88-1442 wrriTE - Cirr CLERK COprtCll �](J'
PINK - FINANCE CITY OF SAINT PAUL /J
BLUERV - MAVORTMENT File NO. v �� �
uncil Resolution �;�
r � 1
�
Presented By �
Referred To Committee: Date
Out of Committee By Date
RESOLVED, that the proper City officials are hereby authorized and
directed to execute an Agreement granting $2,000.00 to the MERRIAM PARK
COMMUNITY COUNCIL for the purpose of staging the 20th Anniversary Festival
to be held October 2, 1988 and conducted in accordance with Council approved
guidelines dated August 12, 1987; a copy of said Agreement to be kept on file
and of record in the Department of Finance and Management Services.
COUNCIL MEMBERS Requested by Department of:
Yeas Nays
Dimond
�� In Favor
Goswitz
s�h ner � Against BY �
Sonnen
'�
S�P — I �� Form A e by Cit t ne
Adopted by Council: Date
c
Certified P •sed by Council Secre�ry BY I
gl. ��fir`CV�-�'%,.�
t#pprove by \�I r. ate f 6 �� Appro Mayor for Submissio ou il
��
�U91.1SNED �F� 1 '7 1988
, _ _ ,
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- _�V°_ 014595
� - - - - - -
COMMUN�J'Y S�RV,I� � .:;, nEP�a�r�rrr .
BILL PETERSON - ; Cor�TacT � , . .
7415 PHONE - �
8-10-8$ ,� DATE ����I�
. ASSIGN N(Tl�BEIt FOR ROOTING ORDER: e ae side.) s' �
1 Department D�re�to� . C�TY AT���IV EY �. �Y � o ����
� T
3 Finance and lriianagement Services Directcr „� Cit la�
B�.dget Director .,,;� ��
,�ity Attorneq _
TOT�L NUMBER OP SIGNAT�TRE PAGES: �_ (Clip all locations for s ur�e�.��N��
I�
WHAT WILL BE ACHIEVED �r TAKING ACTION ON THE A1'TACHED MATERIALS? (Pu nale)
y
7he City �ill grant `�2,000.00 from the Neighborhood Festival Fund to the� Me�r�amaPark
C�mrounity Cm�t�tcil _for the purpose�bf staging the 20th Anniversary Festival to be held
October 2, 1988. . � ����V�
� � au� 11 �
COS,�/BENEFIT. BUDGETARY. AND PERSONNEL:IMPAGT�►ailLllIPATED: REC G�V�D ��_
°�, ..
�2,000.00 from the Neighborhoad Fest��al��F,uAd� 5 �88 �: ,�� 1, 1g88
u�
� � �
MAYOi�'S OFFICE C I TY A�� �+�:��� `
, � , � �
FINANCII� SdURCE AND BUDGET ACTIVITY NUMBER CHARGEtY AR CREDITED: •
(liapor's signature not required if undex $10,000.),
Total Amount of Trans�ction: $2,000.00 Activity Number: 2314�RECEIVED� �.
_.._.
Fur►ding source: 325 - Special Services �U�it �1�j� � .` ����
� Research
�e�t@� OFFICE OF THE DIRECTQi�
ATTACHMEIQTS:' (List and number all attactunents.� q�� 2 3 �986 �EPARTMEN7 OF F(rJqN�
AND-MANAGEMENT SER►/�
1. Council Resolatipn ,
2. 4 copies of Agreement between the City and the Merriam Pa�iunity CaunCil
3. 1 copy of grant request with appropraate attachments. �
4. 1 copy of insurance certificate .
AD�I I�,TRA?IVE PROCEDURES
_Yes No Rules, Regulations, Procedures, or Budget A�nendment required?
�Yes �No If yes. are they ctr timetable attachedT
DEPARTMEtQT REVIEW CITY ATTORNEY REVIEW
' X Yes TPo Council resolution reqn�.red? Resolution required� �jp�s - 4 No
. X Yes No Insurance required? Insurancet sufficient? ,�Yes _No�
X Yes _No Insurance attached?
� �-/�/��
AGREEMENT
THIS AGREEMENT, made and entered into this (�� day of , 1988
by and between the CITY OF SAINT PAUL, a municipal corporation of the State of
Minnesota (hereinafter referred to as "City"), and MERRIAM PARK COMMUNITY
COUNCIL, (hereinafter referred to as "MPCC").
WHEREAS, on January 6, 1987 the St. Paul City Council established a
Community Festival Loan Fund and Grant Program, administered by
the Division of Parks and Recreation, for the purpose of �
assisting neighborhood festivals with expenses, startup costs and
insurance coverage; and
- WHEREAS, the St. Paul City Council has approved rules and regulations to
ensure the fair�and equitable distribution of the funds; and
WHEREAS, the MPCC has applied for a grant in accordance with these rules
and regulations.
NOW THEREFORE, the parties agree as follows:
1. That the City shall grant to the MPCC the sum of two thousand �
dollars ($2,000.00) for the purpose of helping to fund the 20th
Anniversary Festival to be celebrated on October .�.�, 1988 as more
particularly outlined in the MPCC's application attached hereto as
Exhibit A and made a part of this Agreement.
2. That the MPCC will prepare and submit to the City a report outlining
all expenses and revenues derived from the Festival and specifically
detailing how the grant money was spent within 90 days after the
completion of the festival noted above. MPCC further will permit the
Division of Parks and Recreation staff full access to its books and
- 1
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��/�/�/�-
records concerning the festival .
3. That the MPCC shall submit to the City a copy of the MPCC's liability
insurance policy naming the City as an additional insured, said
policy shall be forwarded to City by � ) , 198��
Approved as to form: MERRIAM PARK COMMUNITY COUNCIL:
� Its
1 � �
Paul McClos y, Assis an � ity j
Attorney
Its ' vfc����'�
� By ,
1i`��' Kathle Stack, ' ctor
Department of Community
Services, City of St. P 1
By
Eugene S iller, Dire or ���e
Departme t of Fi nance and �,,�-j�
Management Services, City
of St. Paul
. 2
' „ ��� e , ' � • !� oa,TE
�' $�
* NAME AND ADDRESS OF AGENCY COMPANY
�. I�c-1 i' r -/���'
THE MORSE AGENCY POLICY NUMBER POLICY TYPE
?tt5 3rd AYENUE MOHTH•ANOKe,MINNESOTA 56�3 �
(612)<21-0.rv`0 INCEPTION DATE OF POLICY EXPIRATION DATE
CODE SUB COOE: �I � �� '�� �
NAME ANO M:ILING ADDRESS OF INSURED � EFFECTIVE DA E OF CHANGE TIME
� �Ier►'l��n �a►-k Comw.c�t� C,�u►���� - g
_, � �` � ��,�h e,� This is an acknowledgement of your request. Upon approval, the com-
GG�.�C� pany's records will be adjusted accordingly and if a premium adjust-
� ��_ 1 w.l1 N 55�Q� ment is required, it will be done at premium audit or by endorsement.
(�.1 i 1
TYPE OF CHANGE: ADD, CHANGE OR DELETE
� •
'rM Of CnarvGE vEH N YEAR MAKE.MODEL,BODY TYPE VIN/SERIAL NUMBER
GARAGE LOCATION-CITY,STATE.ZIP CODE SYM.fAG COST NEW USE RADIUS GVWIGCW CLASS SIC TERR. FaCTOR
$
I.IABILITY PIP ADD'T PIP MEO�GAI PAYMENT UNINSURE�MOTORIS7 COMPHfH �Af.V SPECIFIED PERIIS COI I�iION �()V�I�(:
— DEDUCT OAM11E �F �T W DU DF.DUC7
$ $ $ $ $ $ $ oFaT o�sP $ $ $
'rVE 0�CNaNGE vEH M YEAR MAKE,MODEL,BODY TYPE VIN/SERIAL NUMBER
GARAGE LOCATION-CITY,STATE.ZIP COOE YM./AGE COST NEW USE RADIUS GVW/GCW CLASS SIC TERR FACTOR
$
LIABILITY PIP ADD'T VIP MEDICAI PAYMENT UNINSUREO MOTORIST COMPHEH �A�� SPECIFIED PERII.S COLLISION TOWING
DEDUCT �A�TED �F QF7W. OEOUC7 DEOUCI
' $ $ $ $ $ $ $ ❑F&T DL.S.P $ $ $
• � • � •
'•;PL 0�CN4NGE toC • IOCATION A�DRESS
DESCRIPTION OF OPERATIONSIOCCUPANCY
'vot Os CHnHGt # SUBJECT OF INSURANCE AMOUNT DEDUCT COINS. ACV/RC PERILS,FORMS AND CONDITIONS TO APPLY
$
$
$
CONSTRUCTION TYPE ra0t Ctnss N STORi{5 NBASFMENi YLAP.BWIT TOTAL AREA OTHER OCCUPANCIES
� . � . p
� NAMED INSURED � MAILING ADDRESS � DEDUCTIBLE ❑ DRIVER INFORMATION �ADDITIONAL INTEREST
� Ci o� 5t- ���.� Cc.,S G:►��'�-�o h� t ►-�s �rer�
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:� ❑ ATTACHMENT
SIGNATUP.E OF AUTMORIZE�J REPRESENTATIVE
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DIVIBION OF �AR1C8 I1D �ECREATION
C�KHQNITY �'ERTIV L �UND
j1PPLICATIOi:
Date Feuruary 12, 1988 Check One: Loan Grant X
Organization NaIDe Merriam Park Community Council
Description of Orqanisation, brief history See attached page
Non-Profit Status 503c Yes X No Don't Know
Project Coordinator Name Ms. Jo Haberman, Organizer �
Address 2000 St AnthonY Avenue, St. Paul, MN. 55104
Phone 645-6887
ay evening
project Description (purpose and impact on area) : Attach additional
information if needed)
See attached paqes
Total Amount RequestaC From Community Festival Fund: a� oon o0
I� this application is a request for a grant, how do you plan to match
it? Please be specific. (Attach additional sheets if necessary) .
Primary match will come from Minnesota State Arts Board . Further matching funds
will be solicited from local businesses.
���y��'
If this application is a request for a loan, how do Xou plan *o repay
it? Please �e specific. (Attach additional sheets if neces=sry) .
please �ttach �ie �olloMinar �tormation �oy ouur a_pvlication:
1. Verification of nonprofit status and copy of crganizational by-laws
2. List of Officers or Directors
3 . Letter verifying organization's approval of the proposal
4. Previous year's budget and financial statement, if applicable
5. Current balance sheet and income statement, if applicable
6. Proposed budget (expenses and income) for the activity (Estimated
line item budget including revenue and expenses that will be made
from loan or grant funds.
7. Evidence that insurance can be obtained by the organization
8. Plan for staging the festival event. -
District council Merriam Park Community Council
District Council Review — Signature
Date ot District COtl=iC�l ReV�eW January 27, 1988
COMMENTS:
Please send application to:
Community Festival Fund
Division of Parks and Recreation
200 City Hall Annex
25 W. 4th St.
St. Paul, NIId
_ �-�,���-
Description of Orqanization
The Merriam Park Community Council is a grass-roots Citizen Participation
Organization serving the community defin�c] by the Mississippi River on the
west, Snelling Avenue on the east, University Avenue on the north, and Summit
Avenue on the south. The Council has representation from residents,
businesses, human services, schools, religious institutions, and other civic
organizations. The Council seeks to give a voice to the Merriam Park
community in decision-making processes at all levels of government.
The Merriam Park Council was incorporated in 1968 - making it one of the
oldest neighborhood organizations in the Twin Cities. Its roots l.ie in the
homeowner-association "movement" found in the United States after World War II.
Enclaves of activists existed in Merriam Park in the 1930's. The community
has a long, strong history of involvement in its own development.
. ������
Project Description
Nineteen eighty-eight marks the 20th Anniversary of the formalization of the
Merriam Park Community Ceuncil. This is a significant threshold for a valunteer
citizen-rnn organization to reach. The Merriam Park Council has truly
"co:�e of age".
The 20th Anniversary Project is designed to do three things:
- reflect where we have been, historically,
- reflect who we are today, and•
- invite the wider community to join in planning for ,
and being active in, our future.
The purposes of the 20th Anniversary Project are:
- to heighten awareness in the Merriam Park Community of
the Community Council. We want more people to know
who we are, what we do, and how they can become involved.
- to build community identity and pride by showing
community members the stages and accomplishments of
their organization.
- to celebrate together the things that make Merriam Park
a vital, desirable place to live and work.
- to enhance the future by strengthening the community's
commitment to work together for the common good.
The 20th Anniversary 8roject includes several events, which are still in the
process of being planned. One event - The Puppet and Mask Pageant - is the
reason for this request to the Community Festival Fund. Listed below are
the events still being planned. Detailed for your review is the plan for the
Pageant:
Events Being Planned
- Merriam Park Community Council History Project. With pictures
and narrative, the story of the Council's development will be
exhibited at the Merriam Park Community Center during the month of
October (the month of our Annual Meeting) . Included will be
information about current activities and a "pitch" for involvement.
- Arts and Craft Fair. While events are taking place in Merriam Park
on October 1, local artisans can exhibit and sell their work.
- Performance in the Park. A local band will play old-time music,
and a clog-dancing troupe will join them for part of the time.
- The sale of food and T-Shirts will be a "grass-roots fundraising"
effort during the events in Merriam Park.
�-�����'
- Sporting events are a possibility�- but not much planning has been done
in this area yet.
The Pageant
In The Heart Of The Beast puppet and Mask Theatre is a community-
sensitive professional art group working in the Twin Cities.
I.T.H.O.T.B. is experienced in organizing and producing community-based
events. They will provide a month-long "residency" in September
which will include:
- one or two meetings with interested community members to
determine the theme for a Puppet and Mask Pageant.
- several (up to eight) workshop sessions to teach children,
parents, and other interested community members how to
create the masks they will use in the Pageant. (The masks can
then be saved for Halloween, etc.) .
- rehearsals (up to four) of the content of the Pageant -
which will be created by I.N.T.H.O.T.B. in conjunction with
community members, to tell the "story" of the Merriam Park
Community.
The Pageant will include a community parade of about a half-hour
duration, followed by a performance of the Merriam Park Community
"story" of about a half-hour duration. Local talent from Merriam
Park will be sought and used wherever possible.
I.T.H.O.T.B. has a Minnesota State Arts Board Grant that can be
used to match, by about one-half, the cost of this plan. If the '
Merriam Park Community Council receives funding from the Community
Festival Fund, we will also approach Longfellow School, St. Mark's
School, and local churches for in-kind support in the form of
free use of their space, janitorial help, adult supervision, and
some supplies for the creation of masks and rehearsals.
The following brief budget outlines only the costs of the Puppet and
Mask Pageant. More detail can be supplied during your review process.
Expenses Amount
One month community art residency by In The - "
Heart Of The Beast Puppet and Mask
Theatre, to include:
2 organizing meetings
8 workshops
4 rehearsals
1 one-hour performance
Consultation to the
Merriam Park Council $4,800.00
Total $4,800.00
Income
Community Festival Fund $2,000.00
State Arts Board (via ln The Heart Of The Beast) 2,400.00
Local Business 400.00
Total $4,800.00
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•-p ' •�� 2UU0 St. Anthony Ave. St. Paul, I�ii►�nesota 551U4 6�5-6887
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�KpL^� 1987-88 OFFICERS - hIGRRIAh! PARK COb1P1UNITY COUNCIL
1
PRESIDENT rtICIIArL L7IUGHLIN
1908 W. University 11ver�ue
St. Paul, P1td. 55104
647-9030 (EI)
646-6131 (0)
FIRST VIC� PRESIDEt�'P KIM RGCY.INGGR
1732 Iglet�art 1lvenue
St. Paul, PIN. 55104
645-1326
S�COtdU VICE PR�SIDLNT h111RY KGLLY
309 North Wilder 1lvenue
St. Paul, D1N. 55104
• 644-4803
SECItGTARY D11VE BREL)ENUE[tG
1879 Fero�iia 1lvenue
St. Paul, ��ri. 55104
646-4061
�rf�nsu�fi� [iL��i:r n. risrr:i�nur_.tt
155 Nortt� Cretin l�veriue
St. Paul, Fitd. 55104
646-6055
� , ✓, � ���/�/��
Internal Revenue Service ;' �.��j �� . Department of the Treasury
District Director ' . . �
Date: O Employar ldentification Number: "
c7-2�- � �i�� /������9
AccountinR P�rlod EndlnQ: � � �
v.��'-f m�7�'.� ��'�
Form 90 R�qu rsd: �� L'� No
�• K ' P�rwn to Contact:
�T�PAUL.AhNH55004�EITY �OUNCIL INC . ,
/� k'• EL��/��c��:
Contsct Telepl�one Number.
���� �,��..�i�v
Dear Applicant: ;
Based on information supplied, and assuming your operations will be as stated
in your application for recognition of exemption, we have determined you areiexempt
from Federal income tax under section 501(c) (3j of the Internal Revenue Code.�
We have further determined that you are not a private foundation within the
meaning of section 509(a) of the Code. because you are an organization described
i n e e c t i on �'��j'�(.����� .9� �7C'��J�/})�!/'�J
If yaur souroes of' support. or your purposee, ahnraotar, or method of operntion
ct�ni�ge, plenso let ue know so we can considAr the effeot of the .change on your
exempt, stntus and foundation status. Also, you should inform us of all char�o;s i,i
your ►�1me or �ddress.
Generally, you are not liable for social security (FICA) taxe� unless you file
a waiver of exemption certificate as provided in the Federal Insurance Contributions
Act. If you have paid FICA taxes without filing the waiver. you should'contact us.
You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) .
Since you are not a private foundation, you are not sub�ect to� the excise taxes
under Chapter 42 of the Code. However, you are not automatically exempt from other
Federal excise taxes. If you have any questions about excise, Pm�loyment, or other
Federal taxes, please let uG '•�nvr. . .
Donors may deduct contributions to you as provided in section 170 0!' the Code.
Bequests, legacies, devises, transfers, or gifts to you or for your use are
deductible for Federal estate and gift tax purposes if they meet the applicable
provisions of sections 2055, 2106, and 2522 of the Code.
The box c}iecked in the heading of this letter shows whether you must file
Form 990, Return of Organization Exempt from Income tax. If Yes is checked, you
are rQ�+�ired to file Form 990 only if your gross receipts each year are norma].l,y _
, more than S 25 ,0 0� If a return is required, it must be filed by the 15th day of
of the fifth month after the end of your annual accounting period. The law imposes
a penalty of $10 a day, up to a maximum of $5.000, when a return is filed late,
unless there is reasonable cause for the delay.
230 S. �earhorn St. , C1�i caco, I11�� 60604 Letter947(DO) (5-77)
C��, ��c/�-
You are not required to file Federal income tax returns unless you are subject
to the tax on•unrelated business income under section 511 of the Code. If you are
subject to this tax, you must file an income tax return on Form 990-T. In this �
letter. we are not determining whether any of your present o � ���
are unrelated trade, or businoss as defined in ssctioz 513 0 •����.1�
�.. _...._._..�.,-.
You need an employer identification number even if you have no employees.
If an employer identification number was not entered on your application, a
number will be assigned to you and you will be advised of i�. Please use that �
number on all. returns you file and in all correspondence with the Internal�Revertue
Service.
Because this letter could help resolve any questions about your exempt status
and foundation status, you should keep it in your permanent records.
If you have any questions, please contact the person whoae name and telephone
number are ehown in the heading of this letter. "
Sincerely yours,
. �-. �►�ad`'n
�``
District Di"rec or
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Letter 947FD�)(5-77)
���" ��c/�
MERRIAM PARK COMMUNITY COUNCIL, INC.
BY-LAWS
Revised September 25, 1985
ARTICLw I. NAME.
Section 1 . The name of the corporation shall be Merriam Parlc Community Council,
Inc. , hereinafter referred to in these By-Laws as the "Council. " •
ARTICLE II . AREA SERVED. .
Section 1. The area to be served by the Council, hereinaEter refecced to in
these By-Laws as the "Community," shall be that portion oE the City oE
Saint Paul described as follows:
Beyinninq at the intersection of Interstate Highway 94 and the
western boundacy line of Saint Paul, then easterly on said
Interstate Highway 94 to Cleveland Avenue, then northerly on
said Cleveland Avenue to University Avenue, then easterly on said
University Avenue to Snelling Avenue, then westeriy on said Summit
Avenue to the western baundary line of Saint Paul, then northerly
on said boundary Iine to the point of Deqinning.
ARTICLE III. MEMBERSHIP.
Section 1. Classes of Members. The Council shall have five classes of
members, consisting of the following:
A. Organizational Members. Organizational Members shall be those persons
designated as delegates to the Council by a regularly established
religious, civic, educational, political, buainess or service
organizatian serving the community, and standing committee chaic-
persons. An Organizational Member need not be a resident af Nterriam
Park. Each organization is allowed only one vote.
B. Resident Membe�s. Resident Members shall be those persons of the
- Council who are residents of the community and who fulfill the .
reyuirements in Article III, Section 2, A-2. Each Resident Member
is allowed one alternate, but only one vote.
C. Contributinq Resident Members. Contributing Resident Members shall
be those persons who are residents of the community and who fulfill
the requirements in Acticle III, Section 2, A-3.
D. Provisional Members. Pecsons who have initiated the process of
petitioninq for recognition as the Reaident Member Eor an open seat
shall be seated on the Council on a provisional basis with full
vating riqhts upon submission of fifteen (I5) gualified signatures.
� Provisional Deleyates shall be seated for a six (6) month period at
the end of which they must, in order to remain seated on the Council,
submit a petition which meets the full requirements of Article III,
Section 2, A-2. Such delegates are subject to immediate replacement
by an eligible petitioner who submits a completed petition which meets
the full reyuirements of Article III, Section 2, A-2.
��,�,���
ay-Laws Rev. 9-25-85 p.2
E. Immediate Past President. The lmmediate Past President �f the Council
shall be a member of the Council with full votinq rights for one year --
after 1Paviny the offzce of the President.
F. Life Members. Life Members shall be those persc>ns desiqnated as
At-Larqo Deleyates by the Council . The Council. , by majority vote at an
Annual Meetinq. may bPStow Life Membership on those Council members
who have provided dedicated service to the Council, and are residents
of the community. Life Mpmbers shall be recommended, in writinq.
to thP Council by the Nominating Committee.
Sectiun 2. Admission of New Members.
A. Applicatic�ns for Membership. Each application for membership shall be
submitted, in wcitinq, to the Secretary, shall be signed by the
applicant, and shall contain ttie name, address and telephone number of
the applicant. All ap��iications for membership shall be referred to the
MembershiF� Committee, as �jefined in Article XIII , Section 3.
A-1. Organizational Members. If the applicati<�n is for Orqanizational
Membership in the Cvuncii, the application shali also contain the name
of the �ryanization the applicant intends to represent. In addition,
there shall be attached to the application a certification of represen-
tatic�n siqned by a duly authorized officer of such arganization stating
that the appiica�t has been delegated to represent that organization
on the Council.
A-2. Resident Members. Resident Members are seated after presenting a
valid petition containinq the signatures of residents within a specified
a�ea of the community. The Resident Membec must reside within the area
he or she petitions for . There shall be a maximum of three (3) represen-
tatives from each desiqnated area. With twenty (20) days written notice
the Council, by absolute majority vote at a regular meeting, shall
specify the number c�f siynatures required and the boundaries of the
desiqnated area.
A-3. Contributinq Resident Members. Contributinq Resident Members are
th�se members of the community who have provided some financial support
to the Merriam Park Cc�mmunity Council to further the goals of the
community and the Council . Contributinq Resident Members do not have
votinq riyhts on the Council unless they fulfill all reyuirements of
Article I1I , Sectian 2, A-2,
B. Approval of New Members. Application for membership in the Council
may be approved at any re��ular or s�ecial meetiny of the membership.
Section 3. Transfer of Membership.
A. c)rqanizatiunal Membership may be transferred fr�m one person to another,
as follows: A duly authorized officer of an organization represented
by a member af the Council shall give written notice of transfer of
membership t�� the Secretary, settinq forth the name and address of
the individual newly appc�inted ar elected by tt�e g��verhing body of
such ocqanization to represenE it, and statinq that the governing body
of such orqanization revokes the appointment of its present representative.
��,���
By-Laws Rev. 9-15-85 p.3
B. An Organizational N;ember who obtains membership in the Council through
a transfer of inembership shall be credited with the dues paid by the
Organizationa2 Member being replaced. The individual wh�se membership
in the Council is terminated by transfer of inembership shall n�t be
entitled to a refund aE any dues paid.
C. A Resident Member shall serve until two l2) years fr�m the next Annual
Meetinq. After that time tne seat will be considered open. A Resident
Memt�er may succeed himself or herself. The petiticm process shall not
t�eyin prior to October lst of the year the seat becames open.
Section 4. Tecmination of Membership.
A. An organization represented in the Council by an ()rganizational Member
may terminate the membership of such member by qiving written notice to 'r`
the Secretary.
B. Any member may terminate membership in the Council by giving wcitten
notice to the Secretary.
C. Notwithstanding anything to the contrary herein contained, a member
who is an officer of the Council, and whose membecship is terminated by
the revocation of their appointment as a representative of an orqanization,
shall be entitled to remain a member of the Council and to remain in office
for the balance of that term of office, without authority to vote, since
the orqanization is entitled to another reprQSentative.
ARTICLE IV. OFFICERS
Section 1 . Number . The officers of the Council shall consist of a president,
two Vice-Presidents, a Secretary, and a Treasurer.
Section 2. Qualifications. The officers of the Council shall be lnembers
in good standinq.
Section 3. Term of Office. The term of office for each officer shall be
one (1) year . No officer shall serve more than two (2y cc�nsecutive
terms in the same ofEice.
!�RTICLE V. POWERS AND DUTIES OF OFFICERS.
Section 1 . President. The President shall be the chief executive officer
of the Council, shall preside over all meetings of the membership and of
the Executive Committee, shall have the qeneral power and duties of
supervision and management usuaily vested in the office of the Pcesident
of a corporation, and shall serve as ex-officio member of all standinq
arcl special committees of the Council. The President shail be empowered
to �ppoint any person who, in his judgement, is knowledgeable in the
forms of parlimentary procedure� to advise him on any parlimentary
yuestions upon which he may wish to seek advice. The Pcesident's ruling
shall be final.
The President shall delegate tu either of the VicA-Presidents the task
of orientinq new Resident and Organizational Delegates to their positions.
C�����
By-Laws Rev.�� 9-25-85 p.4
Sectiun 2. 'I�o Vice-Presidents. There shall be two Vice-Presidents, a
First Vice-President and a Second Vice Presidpnt who shall , in order
�f succession, perfc�rm the duties and exercise the powers of the
Presi�ont. or in the event of the President's inability oc refusal
to act. Tt,e Vice-Presidents shall perform such other duties assiqned
by the President, o� the Executive Committee, c>r by the membership.
Section 3. Secretacy. The Secretary shall attend all meptings of the
membership and the t:xecutive Committee, and shall preserve in the
. books of the Councit true minutes of the proceedinqs of all s�ch meetings
meetinys. The Secretary shall safely keep in custcxly the sPal of the
Council, if one is hereafter adopted, and shall have authority to affix
the same to all instt;!ments where its use is required and duly authorized
in accordance with the pr.ovisions of the law and of these By-Laws. The
Secretary shall keep a register of the post office address of each
member which shall be furnished to the Secretary by such member, and
in qeneral perform all duties as may be delegated by these E3y-Laws, by
the membership, and by the Executive Committee.
Section 4. Treasurer . The Treasurer shall have the care and custody of thp
Council funds and securities and shall keep in books bel<.�nyinq to the
Council full and accurate accounts of all recei��ts and disbursements,
and deposit all monies, securities and other valuable effects in the
�ame of the Council in such depositocies as may be designated f�r that
purpose by the membership. The Treasurer shall disburse the funds vf
the Council as may be ordered by the membership, taking proper vouchers
or receipts for such disbursements, and render to the Executive Committee
and the membership at the regular meetings of the same, or whenever
requested by them, a repoct and an accountinq of all transactions as the
Treasurer , and of the financial condition of the Council. If required
by the membership, the Treasurer shall deliver to the Pcesident of the
Council , and shall keep in force, a bond in form, amount and with a
surety of sureties satisfactory to the membership, conditioned for the
faithful perfocmance of the duties of the office, and for restoration
to office, oE all books, papers, vouchers, ceceipts, money and property
of whatevec kind belonging to the Council. The Treasurer shall furnish
� an annual financial report to the membership at the Annual Meetinq. _
t3efore the Annual Meetinq of the membership, the Treasurer's records
shall be audited by a committee of at least threc� �3) persons, who need
not be members of the Council, who shall be appointed by the President
with the approval of a majority of the members �resent at any regular
or special meeting of the membership.
Section 5. Fillinq of Vacancies. In the event c>f a vacancy in any office
occurring for any reason ahatsoever, the members shall elect a member
of the Council qualified to hold such office tc� fill each vacancy.
The term of any officer so elected shall be the unexpired portion oE
the term of the officer who vacated the office.
ARTICLE VI. ELECTION OF OFFICER5.
Section 1. Election and Taking Office. The officecs of the C�uncil shall
be elected at the Annual Meet►ng of the Council , and shall take office
immediately upon their election at such meeting.
��-�y��
Dy-Laws Rev. 9-25-85 p. 5
Sectic.�n 2. Nominating Pcocedure. At least sixty t60) days E�rior to the
Annual Meeting, a maj�rity of the members present at a meetiny af the
membership shall elect two (2) members to serve on a Numinatinq
Cc:nmittee, with a thicd member appointed by the President. This
committee shall present a full slate of names f�r the officers to be
elected by the membership at the Annual Meetihy. Uther nominations
for office may be presented from the floor at the meeting. Any member
nominated must be in y�x�c! standing and must yive consent to be nominated
foc such c�f f ice. . .
Section 3. Method of Voting. Votinq shall be by a secret ballat. and
��nly members in good standiny who are present at the meetiny shall be
yualified to vote. The President shall apEx�int, with the a�praval of a
majority of the members present , at least two (2) members c�f the Council,
who are not nc�minees fc�r office, as tellecs f��r the electit�n to receive
and canvass the vote.
Section 4. Results. The nominee receivinq the maj�rity of the votes cast
shall be declared elected. If none of the n��minees for a particulac c�ffice
receive a majority �f the vokes cast, then an election shall be held in the
manner provided in Section 3, above, between the two l2} nominees
rece iv i ny the most v��tes for that c�f f ice.
ARTICLE VII. EXECUTIVE COMMITTEE.
Section 1 . Members. The Executive Committee shall consist of the duly
elected officers and immediate Past President, Standing Committee
Chairpers�ns� and any additional members that m�y be elected by the
Council.
Section 2. Meetinys. The Gxecutive Cammittee shall provide by resolution
the time and place fc�r holdinq of ceyular meetings. Nu other natice
than .such resc�lutic�n shall be required for such meetings. Any officer
may direct the Secretary to call a special meecinq of the 'Executive
Committee and may designate the time and place for the holdinq of such
a special meetinq. There shall be an Executive Committee meeting called
by the President within thirty (30) days of the fillinq of vacancy of
the office of President .
Section 3. Notice. Neither the business to be conducted nur the purpose
of any regular or special meetinq of the Executive Committee need be
specified in the notice of the speical meetinq, unless specifically
required by law or by these By-Laws.
Section 4. Quocum. The majority of the Exec�tive Committee shail
constitute a quorum for the transaction of business at any meeting of the
Executive Committee.
Section 5. Manner oE Actiny. The act of the majority of. the Executive
Committee pcesent at a meeting at which a yuc�cum is present shall be the
� act of the Executive Committee, unless the act c3f a qreater number is
requiced by law or by these E3y-Laws.
Section 6. Action by a Unanimous Written Consent. Any action reyuired by
law to be taken at a meetinq of the Executive Committee may be taken
without the meetiny if a consent in writing, settiny Eorth the action
. � /����
U���
By-Laws Rev. 9-25-85 p.6.
so taken, shall be siqned by all of the F.xecutive Committee.
Section 7. Genecal Powers and Ju:ies. The Executive Coir.rnittee shall see
that all orders and cesolut:ons of the membership are carried into
effect and shall have aeneral management powers and duties customacily
belonqing to such a Committee, including such E,owers and duties as may
from time to time be qiven to it by the membership provided, however,
in the absence of specific Council c�rders or xes�lutions, the Executive
Committee shall nut represent the Council in person or in writinq
before any public or private afficial or organization, or before any '
yovernmental aqency or department unless specifically authorized, in
writing, by an absolute majority of the c:ouncil members in �7ood standinq.
Section 8. Emergency Power . Shc�uld a situation emerye between reyular
Council meetings that, in the judyement of a maj<�rity of the Executive
Committee requices action prior to the next reyular Council meeting,
but does not reyuire an emergency Council meetiny, the Fxecutive Committee
may act on t>ehalf of the Council. Such action should take place in a
special Executive Committee meetiny; however , should such a meetinq
prove impractical, a telephone or mail E.>oll ce�nducted by an Ufficer is
acceptable. In the case of a poll, an attemE�t must be made to contact
evecy member of the Executive Committee, and the affirmative vote of a
majority of the Executive Committee is required for the action to be
taken.
ARTICLE VIII . MEt�IDERSHIP MEETINGS AND VCYi'ItJG.
Section 1 . Regular and Annual Meetings. The members shall prescribe by
resolution the time and place of regular meetinqs. The cegular meeting
to be heid in October of each calendar year shall be desiqnated as the
Annual Meetinq. All such meetings are open to the pubiic.
Section 2. Special Meetings. Special meetinqs of the members may be called
by (a) the President, (b) the Executive Committee, or (c► _by seven (7�
or more members.
Section 3. Notice of Meetinqs. The Secretary shall qive notice to the -
membership of all reqular meetings. The pecs<.�n or persons entitled to
cail a special meeting shall make written reyuest to the Secretary to
qive notice to the membership of the special meeting which shall be held
at least tpn (10) but no more than thirty (3) days aftec the Secretary
receives such a request. If the Secretary fails to give notice of the
special meetiny within seven (7) days frum the day on which the request
was made, the person or persons who requested this special meeting may
fix the time and place of the meeting arx3 qive notice thereof to the
membership in the manner provided herein. Nc�tice of all meetings of
the membership shall be qiven in writing to all members entitled to
v.ote at such meeting not less than five (S) nr�r more than thirty (30)
days prior to such meetinq.
The business to be contracted at, and the purEx�se of any special
meetinq of the membecship must be specified in the notice of such
special meeting. Unless specifically re�uireci by law, or by these By-
Laws, nc�tice of regular meetings of the membership need not specify
the business to be conducted or the pur�se of such regular meetings.
�; � ,y��
By-Laws Rev. 9-25-85 p. 7
� °�ction 4. Quorum. A yuorum will consist aE une-third (l/3) of the
membecship in qood sta�ding at any given time.
Section 5A. Motions. Motions shall be made only by members ic: good
standino,
Section SEi. All motions, oth�r than procedural motions, must be presented
in writing to the Council Secretary before discussion uf the motion
may take place.
Section 6. Voting. Each member of the Cauncil in qood standing shall
have one (1) and only one (1) vote an any question presented at a
meeting of the membership. The act of the majority of the members
present and qualified to vote on a question f��r which a quorum is
present shall be the act of the membership �n such yuestion, unless
the act of a greatec number is reyuired by law ot by these By-Laws.
Whenever the appr�val or vote of an "absolute Majority" �f the
members is required by these ey-Laws, it shall mean a ma�ority of the
total number of inembers of the Council who are in goad standinq at
the time the approval is sought or the vote is taken.
A. Alternates. A member sha11 appoint an Alternate Delegate and must
submit the name of the Alternate to the Seccetary in writiny. Any
Alternate so appointed shall have full votinq riqhts in the absence
of the member .
E3. Good Standing. A member shall not be in go��d standinq if delinquent
in payment of dues as defined in Article IX, Section 1 , ar the member
and/or Alternate have not attended three ( 3! consecutive reqular
meetings. The Secretary shall notify in writing those members not
in gocx3 standing prior to the next monthly meeting.
C. Reinstatement. Voting �ights shall be ceinstated at the second of
two �2) successive meetings attended by said member , and k�r u�.�on
payment �f any delinquent dues.
ARTICLE IX. DUES.
The dues of all Resident Deleyates and Contributing Resident Members
shall be detecmined by the Community C�>uncil on an annual basis at
a reyular or special meeting by majority vote. Dues shall be
payable on, or befoce, January lst of each year. Any member who is
delinyuent in the payment of dues for mare than six (6) mc�nths
shall not be in good standinq, and shall n<�t t>e entitled to vote on
any question cominq before the membershiE>. The membershiE� fee
reyuirement for Resident Deleqates may be wa►ved by the President in
case of financial hardship, upc>n the request c>f a prospective
Resident Delegate.
ARTICLE X. RULES OF ORDER.
Section 1. Robert's Rules of Order (revised) sh�ll qovern the proceedinys
of all meetings, the Executive CommittPe and all other cc>mmittees
except as otherwise provided in the Articles c>f Incorporation and
the By-Laws of the Council.
' ����Y�
� Ny-Laws n�v. 9-25-85 p.8
' AR1'�rLE XI. AMENDMENTS TU BY-LAWS.
Secti�n 1. Proposed Amendments. Any member may FruPn3e an amendment to
these By-Laws by giving notic� thereof tn Lhe S2cretary. The
��ntents of the proposed amendment shall be included by the Secretacy
in ttiw notice sent to each member , and su::h nutice shall be given to
each mem�.� at least sixty (60) days in adv�nce of the reyular or
special meetiny called for the �urpose of cunsiderinq such amendment.
Section 2. Adoption �f Amendment. An amendment to these By-Laws may be .
adoptecl or.ly by the afficmative vote of an absolute majority of the
members tr. go�3 standing.
ARTICLE XII . FISCAL YEAR.
Sectic�n 1. The fiscal year af the Council shall begin c�n the first day of
July and erxl on the last day of J�ne in each year.
ARTICLE XIII. COMMITTEES.
Section 1. Standing Committees. Standing Committees of the Cauncil shall
be the By-Laws, Membership, Community Issues and Legislation, Planning,
Housing, and Publicity Committees.
Section 2. ey-Laws Committee. The ey-Laws Committee shall review all
proposed By-Laws resalutions a�d make recommendations to the Council
as to their passaye. TF�ry 5ya11 intecpret the meaniny c>f the Dy-Laws
to the Council.
Sect.ion 3. Membership Committee. The Memt>ership Committee shail review
all applications for membership to the Counc►1 and make recommenda-
tions to the Council. The committee shall E�eriodically review
the membership of the Council and certify the m�mbership u�n request.
Section 4. Community Issues and Legislation Committee. The Community
Issues and Leqislation Committee ahall serve as liaison between the
�Council , the community, and all forms of governmental orqanizations.
Section S. Planniny Committee. The Planniny C'��mmittee shall f�rmulate
lonq ranye plans to prvmote the development and stability uf the
community.
Section 6. Housinq Committee. The Fiousing Comm�ttee shall coordinate
Council proqrams related to community hous�ny.
Section 7. Publicity C�mmittee. The Publicity Cc>mmittee shall oversee
the publication and ope�ation of the Merriam Park POST newspaper,
and perform any other promotional and publici[y functions for the
Council as directed by the President.
Section 8. The President shall appc�int or remc�ve the Chairperson for
each committee s�bject to the approval of the Cauncil.
Section 9. At the discretion of the President, the President may
create oc dissolve such tem�rary committees as deemed necessary.
Section 10. The President shall be an ex-c�ffici!� member of all
committees and shall have the right to vote c�n all committees.
� ������
' Sy-Laws R.ev. 9-25-85.� p.9
� Section 11 . All meetings of the Standing Committees are open ta b�,y
Merriam Park residents and other parties concerned with issues o:
this area.
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� �����y
MERRIAM PARK COMMUNITY COUNCIL
BUDGET 1988 •
INCOME PROJECTIONS
Government Grants
Citizen Participation, City of St. Paul $ 10,490.00 (Secured)
Gcants
The St. Paul Companies, Inc. $ 24,000.00
MNSHIP $ 20,000.00
The St. Pau1 Foundation $ 4,000.00
First Bank System Foundation $ 1,000.00
Sub Total $ 49,000.00
Fee Income
POST Receivables $ 23,000.00 (Projected)
Contributions _
Council Memberships $ 1,500.00 (P=ojected)
Fundraisers $ 800.00
Sub Total $ 2,300.00
TOTAL $ 84,790 .00
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