D00745CITY OF SAINT PAUL
OFFICE OF THE MAYOR
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Approved Copies to:
- CRy qerk (Originai)
- Finance Dep£s Accounting Division
- Requesting Dept.
ADMINISTRATIVE ORDER:
BUDGET REVISION
CURRENT APPROVED
ADMINISTRATNE ORDER, Consistent with the authority granted to the Mayor in Section 10.07A of the City Charter and based on
the request of the Director of Finance & Management Services
to amend the 1995 budget of the Gene Fund fund, the Director of the
Finance and Management Services Deparhnent is authorized to amend said budget in the following manner.
DEPARTMENT 8. DIVISION:
LEDGER, FUND, ACTIVITY, OBJECT, PROJECT
Finance & Management Services
Accounting and Auditing
GL-001 01150-0111 Full Time Permanent
GL-001 01150-0242 Duplicating
GL-001 01150-0368 Office Supplies
GL-001 01150-0857 Data Processing Hardware
All Other Activity Spending
� NCE GENERAL GOVERNMENT
nancial Forms
GL-001 09080-0241 Printing
GL-001 09080-0813 Duplicating Equipment
All Other Activity Spending
M s"_
� Manager
Department Director
�� �,�\siGS
BUDGET CHANGES
585,486
5,361
4,949
4,000
67,067
666,863
61,000
0
24,500
85,500
No: {� `��-1
Date: (�_
AMENDED
BUDGET
(2,000) 583,486
(5,000) 361
(2,000) 2,949
9,000 13,000
0 67,067
0 666,863
(8,000) 53,000
8,000 8,000
0 24,500
0 85,500
�I l � �GS
Date
tl�G(�QS
Date
�l� �-y—YS�
by: B�l'get Director Date
�00��5
DEPAR'IMENT/OFFICE/COUNCIL DATE INITIATED N� 3 3 8 01
Finance/Accounting 11/9/95 GREEN SHEE _ . . __ -
COMACf PEflSON & PHONE INITIAWATE INfTIAL/DATE
� DEPARTMENT DIRECTOR O CT' COUNqL
S17Il SIl (12T A�� � CRYATfORNEY � CRYCLERX
UST BE ON CAUNCIL AGENDA BY (DATE) RO��FOR � gUDGET DIREGTOR � FlN. & MGT. SEHVICES OIR.
OROER �MpYOR(ORASSISTANn � FMS Accountin
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATUR�
ACfION RE�UESTED:
Approval to transfer savings from accounting and financial foxms budgets to purchase
a new copy machine and micro computers.
' RECOMMEN�p710NS: Approve (A) or Reject (R) PEHSONAL SENVICE CONTRACTS MUS7 ANSWER TXE FOLLOWING �UESTIONS:
_ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �� Has this personffirm ever worketl under a conVact for Mis tlepanment? �
_ClBCOMMITlEE _ �'ES NO
2. Has this person/firm ever been a city emplpyee?
_ STAFF
— YES NO
_ OISIAIC7 COUR7 _ 3. Does this person/firm possess a skill not nortnall
y passessed by any current city empioyee?
SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO
Explain ell yes answers on separate sheet antl attech to grean sheet
INITIATING PROBLEM, ISSUE, OPPOFTUNITY (NTO, What, When. Where, Why):
The Accounting division currently has 11 micro computers two of them
are 286's. The 7 other audit and payroll staff are using WYSE terminals. This transfer
would allow the division to purchase four additional machines. The two 286's would be
replaced, one wi11 be used in payroll and the other in audit. The division's copy
machine has had considerable down-time causing staff to seek other machines in the
building. This machine is also used by the State Auditors and other department accountants
when retrieving records.
ADVANTAGES IF APPROVED:
Four staff will be able to run windows based applications. No time will be wasted
seeking other copy machines.
DISADVANTAGES IFAPPROVED:
None
RECE�vE�
NOV 2 81995
��TY CLER4�
DISADVANTAGES IF NOT APPROVED:
TAL AMOUNT OF THANSACTION $ 1 �, OOO COST/REVENUE BUDGETED (CIHCLE ONE) YES NO
FUNDINGSOURCE AC7IVITYNUMBER OIZSO> O9OHO
FINANCIAL INWRMATION� (EXPLAtN) � �