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88-1023 WHITE - CITV CLERK RItyK - FINANCE COUIICII 4 CANARV - OEPARTMENT G I TY OF SA I NT PAU L /) BLUE - MAVOR File NO. 'J_ /�� Cou cil Resolution -�.� �� Presented ��P/� eferred To v Committee: Date �O � °�`3! �� Out of Committee By Date RESOLVED, i�hat the Council of the City of Saint Paul hereby requests the Saint Paul Charter Commission to review and recommend for unanimous Council adoption, pursuant to Minnesota Statutes Section 410. 12, Subd. 7 , the attached City Charter amendments , to Charter Sections 6.07 , 8 .05 and 13.03 . 1 ; and, be it FURTHER RESOLVED, that the City Clerk is hereby directed to transmit a copy of this Resolution, with the attached ordinance, to the secretary of the Saint Paul Charter Commission. COUNCIL MEMBERS Requested by..Department of: Yeas Nays ,� C ` Dimond G � �-e�.- �� [n Favor Gosw;tz sc6 be� � _ Against BY �eeeert -ii�M�ur ,lUL 1 � 1988 Form Approved by City Attorney Adopted by Council: Date Certified I?as ed by Council Secretar BY ��'�- � ` 'Yc`"� �� '� . -�I By, � �� l�a�� Approv d �Vlavor• D _ �UL 2 � � Appro Mayor for Submi ion o u�l � BY plf�llSNED �u�. � o �9sa � �Citv Clerk DEPARTMENT �� No 3973 'A1 Olson ' 60NTACT �-..-�.2�?8-4231 i PHONE /l,�� June 16, 1988 DATE reen ee �� ASSIGN NUN�ER FOR ROUTING ORDER (Cltip All Locations for Signature) : o.�'°�'� �� Department Director 1 Director of Management/Mayor �`'9"''`- Finance and Management Services Director 2 Ci Clerk Budget Director ' City Attorney � WHAT WILL BE ACHIEVED BY TAKING ACI�ION ON THE ATTACHED MATER A S? (Purpose/ Rationale) : City Charter Corr�nission will b� requested review Charter provision relative to publication of resolutions. RECEIVED � ,!UN �- 31988 � ' I1AqY0R'S OFFiCE COST/BENEFIT, BUDGETARY AND PERSONI�EL IMPACTS ANTICIPATED: Charter amendment changing pub'lication requirements could save over $25,000 a year. FINANCING SOURCE AND BUDGET ACTIVIRY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: quired if under $10,000) Funding Source: ' Activity Number: Council R�S�arch C enter, ATTACHMENTS (List and Number All Attachments) : J UN 1 6 1988 Letter of City Clerk attached , DEPARTMENT REVIEW CITY ATTORNEY REYIEW Yes No Council Resolution Required? Resolution Required? Yes No Yes No Insurance Required? Insurance Sufficient? Yes No Yes No Insurance Attached: (SEE REI�ERSE SIDE FOR INSTRUCTIONS) Revised 12/84 t HOW TO USE THE GREEN SHEET . The GREEN SHEET has several PURPOSES: . , r 1, to assist in routing documents and in securing required signatures �--� 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the �referred ROUTING for the five most frequent types of documents: CONTRACTS (assuines authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager l. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routinq. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments. � . , /-�2� ��--`�`� `f�3 : - ' , � �- i5-g� WHITE - CITV CLERK PINK - FINANCE GITY OF SAINT PAUL Council � CANARV -DEPARTMENT File NO. BIUE -MAVOR • Or indnce Ordinance N 0. Presented By , Referred To Committee: Date Out of Committee By Date An ordinance amending Section 6.07 of the Charter of the City of Saint Paul by deleting the requirement for publication of council resolutions in the official newspaper. THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: Section l . Pursuant to Mi�nesota Statutes Section 410. 12, Subd. 7 , and upon recommendation' of the Charter Commission of the City of Saint Paul , Section 6.07 of the Charter of the City of Saint Paul be and the same hereby is amended to read as follows : "Section 6.07. Resolutions - procedure ; effective date. Every resolution shall be presented in writing and read in full before a vote is taken unless the reading of the resolution is dispensed with by unanimous consent. Resolutions shall become effective upon passage,- a��e�aa� ,--ar�� gt�b�}ea�}e�-}�-��ie-e€��e�a�-r�ewspape� by the council and app,roval by the mayor. " Section 2. This ordinance 'shall take effect and be in force ninety (90) days from and after 'its passage, approval and publication. COUNCIL MEMBERS Yeas Nays , Requested e artment Dimond �� [n Favor coswitz ' Rettman Scheibel ��A gai n s t BY Sonnen Wilson � � Form Approved by City Attorney Adopted by Council: Date � �/� Certified Passed by Council Secretary I, BY�� ` _��''�-��1"Cl,�-�e- �� 2 D '�� By Approved by Mayor: Date I Appro ed by Mayor for S is ouncil By ' � �, � . . � � : . �. . �� _d�-�� . . . __ ., � _ 15. �8 : � . � ; WMITE - CITV CLERK PINK - FINANCE (jI!TY OF SAINT PALTL Council � CANARV -OEPARTMENT BLUE - MAVOR Flle NO. ' Orf�IiZn�nCe Ordinance r10. Presented By Referred To ' Committee: Date Out of Committee By I Date An o�rdinance amending Section 8 .05 of the Charter of the City of Saint Paul by distinguishing between the filing period for referendum pet'itions pertaining to ordinances and for those pertaining to resolutions. THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: I' Section l . Pursuant to Mi{�nesota Statutes Section 410. 12, Subd. 7 ,. and upon recommendation of the Charter Commission of the City of Saint Paul , Section� 8.05 of the Charter of the City of Saint Paul be and the sam� hereby is amended to read as follows : i "Section 8.05. � Referendum. Any ordinance, or resolution passed pursuant to subdivisions 5 or 6 of section 6:03. 3 of this chapter, may be subjected to r�ferendum by a petition filed within forty-f�ve days after its publication, in the case of , an ordinance or within forty-five days after its passage and approval in the case of a resolutio . The petition shall state , at the head of eac�h page or in an attached paper, a description of �the ordinance or resolution involved. Any ordinance or resolution upon which a petition is i�iled, other than an emergency ordinance, shalll be suspended in its operation as soon as thelpetition is found sufficient. If the ordinanc�e or resolution is not thereafter entirely repealed, it shall be placed on the ballot at the r�ext election, or at a special COUNCIL MEMBERS Yeas Nays Requested rtment of: Dimond �ng [n Favor cosw;tz I Rettman s�ne;nei �Against gy Sonnen Wilson Form Approved by City Attorney Adopted by Council: Date i Certified Passed by Council Secretary I By✓�.L�(..2_ �• �Z'�-�d'� �� c� BY I Approved by Mayor: Date Approv Mayor for Sub s oup�il C BY � BY I I � �. � . . . � � .�� . ��- � �� . � � . � � ', � �� - i5 ��g WHITE - CITV CLERK PINK - FINANCE (j}Ty OF SAINT PAUL Council � � CANARV -DEPARTMENT BLUE -MAVOR T File N0. Ordin�nce Ordinance 1�0. Presented By Referred To Committee: Date Out of Committee By i Date election call�d for that purpose, as the council shall determir�e. The ordinance or resolution shall not beco e operative until a majority of those voting o� the ordinance or resolution vote in its favor. If a petition �is filed against an emergency ordi- nance, the ord�inance shall remain in effect, but shall be place�l on the ballot at the next election or a special ellection called for the purpose and shall be repeaIled if a majority of those voting on the ordinance �rote to repeal it. " Section 2. This ordinancelshall take effect and be in force ninety (90) days from and afterlits passage , approval and publication. COUNCIL MEMBERS Yeas Nays Requested e rtmen Dimond I �� j [n Favor cosw�cZ Rettman � Sc6eibel I A gai n s t BY _ Sonnen Wilson Adopted by Council: Date I� Form Approved by City Attorney � Certified Passed by Council Secretary BY `f�-�-- � S Z�� By I ' Approved by Mayor: Date Approv b Mayor for Submiss t Cou ' , By L BY : . _ : ' �. �. :�� . f _ . . . �� _ . � ; . _ �� , - i 5-�� -- . ..WHITE.... - CI TV CIERK . �� ... .. . .. . .._ PINK - FINANCE COUI1C11 CANARV -DEPARTMENT C$TY OF SAINT PAUL BLUE -MAYOR File NO. Ordindnce Ordinance N 0. Presented By Referred To Committee: Date Out of Committee By � Date An ordinance amending Section 13 .03. 1 of the Charte of the City of Saint Paul by changing the �ime period for the scheduling of public hearin�s on improvements and acquisitions. THE COUNCIL OF THEICITY OF SAINT PAUL DOES ORDAIN: Section l . Pursuant to Mi�nesota Statutes Section 410. 12 , Subd. 7 , and upon recommendation of the Charter Commission of the City of Saint Paul , Sectionl13.03. 1 of the Charter of the City of Saint Paul be and the sam� hereby is amended to read as follows : / "Section 13 .03I. 1 . Preliminary order. (1 ) Improveme�ts and acquisitions shall originate upon peti�ion of the property owners affected or upon t e council ' s own initiative as the council m�y, by administrative ordinance , pre- scribe. �efore adopting the final order provided 1{ierein, the council shall , by reso- lution en itled "preliminary order" , set a time and �ilace for a public hearing thereon twenty da�s or more after the �r�b�}�a�}er� passage and approval of the resolution. (2) Not less than ten days prior to the hearing, notice oflthe hearing shall be mailed to each known own�r of the affected property at his the owner' s last known address. COUNCIL MEMBERS Yeas Nays Requested b e rtment Dimond �ng I [n Favor coswitz Rettman Sc6eibel -� Against BY Sonnen Wilson Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary BY �'��-'�— �' �� By � • Approved by Mayor: Date Approv b Mayor for Submiss' n ci By BY I -`, , 'i . ��' ///��''�� . . � . / � l// Ol+ � . � �� . , _ _ '��. � -�5-g� WHITE - CITV CLERK PINK - FINANCE I 1 � CANARV -DEPARTMENT G�TY OF SAINT PAiTL COUIICII BLUE -MAVOR File NO. � Ordindnce Ordinance r10. Presented By Referred To I Committee: Date Out of Committee By I Date (3) Failure t}� receive mailed or actual notice or any defects in the notice shall not invalidat� the proceedings. " Section 2. This ordinancelshall take effect and be in force ninety (90) days from and afterlits passage, approval and publication. i ' ; � COUNCIL MEMBERS I Yeas Nays , Requested b e artment_�f• , Dimond �� I [n Favor Goswitz Rettman Scheibel I A gai ns t BY Sonnen i Wilson Adopted by Council: Date li Form Approved by City Attorney Certified Passed by Council Secretary I BY �Q�C_2_ /�7' �'"`-�-d�- .�ZO �� By � Approved by Mayor: Date , Approved by Mayor for Submission to Council BY BY I , . , - •� . -• ` ' . � • . � R � f ��"� � .. �� . . .�t�� . �• '� f�. �..�._..-.. ...�.... ...... a . ... .ti.;.... . . . . - . . ..... . .. - .-,_._ .. . .... � , . . . _ ... _..r y. .._ ___. :�.a ... _. ...�.�_.'—..__ _••� � ._. , -.-...- _--.._.-- ,.,. �.._....w ...�.: . ....� . 1 _R� I . WHITE — CI�TV CL�LRK � � � . , � �. �PINK _�F�N�N�E��: . CI�TY OF� SA�INT PAUL Council � � � �� - �- CANARV —OEPARTMENT B.IUE �MAVOR � . Fll@ NO. � � , f OrdZn(�nCe Ordinance N�. ' �iesented By._I�; ; , Referred To Committee: Date Out of �ommittee By Date ; �_ __ (3 3 l�jileu�s �ive �31�d or �1 �tice �- o� a�► �� iri .tbe t�►tice �lsa21 nc�t � itn�slida �e proesed3r�at.M � ,-. _ f.� ; . S�ct11� 2. %� -. -F ..� , � This ordi ' a�ha23. take e�fa+�t a�ad bs in �orca ltis�rtp :�-�0) d�ys fr+o� ar�d af its Pausaraqe. appro�ral aad p�blitzati�.� ` ; � _ � . , ;;� . . . . .. � . � � Z . : { I . ' ' � 1' . . . _ t,. �- �'� . � . . . " . . � . �, � .. . . CO�NCIL ME BERS � Yeas . Nays Requested by Ue rtment of: '� Dimond J ``�,,,�r�� ' In Favor :, r. c�c� R.ettman ' �„ r'��.� 1.�,a�'' . s�be�be� ' Against BY -� ''""`--� Sonnen II� i Wilson Adopted by Council: Date Form Approved by City Attorney '� Certified Passed by Council Secretary BY "'�� ` 1� "�r"' • i By Approved by Mayor� Date Approved by Mayor for Submission to Cor�ncil By BY . � , ; ' � ��aZ3 , . .��,�v CITY OF SAINT PAUL _A�``". ,,:;'',,, ;� ,; OFFICE OF THE CITY CLERK ;: iim �= ,,� �� ALBERT B. OLSON, CITY CLERK �"'�o,,�tm�...c�,��'� 386 City Hall,Saint Paul, Minnesota 55102 � 612-298-4231 GEORGE LATIMER MAYOR f�; j .�, June 13, 1988 Mayor George Latimer and Members of the City Council City Hall Saint Paul , Minnesota 551p1 RE: Proposed Charter Amemdment Affecting Publication and Reso�lutions Dear Mayor Latimer and M�mbers of the City Council : The City Charter requir�es that ordinances and resolutions shall become effective after passage, approval and publication. The apparent reason for the publication of ordi�nances and resolutions is to inform the public of actions of the City Co�ncil . In the case of ordinances, I feel it is a necessary and proper requirement because ordinances become effective 30 days after publication and th�e public is allowed time to circulate a petition of referendum against an adopted ordinance. In the case of resolutions, they become effective upon publication with no further action. I recommend that the Charter be amended;to delete the requirement that resolutions become effecti ve upon publ i ca�i on but I recommend retai ni ng the provi si on as i t relates to ordinances, � Prior to the mid-1960s �advance printed agendas of Council meetings were not circulated and except i�h the case of hearings, the public was not informed of items under consid�ration by the Council . The only notice of Council actions was after adoption and upon publication in the official newspaper. At the present time agendas are prepared a week in advance of a meeting with wide distribution to City offices, the news media, citizen organizations, interested citizens and via cable television. This action is propose� because I believe the effective date of a resolution should not be controll�ed by publication and because of rising publication costs with questiona�le cost benefit. In 1988 publication costs are projected to be over $�0,000 and in 1989 will be close to or over $100,000. The vol ume and conten;t of resol uti ons and ordi nances has al so i ncreased. Ordinances generally recite the entire portion of the code that is being amended when in fac� many times only a few words are changed. Many resolutions contain numerous whereas clauses with background information and the action clause is sometimes only a few sentences. An example of high publication cost wit,h questionable cost benefit is the annual CIB bond resolution and the recent Sewer Bond resolution consisting of over 90 pages. �, '. � , . . � (ilL d" � � � . � . . -ro�z.� . � � . s Proposed Charter Amendment June 13, 1988 Affecting Publication & Resolutions Page Two Another area of increased volume is the numerous budget transfer and amendment resolutions containing numeric data which increases the publications costs but provides very little information on the nature of the program being funded. For the above reasons I recommend that you adopt the attached resolution requesting the Charter Commission to study and consider this issue and make a recommendation to the City Council for a Charter Amendment by ordinance. Your consideration of this request will be appreciated and I stand ready to discuss the matter and answer any questions at any time. Sincerely, '� �,,�_ �-� :�� „r,.,i � A bert B. Olson City Clerk ABO:pmk �! �� -��J � � Members: CIITY OF SAINT PAUL Kiki Sonnen, chair ;,;;';;'ti Roger Goswitz OIFFICE OF THE CITY COIINCIL Bob Long � Staff: KIKI SONNEN Joe Hannasch, Research co��;��txr July 8, 19818 Terri Byme, Secretary MOLLY O'ROURKE � Jane McPeak, Attorney Legislative Aide ' Rules and Palicy Committee Report The Rules and Policy Co�ittee, at the July 8, 1988 meeting, too the following action. ' • �ion:.xequesti�g Charter Commission to review and recommend on City Charter amendments �ertaining to publication of Council resolutions, filing period for referend�m petitions, and time periods notices of public hearings _. an impro�ements andlacquisitions. App�toved �nd re�o�eamende to pass on to Charter Commission for their review and recommend 2. Discussion of Elder �'Council Report on per diems paid by the City to members of City boards, commissions and committees. Referred to the Finance Co�ittee. I I � . . . . . i � ; �CL�I�VED _ ; JUL Og 1988 , � CITY�LERK ; i � CTTY HALL SEVENTH FLOOR SAINT PAUL,MINNESOTA 55102 612/298-5378 S�4B . .. I