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88-1026 WHITE - C�TV CLENK B UE - MAVOR E = GIT�Y OF SAINT PAUL Council CANARV - DEPARTMENT File NO. ��-/D�� Co�incil Resolution . --, Presented By �� -`� � Referred To Committee: Date Out of Committee By Date , RESOLVED, that the pr�per City officials are hereby authorized and directed to execute an Agreement granting $2,000 to the WHITE BEAR AVENUE BUSINESS ASSOCIATION for t�ie purpose of staging a 5k Race; to be held July 28, 1988 and conducted in accor�dance with Council approved guidelines dated August 12, 1987; a copy of said Agreement to be kept on file and of record in the Department of Finance and Management Services. � COUNCILMEN Requested by Department of: Yeas DlhlOrid Nays Goswitz D A T T OF C NITY E VICES Long � �n Favor - Rettman � Against Scheibel Sonnen � J�� 2 3 17W Form A rove by City torne Adopted by Council: Date c � B ��/ � Certified P•s- d by Council Secretar � Y � gy. A►pproved by Mav r: e ��N 2 4 198R Approved by Mayor for Submission to Council By BY Ptl�IISHED J U L - 2 1988 � - �..-o... �LV ��,I�� ' ' J U�J . Q o 1 198 8 .N_ 14582 � _ 0 I $ DEPAR NT �f'� �;� .�_ �. ��, - - - - - Yic l�ittgenst �n CONTAC NAME 740 PHONE I - - DATE ; , ASSIGp t�T T JG ORDER: ( ee reverse side.) � epartment Director I Mayor (or Assistant) Finance an 2ianagement Service � Director � City Clerk Budget Dir ctor � � R .Recreatinn __ �City Atto ey _ ;I : . OTA G GE : (Clip all locations f ignature.) EV G TH C T I ? (Purpose/Rationale) � � The City wil grant $2,000 from le Neighborhood Festival Fund to the WHI7E BEAR AVENUE BUSIN SS ASSOCIATION for �e purpose of staging a 5K Race; to be` held July 28, 198 . . CO G T Y ERS ACT D: RECEIVEp ; Center 2 OU0 from the Nei hborhood Fes� ival Fund. CoUn�� ReSearch 'JUN 09 �� ' 9 � 619a8 � ,�N 1 ��"� � RECEtVED �,,.. � IN AC I I E CHARG D TED: JUN 1 � 1988 (Mayor's si ture not required f under $10,000.) OFFICE OF THE DIRECTOR � Tatal t of Transgction: � $2,000 Activity Nwnb�P��NT OF FfNANCE MENT SERVICES Funding S ce: 325 - Speciali Services I ATTACHMENTS (List and number 'll attachments.) Council R solution � 'on 1 copy of grant request with �propriate attachments � �u N s � v oc s � � ; _Yes No Rules, Regul �tions, Procedures, or Budget Antendment required? Yes No If yes, are hey or timetable attached? DEPARTMEN V W � CITY ATTORNEY I�SVIEii I �Yes No Cou�cil resol 3on required? Resolution required? j„Y�s _„No� �Yes No Insurance req �Lred? Insurance sufficient? _Yes _No � _Yes No Insurance att �Ched? Due July 18, 1988 ' ;' ' I i . , , ' � �� -/�a(� . � (� � . DIVISION OF pAR�CB AND RECREATION COliMONITY �EBTIVAL FUND APPLICATION Date Fehru�ry 15 , 1988 Check One: Loan Grant X Organization Name White Bear Avenue Busine�.s Associa-�ion DescriQtion of orqanization, brief history The White Bear Avenue Business Association is a non-profit business association promoting 9ood business,�nd civic relations alonq White Bear Avenue ( I -94 to I -694 L but focused around the Hillcrest area ) . The Association ' s 110 members are active throughout the year sponsoring events including the_ Kickoff Dinner , Gold Plate Dinner , and White Bear Avenue Days . _ ( Continued on attached sheet ) Non-Pr��fit Stat.us 503� Yes No� Don't Know State-chartered non-profit corporation . Project Coordinator Name Sam Frattalone � - Address Napoli Cafe , 1406 White Bear Avenue , St . Pau1 , MN 55119 Phone 778-0486 same ay even ng project Description (purpose and impact on area) : Attach additional information if needed) This year , the r^,ssociation proposes to add a 5K race ��o the annual _ White Bear Avenue parade The race will be held about at� hour before _ the parade on the parade route . It should draw new people to the festival by providinc� a different type of attraction . Runners and sp.ectai�ors will be errcouraqed to attend the parade and the fair _ ( Continued on attached sheet ) Total Amount Requestbd From Community Featival Funds $�, 000 00 If this application is a request for a grant, how do you plan to match it? Please be specific. (Attach additional sheets if necessary) . Please seet attached plan and budqet ' l�" �`�� Application Continued Organization Description : White Bear Avenue Days , the annual festival , is held in July in conjunction with the Ramsey County Fair . The festival features special fair events , a q'ueen coronation , and the White Bear Avenue Pd!"�d2 . Project Description : as well as the race . Community Festival Fund money is requested for startup costs in order to keep entrance fees for runners very low ( there will be no charge for spectators ) . In future years , once the race becomes known , the event will be self-suppporting from entrance fees and donations . . . �� - If this application is a requesc for a loan, how do you p�an to repay it? Please be specific. (Attach additional sheets if necessar�) . Not aaplicable ,,� -- ease attach ths �olloMing �ntormnticn �o your apalication: 1. Verification of nonprofit status and copy of oi-ganizational by-laws Attached � 2 . List of Officers or Dir�ctors 3 . Letteitveri�ying orqani�ation's approval of the proposal Attached 4 . Previous year's budget t►nd financial statement, if applicable Attached ' �� 5. Current balance sheet and income statement, if .applicable �ttache� 6. ropose budget (expenses and income) for the activity (Estimated line item budget including revenue and expenses that will be made !`rom loan or gr+int funds. 7 . Ev�dence�thatpinsuranceucantbe obtained by the organization See attached plan and budget . 8 . Plan for staginq the festival event. - See attached plan and budget . Dietriat councii District 2 Community Council Distr:Lct Council Review - Signature Date of Distr�lat Council RevieW January 20 , 1988 and Febru ry 15 , 1988 COMMENTS : District 2 is a member of the White Bear Avenue Business Association and strongly supports this application . Please send application tQ: � Community Festival Fund Division of Parks and Recreation. . 200 City Hall Annex � 25 W. 4th St. St. Paul, MN . , D,��r!°a� Plan and Budget Page One ( 1 ) The 5K race will be held as a preliminary to the 1988 Wtiite Bear Avenue parade . The race course will �� down and back on White Bear Avenue (e .g . from Larpenteur to Maryland and back ) . the race will be held about an hour before the parade ; at that time people are gathering to watch the parade but have no entertain- ment . An estimated 300 runners are expected to enter the race this year . This number will increase significantly for the second and subsequent years . Many entrants are expected to be people - both from the neighborhood and from other areas - who have not attended White Bear Avenue Days before . Runners and spectators who come for the race will be encouraged to stay for the parade . Estimated expenses and revenues �for 1988 are : Expenses : Applications $ 200 . 00 Advertising , 700 .00 Fees for barricades and police protection 500 . 00 Beverages for runners 200 .00 T-shirts for runners 2 , 000 . 00 Prizes 1 ,000 .00 Insurance ( increase ) 500 .00 Training for Association members 1 , 000 . 00 - TOTAL : $6 , 100 . 00 Revenues : White Bear Avenue Business Association $2 , 100 . 00 Donations ( individual businesses ) 1 ,000 . 00 Runners ' er�trance fees 1 , 000 . 00 Community Festival Fund 2 , 000 . 00 TOTAL : $6 , 100 . 00 These figures are estimates and subject to change , as . plans become final . The indi �� idual items can be explained as follows : AFplications : This expense is for printing application forms and waivers for each runner . Advertising : Applicants will be sought by ads in runners and local newspapers , magazines and by signs in neighborhood schools and businesses . ��°�� Plan and Budget Page Two ( 2) Fees : Rlocking off the streets must be more intensp for th2 race than for the parade . Barricades and a police or police reserve is needed for each intersectian and each alley on the race route . Beverages : A stand will be available to runners at the end of the race route for orange juice or other beverages . T-shirts : Each runner who enters will be given a T-shirt . Prizes : The e�tact amount and type of prizes (to be donated by area businesses ) is yet to be determined . Attempts will be made to use some prizes as ways to encourage runners to participate in other White Bear Avenue Days activities (e . g . The Fair Board will be contacted about the possibility of free tickets to the Fair for all runners ) . Insurance : In addition to any standard increases in the Association ' s insurance , insurance costs this year will be higher a ) to cover the race ( a new event ) and b ) to name the city as co- insured for the race . The Association ' s regular insurer ( a member will write the amend- m�nt to the regular policy . Training for Association Members : Association members have experience and expertise in si:aging events such as the parade . However , none of them have experience directing a race , and there are some very specific methods and techniques for successful races . The Association will contact , . this year , Jeff Winter , a professional race director , to teach Association members the tips which will ensure success . Revenues from White Bear Avenue Business Association : The Association will subsidize this event for its first year . Donations : Prize donations will be solicited from White Bear Avenue Business Association member businesses . � � .aa� , � i98fi OFFICERS: 1988 DIRECTORS: . � • . � Mar % Kot�p�r� �p�`M�ir� Dick Becker ��re>ident . Tony Del Percio Jof�n Solstad V/�� Sam Frattalione vice PrE;sident n John Golaski �� Cati �,� Chavr�z '�,� �; � l yl�; Nunt ,:rF��i��ir�,; � '`''ove��`� , �er,;� Peterson - �;�,r s `�teve Schell MF_:y�,r � ! -r>a;ur�r f3ob Tuerk February l6, 1988 The Board of Directors and members of the White Bear Avenue Business Association request that you give strong consideration for our proposal to coordinate a 5K race with our annual Wfiite Bear Avenue Parade. Sincerely, ;' / '/ - l_. y'�� Bette Meyer � ��- . Treasurer If you have any questions rEgarding this pro�osal, please contact me at my business number : 774-0818 ' ^. 3r�A :�3��; � ��L �;;i... �� . -�7 . !��'�°.�� ,.�,.,,,,�„ �__________._._.._�_.___._�._�-.�, . _� . . . . . . oF�-ic;Fn�: "'�-.. �,�� :ro�s: , 1� ,� '�R, .�. , ,i �,,�, �, � `'�,�t� { r ,�I:a!�,.i, , ' �� 'fC`!lir-�tll _ . � � , : - � i',' I 1-ltllil;''�1 ��a i r, �.,�;li'v' f."il� r r �� .�^ I� f ,l?,'�, J i �4 \ij� � f i ��.i�t. :�I � � • Ir��","(I • �i � I "jlf�lll,� ��)�,o�.,� � �'i '•. ' � � ,'i i�:1��1: ; . ^�,� h;�l f •i �� `;" '"� ,,�, , ` ",,. , � ;i�;��d :, ,6�h�� C�pl��:i �� ' � � � _ ._t ��. � . �rl: ' rr�a�i�i�� . Rr^��w�Tw...,.-�...R-..........�,:.............. . _.. ._...�'-.. �ww��-Te. .++T�w��.a.�..nr....,—_.•�.. .. . ... ��/�'� ��"�� i, ��.L l/�' �JS�v C��i/o�v ��,,� /�� r� � j��i�� v` ��F�l��;c' /J� 7 -� �Z 75�03 /�fCF, T� ,' �'7�=11��s�� i,i•�t�%��o/(� _ /0 •� �?. /� .J�-1,/�l/'11�'i��it/�, Z l�I f�/�-t. �%_-�"�C' ,�s",J" % ,/ � �i�Y Z Cics yl. (o �-� d'3 .��l�r�� ,6S;o 0 G ; �y ,c��%,�-��f i. z s _ Z i �.�" ��1%/�✓c� , �.�3� �b..U d � S� __�l�12-� %>'7/ 5�� ,�.�-��'�' /� � � ��'. 3i �y��- � s - - C��T��C�� CJ� ��JO�i � � � `� 2�.� / T� ��. —_ �s� �-c�Y l/r 5��7.��.� � � v ��1�� '. ,. .`-;; :�� il � � � ';;,��;)�l.`; , ,,; P.(�. f3!� , ,; � . , ., , ✓7�i��/ � ��'��%; �'�`ri1�� ,�,�,�� ;� � ��.P - , _ _ � �a� 1988 OFFICERS: 19f1t3 DIRECTORS: , � ; , MBfV I<0��)�`il ��Tl+MCt;y��t �:.. f�ic'k Ii�cker PrP.ct(l��!�I � `a�: T��rlv I��?I PerClO ' \� : r�1../�! ' `�'1�11 ��A1�E1��Ofl� Joln� S��Is�;,�i '� �� ' ;� lk�� . y ; ; i„�,n �;c�laski ViCe P�F�:i�l�ril �"',` � C�thy Cliavn; �' 'L �-.•� � �;��, i lunt , \ �T !� Secral��y �;}. '�,v�:•r ti^� J�?nv f'eterson Beite Meyer ��$ ` �tev�� Schell - � .. Treasurer � E�ob iuerk WHITE BEAR AVENUE BUSINESS ASSOCIATION RECEIPTS AND DISBURSEMENTS JANUARY 1988 _ Receipts : Balance Forwarded ; $ 1,371.47 checking account balance 7,557.34 CD at Maplewood State Bank 91 days, 6.8% due 3/18/88 8,928.81 850.00 Dues Lunches 126.00 TQTAL : 9,904.81 Disbursements : 4� 2186 Haf�ers 126.50 �� 2187 Pos;tmaster (stamps) 22.00 �� 2188 Kay Inc. 67.31 �� 2189 The Exchange Bank (mailing) 22.00 4� 2190 Flower Affair (centerpieces) 47.70 �t 2191 Kay, Inc. (110 newsletters) 9.84 �� 2192 Organization Management 45.23 TOTAL. : 340.58 New Checking Balance $ 2,006.89 Certificate 7,557.34 TOTAL FUNAS $ 9,564.23 . Respectfully Submitted, Be te Meyer Treasurer 1 ��`a� � S \ T� �� `�rz J� ARTICLE III . 'Iiec duration of this corpnrA[ion shall bc perpetual . ARTICLE IV. ------_--- � _ The locat:.on and post ofEice address of its registered office in the Sta[e shal.l be: N1,1[e t�ear Avenue Rusiness Associa[ion, Inc. 1827 Nortt� St. P�ul Road, Maple�rood, Minnesota 55109 ARTICLE V. The nan(�9 and addresses af the incorporators are as follows: yar�e Address ---- Dennis Hoffman 1424 W{tite Bear Avenue, St. Faul, Minn. 55106 nave ilc�ny �� 1829 Whit� Bear Avenue, St. Pt�ul, tiinn. 5510Q � Ray Weidnr_r 17$3 Arlington, St. Paul, Minn. 55106 +�-�{ ;•� Joe Roler 16�5 Wl�ite flear Avenue, St. Paul, Minn. 55106 � r� I '. . ,r..� AItTICI.F VI: :� The generai managetnent of the corporation shall be vest`ed in a Board of four (4) directors electeJ a� r�n annual mee[ing to serve for a terr.i� of one (1) vear. • ARTICLE VII. The names, post officc addresses and [erms of the ftrst menbers of the I�oard of Directors are: - i7ane Address Terr� Dennis Eloffr,�an 1424 White BeAr Avenue Onc Yc:�r St. Paul, Pfinn. 55106 Da��e He�ny 1829 White Rear Avenue Onc Year � St . Paul, tiinn. 55109 F.ny t:�-idn�r 1783 Arlinp,ton One Year St. Faul , tlinn. 55106 Joc Roler 1635 White Aear Avenue One Year St. Paul , Ptinn. 55106 ARTICLF. VIIT. , The nue�ber of directors may be increased to a maxim�tm of. thirteen (13) by a vote �f. two-[hirds (2/3) of the neMbers. Vacancies may be filled by a vote oE two-thircis (,'_/3) of the tec�aining board members. -,�- , , ��.�D�� _ • ' ,; � , ..D � �� : , ARTICLE IY.. ' ' ' There shall be no peraonal liability of inembers for corporate �blign[ions. ARTICI.E X� . - The the corporation does not afford pecuniary gain, incidentnlly or otherwise, to its menbers. AP.TICLE XI. There shali be n� capitnl stock of the corporation. ARTICLE XII. The board of directors s�ay, by a vote of tWO-thirds (2/3) of the members, '� make, aiter, amend or rescind 'any or all of the Ay-Laws of [he corporfltion sub�ect :,+. � :� � to the poaer of tt�e merribers to change or repeal such By-Lavs in uccozdance aith � Minnesota Statute 317.27. , � IN t�ITNESS WIII�.RF.UF, we l�avc hereunto set our hande this ��__ ��Y �f rtay. 19R1. • � 3 � '��i� __�-�_'�.��-- --- -----= --- DENNI }IOFFtiN� . __�__� , L ____.r._ ��-��-- DAVE EJNY . . •� �� ' ____��Lr:_r.��• ___. ��__.. ` �IIY WF,IDNER (1 /, � �3� ��1C9• _.____ -- - -- - --�--�,..-� � � f.. %JOE BOLER , : STATE OF HINNESOTA ) ) ss. � COUNTl' OF RAMSEY ) � � , t� ^ t)n this �9�day oE M1y, 19g1, before me a notary public, within and for said County , personally a�penred DENNIS HOFFMIIN, DAVF HFJNY, RAY IJLIUttER and JOE B�LFR, co �c known tc, be the persona named in the forep,oing ins[rument and � acknowled�ed that they executed the same as their free act �►nd deed for the �iirponc.^. therein n�med. _ • , '''`/��1L��%.-,��,.�.�'��t-=--_ ---.__._ -Not�ry �dbYi� ��--J � County, Hn. My Comd�i�saion ex�.ires• � r.�v.�\'•.':�vNJJ/�� 1r'IJ'A`1..1�M✓�,.�■ �:.�' ';,, E. V. F RAIV2A1f 1ER Z '�'1'rr� NOTARY PUBUC-MINNESOTA ��a�fi-� iNMSEY COUNTY . My Commisei�n Explres Aug. 27, 1993 r ■ � . � � . o�� oa� C 0 N S T I T U T I 0 N of The White Bear Avenue Businesa Association � Inc. , - ARTICLE I ----- NA,ME This organization shall be known as the "White Bear Avenue Bueiness Association . Inc. " a non-profit organization. ARTICLE II ---- 0$JECT It shall be the object of this organization to promote and develop profeasional bus;iness and civic relationa ; to endeavor to create an understandi.ng of all the needs of ttie community ; to encourage and assist its members 1n an effort to fulfill such needs ; and to create copperation and goodwill among its members . ARTICLE III --- MEMBERSHIP Section I - Any person �� firm or corporation interested in White Bear Avenue or adjacent; areas shall be eligible to memberehip upon approval by its Board of Directora . Section II - The procedure with respect to admission to memberahip and the exerci.ae of the privilege thereof shall be specified in the By-Laws . Section III - 'Phe annual membership dues shall be determined by the Board of Direct'ors . , ARTICLE IV ---- MANAGEMENT Section I - The management of the said White Bear Avenue Businese Aeaociation , Inc. sha11 be vested in a Board of Directors • conaisting of the off;icers of this Association � the immediate past president , and wp to eight ( 8) other members . All directors shall be elected for two year terma . They shall hold office for twe years or until their succesaors are elected . Section II - The pol�cies of this organization ahall be determined by the Board of Dire'ctors , aubject to membership approval . Section III - The procedure for nomination and election of directors shall be get forth in the By-Lawa . ' � 1) (�//c...�(T✓�4�� 1 W ARTICLE V ----- MEETINGS Section I - The annual meeting ehall be held in January of each year on a date to b� determined by the Board of Directors . At least 10 days written notice of auch meeting shall be given to the members . ' " ARTI�LE V ----- MEETINGS Section II - Regular monthly meetings of inembers shall be held on a date to be determined by the Board of llirectors . At ' least 10 days written notice of change of ineeting date st►all be given to the' members . Section III - Special meetinge may be called by the President or by a ma�ority of the Board of Directors . At least 5 days written notice of such �pecial meeting shall be given to the members . ARTICLE VI ---- Y-� LAWS By-Laws shall be adopted by this organization governing such matters as have not been specifically provided for in this Constitution . � ARTICLE VII --- iAMENDENTS The Constitution and By-Laws , or any provision thereof , may be amended , altered , or repealed at any regular meeting upon _ . . . - - ----- � _..,...{ aoa I . . ��_1a�1� in the White Bear Avenue area in Ramsey County , Minnesota shall be eligible to membership upon approval by its Board of Directors . Section II - Membership dues shall be payable annually in advance , and are due and payable by the 28th of Fenruary each year. Section III - New members may be admitted to membership at any meeting of the Board of Directors . A majority of the directors present shall be necessary for approval . Section IV - Any member may be expelled at any meeting by the Board of Directors by a majority vote of inembers present for non-payment of dues . Any member so expelled shall receive written notice of such action and shall be reinstated upon payment of any such indebtedness and upon approval of the Board of Directora . Section V - New membership dues shall be prorated quarterly . ARTICLE II ---- VOTING Section I - Each member , whether an individual , partnership or corporation , shall be entitled to one vote . ARTICLE III --- ELECTION OF DIRECTORS Section I - The Preaident shall appoint a nomination commi[tee of not less than three members sub�ect to the approval of the Roard of Directors . This committee shall meet and set up a . ��o�� board members , the Board of Directors and necessary officers for ttie ensuing year as follows : President , Vice-President � Secretary and Treasurer will meet . All of these officers must be members of the Board and shall serve a term of one year or until their successors are elected . . - ' Section II - It shall be the duty of the President to preside over all meetings of the Asaociation , to convene all meetinge as provided for in the By-Laws , and to appoint all committees except as may otherwise be provided subject to approval of the Board of Directors . Section III - In case of vacancy in the office of the President , the Vice-Prea�.dent shall become President . Vacancies in the other offices shall be filled by the Board of Directors . Section IV - It shall be the duty of the Secretary to keep accurate minutes of all meetings of the Association and tlie Board of Directors , and to submit all documents and correspondence to the Association . It shall be his duty to receive all dues �or other money of whatever kind � from whatever source , and to pay the same to the Treasurer taking his receipt therefor . He shall report at every .regular meeting and make a report for the year at the annual meeting. The Secretary shall perform such duties as usually pertain to that office . ' . ' G��a�� . AR'TICLE VII --- M�ETINGS Section I - At all meetings except as otherwise provided � 10% of the members in good standing shall constitute a quorum. Section II - The Board of Directors shall meet on ttie first Tuesday of each month unless otherwise determined by tlie Board of Directors . Absence from three consecutive regular meetings without excuse deemed valid and so recorded by the Board of Directors shall be construed as a resignation. Minutes of the Board meeting shall be read and approved at the general membership meetings . Section III - At all me�tings of the Board of Directors , 50y of the members of the board shall constitute a quorum. Section IV - At committee meetings a majority shall constitute a quorum. Section V - All questions of parliamentary procedure shall be governed by Robert ' s Rules of Order , wtienever they are not inconsistent with the Constitution or By-Laws of this organization . ( 5) , ��°�� . � . � October 16, 1985 Constitution as it reads now. .. . . . . . . Article III-----Election of Directors Section 1 The President shall appoint a nomination committee of �ot less than three members subject to the approval of the 3oard of Directors. This committee shall meet and set up a slate of candidates for each office and prepare ballots for the annual meeting. Additional nominations for each office may be made from the floor at the regular meeting in December. Absentee ballots shall be available upon request. Section 2 The Secretary shall mail to all members a list of candidates which have been se�ected by the nomination committee ten days prior to the December meeting. Section 3 [3allots �hall be distributed 'to all members qualified to vote at the annual meeting. The majority of votes cast for a candidate shall elect such candidate. Article IV-----Officers Section 1 Within one week after the a�nnual election of new board member, the Board of Directors and necessary officers for the ensuing year as follows: President, Vice President, Secretary, Treasurer will meet. All of these officers must be members of the Board and shall serve a term of one year or until their successors are elected. � . , , ,.