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88-550 WMI7E - CITV CLERK PINK -��FINANCE G�I TY O SA I NT PAU L Council /+� CANARV - DEPARTMEN7 File NO. � �v ' BLUE - MAVOR 1 C c ' Resolu ' n �� I� Presented By Referred T Committee: Date Out of Committee By Date RESOLVED, that the proper Ci y officials are hereby authorized and directed to execute an Agreement ranting $2,000 to the DISTRICT 10 COMMUNITY COUNCIL, for the purpose of stagi g the Como Community Festival ; to be held September 25, 1988 and conducted n accordance with Council approved guidelines dated August 12, 1987; a copy of aid Agreement to be kept on file and of record in the Department of Finan e and Management Services. COUNCILMEN . Requested by Department of: Yeas DlmOrid Nays Goswitz �_ �n Fav r Long Rettman � _ Against Scheibel Sonnen VdilsOn ppR � g �gg Fa�m A rove y Cit At ne Adopted by Council: Date y Certified Yass d y ncil Secr BY � By �'� � ��}� `% Q � Approve Ma fo Su ' sion to Council A►pprove 'Navor: te '-, � By PUBIISNED , .�;:_�. L � 1 88 _ _ .,. . li�— �f'" Council Researeh Cente� �jo 010150 � C01�tl1NITY SERYICES DEpp��NT APR ].2 �J.�. Bi�1 Reterson co�rACT 7415 p�o�E • 4-1-8$ DATE , ASSIGN NUMBER .FOR ROUTIN� ORDER: (See everse side.} ��- Department Director Maqor (or Assi�tant) 3 Finance and Management Services Dir ctor 4 City Glerk � (�udget Director 5 - Parks & Recreatian �City Attorneq _ TOTAL NUMBER OF SIGNATUBE PAGES: 4 Clip all locations for �signature.) W Y ? (Pttrpase/Rationale) : The City will grant $2,000 from the Ne gk�borhood Festival Fund to the DISTRICT 10 COM�4UNITY COUNGIL for the purpose of s aging the Como Cammunity Festival ; to be held September 25, 1988. RECENED GQ T II G AND �FCtivE� APR 0 4 �8 $2,000 from the Nei ghborhaod Festi val und. ApR �7 �988 Co�udl�S�r� �Y�R'S OFfitC� DG C V C D 0 D: (l�ayor•s signature not required if unde $10,000.) Total Amount of Trans�ction: $2,000 Activity Number: 2314��I`'cD �� V G Funding Source: 325 - Special Service APR 6 1988 ATTACHKENTS: (List and number all atta ents.> CITY Al"TO►��V EY Council Resolution 4 copies of Agreement between the City and the District l0 Cormnunity Co�ncil l copy of grant request with appropria e attachments. AD3+IINISTRATIVE PROCEDURES _Yes �No Rules, Regulations, P cedures, or Budget Amendment xequiredY ,_Yes TNo If yes, are they or t etable attached? DEPARTMENT REVIEW CITY ATTO�„Y REVIEW �Yes No Council resolution requi ed? Reso2utian rsquired? Yes No �Yes _No Insur�nce required? Insurance sufficient'? _Yes _No „/'� _Yas �No insurance attached? In urance due � � Se t. 20 J . . . . . . . �CIV�� . . � . v .^Y ' • � . � .. AGREEMENT .�� /� THIS AGREEMENT, made and ente ed into this � day�of 1��.��-�I988 by and between the CITY OF SAINT P UL, a municipal corporation of the State af Minnesota (hereinafter referred to as "City") , and DISTRICT 10 COMMUNITY COUNCIL, (hereinafter referred to s "Council"). WHEREAS, on January 6, 1987� t e St. Paul City Council established a : Community Festival L an Fund and Grant Program, administered by the Division of Park and Recreation, for the purpose of assisting neighborho d festivals with expenses, startup costs and insurance coverage; nd WHEREAS, the St. Paul City Co ncil has approved rules and regulations to ensure the fair and quitable distribution of the funds; and WHEREAS, the Council has applied for a grant in accordance with these ' rules and regulation . NOW THEREFORE, the parties ag e as follows: 1. That the City shall gran to the Council the sum of two thousand dollars ($2,000.00) for t e purpose of helping to fund the Como Community Festival to be elebrated on _Se,o]'L �S� , 1988 as more �— particularly outlined in he Council 's application attached hereto as Exhibit A and made a part of this Agreement. 2. That the Council will pre are and submit to the City a report outlining all expenses an revenues derived from the Festival and specifically detailing ho the grant money was spent within 90 days after the completion of t e festival noted above. Council further will permit the Division f Parks and Recreation staff full access to 1 . , .�* . . C�r'�=�� . ."F. � . � � � . its books and records co cerning the festival . 3. That the Council shall s bmit to the City a copy of the Council 's liability insurance poli y naming the City as an additional insured, said policy shall be fo arded to City by September 20 , 1988. Approved as to form: DISTRICT 10 COMMUNITY COUN L: � � y ' I t h, � =-��t�:� "��'. Paul McCloske , Assista City � - - �y�� Attorney �, . : ,� �� I ts r ,�; l� ,� rff_ � �.,� /, t �f�� . i �� 4�`� �'' �� . `"_) 'L' ' j C% � '—'"/i R.�C�-�i' i��!,� c�! )..{ � ` � _ �•_.r�- `�G�'�� `�� athl�en Stack, Director Department of Community : Services, City of St. Paul By - Eugene Schiller, Director Department of Finance and Management Services, City of St. Paul 2 .r/�'.�`53� 9 �Proposal I L VE COMD PARK COMMU ITY FES TIVAL � v . D/STR/C 10 � � caMa c �tvNiry cav�vci� . ., . � � 1298 No. Pas al Ave. St. Paul, Mn. 55108 644-3889 February 9, 1988 Mr. Bill Peterson Assistant Manager, Special Services Parks & Recreation Division 300 City Hall Annex St. Paul , MN 55102 Dear Bill , The District 10 Community is leased to inform you that we are planning a community festival in Septe ber. We hope to center some of our festivities around a possible rededicatio of the Lakeside Pavilion. We have discussed the possibi ity of such an event for quite awhile. It was first identified as a pri rity in our Long Range Planning Committee, and was listed as one of our top hree priorities to Mayor Latimer for the Better Neighborhoods Program. We as a council are excited t sponsor this our first festival in the community, and approved the idea overwhe mingly at our February meeting. We hope to bring other organi ations within the neighborhood into the process and will encourage participat on. We hope this will be truly a combined effort of .the Como community. If you have any questions, pl ase feel free to call our office at any time. We look forward to hearing fr m you. Sincerely, � � -,. > , 1 �; , , l�S � �� i a- ;;�' �_,- i /.r; C/��. r 1 �,/ h ber Chair er��on ' Che y� Rus g, p Distr ct 10 Community Council �—� v PRELIMINARY PL N FOR COMO PARK COMMUNITY FESTIVAL FEBRUARY: Appoint steering committee and elect festival chairperson Contact Parks & Recreation staff inembers and discuss festival plans Apply for grant from Commu ity Festival Fund Have first organizational eeting Secure Como Park for date ntended Invite Mayor Latimer and s hedule it with his office MARCH: Continue meeting and work ut responsibilities and assignments Contact media with initial press releases Begin inviting and recruiting artists. performers. and concessioners Begin production on Calendar APRI L: Continue meeting and work o t details and check progress Arrange rough schedule. inv ' te and confirm vendors and performers MAY : Continue meeting and begin ecruiting volunteers Work out layout of events i the park JUNE: Continue meeting and checki g progress calendar goes to printer JULY: Set up games and other activities that will be part of the festival plan Set final date for participa ion and finalize schedule F��s��' Design posters and have th m printed Contact media and issue mo e press releases Try to get a story from lo al newspapers about the event Order T—shirts and begin s lling them AUGUST: Publish special Festival n wsletter Build what has to be built and make signs Distribute the posters and flyers Confirm all volunteers Begin selling calendars. ask Sholom for lawn space outside the State Fair SEPTEMBER: Meet with Parks people and ork out final details Continue marketing fundrais ' ng items Have final meeting to make ure everything is in place Pray for good weather OCTOBER: Have followup meeting Develop a written report wi h suggestions and recommendations for next year �T� COMO PA K COMMUNITY FESTIVAL PROJECTED INCOME Community Festival Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2000. 00 I � Como Park T—Shirts. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3000. 00 ( 500 sold at 6. 00 each) Concession Space. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1500. 00 (20 spaces at 75. 00� each) Arts & Crafts Space. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1250. 00 ( 50 spaces at 25. 00 each) Huggable Hunks of Como Park Ca endars . . . . . . . . . . . . . . . r7500. 00 ( 1000 sold at 7. 50 each) $15, 250. 00 PROJECTED EXPENSES Publicity and Promotion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1500. 00 ( ads, flyers� posters ) Entertainment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1500. 00 (bands. singers� street acts ) Insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1500. 00 T—Shirts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1750. 00 Portable Toilets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500. 00 ( 10 additional toilets at 50. 0 each ) Permits/licenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150. 00 Huggable Hunks Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2500, 00 Rentals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250. 00 General Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500. 00 ( lumber� displays, office) Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200. 00 Prizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300. 00 (for games for kids and � adults $10, 425. 00 PROJECTED SEED MONEY FOR 1989 . . . . . . . . . . . . . . . . . . . . . . . . . . $4825. 00 �� <,,<::�.:�.�r;;. A4 •..�. .. �.�� •�, . ' •��i 1Y ,�� . 4 I ,�� s. , .47?"i. . � � ' � / � :'C . � � � \ . � . . . .. .��A�: PETER PANDA HAS BEEN A RESIDENT Of THE COMO Z00 SINCE 1984. PETE AS HE IS KNOWN BV HIS FRIENDS, WAS A GIFT FROM THE PEOPLES REP BIIC OF CHINA. PANDAS ARE AN ENDANGERED SPECIES, ND ARE FOUN� ONLY IN A VERY REMOTE PART OF SOUTNERN CHI A. BAMB00 MAKES UP THERE ENTIRE DIET. Mr JANUARY 1988 � � This Month sponsored by Counilperson Janice R ttman, Representative of the Sth Ward and Como Park esident � Nc.Years D�� 3 y s 6 7 8 9 0� �h�,a.r,��0�,He��Y 'B�u�O�c�et'XcKenly no�<nn.s i.oa �o e�.:iop refor[, mw Lawo 7�rk /p ll . /� i3 /`l /s /E Peyqy the��nl CNr arrives rt tAe new be�r grotto Eullt Dy MV�rorkers��1971 � � �g �9 02o a.� a� a� Mart�n Lu[her Kiny Jr. O+y �y � �` .2 � a8 �9 so 31 • • On th15 0�) In 1b5� tn� I $C. VIV� R�Ilwy(4 oUtalns DemsNon ta n strretc�rs lhrouyn I Cuuo Y�rt �cs� �pi � ' ' � �c�i�a� ��/e�� • / vou� �9J� �e., � , m�vr,vL. �hsura�ar Mo�r /��LG !lG .OL a�ris vov rwsr 6�.�'-7 -2,'D6 55�0� '�� July 31 , 1987 Kay Woitas District #10 Como Community C uncil 1298 North Pascal St. Paul , MN 55108 Dear Kay: Enclosed is your Continental usinessowners Xtra policy insuring Business Personal Property fo $6 , 000 on the All Risk form of coverage with a $14J0 deductib e applying on each property damage loss; and $1,00g ,P100 Comprehe sive General Liability protection. As you can see the annual pre ium for this coverage is $500 . 4� for which our invoice is encl sed. Please look over your policy nd if you have any questions, call and I ' ll be more than happy t answer them for you. Thank you for this most desira le business . Yours tz.uly, Cl''� Daniel J. Welch Agent pb Encl . CGz��?�L�CPrG� GIZd!lA�GT.�?,CP d'�'iJ'�?J�f.Ce �� Internal Revenue Service Department of fihe Treasury ' District Director . . . Date: I� �� ' Applicstion Form NumbK: �� / � Person to ConLet: � �/'/� � Contact T�I�phone Numbt� , ( �3r�) � g6 - ra?' � C0�'� NUMNASCAL ��1riC I L-D I ST� CT lo ��9PAUL , Mr� 551G6 �. p � � / -� 3 oYBrI VPe" received your application fo recognition of examption from Federal income tax. The tax-exempt status of your o ganization as shown in our records is indicated in the paragraph checked below. � Your organization_ s recog ized as exempt from Federal ir}�come tax der se 'on • �-' �� of t e Internal Revenue Code on �t- . Therefore, we f'nd no need to consider this applic tion. If we have misinterpreted your re �}est, please let us know. ❑ Your organization is a subo dinate unit of covered under group ruling"number . Normally, a parent organiza ion that is covered under a group ruling will automatically add new or ad itional subordinate units to the group ruling. We suggest that you contact our parent organization for guidance in this matter. If you want a copy of the exemption letter, please contact your central organization. If you want an individual determination letter issued to you, please let us know. If we do not hear from you withi 21 days from the date of this letter, we will assume you do not want us to cons�der your application further, and will close your case. An addressed envelope is enclos d for your convenience. If you have any questions, pleas contact the person whose name and telephone number are shown in the heading of th s letter. Thank you for your cooperation. , Sincerely �yours. � � cc�. Enclo$ure: Envelope District Director 230 S. Dearborn St.,Chicago.lli. 60604 Letter 1308(DO) (9-79) �� ME BERSHIP LIST Chairperson Cheryl Rushenberg (88) 1184 W Idaho 55108 489-5130 Vice Chairperson Bob McElrath (89) 1375 Midway Pkwy 55108 644-5766 Secretary Pat Lonsky (88) 1146 Montana 55108 489-3626 Treasurer Ralph Doble (89) 846 W Nebraska 55117 489-9201 Sub District 1 Donald Johnson (89) 1424 Arona 55108 644-2907 Don Melander (88) 1484 Arona 55108 b45-3002 Sub District 2 Dale Hall (89) 862 Lakeview 55108 489-6646 � Joan McArdle (88) 1590 Fernwood 55108 488-3778 Sub District 3 Hjalmer (Pete) Nyquist (89) 813 W Nebraska 55117 489-6043 Penelope Ray (88) 1285 Folsom 55117 489-8105 At Larye Jim Hendrickson (89) 1033 W. Idaho 55108 487-3031 Shahri Tajbakhsh (89) 886 Parkview 55117 489-6768 Rod Ives (89) 1384 Almond 55108 644-9516 Bill Jones (88) 1349 Midway Parkway 55108 642-1307 Bob Patient (88) 1483 h. Albert 55108 647-9034 District 10 Office 1298 No. Pascal _ St. Paul , MN 55108 644-3889 Membership elected September 10, 1987 Uacancies filled November 10, 19 7 , b� `�`� V. DISTRICT 10 COMMUNITY COUNCIL BY LAWS CHRONOLOGY DATE COMMENTS 5/25/77 Original adoption � 7/13/78 Amended Article VI Section 5 Amended Article VI Section 2 9/25/79 Appended Article V Section 10 Appended Article V Section 7 7/8/80 Amended Article IV Section 1 Amended Article V Section 10 9/16/80 Amended Article VI Section 5 1 /15/84 Amend�ed Article IV Section 1 Amended Article V Section 6 Amended Article 5 Section 10 Amended Article VI Section 5 Amended Article VI Section 1 Amended Article VI I Section 1 Deleted Article VI I Section 4 Delete�d Article IX Section 4 Amended Article IX Section 5 . �'� BY LAWS OF COMO COMMUN TY COUNCIL — DISTRICT 10 Revis d January 15, 1985 ARTICLE_1 NAME The name of the organization hall be: Como Community Council — District 10. ARTICLE_II PURPOSE The purposes of this org nization are purely charitable, literary, and educational . Within these purposes it is intended that this corporation shall attempt to educate the community as to the necessity for maintaining com unity pride in matters of common interest for the preservation of a desirable and liveable neighborhood. By way of examples of carrying out these purposes , the corporation shall initiate and participate in such actions as may be determined to be desirable to enable residents to preserve and maintain good residential housing , live in a healthful environment� provide recreational facilities � and protect the neighborhood from crime. Such initiation and participation shall be implimented by: 1 . Identifying the problems and needs of the Como Community — Di stri'ct 10; 2. Establishing goals and objectives for the Como Community — District 10; 3. Developing proposals and implementing steps for the accomplishment of he established goals and objectives ; 4. Promoting plans fo the improvement of the Como Community — District 10; 5. Providing a regula means of communication for the Como Community — Distri t 10; 6. Recognizing , assis ing and cooperating with the activities of organizations w thin its boundaries and with purposes complimentary to t e purposes of this organization ; 7 , Seeking � receiving , distributing and optimizing the use of funds for the acco plishment of the goals and objectives of the Como Community Council . .. . � J� ARTICLE III BOUNDARIES The boundaries of this organization shall be as follows : On the North, Noyt from Snelling to Hamline; Hamline from Hoyt to Larpenteur; Larpenteur from Hamline to Dale. On the East� Dale from Larpenteur to Maryland ; Lexington from Como Lake Drive to Burlington Northern RR tracks. On the South , Maryland from Dale to Como Lake Drive; Como Lake Drive to Lexington ; Burlington Northern RR tracks from Lexington to Snelling. On_the West, Snelling from Burlington Northern RR tracks to Wynne; Wynne from Snelling to Aldine ; Aldine from Wynne to Como; Como from Aldine to Snelling ; Snelling from Como to Hoyt. ARTICLE_IV MEMBERSHIP Section 1 - Membership is open to residents and business owners , or their authoriz d representatives who live within and/or own a business within the boundaries of the organization , who are eighteen ( 18) years of age or older, regardless of race, religion, sex or national origin. Section 2 - There shall be an annual meeting at which the members of the Executive oard will be elected by the members of the Como Community Council present at the meeting . ARTICLE_V OFFIC RS AND EXECUTIVE BOARD ----- ---------------------- Section 1 - The Executive oard shall consist of chairperson , vice-chairpers n, secretary. treasurer, and eleven at large members ho will be elected at the annual meeting . The Como Commu ity - District 10, shall be divided into subdistricts . Of the eleven at large members , at least two (2 ) member shall be elected from each of the three subdistricts. The remaining five ( 5 ) at large members may be elected from the Como Community as a whole . The two (2 ) member required from each subdistrict shall be in addition to any officers which may have already been drawn from the particular subdistrict. -2- . ��J�� The boundaries of three (3) subdistricts are as follows : Subdistrict One — From the Como Community Council ' s West boundary to Hamline Avenue, inclusive. north to south. Subdistrict Two — From Hamline Avenue to Victoria Avenue, inclusive, north to south. Subdistrict Three — From Victoria Avenue to Dale and East boundary, inclusive north and south . Section 2 — The initial Executive Board shall have terms of office as follows : chairperson — one year secretary — one year one at large me ber from each subdistrict — one year two other at—la ge members — one year treasurer — two years vice—chairperso — two years one at—large me ber from each subdistrict — two years three other at—large members — two years Thereafter, ter s of office for the Executive Board shall be two years in all cases . The purpose of the initial variance is to create a staggered election system so that all members are not elected each two years . Terms of office will begin one month after the annual meeting . Section 3 — No officer ( chairperson. vice—chairperson, secretary, treasurer) shall be nominated nor elected for more than two ( 2 ) consecu ive terms of office. Section 4 — Mid—term vacanc of the chairperson position will be filled by the vice chairperson . Section 5 — Executive Board members shall be present at all meetings . If unable to at end , notification of non—attendance shall be given . Afte three consecutive unexcused absences � action may be b ought before the Como Community Council for dismissal a d a written notice of termination sent to the affected me ber. The membership of the Como Community Council may fill any vacancies occurring on the Executive Board by means of a special election . —3— � �D � Section 6 — Duties of the o ficers and the conduct of ineetings shall be as delineate in Roberts Rules of Order and/or as designated by t e membership of the Como Community Council . Howev r, such duties shall include the following : A. Chairperson 1 . Preside at all meetings of the Como Community Council . 2. Have general responsibility for conducting the affairs of the Como Community Council . 3. Have ge eral responsibility for the impleme tation of all resolutions passed by the members ip. 4. Shall d signate committees and appoint chairpe sons , with the approval of the members of the xecutive Board . 5. Shall h ve the privilege of attending all committ e meetings . B. Vice Chairpe son 1 . Shall p rform the duties of the chairperson in his or er absence, inability or refusal to act and suc other duties as the Chairperson shall so dire t. 2. Shall a sist the chairperson in conducting the busines of the Como Community Council as request d . C. ' Secretary 1 . Shall t ke and keep accurate records of all proceedings of ineeting of the Como Community Council . 2 . Shall keep a file of reports submitted by all committees and subcommittees . 3 . Shall be responsible for proper records of all organization correspondence, letters and other communications with various persons , businesses and other entities . D. Treasurer 1 . Shall re eive and secure monies obtained for conducti g the organizations business . 2. Shall di burse monies as needed at the direction of the E ecutive Board . 3. Shall ke p accurate records of the fiscal matters f the Como Community Council . —4— ' , . ��s`�o 4. Shall prepare an annual statement which will be submitted to the organization . 5. Shall present a full Treasurer ' s report at each Executive Board meeting. Section 7 - Any officer may e removed from office by a 2/3 vote of the Como Communi y Council present at a regular meeting. Section 8 - Upon termination of office all records will be transmitted to t e Como Community Council . Section 9 - All actions of t e Executive Board must be ratified by a majority vote at the next Como Community Council meeting . Section 10- Election of Offi ers and Executive Board A. Qualificatio s of voters and candidates . 1 . Voters hall be at least eighteen ( 18) years of age. 2 . Voters nd candidates shall live and/or own or represe t a business within the boundaries of the org nization and be members of the Como Communi y Council . B.. Elections s all be held during the month of September o each year respectively. 1 . The dat � time and place of the elections shall be anno nced to the entire community at least two wee s before the elections . 2. A gener 1 meeting formal shall be used for ' conducting business in the election meeting . 3. Nominations for the members of the Executive Board shall be from the floor of the election meeting. 4. No candidate for election may serve on any nominating committee. 5. Al1 regular elections shall be by secret written ballot. 6 . Al1 me bers in attendance may vote, but only members living within their respective Sub Distri ts may vote for the persons representing that S b District. 7. The ord r of election shall be as follows : 1 . Chair, Vice Chair, Secretary, Treasurer 2 . Sub District repesentatives 3. At Large Representives -5- � � , „ - O0 � ARTICLE VI MEETINGS Section 1 — Regular meetin s of the organization to be held not less ' than once each two months will be established by the Executive Boar . All regular meetings and Executive � Board meetings will be open to all . Section 2 — There shall be a seven day public notification for all meetings . Section 3 — The chairperson. in consultation with the Executive Board shall prepare a agenda for each meeting, the approval of which shall be he first order of business . Section 4 — Only those elig ' ble for membership shall be allowed to vote. Section 5 — Executive Board meetings shall be called by the Chairperson on he second Tuesday of each month and as needed. A dditional emergency meeting may be called by the Chairperson . Section 6 — Minutes of all xecutive Board meetings shall be kept and presented at th next regular meeting of the Como Community Counc 1 . ARTICLE VII ' PO ER AND AUTHORITY Section 1 — The quorum for all regular meetings of the Como Community Council shall consist of sixteen ( 16 ) of which eight (8 ) shall be Executive Board members and eight ( 8) general members . Section 2 — The quorum for a Executive Board meeting shall consist of 517 of the Ex cutive Board members in office . The Executive Board ill call a community meeting to fill any vacancies on the Executive Board as soon as they are determined. Section 3 — A majority vote ' s necessary for the passage of any issue, except fo the removal of an officer, or the addition to or c ange in the Articles of Incorporation , or By—Laws� whic shall require a 2/3 majority of the members present. —6— � .-�: ` g-�-s-� :: iNVd� �F� fIAVE YOU EVF R FEL f UIJ I PJVOLVED WN I LE !?Tl LND 1 NG 11 MEE1 I�JG? 1he task of� yettiny attende s of ineetinys active, interestc�d, anci involved is t,ediou; nd arduous . Even yoocl mec,tiny leaciers need all the help tt �y can yeti to el icit the yroup' s participation. E3ecause warm ups are activi ies which require everyone' s par- ticipation, involvement is cuaranteed. Once the warm up act- ivity is completed, each pe son feels he/she "owns" a part of the action. For example, if the warm up activity involves the yroup in brainstorminy th rneetiny ayenda, the entire grouF� becomes involved in the pre aratory process of the meeting . Once the rneetiny begins , ach person is involved because he/she took part the planni g of the meeting. The following are a few exa ples of the many ways the rneetiny leader can yet the yroup in olved: * Provide the group with task to complete. * Assign everyone a role o play in the meeting. * Form teams and have the compete against each other. v • d.� � � � � 3 `. � � „� /N�dl �FD II/1V� YOU EVER FCLT UIdIIJVUI_V_D WIIILE AIIENDING A MEF�fIt�G? lhe task o(� yettiny af;tende s of ineetings active, interested, and involved is tedious and arduous . Even yood meetiny leaders need all the help t �cy can yet to elicit the yroup' s participation. E3ecause warm ups are activi ies which rec�uire everyone' s par- ticipation, involvement is uaranteed. Once the warm u{� act- ivity is completed, each pe son feels he/she "o4ms" a part of the action. For examGle, if the warm �ap activity involves the qroup in brainstorminy th � meeting agenda, the entire yroup becomes involved in the pre aratory process of the meeting . Once the meetiny begins , each person is involved because he/she took part the planni y of the meeting. The followiny are a few exa ples of the rnany ways the meetiny leader can get the group in olved: * Provide the group with task to complete. * Assign everyone a role o play in the meeting. * Form teams and have ther compete aqainst each other. '�., . � � (7 � � r � ��r' `� 3 `� �� AWAI�F {IAVE YUU EVER FALLEN ASLEEf' I A MEETING AFTER LUNCH? Anyc�ne who has ever attended a meeting where a movie was shown after lunch understands the need for the meeting leader to do sornethiny that will ene gize the group. Warm ups are ACTIVITIES---the very word denotes movement. If you want to wake someone up , just get thern to move. The meet- ing leadE�r who begins the me ting with a warm up is providing an opportuni ty for everyone o rnove around the room, to i n- teract with each other, and o use his/her creative mind. The following are ways in w ich the meeting leader can use warm ups to keep a group act ve and a►vake: * Set up a competitive game * Ask each parti ci pant to d aw a pi cture or symbol of a peak experience in his/her lif and then present his/her work to the whole group. * Instruct participants to et up, walk around the room, and talk to someone they don' know. * Divide participants into teams of three. Have one team write a poem, another a kit, another a song. At the end of ten minutes, have the earns exchange their masterpieces and each team present ano her team' s work . Z x 2 r � l� i � � �� '� ' 5 �� AWA�CF I1AVE YUU FVEk FALLEN ASLEEP IN A MEETING AFTER LUNCH? �nyone who has ever attended a meeting where a movie was shown atter lunch understands he need for the meeting leader to do soinethiny that will ener ize the group. Warm ups are ACTIVITIES---the very word denotes movement. If you want to wake someone up , just get thern to move. The meet- ing leader who begins the mee ing with a warm up is providing an opportunity for everyone t move around the room, to in- teract with each other, and t use his/her creative mind. The following are ways in wh ch the meeting leader can use warm ups to keep a group acti e and awake: * Set up a coinpetitive game. * Ask each participant to dr w a picture or symbol of a peak experience in his/her life and then present his/her work to the whole group. * Instruct participants to g t up, walk around the room, and talk to someone they don' know. * Divide participants into teams of three. Have one team write a poem, another a kit, another a song. At the end of ten minutes, have the eams exchange their masterpieces and each team present ano her team' s work . z z 2 r � �� z � �� ♦ /w � _ � 5 D " � caM��rrF� The i ni ti al atti tucle c�f rnany parti ci pants i s that the meeti ny l�elonys to the leader anc� it is the leader' s responsi bi 1 i ty to produce results . A good ineeting leader needs to develop w�ys to yet the attendees tci share the commit�nent to get the wo rk done . Wa rm up s are to 1 s that ineeti ng 1 eaders can use tu get that kind of cominit�nent. blarin ups create a feeling amo y the yroup that they have part ownership in the meeting. f�y resentiny a task that they must accomplish and �y allowinc� t em to actively participate, the ��rou4� becon�es i nteyrated i nto the ineeti ny �rocess. The folloti��iny are some ide s on how the meetiny leader can develop yroup cornmi trnent: * Have the yroup brainstorr the rules for conductiny the meeting. * Uiv�ide the yrou�� into suby oups. Nave each subgroup deve- lop a list of issues to be a�dressed. Pair subgroups and have thern share their list . * Split the yroup into two g oups . {iave each subgroup write i�ive expectations f�or the meeting. Nave the tw� grou�s cornbine their lists and de ide on the five most important ex4�ectati ons. 1-ftYING 1�U CUIJUUCl A MEETIN(, IIHOUT A WNRh1 UP IS LIKE TftYIN� T� FIAVE FUI� AT A PAfZl�Y WNEIJ Y U ARE TFtE UNLY PEfZS(1N TIIERE ! . 0 0 0 00 /� . � � \J �J s • . ��• 6 _ .,,n.�,.,,_ �� ca�t�t�rrF� The initial attitucle of rnany participants is that the meetiny I�elonys to the lea�ler and it is the leader' s responsibility to produce results . A goo ineetiny leader needs to develop ways to yet the attendees to shar�e the commitment to get the work done . Warni ups are t ols that ineetiny leaders can use to yet that ki nd of com�ni t�ne► t. blarrn ups cre�te a feeling am ny the group that they have part ownership in tlie meeting. Ly presentiny a task that they must accomplish and �y allowinc� hem to actively participate, the grou� becoines inteyrated into the meeting process. The fol 1 uwi ny are some i de s �n i�ow the rneeti ny leader can clevelop yroup conuni tment: * Have the yroup brainstorn the rules for conductiny the meeting. * Uivide the yroup into subyroups. Nave each subgroup deve- lop a list of issues to be ac]dressed. Pair subgroups and have them share their lists. * �plit the group into two g oups . Have each subgroup write tive expectations for the meetiny. Have the two groups cor�bine their lists and de ide on the five most important ex{�ectations. TfZY1NC� 10 CO��UUCT A t�IEETIt�(, ITN�UT A WNRh1 UP IS LIKE 7kYIN(� T� FIAVE FU�� AT A PAIITY WHEId Y U ARE TNE ONLY PERS�N TNERE ! . 0 0 0 00 Q �� ; . 6 '--.,,.,,..___- �—� " vac�� [�ecause c�nclucting the business of a meeting requires a �reat dE,al of intcr�personal communication, the �rimary t�sk c�f thc� meetiny le�der is providiny safie atmos{�here which allows for that kind of interchanye. I t i s not easy for al 1 peopl to vocal i ze thei r feel i ngs or opinions in front of strangers . Warm ups serve as " ice breakers" : they help the par icipants of the meeting to yet to know each other on a more i timate basis, thereby creatiny a safie environment in which to communicate. The following are suygestions f warm ups to help the meetiny leader facilitate interpersona communications: * Give the members of the gro p an opportunity to introduce someone. * Present a safe topic and as group to debate the issues. * areak the yroup into smal discussion groups to discuss whether or not it is person lly easy to talk in front of a large group. STARTING A ��IEETING WITHUUT A W RM UP IS LIKE TO HAVE A UEBATE WITH A GROUP OF MIMES! n ' n rl ..., , _..5.- c� � \� 0 � � � . :p=• �' ., . � . �) � b � ��J �-' vac�t E{ecause conducting the busin ss of a meetiny requires a yreat df,al of interpersonal communication, the primary task of the meeting leader is providin a safe at�nosphere which allows for that kind of interchange. It is nut easy for all peo le to vocalize their feelinys or opinions in front of stran ers . Warm ups serve as " ice breakers'" : they help the participants of the meeting to get to know each other on a more intimate basis, thereby creating a safe environinent in which t communicate. The following are suyyestions of warm ups to help the meeting leader facilitate interperson 1 communications: * Give the mernbers of the gr up an opportunity to introduce someone. * Present a safe topic and a k group to debate the issues. * Break tlie yroup inta sma 1 discussion groups to discuss whether or not it is perso ally easy to talk in front of a large group. STARTI NG A ��EETI NG W I THOUT A ARM UP I S L I KE TO HAVE A UEf3ATE WITH A GROUP OF MIMES! n � � n j .,.5.. � � � � �% �\ � � � :o;. � . -. . v � �) • Ir 7 ��'� R FJU��'JV�1 TFD IiAVE YOU EVEK E3EEN PART OF GRUUP WHICH SFEMS TO QE f3LOCKED ANU tJOT GOING ANYWHERE? E:veri a meeting which starts ut well can become "bogged down" with problerns. The good meeting leader knows how to recoynize the symptoms of stagnat on and develops techniques to correct the proble►n. Althoug warm ups are typica� ly used at the beyinning of a meeting, they can be equally as effective when used midpoint if the group needs to be rejuvenated. t3ecause the meeting leade has no way to predict when the group is g ing to need to be rejuvenated, it is a goo idea to h�ve a repertoire of rejuver�ation arrn ups ready to use. SECTION FIVE is a esource of warm ups for the meeting leade . keview the warm ups listed, pick out a few you feel wi 11 work as rej uvenators or the group , : and have them ready to use as the need : ari ses. � The followiny are examples f good rejuven- — ation warrn u{�s: * Involve the yroup in a p ysical activity such as " Integrated areathing" or " Imayinary Volleyball " . * Lead the�7� in a guided im gery. * Have them stand up, walk around the room and sit down in a differ nt seat. TO CO�dUUCT A MEETING WITH UT REJUVENATING THE GROUP ONCE IN A WHILE I LIKE TRYING TU GET A GARDEN TO GROW WITHOU WATEf<. - e " - - - __ - � � � .,� -t--�: �.-- �,.--.•. -_..• . _ _ � _..,..� _ � .....� . - .�---. . ��, . . _ _.:._ - , - --�- -- . . 8 �S� R FJU�FN�1 TFD HAVE YUU EVEk IiEEN PART OF A GROUP WHICH SEEMS TU QE [3LOCKED ANU NOT GOING ANYWIiERE? Even a meeting which starts out well can become "bogged down" with problerns. The good mee ing leader knows how to recognize the symptoms of stagna ion and develops techniques to correct the problem. Althou h warm ups are typically used at the beginning of a meetiny they can be equally as effective when used midpoint if the g oup needs to be rejuvenated. f3ecause the meeting leader has no way to predict when the group is g ing to need to be rejuvenated, it is a goo idea to have a repertoi re of rej uvenati on wa rm ups ready to use. SECTIUN FIVE is a esource of warm ups for the meeting leade . Review the wa r►n ups 1 i sted, pi ck out a few you feel will work as rejuvenators or the group , : and have them ready to u e as the need : arises. : The following are examples of yood rejuven- ation warm ups: * Involve the group in a ph sical activity such as " Integrated areathing" or " Imayinary Volleyball " . * Lead them in a guided ima ery . * Have them stand up, walk round the room and sit down in a differe t seat. TO CO�JDUCT A I�IEETING WI7t10 T REJUVENATING THE GRUUP ONCE IN A WHILE IS LIKE TRYING TO GET A GARDEN TU GROW WITHOUT WATER. - e - _ . - _ 6 ,,, n.,. .,. -�--; �.- �--.-. -�--� _ _ , . NV - . , ..._- - - - . . . �.,�, r. . . � _ ..,__. - , - --�- -- . . 8 �� u w�� r is � w�R�t vp ? A wa rn� up i s an exerci se esi gned for a target group wi th a s��ecific goal in mind. The e is no limit on what can be used i „ a warm up: games , puz les , quizzes , children ' s toys , physical activities---the list goes on and on. The more r;r��ative the meeting leader becoines in developiny activities , �hc stronger the resul s of the warm up . The only runstraints on warm up de elapment are time limitations and the abilities of the partic 'pants. w��rm ups are introductory activities that serve to focus on the topic. of business. Warm ups also help people connect what they already know with the discussion subject. 1=or exam�le, if t.he meeting had been ca led for the purpose of setting c�m��any goals for the next fiscal year, an example of a warm � u{� would be to ask the yro p to recall and pri ori ti ze the most im�ortant achievements of the past year. Team spir?t is an important by-product of warm ups because tl�e acti v i ty i s done i n he name of camaraderi e and fun. �hen a group of people are ' nteractiny with each other towara a co��mon goal , team spi ri t 's a natural resul t. ,, ., � e� �e� , y � - -� � ; ; � � � ,� , . �„ �� < <<, , , „ , w�� i, ,i, , . � � , � � �, �� r. . ' �•, ` ;� ,?. ,j # � 10 �-ss� WfI� T / � W�RI�'1 Up ? ,� wa rni u p i s an exerci se �esi gned for a target group wi th a S��cific goal in mind. The e is no limit on what can be used in a warm up: games , puz les , quizzes , children ' s toys , physical activities---th list goes on and on . The more cr��ative the meetiny leader becomes in developing activities , thc stronger the resul s of the warm up . The only �:onstraints on warm up de elopment are time limitations and the abilities of the partic 'pants. w�,� rm ups are introductory activities that serve to focus on the topic of business. Warm ups also help people connect what thc�y al ready know wi th the di scussi on subject. For exam�l e, i t the meeti ng had been ca 1 ed for the purpose of setti ng c:or��any goal s for the next f i scal year, an exampl e of a warm � uE� woul d be to ask the gro p to recal 1 and pri ori ti ze the most iinportant achievements of the past year. leam spirit is an important by-product of warm ups because tlie acti v i ty i s done i n he name of camaraderi e and fun. i,'hen a group of people are ' nteractiny with each other toward a co�iimon yoal , team spi ri t 's a natural resul t. _ ^ � �� 0 , y � � � � ,� , , ��, i, � ,,, , , ,. , w� ��, i, ,�- , � , � , , � � ' �� r, , � �., t : ; � - - i � t � � ,�� .� E " . 1O ��s� - � \\ � T �_,�,� �\ (��\, \ � \ _' - - - cRirFRi� faR � Gaa� w�R�t vp GODU WA�1M UPS MEET �fHf= FOLLOWING CRITERIA: ( lj They are not shorter t an five minutes and not longer tF�an twenty minutes. (2) �hey give attendees a hance to activel,v participate hy either performing a task , solving a problem, answering a question, r discussiny an issue. (:;) They are creative! Th y are not repeti`ious. The lerc�th of a warm up depen s upon the length of the meet- ing. If the rneeting is going to last an hour , the warm up should be about five to ten minutes in length. If the meeting is going to last several hour , the warm up can last �s long as trrenty minutes and will he p to set the mood for the day. A good warm up is "participan -centered" , not leader center- ed . If the meetiny leader ta ks about the topic and the par- ticipants listen, it becomes lecture---and not a warm up! The warm up rnust involve e eryone with an activity that causes them to think , move, t lk, and interact. ` 11 g�v��-�-� � � ��\ � ` ��. _ �� ,, , cRirFRi� faR � caaD w�R�t �p GOOU WARM UPS MEFT �HF FOLLUWING CRITFRIA: (1 ) They are not shorter han five minutes and not longer than twenty minutes. (2) They give attendees a chance to actively participate by either performin a task , solviny a problem, answering a question, or discussiny an issue. (�) They are creative! T ey are not repetitious. The lenyth of a warm up depe ds upon the lenyth of the meet- iny. If the meeting is going to last an hour , the warm up should be about five to tem m �utes in length. If the meeting is going to last several hour , the warm up can last as long as twenty minutes and will he p to set the mood for the day. A good warm up is "participan -centered" , not leader center- ed . If the meetiny leader ta ks about the topic and the par- ticipants listen, it becomes lecture---and not a warm up ! The warm up must involve e eryone with an activity that causes them to think , move, t lk, at�d interact. 11 ��s� Originality and creativity add spice to warm ups. The best warm ups are ideas, exercise , games , etc. , which have never been tried before. Qy asses ing your group, you will be able to understand its needs ar�d ts limitations. Once you have a c 1 ear pi cture of the group, i t i s not di ffi cul t to devel op a warrn up that is targeted to he group and the business of the meetin�. � Sources for findiny creativ ideas that can be used for warm uE�s are children' s activity ooks , the toy store , the book store, elementary school tea hers' manuals, puzzle magazines, and other meetiny leaders. . � _� O � �� ..� � � a � � . \ `. � �i . � �� = 1 �� 12 �� Originality and creativit add spice to warm ups. The best warm ups are ideas , exercis s , games, etc. , which have never been tried before. Qy assessing your group, you will be able to understand its needs and its limitations. Once you have a clear pic ture of the group, it is not difficult to develop a war►n up that is targeted to the group and the business of the meeting. Sources for findiny creati e ideas that can be used for warm u��s are children' s activity books , the toy store, tr�e book store, elementary school te chers ' rnanuals, puzzle mayazines , and other meetiny leaders. � , \ O � � � ,� � � . a � � � ; � � �'�. � — � �,� �` ��, 12 .E,�. �p'}yf.u+i��i:� . .. ��'�-� saci�t � ra icAt w�RM vps Tt�ere are two basic types of warm ups: social and topical . The social warm up serves o "break the ice" , to help the yroup become soci al ly ac l imated, and to develo�� an atmos- phere of cariny, concern an tearn spirit . The to��ical warrn up has the specific functi n ofi introduciny a new sut�ject or issue to the group. Keep in mind that yood coa hes provide warm up exercises for their players before a game; yood conductors rehearse with their musicians befiore perforrnance ; and yood meeting leaders also spend a few mi utes "warming up" their yroup at the beginning of a meeting to help them begin thinking akiout a new topic. 1 C / � � � • � � � GOAG � , I � � I � 14 8�� saci�� ra icAc w�R�t vps There are two basic types of warm ups: social and topical . The soci al warm up serves o "break the i ce" , to hel E� the group become socially acclimated, and to develo{� an atmos- phere of cariny , concern an team spirit . The topical warm up has the specific functi n ofi introduciny a new subject or issue to the group. Keep in mind that yood coa hes provide warm up exercises for their players before a game good conductors rehearse with their musicians before perforrnance ; and good meeting leaders also spend a few mi utes warming up their group at the beginning of a meeting to help them begin thinkiny about a new topic. � � / � � �Q ' � � � GoAc ' � I i � � I r , ' 14 ��-ssrl At the er�d of five minutes ask each person to stand up and introduce his or her new fri nd. This is an excellent oppor- tunity for the meeting leader to emphasize any number of things: Individual strengths how it is easier to talk about someone other than yoursel , how it feels good to say some- thing positive about yoursel , etc . The end result of this wa rm up i s a feel i ny of "k owi ny" the other ii�eeti ny 4�arti c- iE�ants which establishes a f iendly atmosphere. IUL=AL TIMES TU USE A SOCIAL ARM UP: l . When the group is meetin for the first time. 2. When the group needs rej venation. 3. When the group is showin signs of dissension. � � � � , f ! i � � , � i � � �4 i ' F 16 3� --�_ ,� : - Zi.� I r . . . , . ��s� At the end of five minutes , ask each person to stand up and introduce his or her new friend. lhis is an excellent oppor- tunity for the meeting 1 ader to emphasize any number of thinys: Individual strength , how it is easier to talk about someone ot��er than yourse f, how it feels good to say some- thing positive about yourse f, etc . The end result of this warm u�� i s a feel i ny of " nowi ny" the other n�eetiny F�artic- ipants which establishes a riendly atmosphere. IUEAL TIMES -IU USE A SOCIAL WAftM UP: 1 . When the group is meeti g for the first tirne. 2. When the yroup needs rejuvenation. 3. When the group is showing signs of dissension. � � � � ; i � f 16 � . , � s-�-d ARTICLE VIII C�MMITTEES Section 1 — The Executive B ard, with membership approval . shall appoint committ es and task forces as deemed necessary � for its purpose . . Section 2 — Participation o these committees is not limited to Executive Board members . Any person, a member of the Como Community ouncil and interested in the concerns of the organizatio may serve as a member of any committee . No more than tw ( 2 ) members of the Executive Board shall be members of a y committee. No officer of the Executive Board may be a hairperson of a standing or permanent committee. Section 3 — Committees shal have the power only to issue reports to the Executive B ard and the membership. They shall not take any action without prior approval of the Executive Board . Section 4 — Committees shal be advisory to the Como Community Council unless therwise directed by the organization . Committees shal provide written reports of their progress to the organization upon request of the chairperson and upon discharge of the committee . Section 5 — Meetings : All c mmittee meetings shall be open to the public. Whenev r possible, committee meetings shall be announced to th community in advance of the meetings . , ARTICLE_IX FINANCING Section 1 — The Como Community Council shall be empowered to receive and expend community development funds . Section 2 — The Treasurer may authorize the City of St. Paul to pay bills incurred in the process or communication of business with the approval of the Executive Board and a report back to the membership. Section 3 — In the event that the Como Community Council shall require funds or special purposes and projects , it shall have the autho ity to solicit funds in its name, establish a ba k account and disburse funds as the organization directs . All funds disbursed by check, shall require he signature of the Treasurer and the Chairperson or vice—chairperson on the check. —7— , . �-5� Section 4 — The Treasurer� a a time designated by the Executive Board but no les than� once each year, shall conduct an examination of t e books, financial records . accounts and affairs of the o ganization. A report shall be prepared and submitted at a regular Como Community Council ' meeting. ARTICLE X STAFF Section 1 — The organization may use staff furnished to the Como Community Counci by the City and its agencies . Section 2 — The staff workin for the Como Community Council shall be accountable to t e Executive Board in establishing a work program and the erformance thereof. Section 3 — The Como Communi y Council shall utilize any other volunteer staff hen available and necessary. Section 4 — Providing funds re available, expenses incurred by volunteers in th performance of Como Community Council assignments may e reimbursed upon approval of the Executive Board . Section 5 — In the event tha funds are available and the Executive Board finds it n cessary to employ any other staff or consultants , it ay, with the approval of the Como Community Council membership, at a regular meeting � establish procedures for hiring , performance and termination. ARTICLE XI AMENDMENTS AND CHANGES These bylaws or any that may be hereafter adopted by the Como Community Council may be changed or amended by introduction of the amendment( s ) at a regular Co o Community Council meeting and voting on such amendment( s ) at the sub equent regular meeting . Notification of all impending bylaw changes hall be given seven days in advance of the next regular scheduled m eting. A two—thirds ( 2/3) majority vote of the members present shall be sufficient for passage. —8— �� WAR UPS OR MEETIN LEADERS �� 6CL7Ll��t6 P� � [G�6C'�G . � �}c l_7 ` \ rS' � � � � � � - � �(ll�� - CoAc� � — r, � -- ; � _ ` /j � � �S� WA M UPS OR MEETI N LE AD�RS �� ia�u;�ai � �cc��c�2 � ^ � . � � � � b � � � � � �� - , , I, coAc� � i f � — i � � , � � ----- — _ _ ��`� " TA BLE F CONTENTS �z s; � � 3 •� � � � SECTION PAGE I>reface 1 I��TRODUCTIOrJ Overview of Warrn Ups 2 SECTION ONE What i s a Warm Up 9 Criteria for a Good Wa Up 11 SEC�TIUN TWO Social and Topical Warm Ups 1"3 Activities for Social & Topical Warm Ups 19 SECTION THREE Guidelines for Creatiny Warm Ups 25 Six Steps to Creating E fective Warm Ups 26 SECTI�N FOUR Making Warm Ups Happen 44 Introducing the Wa nn Up �l Dividing the Group into Subyroups 52 SECTION FIVE 1�0 Uynamic Warm Ups 5� Games 55 Problems & Tasks �7 Questions & Issues y� Drama lU2 Crafts lU� Others 113 SECTION SIX . References 119 APPENDIX 121 AEOUT THE AUTHORS 136 WARM UP INDEX 137 �� TABLE F CONTENTS : � � � SECTION PAGE x � ('r�eface 1 INTRODUCTION Overview of Warm Ups 2 SECTION ONE What i s a Warm Up 9 Criteria for a Good Wa Up 11 SECTION TbJU Social and Topical Warrn Ups 13 Activities for Social & Topical Warm Ups 19 SECTION THREE Guitlelines for Creatiny Warm Ups 25 Six Steps to Creating E fective Warm Ups 26 SECTI�N FOUR P�aking Warm Ups Happen 44 Introducing the War�n Up 51 Uividing the Group into Sut�groups 5Z SECTION FIVE 100 Uynamic Warm Ups 5n Games 55 Problems & Tasks 67 Questions & Issues 9L Drama lU2 Crafts 10£i Others 113 SECTION SIX References 119 APPENDIX 121 ABOUT THE AUTHORS 136 WARM UP INDEX 137 8�-s�-� INT ODUCTI4N LiF1fJG /1 GOOU MEE=TI�JG LEAUEf IS 11 UIFf=ICUL1 JO[�! Productive meetinys �ion ' " just hap��en" . They are led by someone wh� has the abilit to rnotivate and rJirect the group. Th i s k i na of ineet i ng l ea ersh i p is yreat:1y enhanced by the� use of warrn ups. When a me ting is StartE�cl with a warm up , mayic happens ! The atte dees became more alert, ener�;ized. The warm up not only "brea s the ice" but it also helps to introduce the topic of t e meeting . Meeting at.tentl�-es are sometimes "frozen" by their apprehension ofi working with strangers , or the fear of having inadequate knowledge of the meetiny topic. 1he use of arm ups helps to dissolve some of this fear and allows busin ss to beyin on a E�ositive note. This question is often ask d: " Is it really worth my while to take the time to do a wa m up?" The answer to that question is quite simple; by taking the time at the beyinning of the meeting to do a warm up, he meeting leader avoids the prob- lems of nonparticipation nd boredom. The group that has been "warmed up" becomes. . . IIJVOLVEU AWAKF VUCAL F�CUSED COMMIT EU REJUVENATEU TO START A MEETING WITHOUT A WA(lM UP IS LIKf: TRYING TU RUW A EiOAr WI-�IIOUT AN 0 R! � i �,� P P �p�° 1 2 G�� INT ODUCTION E�EIfJG A GOOU MEF I I�JG LEAUER IS A UIFFICULT JOL3! {'roductive �r�eetinc�s don ' t " just haP4�en" . lhey are leci by someone who has the ability to motivate and direct thc� group. This kin� of niceting leadership is yreatly enhanced by the use of warm ups. When a mee iny is started with a warm up , mayic happens ! fhe atten ees becorne more alert., eneryized . The warm up not only "break the ice" but it also helps to introduce the topic of the meetiny . ME�etiny at.tendees are sometirnes " frozen" by the 'r apprehension of working with stranqers , or the fear of aving inadequate knowlecJye of the meetiny topic. The use of w rm ups helps to dissolve sume of this fear antl allows busine s to beyin on a positive note. This question is often aske : " Is it really worth my while to take the time to do a war up?" 7he answer to that question is quite simple; by taking he time at the beginning of the meeting to do a warm up, t e meeting leader avoids the prob- lems of nonparticipation a d boredom. The group that has been "warmed up" becomes. . . INVOLVED AWAY.F VOCAL FOCUSED COM�dITT U RFJUVENATFU TO S�TART A MEET I NG WI-fHOUT WARM UP I S L I KE T RY I N G TO ROW A [30AT WI TI�OUT AIJ OA ! � i � � � � P� , 2 ��v v facvsF� I�AV� YOU EVER SAT IN A h1EETING WITH YOUR MIND A MILLION MILES � nwnY? Ihe experienced meetiny lead r undE�rstands that daydreaminy un the part of ineeting attende s is a reality with which he c�r she must deal . Warn ups re an excellent way to get the r yroup focuseci on the business f the meeting and to eliminate the problem of daydreaming. lty usiny a warr�� up, the meeti g leader presents tf�e topic in ��i interesting and active fr mework . For example, if the to��ic of the meeting is "new ays in which our club can make money this next year" , the eeting leader might want to � divide the group into subgr ups and then have one group � brainstorrn the uses of a shoes ring, another group brainstorm ,� the uses of a brick, another eam the uses of a coat hanger, etc . After the groups report he creative uses for their ob- ject, award a pri ze to the i nni ng team and then have the whole group brainsto rn� creativ ways of raising money. � Here are a few examples of w ys the meeting leader can help � ti�e group focus on the busines of the meeting: ! � " Present a problem for the g oup to solve. " Create a scenario for subgr ups to role pl ay. * Conduct a brainstorming ses ion. 0 O � . . . , . .. : : : � � � - •. ; ,. . .f . � . . • . . { , . 4