfactory progress and, when applicable, to the receipt and acceptance of the monthly progress and final reports by the NHTSA COTR. qq .sa s 3. The Grantee shall fumish the following minimum information in support of all costs claimed: a. The period of perFormance for the costs claimed; b. Current and cumulative amounts of the following items of cost: direct labor, fringe benefits; material costs; consultant costs; subcontractor costs; travel costs itemized ancluding origin and destination; and any other supporting data for unusual expenditures. X. PROJECT O�FICERS A. NHTSA: (Contracting Officer's Technical Representative) Depariment of Transportation National Highway Tr�c Safety Administration Attn: Diana Wigle, NTS-15 400 Seventh Street, S.W. Washington, D. C. 20590 (202) 366-4301 B. The Grantee Independent School District No. 625 360 Colborne Street St Paul, MN 55102 Attn: Hazold Turnquist (612)227-7764 XI. SPECIAL PROVISIONS N(A XII. GENERAL PROVISIONS The NHTSA Generai Provisions for Assistance Agreements, dated 7195, as attached, shall be applicable to this Cooperative Agreement, r. �, °19 -�°ts XIII. Modifications o this Cooperative Agreement may be proposed at any time during the period of performance either party, and shall become effective upon approval by both parties. IN WITNESS VJfIEREOF, e parties hereto have caused this Cooperative A�ment to be executed as ofthe date therein 'tten. Departrnent of Transporkation Independ Schooi District No. 625 National Highway Tr�c Safety 360 bome Street Administration aui, MN 55102 400 Seventh Street, S. W. Washington, D.C. 20590 (Signature) s Rose Watson ontract (Typed n� and title) J Dat�: � ��Y �2 Si��IC��- �� J � r�3a� � (Typed name and title) Date: �� 1 �hl S�ie� � OR1G{NAL co��, Fae #�q — �q5 Green Sheet # 63218 RESOLUTION Presented By: Referred To: OF SAiNT PAUL, MINNESOTA : Committee:Dafe: Demonstrafian Programs to Reduce the Incidence uf Illegal Passing of School Buses grant from September 1,1998 throagh October 30,1444; and a 5 WH�REAS, Saint Panl Schools is the fiscal agent for this grant; and 6 7 WfIEREAS, The Police Department needs to establish a spending and financing plan for this grant, and 8 9 WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 10 there are available for appropriation funds in excess of those estimated in the 1999 budget; and 11 12 WHEREAS, The Mayor recommends that the following addition be made to the 1999 budget: 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 CURRENT AMENDED FINANCING PLAN: BUDGET CHANGES BUDGET 001- General Fund 04000 - Office of the Chief 3114 - Fed Grant for Illegal Passing of School Buses 0 34,709 34,709 34,709 34,709 SPENDING PLAN: 001 - General Fnnd 04000 - Office of the Chief 0141- Overtime 0236 - Mileage 0439 - Fringe Benefits 156,741 28,325 185,066 5,200 1,800 7,000 1,297,450 4,584 1,302,034 e > e e e 31 THEREFORE BE IT RE50LV�D, that the City Council accept this grant award in the amount of $34,709 32 and approves the changes to the 1999 budget. 33 34 BE IT FURTHER RESOLVED, that the City of Saiut Paul Police Department is authorized to enter into an 35 agreement wit6 Saint Paul Public Schools for services related to the Demonstration Programs to Reduce the 36 Incidence of Illegal Passing of School Buses. Adopted by Council:Date: �� qq Adopti Certified by Council Secretary: 5 BY� � 2- . � �d...�__ Approved by By: Requested by Department of: Police By: -..+.a, Appr ecommended by E By: W' Form ed by City Attoi By: Ap tty yo�f Su� Director: to Council: stpaulschoolsbusgrant99 . � �� v DEPARTMENT(OFFICElCOUNCIL DA7E INITIATED Po�i�eve 2/19/99 GREEN SHEET No. 63218 C NTACiP RSON&PHONE INITWJDA7E INRIAL/DATE �� ChiefFinney 292-35$8 1 omanrn�uroinecroa_ 5 CIIYCOUNCIL MIISTBEONCOUNCILAGENDA (DATE PleaseprocessASAP �cmin,rorsr�r � ❑cmc�.Exic �Fwaxcw�sexncESO (�+ � FlNANCIALSFRV/ACCTG �mxirnxnss�s _ ❑xu�avwcxrs TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED Adopt the attached Council Resolution for accepting a grant with the Saint Paul Public 5chools for Demonstration Programs to Reduce the Incidence of Illegal Passing of School Buses. RECOMMENUATION Approve (A) Or RejBCt (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this personlfirtn ever worlcetl under a contract for this department? PLANNING COMMISSION YES NO CIB COMMITfEE 2. Has this personlfirtn ever been a ciry employee? CIVII SERVICE COMMISSION YES NO 3. Does this perso�rtn possess a skill not nortnally possessetl by any current city employee? YES NO 4. Is this personffrtn a targetetl ventloY� YES NO Explain all yes answers on separate sheet antl attach to green sheet INI7IATING PROBLEM ISSUE, OPPOR7UNIiY (WHO, WHAT, WHEN, WHERE, WHI� , The Saint Paul Police Department and Saint Pau1 Pu61ic Schools have been awarded a grant from the United States Department of Transportation to support the demonstration and evaluation of progams to reduce illegal passing of school buses from September 1, 1998 through October 30, 1999. ADVANTAGESIFAPPROVED The Police Department can accept grant funding for the project and collaborate with Saint Paul Schools to reduce the incidence of illegal passing of school buses. � _' �"' � � "i� � � �<��.�� DISADVANTAGESIFAPPROVED None. �,�;�� 2`J ta99 DISAOVANTAOESIFNOTAPPROVED ��'�z'?a � � P�� t�w�; `°"".�"_�" r. i a �� :'v:��af , E @ y "� �!L 6��.?'�e.a.. .� rp S C��'Jv+;i:;va '.� Loss of grant funding and ability to increase sch��u's'�sa'fety by reducing illegal passing of school buses. �tAR 3 6 � TOTALAMOUNT OF TRANSACTION S 34,709.00 ., COST/REVENUE BUDGETED (CIRCLE ONE) YES NO _ _ _,....v^^"' _ � . FUNDING SOURCE FB(ICi'dl Cttarit tI1T011g11 SaiIIY P2llI SC�lOOlS ACTIVIT! NUMBER 04000 FINANCIAL INFORMA710N (EXPIAIN) illegalpass'sgschoolbuseswifhstaintpaulschools 99-a9s iJivITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION NATIONAL HIGFIWAY TRAFFIC SAFETY ADMINISTRATION COOPERA.TIVE AGREEMENT AWARD NHTSA COOPERATIVE AGREEMENT NO.: DTNH22-97-H-25130 PROJECT TITLE: Demonstration Programs to lteduce the Tncidence of Illegal Passing of School Buses GRANTEE Independent Schooi District No. 625 360 Colborne Street St Paul, MN 55102 BSTIMATED TOTAL PROJECT COST: TOTAL AMOUNT O�' FEDERAL �iJNDING: $80,000 $40,060 FEDERAL FUNDS CURRENTLY AVAILABLE: $24,529 APPROPRIATION NO: AWARD DATE 050-20-201-6154AB-2596 September 1,1998 COMPLETION DATE: October 30, 1999 99-�q5 I. STATEMENT OF AUTHORITY This Cooperative Agreement between the National Highway Traffic Safety Administration, hereinafterrefened to as "NHTSA," and StPaul Public Schools Independent School DistrictNo. 625 (ISD No. 625), hereittafter referred fo as or "the Grantee," is hereby entered into under the authority of the Highway Safety Act of 1966, as amended (23 U. S.C. Chapter 4). This Cooperative Agreement provides for the limited exchange of personnel, equipment, facilities and funds to achieve the following purpose(s). II. STATEMENT OF BACKGROUND AND PURPOSE PURPOSE The purpose of this cooperative agreement is to support the demonstration and evaluation of programs to reduce the incidence of illegal passing of school buses. The goal of NHTSA's schoo] bus program is to reduce school bus-related fatalities and injuries. While the number of fatalities and in}uries related to schooi bus crashes have been consistently low for over a decade, the number of motorists illegally passing schooi buses seems to be increasing jeopardizing the safety record of schooi transportation. This cooperative agreement program will support development and implementation of community based demonstration projects that have potential to substantially reduce the incidence of illegal passing. BACKGROUND An esrimated 23 miilion students ride school buses twice daily every school day to go to and from school. Their safe travel is a top concern of Federat, State and local govemments, school districts, school administrators, pazents, and citizens. To ensure their safety, NHTSA estabiished and currently enforces Federal Motor Vehicle Safety Standazds goveming the manufacture of buses to be used to transport school children. In addition, NHTSA's Guideline #17 establishes minimum recommendations for a pupil transportation safety program, inciuding the identification, operation, and maintenance of buses used for canying students; training of passengers, pedestrians, and bicycle riders; and administration. Even with school-bus-specific Federal Motor Vehicle Safety Standards and Guideline # 17, some school bus safety problems persist. One such problem is the problem of motor vehicles iliegally passing school buses stopped to load(unload students (also referred to as stop-ann violations). Though it is illegal in every state to pass a school bus stopped to load or unload students, every state faces the problem of citizens disobeying the law. °�9 -�.qs In October 1447 the National School Transportation Association conducted a survey of state school transportation directors. As part of that survey the directors were asked to 3dentify the three biggest issues in their state for school transportation. The problem of illegal passing of school buses was reported as one of their top safety concerns. The School Transportation Management Section (STMS) of the Plorida Depariment of Education recently documented the size of that state's illegal passing problem. It was determined through a study conducted by the University of South Florida for STMS that an one day in May,1995,10,590 vehicles illegally passed stopped school buses in 58 of Florida's 6? school districts (approximately 11,150 schooi buses). During this same schooi yeaz, two of Florida's public schoo] children were killed by motorists illegally passing stopped school buses. However, the sYatewide citation totals for the illegal passing of stopped school buses accounted for only 13,178 of the over 17 million citations issued for all tr�c violations an the state from 1988 to 1992. A one-day study conducted September 24, 1996 revealed that 3,394 Virginia motorists illegally passed a stopped school bus on that day. Of that total, 187 involved passing the bus on the side that students enter and exit. A totai of 119 out of 131 schooi divisions in the state participated in the study. Though Virginia and Florida transport a similar number oPstudents on a comparable number of school buses, Virginia school buses only travel half the miles Florida school buses travel in ayeaz. The Evaluation Unit within the Division of Traffic Safety of the Illinois Department of Transportation conducted a probability-based sample survey of 250 school buses to arrive at an estimate of the total number of stop-arm violations of school buses in Illinois. Drivers of the 250 buses were asked to record stop-azm violations during a 41 school day time period. A total of 135 of the drivers completed and returned the survey. A total of 3,450 violations were reported by the school buses involved in the study. Based on the findings, the estimated number of stop-ann violations each school yeaz in Illinois is over 1,900,000, a major traffic safety probiem in Illinois. Aue to the high number of incidents of iflegal passing of school buses, the tremendous potential safety consequences of the violations and the results of the recent studies conducted on the subject, NHTSA proposes to support the development and implementation of four community-based programs to address the problem of iilegal passing of stopped school buses. The results ofthese four community programs and those of a variety of other community programs aimed at reducing the number of incidents of iliegal passing sites will be included in a manual NHTSA plans to produce in FY 2000. �9 -�gs III. SCOPE OF WORK For the period setforth, NHTSA andthe Grantee shall cooperatively fuinishthe necessary personnel, equipment, facilifies, and otherwiseperform all things necessary for performance of work as set forth below: A. NHTSA will be involved ina11 activifies undertaken aspart ofthe cooperative agreementprogram and wili: Provide a Contracting Officer's Technical Representative (COTR) to participate in the planning and management of this Cooperative Agreement and to coordanate activities between the Grantee and NHTSA. 2. Provide information and technical assistance from government sources within available resources as determined appropriate by the COTR. 3. Serve as liaison between NHTSA Headquarters, Regional Offices and other (Federal, state, and local) interested in the illegal passing grant program and the activities of the grantee as appropriate. Stimulate the transfer of information among cooperative agreement recipients and others engaged in activities to stop illegal passing of school buses stopped to load/unload passengers. Review and approve, draft and final versions of the deliverabies. B. The Grantee will: 1. Perform the effort, including all deliverables, as specified in the full application submitted to NHTSA under the Demonstration of Programs to Reduce the Incidence of Illegal Passing of School Buses Cooperative Agreement. This includes the clarifications made during the question and answer process. The full application is incorporated herein and made part of this Cooperative Agreement. 2. Any deviation from the procedures and ob}ectives specified in the full application must be presented and apgroved by the NHTSA Contracting Officer before such deviations are approved. 9`t -a.g s �� 1. Develop a revised work plan and milestone chart for ali acrivities call for in this agreement based on the discussian of the start-up meeting with the NHTSA COTR. This start-up meeting may be accomplished by a face-to-face meeting or by conference call. This revised work plan will serve as the time tabie for the project. The schedule should include all of the deliverables that aze a result of this project (i_e. any products or program materials developed, quarterly reports, draft final report, final report, etc.). V. DELIVERABLES 1. Delivery Schedule: The followang items shall be delivered in accordance with the following schedule. Tn addition, the Crrantee shall provide NHTSA any other products that is a result of this Cooperative Agreement (as identified in the Grantees fizll application). Item ## of Deliverables Due Date Copies 1. 2 Revised Workplan and revised 1 month after award evaluation plan 2. 2 Quarterly Progress Reports ( see Sth day of the month reporting requirements for details y following the reporting period 3. 1 NHTSA Comments to Grantee October 5,1999 4. 3 paper Final Report - OctoOer 30, 1999 1 Copy of appropriate media (diskette, 1 paper Syquest, etc.) 1 disk Copy of alt print, video and audio materials developed under agreement a9•aqs 2. Place of Delivery/Number of Copies All deliverable items shall be furnished to the following addresses in the number of copies specified: Item # # of Copies Address i thru 2 DOTlNHTSA 4 Attention: Diane E. Wigie, Contracting Officer's Technical Representative (COTR) Safety Countermeasures Division, (NTS-15) 400 7th Street, S W Washington, DC 20590 1 1 DOTINHTSA Attention: Rose Watson, Contract Specialist Office of Contracts and Procurement (NAD-30) 400 7th Street, SW, Room 5301 Washington, DC 20590 VI. PERFORMANCE MILESTONES The foliowing is a list of a11 milestones and their due dates which are considered to be significant in the performance of this Cooperative Ag�eement: ITEM DUE DATE 1. Conduct Start-Up Meeting 10 dates after award 2. Revise Work Plan 1 month after award 3. COTR Reviews/Approves Revised 1.5 months after award 4. Submit Draft Final Report l Ot5/99 5. COTR ReviewlCoznmenUApprove Draft Report .5 month after receipt 6. Submit Final Report (in all required formats} 10/30/99 gq -a9s VII. PERIOD OF PERFORMANCE The period of performance of this Cooperafive Agreement is from the Cooperative Agreement Award Date as shown on the face page through a scheduled completion date of thirteen (13) months after the effective date ofthe agreement awazd. VIII. REPORTING REOUIREMENTS 1. Progress Reports The grantee shall furnish one copy of a quarterly letter-type report to the COTR and one copy to the Contracting Officer (CO), by the Sth of the month following the quarter being reported on. The report shall inciude but not be limited to: - Accomplishments made during that reporting period, and one copy of any products produced; - An analysis and interpretation of those accomplishments, and an assessment of the results azchived, particulazly as it relates to replicating the delivery method to other communities or states; - Funding expended during the reporting period and a total of expenditures for the grant; - What as planned for accomplishment during the next reporting period; - Problems and or delays the grantee has encountered in the conduct of their services; and - Specific actions that the grantee would like NHTSA to undertake to alleviate a problem. 2. Araft Final Report The grantee shall prepaze a Draft Final Report that includes a description of the project, partners, strategies, program implementation, evaluation methods and findings from the evaluation. It is important to report what worked and did not work, under what circumstances, and what can be done to avoid potentiat problems for future replication of the project. Thisreportshouldalsoincluderecommendationsforfollow-onefforts. Thegrantee shail submit the Draft Final Report to the COTR 25 days prior to the end of the performance period. The COTR will review the report and provide comments to the grantee within 10 days of receipt of the document. 9�-�9s Final ReQort The Grantee shall revise the Draft Final Report to reflect the COTR's comments. The revised final report shall be delivered to the COTR on or before October 30, 1949. The grantee shall supply the COTR: Three paper copies of the report and a copy on appropriate media (diskette, Syquest disk, etc.) of the document in the original format that was used to print the report. Some documents require several different original program languages (e.g., PageMaker was the program format for the general layout and deilsign and PowerPoint was used for charts and yet another program was used for photographs, etc.). Each of these component parts should be available on disk, properly labeled with the program format and the file names. A complete version of the assembled document in portable document format (PDF) for placement of the report on the world wide web (WW\�. This will be a file usually created in Adobe Exchange program of the compiete assembied document in the PDF format that will actuaily be placed on the WVJW. The document wouid be completely assembied with ail colors, charts, side bars, photographs, and graphics. This can be delivered to NHTSA on standard 1.44 floppy diskette or on any appropriate azchival media such as CD ROM, TR-1 Mini cartridge, Syquest disk, etc. TX. FINANCIAL ADMINISTRATION A. The total not-to-exceed amount of Federal funding to be provided under this Cooperative Agreement is $40,000. Of this amount, Federat funds in the amount of �24.529 are currently available and are estimated to defray the costs of performance from the Cooperative Agreement Awazd Date through March 1.1999. The current amount of Federal funds available may be increased at any time by the NHTSA Contracting Officer, subject to availabie appropriations, without concurrence of the Grantee. The Grantee shali not incur costs to be chazged to the NHTSA, nor shaii the NHT5A be obligated to reimbursse the Grantee in excess of the Federal funds available under the Cooperative Agreement. qg-�.qs In the event that this Cooperarive Agreement is not funded up to the total not- to-exceed amount of Federal funding, as set forth above, the Grantee sha11, after notification from the NHTSA Contracting Officer, deliver fo the NHTSA COTR the data collected and the material produced, acquired, or in process in connection with the performance of this Cooperative Agreement together wSth three (3) copies of a summary report of progress and accomplishments to date. B. Auproved Project Budgef: The Project Budget dated June 9, 1998 is incozporated herein and made a part of this Cooperative Agreement. Any reallocation of funds among budget items which does not result in an increase to the current Federal funds available, or to the total amount of Federal funding provided, whichever is less, shall requixe only prior written authorization from the NHTSA Contracting Officer and the issuanaeofaRevisedProjectBudget. Anyreallocationoffundsamongbudgetitems which will require an increase to the current Federal Funds available, or to the total amount of the Federal funding provided, shall require a formal modification to this Cooperative Agreement. C. Payment-Reimbursement: 1. All costs claimed for reimbursement and payment, including the final payment, shall be submitted on a Standard Form 270, Request for Advance or Reimbursement, or other format approved by the Contracting Officer, as follows: a. An oriainal and 4 co iep S to• Department of Transportation National Highway Tr�c Safety Administration Office of Fiscal Services, Finance Group (NPP-32) 400 Seventh Street, S.W., Room 5208 Washington, D. C. 20540 b. One copy to: National Highway Traffc Safety Administration Office of Contracts and Procurement, NAD-30 400 Seventh Street, S,W., Room 5301 Washington, D.C. 20590 2. All vouchers sha11 include a reference to NHTSA Cooperative Agreement No. DTNH22-98-H-25130. The Grantee shall be allowed to submit ciaims £or reimbursement on a monthly basis. Payment approval shall be subject to satisfactory progress and, when applicable, to the receipt and acceptance of the monthly progress and final reports by the NHTSA COTR. qq .sa s 3. The Grantee shall fumish the following minimum information in support of all costs claimed: a. The period of perFormance for the costs claimed; b. Current and cumulative amounts of the following items of cost: direct labor, fringe benefits; material costs; consultant costs; subcontractor costs; travel costs itemized ancluding origin and destination; and any other supporting data for unusual expenditures. X. PROJECT O�FICERS A. NHTSA: (Contracting Officer's Technical Representative) Depariment of Transportation National Highway Tr�c Safety Administration Attn: Diana Wigle, NTS-15 400 Seventh Street, S.W. Washington, D. C. 20590 (202) 366-4301 B. The Grantee Independent School District No. 625 360 Colborne Street St Paul, MN 55102 Attn: Hazold Turnquist (612)227-7764 XI. SPECIAL PROVISIONS N(A XII. GENERAL PROVISIONS The NHTSA Generai Provisions for Assistance Agreements, dated 7195, as attached, shall be applicable to this Cooperative Agreement, r. �, °19 -�°ts XIII. Modifications o this Cooperative Agreement may be proposed at any time during the period of performance either party, and shall become effective upon approval by both parties. IN WITNESS VJfIEREOF, e parties hereto have caused this Cooperative A�ment to be executed as ofthe date therein 'tten. Departrnent of Transporkation Independ Schooi District No. 625 National Highway Tr�c Safety 360 bome Street Administration aui, MN 55102 400 Seventh Street, S. W. Washington, D.C. 20590 (Signature) s Rose Watson ontract (Typed n� and title) J Dat�: � ��Y �2 Si��IC��- �� J � r�3a� � (Typed name and title) Date: �� 1 �hl S�ie� � OR1G{NAL co��, Fae #�q — �q5 Green Sheet # 63218 RESOLUTION Presented By: Referred To: OF SAiNT PAUL, MINNESOTA : Committee:Dafe: Demonstrafian Programs to Reduce the Incidence uf Illegal Passing of School Buses grant from September 1,1998 throagh October 30,1444; and a 5 WH�REAS, Saint Panl Schools is the fiscal agent for this grant; and 6 7 WfIEREAS, The Police Department needs to establish a spending and financing plan for this grant, and 8 9 WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 10 there are available for appropriation funds in excess of those estimated in the 1999 budget; and 11 12 WHEREAS, The Mayor recommends that the following addition be made to the 1999 budget: 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 CURRENT AMENDED FINANCING PLAN: BUDGET CHANGES BUDGET 001- General Fund 04000 - Office of the Chief 3114 - Fed Grant for Illegal Passing of School Buses 0 34,709 34,709 34,709 34,709 SPENDING PLAN: 001 - General Fnnd 04000 - Office of the Chief 0141- Overtime 0236 - Mileage 0439 - Fringe Benefits 156,741 28,325 185,066 5,200 1,800 7,000 1,297,450 4,584 1,302,034 e > e e e 31 THEREFORE BE IT RE50LV�D, that the City Council accept this grant award in the amount of $34,709 32 and approves the changes to the 1999 budget. 33 34 BE IT FURTHER RESOLVED, that the City of Saiut Paul Police Department is authorized to enter into an 35 agreement wit6 Saint Paul Public Schools for services related to the Demonstration Programs to Reduce the 36 Incidence of Illegal Passing of School Buses. Adopted by Council:Date: �� qq Adopti Certified by Council Secretary: 5 BY� � 2- . � �d...�__ Approved by By: Requested by Department of: Police By: -..+.a, Appr ecommended by E By: W' Form ed by City Attoi By: Ap tty yo�f Su� Director: to Council: stpaulschoolsbusgrant99 . � �� v DEPARTMENT(OFFICElCOUNCIL DA7E INITIATED Po�i�eve 2/19/99 GREEN SHEET No. 63218 C NTACiP RSON&PHONE INITWJDA7E INRIAL/DATE �� ChiefFinney 292-35$8 1 omanrn�uroinecroa_ 5 CIIYCOUNCIL MIISTBEONCOUNCILAGENDA (DATE PleaseprocessASAP �cmin,rorsr�r � ❑cmc�.Exic �Fwaxcw�sexncESO (�+ � FlNANCIALSFRV/ACCTG �mxirnxnss�s _ ❑xu�avwcxrs TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED Adopt the attached Council Resolution for accepting a grant with the Saint Paul Public 5chools for Demonstration Programs to Reduce the Incidence of Illegal Passing of School Buses. RECOMMENUATION Approve (A) Or RejBCt (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this personlfirtn ever worlcetl under a contract for this department? PLANNING COMMISSION YES NO CIB COMMITfEE 2. Has this personlfirtn ever been a ciry employee? CIVII SERVICE COMMISSION YES NO 3. Does this perso�rtn possess a skill not nortnally possessetl by any current city employee? YES NO 4. Is this personffrtn a targetetl ventloY� YES NO Explain all yes answers on separate sheet antl attach to green sheet INI7IATING PROBLEM ISSUE, OPPOR7UNIiY (WHO, WHAT, WHEN, WHERE, WHI� , The Saint Paul Police Department and Saint Pau1 Pu61ic Schools have been awarded a grant from the United States Department of Transportation to support the demonstration and evaluation of progams to reduce illegal passing of school buses from September 1, 1998 through October 30, 1999. ADVANTAGESIFAPPROVED The Police Department can accept grant funding for the project and collaborate with Saint Paul Schools to reduce the incidence of illegal passing of school buses. � _' �"' � � "i� � � �<��.�� DISADVANTAGESIFAPPROVED None. �,�;�� 2`J ta99 DISAOVANTAOESIFNOTAPPROVED ��'�z'?a � � P�� t�w�; `°"".�"_�" r. i a �� :'v:��af , E @ y "� �!L 6��.?'�e.a.. .� rp S C��'Jv+;i:;va '.� Loss of grant funding and ability to increase sch��u's'�sa'fety by reducing illegal passing of school buses. �tAR 3 6 � TOTALAMOUNT OF TRANSACTION S 34,709.00 ., COST/REVENUE BUDGETED (CIRCLE ONE) YES NO _ _ _,....v^^"' _ � . FUNDING SOURCE FB(ICi'dl Cttarit tI1T011g11 SaiIIY P2llI SC�lOOlS ACTIVIT! NUMBER 04000 FINANCIAL INFORMA710N (EXPIAIN) illegalpass'sgschoolbuseswifhstaintpaulschools 99-a9s iJivITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION NATIONAL HIGFIWAY TRAFFIC SAFETY ADMINISTRATION COOPERA.TIVE AGREEMENT AWARD NHTSA COOPERATIVE AGREEMENT NO.: DTNH22-97-H-25130 PROJECT TITLE: Demonstration Programs to lteduce the Tncidence of Illegal Passing of School Buses GRANTEE Independent Schooi District No. 625 360 Colborne Street St Paul, MN 55102 BSTIMATED TOTAL PROJECT COST: TOTAL AMOUNT O�' FEDERAL �iJNDING: $80,000 $40,060 FEDERAL FUNDS CURRENTLY AVAILABLE: $24,529 APPROPRIATION NO: AWARD DATE 050-20-201-6154AB-2596 September 1,1998 COMPLETION DATE: October 30, 1999 99-�q5 I. STATEMENT OF AUTHORITY This Cooperative Agreement between the National Highway Traffic Safety Administration, hereinafterrefened to as "NHTSA," and StPaul Public Schools Independent School DistrictNo. 625 (ISD No. 625), hereittafter referred fo as or "the Grantee," is hereby entered into under the authority of the Highway Safety Act of 1966, as amended (23 U. S.C. Chapter 4). This Cooperative Agreement provides for the limited exchange of personnel, equipment, facilities and funds to achieve the following purpose(s). II. STATEMENT OF BACKGROUND AND PURPOSE PURPOSE The purpose of this cooperative agreement is to support the demonstration and evaluation of programs to reduce the incidence of illegal passing of school buses. The goal of NHTSA's schoo] bus program is to reduce school bus-related fatalities and injuries. While the number of fatalities and in}uries related to schooi bus crashes have been consistently low for over a decade, the number of motorists illegally passing schooi buses seems to be increasing jeopardizing the safety record of schooi transportation. This cooperative agreement program will support development and implementation of community based demonstration projects that have potential to substantially reduce the incidence of illegal passing. BACKGROUND An esrimated 23 miilion students ride school buses twice daily every school day to go to and from school. Their safe travel is a top concern of Federat, State and local govemments, school districts, school administrators, pazents, and citizens. To ensure their safety, NHTSA estabiished and currently enforces Federal Motor Vehicle Safety Standazds goveming the manufacture of buses to be used to transport school children. In addition, NHTSA's Guideline #17 establishes minimum recommendations for a pupil transportation safety program, inciuding the identification, operation, and maintenance of buses used for canying students; training of passengers, pedestrians, and bicycle riders; and administration. Even with school-bus-specific Federal Motor Vehicle Safety Standards and Guideline # 17, some school bus safety problems persist. One such problem is the problem of motor vehicles iliegally passing school buses stopped to load(unload students (also referred to as stop-ann violations). Though it is illegal in every state to pass a school bus stopped to load or unload students, every state faces the problem of citizens disobeying the law. °�9 -�.qs In October 1447 the National School Transportation Association conducted a survey of state school transportation directors. As part of that survey the directors were asked to 3dentify the three biggest issues in their state for school transportation. The problem of illegal passing of school buses was reported as one of their top safety concerns. The School Transportation Management Section (STMS) of the Plorida Depariment of Education recently documented the size of that state's illegal passing problem. It was determined through a study conducted by the University of South Florida for STMS that an one day in May,1995,10,590 vehicles illegally passed stopped school buses in 58 of Florida's 6? school districts (approximately 11,150 schooi buses). During this same schooi yeaz, two of Florida's public schoo] children were killed by motorists illegally passing stopped school buses. However, the sYatewide citation totals for the illegal passing of stopped school buses accounted for only 13,178 of the over 17 million citations issued for all tr�c violations an the state from 1988 to 1992. A one-day study conducted September 24, 1996 revealed that 3,394 Virginia motorists illegally passed a stopped school bus on that day. Of that total, 187 involved passing the bus on the side that students enter and exit. A totai of 119 out of 131 schooi divisions in the state participated in the study. Though Virginia and Florida transport a similar number oPstudents on a comparable number of school buses, Virginia school buses only travel half the miles Florida school buses travel in ayeaz. The Evaluation Unit within the Division of Traffic Safety of the Illinois Department of Transportation conducted a probability-based sample survey of 250 school buses to arrive at an estimate of the total number of stop-arm violations of school buses in Illinois. Drivers of the 250 buses were asked to record stop-azm violations during a 41 school day time period. A total of 135 of the drivers completed and returned the survey. A total of 3,450 violations were reported by the school buses involved in the study. Based on the findings, the estimated number of stop-ann violations each school yeaz in Illinois is over 1,900,000, a major traffic safety probiem in Illinois. Aue to the high number of incidents of iflegal passing of school buses, the tremendous potential safety consequences of the violations and the results of the recent studies conducted on the subject, NHTSA proposes to support the development and implementation of four community-based programs to address the problem of iilegal passing of stopped school buses. The results ofthese four community programs and those of a variety of other community programs aimed at reducing the number of incidents of iliegal passing sites will be included in a manual NHTSA plans to produce in FY 2000. �9 -�gs III. SCOPE OF WORK For the period setforth, NHTSA andthe Grantee shall cooperatively fuinishthe necessary personnel, equipment, facilifies, and otherwiseperform all things necessary for performance of work as set forth below: A. NHTSA will be involved ina11 activifies undertaken aspart ofthe cooperative agreementprogram and wili: Provide a Contracting Officer's Technical Representative (COTR) to participate in the planning and management of this Cooperative Agreement and to coordanate activities between the Grantee and NHTSA. 2. Provide information and technical assistance from government sources within available resources as determined appropriate by the COTR. 3. Serve as liaison between NHTSA Headquarters, Regional Offices and other (Federal, state, and local) interested in the illegal passing grant program and the activities of the grantee as appropriate. Stimulate the transfer of information among cooperative agreement recipients and others engaged in activities to stop illegal passing of school buses stopped to load/unload passengers. Review and approve, draft and final versions of the deliverabies. B. The Grantee will: 1. Perform the effort, including all deliverables, as specified in the full application submitted to NHTSA under the Demonstration of Programs to Reduce the Incidence of Illegal Passing of School Buses Cooperative Agreement. This includes the clarifications made during the question and answer process. The full application is incorporated herein and made part of this Cooperative Agreement. 2. Any deviation from the procedures and ob}ectives specified in the full application must be presented and apgroved by the NHTSA Contracting Officer before such deviations are approved. 9`t -a.g s �� 1. Develop a revised work plan and milestone chart for ali acrivities call for in this agreement based on the discussian of the start-up meeting with the NHTSA COTR. This start-up meeting may be accomplished by a face-to-face meeting or by conference call. This revised work plan will serve as the time tabie for the project. The schedule should include all of the deliverables that aze a result of this project (i_e. any products or program materials developed, quarterly reports, draft final report, final report, etc.). V. DELIVERABLES 1. Delivery Schedule: The followang items shall be delivered in accordance with the following schedule. Tn addition, the Crrantee shall provide NHTSA any other products that is a result of this Cooperative Agreement (as identified in the Grantees fizll application). Item ## of Deliverables Due Date Copies 1. 2 Revised Workplan and revised 1 month after award evaluation plan 2. 2 Quarterly Progress Reports ( see Sth day of the month reporting requirements for details y following the reporting period 3. 1 NHTSA Comments to Grantee October 5,1999 4. 3 paper Final Report - OctoOer 30, 1999 1 Copy of appropriate media (diskette, 1 paper Syquest, etc.) 1 disk Copy of alt print, video and audio materials developed under agreement a9•aqs 2. Place of Delivery/Number of Copies All deliverable items shall be furnished to the following addresses in the number of copies specified: Item # # of Copies Address i thru 2 DOTlNHTSA 4 Attention: Diane E. Wigie, Contracting Officer's Technical Representative (COTR) Safety Countermeasures Division, (NTS-15) 400 7th Street, S W Washington, DC 20590 1 1 DOTINHTSA Attention: Rose Watson, Contract Specialist Office of Contracts and Procurement (NAD-30) 400 7th Street, SW, Room 5301 Washington, DC 20590 VI. PERFORMANCE MILESTONES The foliowing is a list of a11 milestones and their due dates which are considered to be significant in the performance of this Cooperative Ag�eement: ITEM DUE DATE 1. Conduct Start-Up Meeting 10 dates after award 2. Revise Work Plan 1 month after award 3. COTR Reviews/Approves Revised 1.5 months after award 4. Submit Draft Final Report l Ot5/99 5. COTR ReviewlCoznmenUApprove Draft Report .5 month after receipt 6. Submit Final Report (in all required formats} 10/30/99 gq -a9s VII. PERIOD OF PERFORMANCE The period of performance of this Cooperafive Agreement is from the Cooperative Agreement Award Date as shown on the face page through a scheduled completion date of thirteen (13) months after the effective date ofthe agreement awazd. VIII. REPORTING REOUIREMENTS 1. Progress Reports The grantee shall furnish one copy of a quarterly letter-type report to the COTR and one copy to the Contracting Officer (CO), by the Sth of the month following the quarter being reported on. The report shall inciude but not be limited to: - Accomplishments made during that reporting period, and one copy of any products produced; - An analysis and interpretation of those accomplishments, and an assessment of the results azchived, particulazly as it relates to replicating the delivery method to other communities or states; - Funding expended during the reporting period and a total of expenditures for the grant; - What as planned for accomplishment during the next reporting period; - Problems and or delays the grantee has encountered in the conduct of their services; and - Specific actions that the grantee would like NHTSA to undertake to alleviate a problem. 2. Araft Final Report The grantee shall prepaze a Draft Final Report that includes a description of the project, partners, strategies, program implementation, evaluation methods and findings from the evaluation. It is important to report what worked and did not work, under what circumstances, and what can be done to avoid potentiat problems for future replication of the project. Thisreportshouldalsoincluderecommendationsforfollow-onefforts. Thegrantee shail submit the Draft Final Report to the COTR 25 days prior to the end of the performance period. The COTR will review the report and provide comments to the grantee within 10 days of receipt of the document. 9�-�9s Final ReQort The Grantee shall revise the Draft Final Report to reflect the COTR's comments. The revised final report shall be delivered to the COTR on or before October 30, 1949. The grantee shall supply the COTR: Three paper copies of the report and a copy on appropriate media (diskette, Syquest disk, etc.) of the document in the original format that was used to print the report. Some documents require several different original program languages (e.g., PageMaker was the program format for the general layout and deilsign and PowerPoint was used for charts and yet another program was used for photographs, etc.). Each of these component parts should be available on disk, properly labeled with the program format and the file names. A complete version of the assembled document in portable document format (PDF) for placement of the report on the world wide web (WW\�. This will be a file usually created in Adobe Exchange program of the compiete assembied document in the PDF format that will actuaily be placed on the WVJW. The document wouid be completely assembied with ail colors, charts, side bars, photographs, and graphics. This can be delivered to NHTSA on standard 1.44 floppy diskette or on any appropriate azchival media such as CD ROM, TR-1 Mini cartridge, Syquest disk, etc. TX. FINANCIAL ADMINISTRATION A. The total not-to-exceed amount of Federal funding to be provided under this Cooperative Agreement is $40,000. Of this amount, Federat funds in the amount of �24.529 are currently available and are estimated to defray the costs of performance from the Cooperative Agreement Awazd Date through March 1.1999. The current amount of Federal funds available may be increased at any time by the NHTSA Contracting Officer, subject to availabie appropriations, without concurrence of the Grantee. The Grantee shali not incur costs to be chazged to the NHTSA, nor shaii the NHT5A be obligated to reimbursse the Grantee in excess of the Federal funds available under the Cooperative Agreement. qg-�.qs In the event that this Cooperarive Agreement is not funded up to the total not- to-exceed amount of Federal funding, as set forth above, the Grantee sha11, after notification from the NHTSA Contracting Officer, deliver fo the NHTSA COTR the data collected and the material produced, acquired, or in process in connection with the performance of this Cooperative Agreement together wSth three (3) copies of a summary report of progress and accomplishments to date. B. Auproved Project Budgef: The Project Budget dated June 9, 1998 is incozporated herein and made a part of this Cooperative Agreement. Any reallocation of funds among budget items which does not result in an increase to the current Federal funds available, or to the total amount of Federal funding provided, whichever is less, shall requixe only prior written authorization from the NHTSA Contracting Officer and the issuanaeofaRevisedProjectBudget. Anyreallocationoffundsamongbudgetitems which will require an increase to the current Federal Funds available, or to the total amount of the Federal funding provided, shall require a formal modification to this Cooperative Agreement. C. Payment-Reimbursement: 1. All costs claimed for reimbursement and payment, including the final payment, shall be submitted on a Standard Form 270, Request for Advance or Reimbursement, or other format approved by the Contracting Officer, as follows: a. An oriainal and 4 co iep S to• Department of Transportation National Highway Tr�c Safety Administration Office of Fiscal Services, Finance Group (NPP-32) 400 Seventh Street, S.W., Room 5208 Washington, D. C. 20540 b. One copy to: National Highway Traffc Safety Administration Office of Contracts and Procurement, NAD-30 400 Seventh Street, S,W., Room 5301 Washington, D.C. 20590 2. All vouchers sha11 include a reference to NHTSA Cooperative Agreement No. DTNH22-98-H-25130. The Grantee shall be allowed to submit ciaims £or reimbursement on a monthly basis. Payment approval shall be subject to satisfactory progress and, when applicable, to the receipt and acceptance of the monthly progress and final reports by the NHTSA COTR. qq .sa s 3. The Grantee shall fumish the following minimum information in support of all costs claimed: a. The period of perFormance for the costs claimed; b. Current and cumulative amounts of the following items of cost: direct labor, fringe benefits; material costs; consultant costs; subcontractor costs; travel costs itemized ancluding origin and destination; and any other supporting data for unusual expenditures. X. PROJECT O�FICERS A. NHTSA: (Contracting Officer's Technical Representative) Depariment of Transportation National Highway Tr�c Safety Administration Attn: Diana Wigle, NTS-15 400 Seventh Street, S.W. Washington, D. C. 20590 (202) 366-4301 B. The Grantee Independent School District No. 625 360 Colborne Street St Paul, MN 55102 Attn: Hazold Turnquist (612)227-7764 XI. SPECIAL PROVISIONS N(A XII. GENERAL PROVISIONS The NHTSA Generai Provisions for Assistance Agreements, dated 7195, as attached, shall be applicable to this Cooperative Agreement, r. �, °19 -�°ts XIII. Modifications o this Cooperative Agreement may be proposed at any time during the period of performance either party, and shall become effective upon approval by both parties. IN WITNESS VJfIEREOF, e parties hereto have caused this Cooperative A�ment to be executed as ofthe date therein 'tten. Departrnent of Transporkation Independ Schooi District No. 625 National Highway Tr�c Safety 360 bome Street Administration aui, MN 55102 400 Seventh Street, S. W. Washington, D.C. 20590 (Signature) s Rose Watson ontract (Typed n� and title) J Dat�: � ��Y �2 Si��IC��- �� J � r�3a� � (Typed name and title) Date: �� 1 �hl S�ie� �