99-174OR1GINqL
Presented By: _
Referred To:
RESOLUTION
OF SAINT PATI., MIlVNESOTA
BE IT RESOLVED, that the City of Saint Paul Police Department is authorized to enter into an
agreement with Saint Paul Public Schools to manage and staff a collaborafive Ramsey County
Truancy and Curfew Center for services related to the Minnesota City Grants Program. A copy of
said agreement is to be kept on file and on record in the Office of Financial Services.
Requested by Department of:
eostrom
Adopted by Council: Date:
Adoption Certified by Council Secretary:
BY� `��a . �,_—ti,.o��--
Approved by M • Date: ��,�/
BY• ramseycountytruancy34156
Police
r
By : �,..�
Form A�p�
/� By: ,
Council File #
Green Sheet #
Committee:Date:
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DEP3�iAAENIIOFFICFJCOUNCIL ' DATE INITIATED
F,;liceDepazlment 1/22/99 GREENSHEET No.�� 63213
CON7ACTPERSON&PH N MRIAL/�ATE INIiWL/DATE
CluefFinney 292-3588 1 o�,v�,MQ..o�aEnoa_ 4 rtTLO�NCIL
MUST BE ON COUNCIL AGENDA BY (DATE) y �� �4
Ple ❑2 cmnrrorsxe.�YY��'�� ❑crr,arnrz
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TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR S{GNATl1RE)
AC710N REQUES7ED
Signatures required on the attached council resolution authorizing the St. Paul Police Depaztment to enter into an agreement
with the St. Paul School District.
RECOMMENDAiION AppfOV2 (A) of ReJECt (R) PERSONAL SERVICE CONTRACTS MfISTANSWER THE FOLLOWING QUESTIONS:
7. Has this person/firm ever worked under a contred for this department?
PLANNING COMMISSION YES NO
CIB GOMMITfEE 2. Nas tt�is pessorvTircn ever been a city empbyee?
CIVIL SERVICE COMMISSION YES No
3. Does this perso�rtn possess a skill not nortnally possessed by any current city employee?
YES NO
A. Is this person/firtn a tar9eted ventloR
YES NO
F�plain all yes answers on separate sheet and attach to green sheet
IN4TIATING PROBLEM ISSUE, OPPORTUNlTY (WHO, WHA7, WHEN, WNERE., WH�
The City of St. Paul has Ueen awazded $33Q,OQ� from the State of Minnesota Departmern of Economic Security for the
Minnesota City Grants Program. Through this ageement, the St. Paul School District will manage and staff a collabarative
Ramsey County Truancy and Curfew Violarion Center for the purpose of facilitating the eazly identification and interoention of
students age 5 to 18 who aze truant from school.
ADVANiAGESiFAPPROVED
The St. Paul Police Department will be able to collaborate with Kamsey County and Independent School
District #625 to intervene with students who are truant from school.
DISADVANTAGES IF APPROVED
None.
�ECEN� � � ; y , _, f.., = .,_ :-u,
DISADVANTAGES IF NOTAPPROVED
f�e.°FU.'e.::`.-.:� t; ::-'.�'
��g � 11999
Loss of opportunities and programs services to the city's you�� S O �� ` � E �, �� � v, t� �C�
�,_� c�ti:��zs:.:._z
TOTAL AMOUNT OF TRANSAC710N S 130,000.00 COSLREVENUE BUDGETE� (CIRCLE ONE) YES NO
�L�itt°�e. ��S'��°�.'93 �
FUNDING SOURCE IVI�T Cit}� G73IlYS ACTIVITY NUMBER 436-34156
FINANCIAUNFORMATION(EXPLAIN) ��=! � �+ 1���
RamseyCoIndepentSchools
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�4-►�y
��II��'�°� d e . . ,.. . . , Contract R-_����
—�°��'� � Saint Paul Public Schools
' ° � LG5CH0O1S ����` Request For Contract Execution
To be completed prior to entering intolsigning any written agreements such as listed in Category 1
of the purchased services listing on the back of this form_ Submit to appropriate Assistant
Superintendent this completed form with original contract attached.
TO BE COMPLET`ED BY ORIGINATOR
Name of District Employee Qriginating Contract/Agreement
P2u1 Leverentz � �
Name of Contractor Citv of saint Paul
If the name above is an individual, should this individual be
_YES _NO (Refer to $FA 3.2)
as an
�
BTIeF Descrlptlon of ContraCt The distri�t taill rer_e,'.ve ° 130.OQ0 to nr��ride e�rtv
i3entizication and interventioi� of studAnts a�PS 5 to �8 who are truar.t Fr�, .e hno:.
Effective Date of Contract �I1l98 Ending Date of Contract 6/30(99
%
Budget Account #29-263-740—(�00—;:;x �` FY Amount $I3o,000
Name of Contract Administrator Lois �ockney
{must be member of Superintendency}
Contract Administrator is responsible for all aspeets of the contract terms, i.e. payment of contract.
The proposed Consent Agenda item must accompany this form.
Assistant Superintendent Preliminary Approval �� i�?�
- Signatu e
Order of Routing and Approval
Date
1. � z � (} Reviewed y Business Office
(Contract# Assigned)
2. l�t f s iewed and Submitted as Board Agenda
Item ropriate Assistant Suoerinten
3. f J �� �� Reviewed by Genera
(DistricPs agreement form
reviewed)
4. Odginal Signed Co act Filed With
Business Offic ,e�quest for Contract
Execution copies drstributed as
i nature
General Counse]
and Finance
Superintendent
Contract Adminisv r-white wpy Originator -yellow eopy Business Dept.-pink copy
= ` rr,�#�, r b.ni� a-,n�►.-fecl �n5r�er� Shr.ct'�G3aal.
�� s ��
�°�-i�Y
INDEPENDENT SCHOOL DISTRICT NO. 625
BOARD OF EDUCATION
SAINT PAUL PUBLIC SCHOOLS
DATE: December 15, 1998
TOPIC: Authority to Enter into a Workforce Preparation Minnesota City
Grants Subgrantee Agreement with City of Saint Paul
A. PERTINENT FACTS:
1. The Saint Paul Public Schools Board of Education has previously approved of
the district's coffaboration with the city in the Minnesota City Grant Program. The
focus of this grant program is for "at risk youth."
2. The City of Saint Paul has been awarded a grant by the State of Minnesota.
3. Representatives of the city, the district, Ramsey County, and other agencies,
have been meeting as the "Ramsey County Truancy and Curfew Committee" to
plan and coliaborate curfew and truancy prevention activities.
4. The city has requested that the district enter into a Workforce Preparation
Minnesota City Grants Subgrantee Agreement. Through this agreement the
district would receive $130,000 from the qrant funds to provide the services
delineated above.
5. The administrator responsible for this subcontract is Paul Leverentz.
6. This item is submitted by Paul Leverentz, Principal of Bridge View School; Cy
Yusten, Assistant Superintendent ot Teaching and Learning; and Lois
Rockney, Acting Assistant Superintendent for Fiscai Affairs and Operations.
B. RECOMMENDATION:
That the Saint Paul School Board of Education authorize the Superintendent, or
his designee, to enter into a Workforce Preparation Minnesota City Grants
Agreement with the City of Saint Paul in the amount of $130,000.
2. That futly tinanced budgets be established tor the management of the funds
received.
' CITY OF SAINT PAUL AGREEMENT _i p� f� I
THIS AGREEMENT is made and entered into this 1�` day of July, 1998, by and between the
CITY OF SAINT PAITL, a political subdivision of the State of Minnesota, hereinaftez called "CITY,"
and TRUANCY AND CURFEW CENTER SERVICES: ST. PAUL SCHOOL DISTRICT, hereinafter
called "DISTRICT."
WITNESSETH:
In considerafion of the mutual terms and conditions, promises, covenants, and payments
hereinafter set forth, CITY and DISTRICT aa ee as follows:
Seciions 1. Scope of Services. The CITY does hereby retain DISTRICT to fiirnish
pzofessional seivices and perform those tasks as outlined in this agreement. DISTRICT agrees to
manage and staff a collaborative Ramsey County Truancy and Curfew Violation Center for the 1948-
99 school year for the purpose of facilitating the eazly identification and intervention of students age S
to 18 who aze truant &om school. These services are to be performed as recognized and defined in the
grant awarded by the State of Minnesota in beginning July 1, 1998, and terminating 3une 30, 1999.
DISTIZICT will be responsible for meeting all deadlines and filing all necessary reports and
evaluations associated with the grant as mandated by Minnesota Gity Grants Program. Reports must
be forwazded to the CITY. DISTI2ICT will be responsible for all services outlined in the MN
Ciry Grant Program, a copy of which is attached.
DISTRICT shall seek pzior approval of the CITY for reimbursement for any expenses it
believes it is entitled to under the MN City Grant Program.
DISTRICT shall submit all receipts and invoices related to travelltraining as outlined by policy
of the City of Saint Paul. Runzheimer and per diem rates will follow Federal guidelines, but under no
circumstances will they exceed policy of the City of Saint Paul.
Section 2. Time for Completion. The services rendered by DISTRICT shall be commenced
on 7une 30, 1999.
Section 3. Chanoes in Scone of Services. CITY or DISTRICT may request changes that would
inczease, decrease or otherwise modify the "Scope of Services." Such changes and method of compensation
must be authorized in writing in advance by the CITY.
Section 4. Billins s and Pavment. That for DISTRICT's faithful performance of this Agreement,
the CITY hereby agrees to pay DISTRICT an amount not to exceed $130,000 annually. DISTRICT shall
submit an invoice for services rendered on the first day of each month. Upon receipt of the invoice and
verification of the chazges, payment shall be made by the CITY to DISTRICT within thiriy (30) days.
Section 5. Discrimination Policv. At ail tunes, DISTRTCT shall abide by Chapter 133 of the St.
Paul Legislative code in any persomZel related policies.
Section 6. Termination. Either pariy to this Agreement may terminate it by giving no less than 5
days written notice of the intent to terminate to the other party. In the event of termination, DISTRICT will
be paid by the Ciry for all services actually, timely, and faithfully rendered up to the receipt of the notice of
termination and thereafter until the date of termination.
; � � � � aq- t�y
� � Secfion 7. Indenendent Contractor Status. DISTRICT is at all tunes hereafter an independent
- contractor and shall save and hold hazmless the City of Saint Paul from any clairn azising out of its kvring,
supervision and performance hereunder.
Section 8. Amendment of Agreement. This agreement may be amended by fiu�ther mutual
written a�eement of the parties thereto.
IN WITNESS WHEREOF, the parties hereto have executed this agreement, the day and yeaz first
above written. �
�
1
ST. PAUL SCHOOL
MAYOR,
��
CHIEF OI
CITY ATTORNEY
DIRECTOR,
DATE
SERVICES DATE
HUMAN RIGHTS
Funding Source:
MN City Grants
� ��
SAINT PA
�r
DATE
ISY
APPROVED AS TO FORM
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Pfease provide a bnef justifira[ion for the budgeY ifems requ4sted on form 5, include an ex
how costs were deteRni�ed, if you an apply;ng ;n more than one allowable aai�,ry, plea�
Se¢df"dt@ �OfTT'1 f0� 8dCi1 2Gtiv)2i.
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AF'PLICANT: City of Saint Paui (Night Hoves Grogramj
ACENlTY: Ramsey County Truancy and CarfeK Violdtion Center
SAIARY Td(e 2ad name
� Retreation Leaders
Program Assistants
!iTegauards
AcLviity Instructors
T07Rt5AlARY
�+r�or� et�veFrrs oc�
Part-time staff: 512,945.50 x 18% _' S233�.10
COtvl'R44TED StE1tVKE5 (itunize}
512,945
r�� 3 2330.10
Athletic offi<ials 35 games x 525/game =;5875.06
Orug Prevention Speakers/Presenters: lOspeakers x 5100 = SI00�
Police Officer ;Arlington security): 1 offtcer x S22/hr x 3 hrs. x 16 days =
Police afficer {��Q securiLy): 3 officer x S22/hr x S hrs. X 28 days = 51980.
Creative Ink {Theater ProduCtion at Arlington) *$1700.00
�,a-�:irs*.a.i.,
f fMl'tDYEE 11V-37.tTE TR�1VEt ��' a0t accead 27 p�r m�W
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(5) S12/hr x 3hrs x 16 days 52,88t
(6) $15jhr z 3 hrs. x 16 ddys $4,32t
(2) $8.40/hr x 3 hrs. x 14 days 5 70�
(15} g12/hr x 2 hrs. x i4 days 35,D4=
Page 8
SO.OD
-.. wrn« PHUNF n»��c.t rwH �, c.u+•. <<ccfiaci
, ,
. ' , Act.vi Supolie5 G'q- !'��
_ Cooking, arts � cra`ts, table games, etc. 52.p00.00
Ath�etiC SuDP��es
Sasketbatls, volleybails, soccer balls, sychronized sxirtming supplies 52,000.0(
Off;ce Supplies
Paper sor registration forms. report Porms 3113.3�
3 Jerseys
� For Arlington: 400 x S10/each 54,000
TOT�l1 58,11d,30
EQUtPMEHT p[MrZt1
TOTnL 50.00
INO1RECf �OST` (Mar na erceed five percert� at aewuM re�d)
TOT.LL
50.00
O7HE[ FX�fNSES Otemizd
T47�t1 30.00
(1998-99} $ 30,000
* The cost of operating and mair►taining taciliHes, depraciatien, artd administrarive sala�ries art
, tx.amp{es of the tYpe of cosi that aro vsuallY Reated as "indirect cost".
,�� Page g
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:
`rY ' VENDOR NUMBER FUND
APPROP IOB.1 GR.�.NT(ScSAID
.�.
AGENCY ORG. SUB ORG.
B21 00�0
CFDAr AMOUNT
90338 11 N/A II � 330
DOCUMENT tVUMBER(S.)
STAT� O� iV11iUNESOTA
DEPAft i 1�ifEP�T O� EGONOIYi1C SECURITYIWOR4CFOftCE PREPAl�4TiOt� BRANCi�
iYIiNN�SOTA C3TY GRANTS PROGRAiV3
Funding Source: P,1N City Grants Grant Agre°menUSESA i.C. Number: 90338
.
This grant agreement, which shall be inierpreted pursuant to ihe laws oi the State of ivlinnesota,
between the Siate of Minnesota, acting through its Deparment of Economic Security (DES),
Workforce Preparatron Branch (WPB), (hereinafter the DEPARTMEN�, and
City of St. Pau!
Workforce Development Divsion
25 West Fourth Street, 1100 City Hall
St. Paul, MN 55102
Social Security or Feder2l Identification Number:
Minnesota State Tax ldentification Number:
(Hereinafter GRAN7EE)
WiTNESSETH:
41-640-5521
d00-802-5Q9
WHEREAS, The DEPARTMENT has been authorized by the Minnesota Legislature to make grants
to cities of the fiirst ciass and to cities that are contiguous ta cities of the first cfass in
Greater Minnesota pursuant to the Laws of Minnesota, 1997 chapter 239, Article i,
Section 17 to provide programs and services in the GRANTEE's city; and
WHEREAS, the DEPARTMENT has authority pursuant to Minnesota Statufe 268.0122 fo enter into
agreements to provide employment and training services, and
WHEREAS, the GRAN7EE represents that is duiy quaiified to perform the duties undertaken by it
under this grant agreement; and,
WHEREAS, the GRANTEE undersiands and �accepts the terms and conditions ofi this agreement as
specified below.
NOW, THEREFORE, in consideration of the premises and oi the representations made therein, the
parties agree thaf:
I. The foregoing rec+tals are made a part hereof as though set fo!�h in fuli and in detail herein.
II. Program: The GRANTEE shaif impiement the Work P1an and Sudget hereto attached as
Exhibit A a^d B, respectively, which is incorporated into this grant agreement.
� aq�,�y
' III. � Duties and P�ment: GRANTEE shail perForm all the services enumerated in Paragraph Ii.
� above and shalf be reimbursed for its expenses in providing these services, provided that the
tota4 obligation of the DEPAFZTMENT for a(I reimbursement to GRANTEE sha(f not exceed
5330.000.
These funds are to be expended in the cost cafegories a�d amounts shown in the Budge�,
Exhit�it B, which is attached hereto, incorporated by re*erzrc� nerein and mGde a pari h cf20T.
Tne DEPARTMEN i snail not be resoonsiole to reimburse GftANTEE for its payments cr
Gabili"ry to the Unemployment Compensztion Fund 2s a reimbursing empio;les arier terminaticn
of Gr2SNTEE's participation in programs under the Act or ior any liability accrued thereunder
bes`ore �he a��ective date oi this Gran't.
lV. Term of Grant: This grant agreement shall be efs`ective on July 1. 1998 or upon such date as
ii is executed as to encumbrance by the Commissioner of the Depar�ment of Economic
Security, whichever occurs later, and shafl remain in efieci until J�ne 30. 1999.,
V. Canceltaiion: This grant agreement may be canceled by the DEPAR71v1EN7 at any time, with
or without cause, by giving written notice to the GRANTEE. 1n the event of such canceflation
wiihout cause, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work
or services satisfactorily performed. GRANTE� acknowledges that funds to finance this grant
are to be obiained by the DEPAftTMENT through a specific iegisiative act. It at any time such
funds become unavailable under the Act, this grant agreemen4 shafi be terminated immediately
upon written notice of such fact by the DEPARTMENY to GRANTEE. In the event of such
termination, GRANTEE shall be entitled to reimbursement, determined on a pro rata basis, for
services satisfactorily performed.
In the event of cancellation for cause, including but not limited to failure to compiy with the
provisions of the grant agreement, failure to make timely progress in delivering sequired
services, or use of grant funds for purposes other than those specifically identified in the grant
agreement, the DEPARTMENT may take any aciions it deems necessary to protect ihe
interests of the State of Minnesota, including but not limited to the refusal to disburse additionai
funds pending a determination of the DEPARTMENT's righf to set-ott, and requiring the refurn
of all or part of the funds already disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or without cause,
upon thirty (30) days written notice to the DEPARTMENT. Such written notica of cancellation
must inciude proposed terms for the discontinuation of GRANTEE's services and an estimated
finaf invoice for work or services performed. The DEPARTMENT may reject or accept in whole
or in part GRANTEE's proposed terms for discontinuing services and GRANTEE's estimated
nnal invoice, and shall notifiy GRANTEE of its decision within (5) business days of receipt of
GRANTEE's canceflation notice.
In the event of any cancellation under this provision, GRANTEE shall cooperate fuiiy with fhe
DEPAftTMENT and heip facifitate any transition for the provision of sesvices by a difFerenf
vendor. Fai{ure to cooperate with or withholding any mformation or records requested by the
DEPARTMENT or a different vendor that impairs in any way the transition or the provision of
services shall constitute a material breach of this grant agreement, subjecting GRANTEE to
liabilify fos aN damages incurred by the DEPAFtTMENT resulting from such breach.
Vl. Request for Payment: Requests for cash advances snaif be made by GftANTEE to the
DEPARTNIENT on the DEPAftTMENTs Form No DJT-1864. Payments shal! be made 6y fhe
�
; , qR-���
' � DEPAR7MENT as soon as practicable after GRANTEE's presentation of the Request for Cash.
� The fact of payment of any item shall �ot preclude the DEPARTMENT from questioning the
propriety of any item.
VII. Purchase oi Furniture and Equipment: GRAN � EE shafl not purchase fumiturz or o�hes
eGuipment withou't the prior written approvai of ihe DEPARTMENT.
VIIL Reoavment oi Fun�s: Th2 DEPART�IENT reserves ihe riaht io oriszf Gny over-pzyment or
disallowance of any iiem or iiems under this grant by reducing fufure payments requested by
GRANTEE. This ciause shall not be construed fo bar any oiher legal remedies the
DEPaRTMENT may have to recover funds expended by GRANTt*- ior disal{owed costs.
IX. GRANTEE Reoorts: GRANTEE agrees to provide the DEPARTMENT with such progress
reports as the DEPARTMENT shali from time to time require including, but not limited to, the
ioilowing:
Quarteriy Financial Status Report (FSR) due by the 20ih day f�ilowing the end of each
quarter.
Quarterly Progress Report due by the 20th day foilowing the end of each quarter.
The DEPARTMENT shall withhold funding if reporting requirements are not met in a compiete,
accurate and time4y manner.
X. Monitorina and Corrective Action: Perforrr}ance as set fo�th in Paragraph II. above is essential
to the life of this grant. GRANTEE agrees to permit monitoring by the DEPARTMENT io
determine grant agreement performance and compliance with grant provisfons. GR?,NTEE
further agrees to cooperate wifh the DEPARTMENT in performing and compieting such
monitoring activities and GRANTEE agrees to impiement and comp{y with such remedial action
as is proposed by the DEPARTMENT.
XI. �iabili : GRANTEE agrees to indemnify and save and hold the DEPAR7MENT, its agents and
empfoyees harmfess from any and a11 claims or causes of �ction, incfuding attorney's iees,
arising from the performance o{ this Grant by GRANTEE, its agents, officers and employees.
Nothing herein shail constitute a waiver by the GRANTEE or the DEPAFtTMENT of any
statutay or common 4aw limits of liability, defenses, or immunities.
K{1. Special Administrafive Provisions Required Underthe Act: GRANTEE agrees to administer the
program in accordance with the Aci, as amended, the regulations and guidelines promulgated
thereunder. GRAIVTEE aiso agrees ta comply with ofher applicable Federal and State laws.
In the event that these laws, regulations or policies are amended at any time during the term
of this Agreement, the GRANTEE shal! comply with such amended laws, regulations or
guidelines.
A. Records/Audits: GRANTEE agrees to use such fiscal, audit and accouniing procedures
as may be necessary to assure and promote sound f+nancial management, includ+ng
effective internai controfs. The Secretary of Labor, the Comptroller General of the United
States and the DEPARTNiENl", or a designated representative, shal{ have access to and
the right to examine for audit purposes or otherwise, any books, documents, papers or
records of GRANTEE. The books, records, documents and accounting procedures and
practices of the GRANTEE relevant to this granf agreemenf are also subjecf to
examination by the DEPAR7MENT and the legislative auditor of fhe State of Minnesota.
, a� - ��y
� GRANTEE agrees to fuliy cooperate in any such examination andior audit and to have said
audits carried out in accordance with Grant Audit Requirements, which is in Chapter 509
of the MDES Po{icies and Procedures Manual and hereby incorporated by reference and
made a part hereof.
All records per�aining to this grant agre°ment shaii be retained by the GRANTEE ior a
p�riod of at least three years aiter the exoiration o� 'the icRil Oi i{l15 gf2Tlt �are�ment, or on
compleiion of �n audii, iT one has been commenced within three years, whicnever period
is longer.
B. Prooram Standards: GRANTEE agrees to comply wiih Or41B Circulzr Numbers A-21, A-87,
A-1 � 0, A-122, A-133, the OMB "Common Rule" (as codified at 29 CFR 97), and ASMB C-
10 (fmplementation Guide for OMB Circular A-87), as these circular are applicable and as
they relaie to the utilization of funds, the operation ot programs and the maintenance of
records, books, accounts and other documents under the Act, as amended. llnder the
Cost Principles Circulars (A-21, A-87, orA-122), common orjoint costs charged to grants
must be based upon written cost al(ocation plans.
�. Non-Discrimination Statement: The GRANTEE wiii comply with Federal, State, and focal
laws prohibiting discrimination, including but not limited to:
The Job Trainina Partnership Act o� 1982 f29 USC 75011, Section 1577, which prohibits
discrimination under any program funded in whole or in part with JTPA funds because
of race, color, religion, sex, national origi�, age, disability, political aitiliation or belief,
and for beneficiaries onfy, citizenship or participation in JTPA.
ii. The Civii Riahts Act of 1964 (d2 USC 2000d). as amended bv the Eaual Emoloyment
Opportunitv Act of 1972, which prohib+ts discrimination on grounds of race, color or
national origin, and applies to any program or activity receiving federal financial aid, and
to all employers, including State and local governments, pubiic and private employment
agencies, and labor organizations.
iii. The Rehabilitation Act of 1973 (29 USC 7941, as amended, which prohibits
discrimination on the basis of handicap in all federally-funded programs.
iv. The Aae Discrimination Act of 1975 (42 USC 6101), as amerrded, which prohibits
unreasonable discrimination on the basis of age in programs or activities receiving
federal financ'sal assistance.
v. The Americans with Disabilities Act of 1990 (42 USC 12101), as amended, which
prohibits discrimination on the basis of physical, sensory, or mental disabifity or
impairment.
D. Affirmative Action: (if applicable), GRANTEE certifies that it has received a Certificate of
Compliance from the Commiss+oner of Human Rights pursuant to Minnesota Statues,
Section 363.073.
E. Workers' Compensation: in accordance with the provisions of Minnesota Statutes Section
176.182, the State aSfirms that GRANTEE has provided acceptable evidence of compliance
with the workers' compensation insurance coverage requirement of Minnesota Sfatues
Section 176.181, Subdivision 2.
: � qq-���
" ' F. Reiocation Assistance: GRANTEE agrees to comply with the requirements of the Uniform
' Relocation Assistance and Real Property Acquisitions Act of 1970 (Public Law 91-646)
which provides for fair and equitable treatment of persons displaced as a resUlt of federai
or federally assisted programs.
G. CnurchlState Se�arat+on: GRANTrc agrees that program paricipants snall noi be
employed in the consfruc,ion, operation or maintenance of that pzr oi any �aciliPj �Nnich is
used t`or re{igious instructior�s or worshio. GRANTt� iurther agr2�s that no fus;ds shail be
expend2d for sactarian workshop, instruction, or proselytization.
H. DATA PRAC7ICES: The GRAN I Et understands and agrees that it shali be bound by i;�e
Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13}, and that +t
shall inform program applicants that the DEPARTMENT may share applicant data with
other agencies for efigibility and program evaluation purposes. GRANTEE shall incorporatz
inio the form used to provide appiicants' an explanation of their right und�r the Minnesota
Data Practices Act clauses contained in the DEPARTMENT'S "DATA USES INCLUSION
REQUIREMENTS" SAttachment 11.
I. Drug Free Workp{ace: GRANTEE agrees to make a good faith efrort to maintain a drug
free workpiace through implemeniaiion ofi the Drug-Free Workpface Act of 1988.
Xili. Job Service Listina: GRANTEE shall list any job vacancy in iis personnei compiement with ihe
nearest Minnesoia Job Service Oifiice as soon as it occurs.
XiV. Voter Reaisttation: GRANTEE shall provide non-pa�tisan voter registration services and
assistance, usi�g forms provided by the Secretary of State, to emRloyees of GR,4NTEE,
program participants and the pubiic as required by Niinnesota Statutes, 1987 Suppiem2nt,
Section 201.162 (1988).
XV. Assignment: The GRANTEE shall neither assign nor transfer any rights or obligations under
this grant agreement without prior written consent of the DEPARTMENT. The provisions of this
grant agreeme�t app{icable to the GRANTEE shal( also be appficable to subgrants made by
the GRANTEE from funds obtained under this grant agreement.
XVi: Modifications: Any modifications to this grant agreement shall be in writing and shall be
executed by the same parties who executed the original grant agreement, or their successors
in office.
XVI1. Debarment and Susoension Certification: (If applicable) The GRANTEE agrees to follow the
President's Executive Order 12549 and the implementing regu{ation "Nonprocurement
Qebarment and Suspension; Notice and Final Rule and interim Final Rule," found in Federal
Register Vof. 53, No. 102, May 26, 1988, incfuding Appendix B, "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
7ransactions"; unless excluded by law or regutation.
XVIII. Lobbyina Certification and Disclosure: (Ifi applicabie) The GRANTEE shall comply with interim
Final Rule, New Restrictions on Lobbying, found in Federai Register Vol. 55, No. 38, February
26, 1990, and any permanent rules that are adopted in piace of the lnterim Rule. The interim
Final Rufe requires the GftANTEE fo certify as to their lobbying activify. The Interim Final Rule
implements Section 319 of Public Law 101-121, which generally prohibits recipients ofi Federai
contracts, grants and loans from using appropriated funds for fobbying the Executive or
5
� , aa • ��y
• • Legisfative Branches of the Federaf Government in connection with a specific contract, grant
or loan.
XIX. GRANTEE agrees to identify the DEPARTMENT as a source of funding in any and all printed
maferials prepared by the GRANTEE.
XX. Grant Aore=ment Cfosz-oui: i he GRP,NTE= agrees to suomii a final quartzrfy Financiaf St�tus
Repot� (FSR) and a p2yment for ihe baiance o# any unspeni and unobligaie� grant funds to the
DEPARTMENT within 45 days aiier the end of the term of this grant agreement.
Accompanying the rinal FSR shall be a listing of any continuing liabili�ies on the grant, it
aoplicable. Failure to submit a final FSR 4vithin this period may result in disaliowance of
payment for any expenditures not previously submitted. The GRANTEE agrees to submit a
revised final FSR to the DEPARTMENT ifi any additional funds must be returned to the
DEPARTMENT aYer grant agreement closeout.
XXI. Jurisdicfion and Venue: This grant agreement, and arry amendments and supplements thereio,
shall be governed by the Laws of the State of Minnesoia. Venue for all legal proceedings
arising out of this award, or breach thereof, shall be in the State or Federal Court with
competent jurisdiction in Ramsey County, Minnesota.
0
�
Q�-/?�
IN WITNESS WHEREOF, the par�ies have caused this Grant (No. 90338) to be duly executed
intending to be bound ihereby.
APPROVED
FOR Citv of St. Paul
Workforce Develooment Division :
(Name of Delegate Agency)
APPROVED
FOR The Departme�t of Economic Securitv-
V�Jorkiorce Preoaration Branch
�
:
Titie:
Date:
FOR THE GRANTEE':
�
Title:
Date:
* If a corporation, two corporate ofticers must execute.
Title: Director. Program Support Sen�ices
Date:
7
qq-l�y
ADDITIONAL SIGNATURES
APPP,OVED AS TO FORM:
�� ( ;i� •
', c��/ � �'� /. / � �J , v ( '--.�
F�ssistant City ,4tiornzy �
�
/,i�. �✓. .;l //'nGnr? �9i1/;�.lX '��//°�
Director, De r�meni of
Huy�an R�hts � � �� �,� � ���<
� ���- -,�� /�� �-�:��`'`"" , _,
V
,,� ----� y
. �, � � ;
Chief, Poliee Dep2rtmeni ,��, �
�" �
.�
� " • � ' • � -_ ?��
?`A
i .��
�
\ � / `" /�
�Pr gr anagef, Workforce Deveiopment
' ept. of PED
`.
A�TACNMENT 1
qq-t7�j
���� ���� ���������
������������
!. Program information
A. Nlhy We Ara Asking�or I#: To help us decide whether you are eli�ible for
the program and wha# other services you ma� need.
B. How We P1an To Use It: We may use it to prepara required reports, conduct
audits, raview eligibiiiiy and to find out how the program is heiping you.
C. With Whom We Mav Share This in#ormation: VNitf� staff, atlowed by law, who
need it to do tt�eir jobs in: the �,linnesota Department of Economic Securify;
tne Uniisd Statss Depar#ments of Health and Human Ssrvices, Labor, Housing
and Urban Deveiopment and Agriculture. We may also shara it with
communi:y basad agencies, locai and sfats human servics agencies,
educatior�ai programs and other agencies wnich help yau.
D. If You Do Not Provi�fe This Informafi4n• You are not required by ta�x to
provide this information. lf you choose not to provide this i�formatiort, we
may not know whethar you ara eligible for the program and may not be able
to heip you. Praviding Falss information can lead to removal from #he
program.
lt. Wage Detail Files
We may aiso use information from wage records kept by the iVlinnesota
Department of Economic Security to fieip ua evaluafs the program.
1l1. Socia! Security Numbers
You do not hava to provide a Sociai Security Number to be eligibie for our
programs. Federal Privacy Act and Fresdom of information Act dictates the
use ofi the Social Secu�ity Number. We may usa it for computer matches,
program reviews and improvements, and aud's#s.
.
Ml�ti'NESOTA QTY GRA��TS PROGRAM
The Minnesota Department ot Economic Security
Application Cover Sheet
;,PPLSG��i: Use your legal name and iu!€ address.
Tni> is tne �iscal a.;ent witn whor,i the grant a�reement
uiii oe ezecuted.
Szinc ?au1 Policz Deoart:.�en[
i00 Ezs[ 11th S[ree[
Sa?r.t ?zu!, "?N 55201
D:rccvr nan',e: Nillizm K. Finney
Teleohone number: 612-292-3588
��t�V Tax ID=
`ederzl Emplpver
502509
41-6005521
CONFACI" ��.14F and ADDRE55
(I€ diiieree,t i:om.4P?LfC},tiTj
yny 3_ow-n
Sa_..� _��1 Police Deoz:::c=_n[
Rzsze:ch ar.d D=velco:�zr.� C�ic
100 -=_s[ Elevzn:h Sc:ee�
sazac =au1, *�V ssloi
Tel2onone number:
FAX: 612-292-3542
(612) 292-3507
9q-��Y
I certi�y that the informatio�on[ained herein is true and atcurate to the besi of my knoev{ed�e �nd
th2t 4 submr�t i4, application on beha(f of the applicant,
���� � �l '�/�llV � —�"_— � l �
Signature: _'�� �� �� D�te: ' '>
Tit�°: Research� Granes Mzna�er
Page 6
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Please pro�ide a brief j�canon for the bud�et items requested on form 5. Include an explanation of how costs were ��_ t ��
deteimined Lf �ou aze applying in more than one allowable acticity, please� use a sepazate form for each activiN.
APPLICA��IT: � City of St. Paul �
ALL�WABLE ACTTVTTY: RCTCC (Truancy) �
SALARY Title and name � PO�ITTON(S) � TOTAL COST ;
1 cTE Teacher/Coux
1 FIE Ed ASSi �*artt<
21,500
TOTAL SAI.ARY
Ei4IPLOYEE BEIvEFI
Teacher/Counsetor
PICA 1,415
TRA 2.951
Health/4Velfare ],650
Ed Assistanu
FICA 1,6�5
TRA l.11�
Health/Welfare 3,300
CONTRACTED SERVICES (Itemize)
2 YSB Youth Counselors 64.000
SWEEPS 5,000
EhLPLOYEE IN-STAI'E'I'RAVEL (Mi3eage may not ezceed Z7 per
Travel and staff development 3,000
30.000
TOTAL 12 075
TOTAL. 69,000
TOTAL 3,000
��-���
SliPPLIES, PHONE, POSTAGE, Pf2INT, COPY (Itemize) i
Creneral supplies 2500 I
Phones 1.000
I
�
I
TOTAI, 3,500
f EQliTPMEVT (Itemize) I
�
i Equipmenc Repa'u 500
TOTAL, �00
INDIRECT COST `(�tay not eaceed five perceut of amount requested) �
, �
I
TOTAL
OTHER EXPENSES (Itemize)
Ren[ 1,925
TOTAI, 1,925
GRAND TOTAL FOR TffiS ALLOWABLE ACTTVITY 5130,000
Must match total on forms 1 and 4 for this activiry.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type af cost that aze usually treated as "indirect cost".
. aq-��y
Please provide a brief just�cation for the budget items requested on form 5. Include an e.rplanaaon of how costs were
de[emuned if you aze applring in more than one allowable acti��ty, please use a seFazate fo;m for each acri�ity.
APPLICANT: � City of St. Paul
� �LLOWABLE ACTNITi': � RCTCC (Curfew)
� SAi,ARX Title and name � POSTTION(S) � TOTAL COST I
� Staff Salaries � 22.380
i I
I
�
�
i
� i
I
� TOTAL SAL�12Y Zz.sBO I
� E�LOYEE BENEFITS (Ifemize)
Frin�e 10°/a 2.288
TOTAL 2.288
CONTRP.CTED SEBVICES (Itemize)
Cluncal.Supenision 8,�80
Off-Dutv Officen 13390
Ramsey County Depury 18,�F00
�
TOTAi, -10,370
E�fPLOYEE IN-STAT'E TRAVEL (Mileaae may not ezceed .27 per mile)
Travel and staff development 1,000
TOTAL 1,000
, , aq-�� y
SUPPLIES, PHONE, POSTAGE, PRL�iT, COPY (Ytemive)
Postage. Prinring Cop}in� 1,000 I
Cell Phones 2,900 �
I
TOTAI. 3,900
EQUIP'4fENT (Itemize) �
Computers, equigment, sup�lies �1.5b2 I
�
TOTAL i.562
INDIItECT COST "(May not esceed five percent of amouni requesied)
I �
TOTAL
OTHER EXPENSES (Itemize) '
TOTAL
GRA_YD TOTAL FOR THLS ALLOWABLE ACTIVPI'Y �� ��
Must match total on forms 1 and S for this activif7.
The cost of operating and maintainin� facilities, depreciation, and administrative salaries are
examples of the type of cost that are usually treated as "indirect cost".
,
� Please pro�ide a brief justification for the bud�et items requetted on focm �. Include an explanation of how costs lveze l R���y
determined if you are applYing in morethan one allow�able activity, piease use a separaze form for each acti�ity.
APPLICANT: I City of St. Paul �
ALLOWABLE ACT'IVITY: � Truancy Prevention . �
� SaLARY Title and name , POSITION(S} I TOTAL COST j
� Truanc.y Counselors m 525,000 215 FTE 56,250
I I I
TOTAL SAI,ARY 55,z5o
EiYIPLOYEE BEI�TEFTTS Qtemize}
Heaith, Pensio� Taxes @ 22% of Sala�y
TOTAL 12.375
CONTRACTED SERVICES (Itemize)
TOTAL
EMPLOYEE IN-STATE TRAVEL (Milea may not exceed .27 per mile)
Travel
'FOTAL 390
+ U ��
. ,, ,
qa-1't
� SL�PPLIES, PHOhE, POSTAGE, PRINT, COPY (Iiemize) I
� i
I SuppiieslPossa�efPrinUCop;; 1.3�5 I
Phone 1.575 I
1
�
i
!
I
TOT.AL 2.920
�EQUIPMENT Qtemize) i
_ �
i
I
TOTAL
I INDII2ECT COST "(hlay not e:ceed five percent of amount reques2ed}
TOTAL
I
OTHER EXPENSES (Itemize)
Occupancy �OS
Staff Development �50
Insurance 350
TOTAL 1.205
GRAND TOTAL F`OR THIS ALLOWABLE ACTIVITY I
573,140
Must match tota! on forms 1 aad 4 for this activity.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type of cost that aze usually treated as "indirect cost".
r'
,. ,
., .
� Piease pro� ide a brief justification for rhe budget items requested on form 5. Include an e.cplanation of how ws[s were
determined if vou aze applying in more than one allowable acu�zTy, please use a separate form for each acn�ity.
qg' �''�l
APPLICANT_ � City of St. Paul �
AI,LOR'ABLE �CT`IVI"TY: � Curfew Counselors & Refertal Services �
� SAL?.RY Title and name � PaSTITON(S) � TOTAI, COST I
Di��esion Counxlors'a� 25,500 I 65 FTE 16575 �
�
TOTAL SALARY I t6s75
EMPLOYEE BENEFT'TS (Itemize)
Health, Pension, Taxes !� 22% of Salary
TOTAL 3,6i6
CONTRACTED SERVICES (Itemize)
TOTAL
EI�LOYEE IN-STATE TRAVEL (Mileage may not exceed .27 per mile)
Travel
TOTAI. 113
� ., =,
. ,�.�
�tc�-1'1 �
SUPPLIES, PHONE, POSTAGE, PRINT, COPY (Ttemize) I
Supplies/PostapelPcindCopy 589
Phone i55
I
TOTAL 1.0�-1
I EQliIPMENT (Itemize)
TOTAL
INDIRECT COST *(.May not eaceed five percent of amount requested)
TOT.�L
O'I"HER EXPENSES (itemize)
Occupan�y 117
StaffDevelopment 200
Insurance 165
TOTAL �382
GRAND TOTAL FOR THIS ALLOWABLE ACTIVITY Sz 1 gbp
Must match total on forms 1 and 4 for this activiry.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type of cost that are usually treated as "indirect cast".
OR1GINqL
Presented By: _
Referred To:
RESOLUTION
OF SAINT PATI., MIlVNESOTA
BE IT RESOLVED, that the City of Saint Paul Police Department is authorized to enter into an
agreement with Saint Paul Public Schools to manage and staff a collaborafive Ramsey County
Truancy and Curfew Center for services related to the Minnesota City Grants Program. A copy of
said agreement is to be kept on file and on record in the Office of Financial Services.
Requested by Department of:
eostrom
Adopted by Council: Date:
Adoption Certified by Council Secretary:
BY� `��a . �,_—ti,.o��--
Approved by M • Date: ��,�/
BY• ramseycountytruancy34156
Police
r
By : �,..�
Form A�p�
/� By: ,
Council File #
Green Sheet #
Committee:Date:
�s
,�
Z � �4 �.-�
� 1 1' 1 f 1 � N 1 1 11 1 f
+
� � �/'� ��/.� �/'l�
� -� ��,r� � �
DEP3�iAAENIIOFFICFJCOUNCIL ' DATE INITIATED
F,;liceDepazlment 1/22/99 GREENSHEET No.�� 63213
CON7ACTPERSON&PH N MRIAL/�ATE INIiWL/DATE
CluefFinney 292-3588 1 o�,v�,MQ..o�aEnoa_ 4 rtTLO�NCIL
MUST BE ON COUNCIL AGENDA BY (DATE) y �� �4
Ple ❑2 cmnrrorsxe.�YY��'�� ❑crr,arnrz
--�:' ��-_ �r�.uwtuLLSERVICF3oIR_ �wlNCVil,sERViacciG
/ � j / { u
_..��_ ._..._...]` , v �mwYORlORq85I5TAMy� �RIGHTS
L�i I � i�
�i
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR S{GNATl1RE)
AC710N REQUES7ED
Signatures required on the attached council resolution authorizing the St. Paul Police Depaztment to enter into an agreement
with the St. Paul School District.
RECOMMENDAiION AppfOV2 (A) of ReJECt (R) PERSONAL SERVICE CONTRACTS MfISTANSWER THE FOLLOWING QUESTIONS:
7. Has this person/firm ever worked under a contred for this department?
PLANNING COMMISSION YES NO
CIB GOMMITfEE 2. Nas tt�is pessorvTircn ever been a city empbyee?
CIVIL SERVICE COMMISSION YES No
3. Does this perso�rtn possess a skill not nortnally possessed by any current city employee?
YES NO
A. Is this person/firtn a tar9eted ventloR
YES NO
F�plain all yes answers on separate sheet and attach to green sheet
IN4TIATING PROBLEM ISSUE, OPPORTUNlTY (WHO, WHA7, WHEN, WNERE., WH�
The City of St. Paul has Ueen awazded $33Q,OQ� from the State of Minnesota Departmern of Economic Security for the
Minnesota City Grants Program. Through this ageement, the St. Paul School District will manage and staff a collabarative
Ramsey County Truancy and Curfew Violarion Center for the purpose of facilitating the eazly identification and interoention of
students age 5 to 18 who aze truant from school.
ADVANiAGESiFAPPROVED
The St. Paul Police Department will be able to collaborate with Kamsey County and Independent School
District #625 to intervene with students who are truant from school.
DISADVANTAGES IF APPROVED
None.
�ECEN� � � ; y , _, f.., = .,_ :-u,
DISADVANTAGES IF NOTAPPROVED
f�e.°FU.'e.::`.-.:� t; ::-'.�'
��g � 11999
Loss of opportunities and programs services to the city's you�� S O �� ` � E �, �� � v, t� �C�
�,_� c�ti:��zs:.:._z
TOTAL AMOUNT OF TRANSAC710N S 130,000.00 COSLREVENUE BUDGETE� (CIRCLE ONE) YES NO
�L�itt°�e. ��S'��°�.'93 �
FUNDING SOURCE IVI�T Cit}� G73IlYS ACTIVITY NUMBER 436-34156
FINANCIAUNFORMATION(EXPLAIN) ��=! � �+ 1���
RamseyCoIndepentSchools
, . - ::,� /
;
�4-►�y
��II��'�°� d e . . ,.. . . , Contract R-_����
—�°��'� � Saint Paul Public Schools
' ° � LG5CH0O1S ����` Request For Contract Execution
To be completed prior to entering intolsigning any written agreements such as listed in Category 1
of the purchased services listing on the back of this form_ Submit to appropriate Assistant
Superintendent this completed form with original contract attached.
TO BE COMPLET`ED BY ORIGINATOR
Name of District Employee Qriginating Contract/Agreement
P2u1 Leverentz � �
Name of Contractor Citv of saint Paul
If the name above is an individual, should this individual be
_YES _NO (Refer to $FA 3.2)
as an
�
BTIeF Descrlptlon of ContraCt The distri�t taill rer_e,'.ve ° 130.OQ0 to nr��ride e�rtv
i3entizication and interventioi� of studAnts a�PS 5 to �8 who are truar.t Fr�, .e hno:.
Effective Date of Contract �I1l98 Ending Date of Contract 6/30(99
%
Budget Account #29-263-740—(�00—;:;x �` FY Amount $I3o,000
Name of Contract Administrator Lois �ockney
{must be member of Superintendency}
Contract Administrator is responsible for all aspeets of the contract terms, i.e. payment of contract.
The proposed Consent Agenda item must accompany this form.
Assistant Superintendent Preliminary Approval �� i�?�
- Signatu e
Order of Routing and Approval
Date
1. � z � (} Reviewed y Business Office
(Contract# Assigned)
2. l�t f s iewed and Submitted as Board Agenda
Item ropriate Assistant Suoerinten
3. f J �� �� Reviewed by Genera
(DistricPs agreement form
reviewed)
4. Odginal Signed Co act Filed With
Business Offic ,e�quest for Contract
Execution copies drstributed as
i nature
General Counse]
and Finance
Superintendent
Contract Adminisv r-white wpy Originator -yellow eopy Business Dept.-pink copy
= ` rr,�#�, r b.ni� a-,n�►.-fecl �n5r�er� Shr.ct'�G3aal.
�� s ��
�°�-i�Y
INDEPENDENT SCHOOL DISTRICT NO. 625
BOARD OF EDUCATION
SAINT PAUL PUBLIC SCHOOLS
DATE: December 15, 1998
TOPIC: Authority to Enter into a Workforce Preparation Minnesota City
Grants Subgrantee Agreement with City of Saint Paul
A. PERTINENT FACTS:
1. The Saint Paul Public Schools Board of Education has previously approved of
the district's coffaboration with the city in the Minnesota City Grant Program. The
focus of this grant program is for "at risk youth."
2. The City of Saint Paul has been awarded a grant by the State of Minnesota.
3. Representatives of the city, the district, Ramsey County, and other agencies,
have been meeting as the "Ramsey County Truancy and Curfew Committee" to
plan and coliaborate curfew and truancy prevention activities.
4. The city has requested that the district enter into a Workforce Preparation
Minnesota City Grants Subgrantee Agreement. Through this agreement the
district would receive $130,000 from the qrant funds to provide the services
delineated above.
5. The administrator responsible for this subcontract is Paul Leverentz.
6. This item is submitted by Paul Leverentz, Principal of Bridge View School; Cy
Yusten, Assistant Superintendent ot Teaching and Learning; and Lois
Rockney, Acting Assistant Superintendent for Fiscai Affairs and Operations.
B. RECOMMENDATION:
That the Saint Paul School Board of Education authorize the Superintendent, or
his designee, to enter into a Workforce Preparation Minnesota City Grants
Agreement with the City of Saint Paul in the amount of $130,000.
2. That futly tinanced budgets be established tor the management of the funds
received.
' CITY OF SAINT PAUL AGREEMENT _i p� f� I
THIS AGREEMENT is made and entered into this 1�` day of July, 1998, by and between the
CITY OF SAINT PAITL, a political subdivision of the State of Minnesota, hereinaftez called "CITY,"
and TRUANCY AND CURFEW CENTER SERVICES: ST. PAUL SCHOOL DISTRICT, hereinafter
called "DISTRICT."
WITNESSETH:
In considerafion of the mutual terms and conditions, promises, covenants, and payments
hereinafter set forth, CITY and DISTRICT aa ee as follows:
Seciions 1. Scope of Services. The CITY does hereby retain DISTRICT to fiirnish
pzofessional seivices and perform those tasks as outlined in this agreement. DISTRICT agrees to
manage and staff a collaborative Ramsey County Truancy and Curfew Violation Center for the 1948-
99 school year for the purpose of facilitating the eazly identification and intervention of students age S
to 18 who aze truant &om school. These services are to be performed as recognized and defined in the
grant awarded by the State of Minnesota in beginning July 1, 1998, and terminating 3une 30, 1999.
DISTIZICT will be responsible for meeting all deadlines and filing all necessary reports and
evaluations associated with the grant as mandated by Minnesota Gity Grants Program. Reports must
be forwazded to the CITY. DISTI2ICT will be responsible for all services outlined in the MN
Ciry Grant Program, a copy of which is attached.
DISTRICT shall seek pzior approval of the CITY for reimbursement for any expenses it
believes it is entitled to under the MN City Grant Program.
DISTRICT shall submit all receipts and invoices related to travelltraining as outlined by policy
of the City of Saint Paul. Runzheimer and per diem rates will follow Federal guidelines, but under no
circumstances will they exceed policy of the City of Saint Paul.
Section 2. Time for Completion. The services rendered by DISTRICT shall be commenced
on 7une 30, 1999.
Section 3. Chanoes in Scone of Services. CITY or DISTRICT may request changes that would
inczease, decrease or otherwise modify the "Scope of Services." Such changes and method of compensation
must be authorized in writing in advance by the CITY.
Section 4. Billins s and Pavment. That for DISTRICT's faithful performance of this Agreement,
the CITY hereby agrees to pay DISTRICT an amount not to exceed $130,000 annually. DISTRICT shall
submit an invoice for services rendered on the first day of each month. Upon receipt of the invoice and
verification of the chazges, payment shall be made by the CITY to DISTRICT within thiriy (30) days.
Section 5. Discrimination Policv. At ail tunes, DISTRTCT shall abide by Chapter 133 of the St.
Paul Legislative code in any persomZel related policies.
Section 6. Termination. Either pariy to this Agreement may terminate it by giving no less than 5
days written notice of the intent to terminate to the other party. In the event of termination, DISTRICT will
be paid by the Ciry for all services actually, timely, and faithfully rendered up to the receipt of the notice of
termination and thereafter until the date of termination.
; � � � � aq- t�y
� � Secfion 7. Indenendent Contractor Status. DISTRICT is at all tunes hereafter an independent
- contractor and shall save and hold hazmless the City of Saint Paul from any clairn azising out of its kvring,
supervision and performance hereunder.
Section 8. Amendment of Agreement. This agreement may be amended by fiu�ther mutual
written a�eement of the parties thereto.
IN WITNESS WHEREOF, the parties hereto have executed this agreement, the day and yeaz first
above written. �
�
1
ST. PAUL SCHOOL
MAYOR,
��
CHIEF OI
CITY ATTORNEY
DIRECTOR,
DATE
SERVICES DATE
HUMAN RIGHTS
Funding Source:
MN City Grants
� ��
SAINT PA
�r
DATE
ISY
APPROVED AS TO FORM
S � r�.t �+�r'�- , be'+r� t�v�A-e�
�
�{Qts,Y\S�fi`
Y
s� b3 ao I .
Z
� .
e
• q9,��y
Pfease provide a bnef justifira[ion for the budgeY ifems requ4sted on form 5, include an ex
how costs were deteRni�ed, if you an apply;ng ;n more than one allowable aai�,ry, plea�
Se¢df"dt@ �OfTT'1 f0� 8dCi1 2Gtiv)2i.
�
AF'PLICANT: City of Saint Paui (Night Hoves Grogramj
ACENlTY: Ramsey County Truancy and CarfeK Violdtion Center
SAIARY Td(e 2ad name
� Retreation Leaders
Program Assistants
!iTegauards
AcLviity Instructors
T07Rt5AlARY
�+r�or� et�veFrrs oc�
Part-time staff: 512,945.50 x 18% _' S233�.10
COtvl'R44TED StE1tVKE5 (itunize}
512,945
r�� 3 2330.10
Athletic offi<ials 35 games x 525/game =;5875.06
Orug Prevention Speakers/Presenters: lOspeakers x 5100 = SI00�
Police Officer ;Arlington security): 1 offtcer x S22/hr x 3 hrs. x 16 days =
Police afficer {��Q securiLy): 3 officer x S22/hr x S hrs. X 28 days = 51980.
Creative Ink {Theater ProduCtion at Arlington) *$1700.00
�,a-�:irs*.a.i.,
f fMl'tDYEE 11V-37.tTE TR�1VEt ��' a0t accead 27 p�r m�W
1
i�
TQ?AL
(5) S12/hr x 3hrs x 16 days 52,88t
(6) $15jhr z 3 hrs. x 16 ddys $4,32t
(2) $8.40/hr x 3 hrs. x 14 days 5 70�
(15} g12/hr x 2 hrs. x i4 days 35,D4=
Page 8
SO.OD
-.. wrn« PHUNF n»��c.t rwH �, c.u+•. <<ccfiaci
, ,
. ' , Act.vi Supolie5 G'q- !'��
_ Cooking, arts � cra`ts, table games, etc. 52.p00.00
Ath�etiC SuDP��es
Sasketbatls, volleybails, soccer balls, sychronized sxirtming supplies 52,000.0(
Off;ce Supplies
Paper sor registration forms. report Porms 3113.3�
3 Jerseys
� For Arlington: 400 x S10/each 54,000
TOT�l1 58,11d,30
EQUtPMEHT p[MrZt1
TOTnL 50.00
INO1RECf �OST` (Mar na erceed five percert� at aewuM re�d)
TOT.LL
50.00
O7HE[ FX�fNSES Otemizd
T47�t1 30.00
(1998-99} $ 30,000
* The cost of operating and mair►taining taciliHes, depraciatien, artd administrarive sala�ries art
, tx.amp{es of the tYpe of cosi that aro vsuallY Reated as "indirect cost".
,�� Page g
rorra� c
:
`rY ' VENDOR NUMBER FUND
APPROP IOB.1 GR.�.NT(ScSAID
.�.
AGENCY ORG. SUB ORG.
B21 00�0
CFDAr AMOUNT
90338 11 N/A II � 330
DOCUMENT tVUMBER(S.)
STAT� O� iV11iUNESOTA
DEPAft i 1�ifEP�T O� EGONOIYi1C SECURITYIWOR4CFOftCE PREPAl�4TiOt� BRANCi�
iYIiNN�SOTA C3TY GRANTS PROGRAiV3
Funding Source: P,1N City Grants Grant Agre°menUSESA i.C. Number: 90338
.
This grant agreement, which shall be inierpreted pursuant to ihe laws oi the State of ivlinnesota,
between the Siate of Minnesota, acting through its Deparment of Economic Security (DES),
Workforce Preparatron Branch (WPB), (hereinafter the DEPARTMEN�, and
City of St. Pau!
Workforce Development Divsion
25 West Fourth Street, 1100 City Hall
St. Paul, MN 55102
Social Security or Feder2l Identification Number:
Minnesota State Tax ldentification Number:
(Hereinafter GRAN7EE)
WiTNESSETH:
41-640-5521
d00-802-5Q9
WHEREAS, The DEPARTMENT has been authorized by the Minnesota Legislature to make grants
to cities of the fiirst ciass and to cities that are contiguous ta cities of the first cfass in
Greater Minnesota pursuant to the Laws of Minnesota, 1997 chapter 239, Article i,
Section 17 to provide programs and services in the GRANTEE's city; and
WHEREAS, the DEPARTMENT has authority pursuant to Minnesota Statufe 268.0122 fo enter into
agreements to provide employment and training services, and
WHEREAS, the GRAN7EE represents that is duiy quaiified to perform the duties undertaken by it
under this grant agreement; and,
WHEREAS, the GRANTEE undersiands and �accepts the terms and conditions ofi this agreement as
specified below.
NOW, THEREFORE, in consideration of the premises and oi the representations made therein, the
parties agree thaf:
I. The foregoing rec+tals are made a part hereof as though set fo!�h in fuli and in detail herein.
II. Program: The GRANTEE shaif impiement the Work P1an and Sudget hereto attached as
Exhibit A a^d B, respectively, which is incorporated into this grant agreement.
� aq�,�y
' III. � Duties and P�ment: GRANTEE shail perForm all the services enumerated in Paragraph Ii.
� above and shalf be reimbursed for its expenses in providing these services, provided that the
tota4 obligation of the DEPAFZTMENT for a(I reimbursement to GRANTEE sha(f not exceed
5330.000.
These funds are to be expended in the cost cafegories a�d amounts shown in the Budge�,
Exhit�it B, which is attached hereto, incorporated by re*erzrc� nerein and mGde a pari h cf20T.
Tne DEPARTMEN i snail not be resoonsiole to reimburse GftANTEE for its payments cr
Gabili"ry to the Unemployment Compensztion Fund 2s a reimbursing empio;les arier terminaticn
of Gr2SNTEE's participation in programs under the Act or ior any liability accrued thereunder
bes`ore �he a��ective date oi this Gran't.
lV. Term of Grant: This grant agreement shall be efs`ective on July 1. 1998 or upon such date as
ii is executed as to encumbrance by the Commissioner of the Depar�ment of Economic
Security, whichever occurs later, and shafl remain in efieci until J�ne 30. 1999.,
V. Canceltaiion: This grant agreement may be canceled by the DEPAR71v1EN7 at any time, with
or without cause, by giving written notice to the GRANTEE. 1n the event of such canceflation
wiihout cause, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work
or services satisfactorily performed. GRANTE� acknowledges that funds to finance this grant
are to be obiained by the DEPAftTMENT through a specific iegisiative act. It at any time such
funds become unavailable under the Act, this grant agreemen4 shafi be terminated immediately
upon written notice of such fact by the DEPARTMENY to GRANTEE. In the event of such
termination, GRANTEE shall be entitled to reimbursement, determined on a pro rata basis, for
services satisfactorily performed.
In the event of cancellation for cause, including but not limited to failure to compiy with the
provisions of the grant agreement, failure to make timely progress in delivering sequired
services, or use of grant funds for purposes other than those specifically identified in the grant
agreement, the DEPARTMENT may take any aciions it deems necessary to protect ihe
interests of the State of Minnesota, including but not limited to the refusal to disburse additionai
funds pending a determination of the DEPARTMENT's righf to set-ott, and requiring the refurn
of all or part of the funds already disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or without cause,
upon thirty (30) days written notice to the DEPARTMENT. Such written notica of cancellation
must inciude proposed terms for the discontinuation of GRANTEE's services and an estimated
finaf invoice for work or services performed. The DEPARTMENT may reject or accept in whole
or in part GRANTEE's proposed terms for discontinuing services and GRANTEE's estimated
nnal invoice, and shall notifiy GRANTEE of its decision within (5) business days of receipt of
GRANTEE's canceflation notice.
In the event of any cancellation under this provision, GRANTEE shall cooperate fuiiy with fhe
DEPAftTMENT and heip facifitate any transition for the provision of sesvices by a difFerenf
vendor. Fai{ure to cooperate with or withholding any mformation or records requested by the
DEPARTMENT or a different vendor that impairs in any way the transition or the provision of
services shall constitute a material breach of this grant agreement, subjecting GRANTEE to
liabilify fos aN damages incurred by the DEPAFtTMENT resulting from such breach.
Vl. Request for Payment: Requests for cash advances snaif be made by GftANTEE to the
DEPARTNIENT on the DEPAftTMENTs Form No DJT-1864. Payments shal! be made 6y fhe
�
; , qR-���
' � DEPAR7MENT as soon as practicable after GRANTEE's presentation of the Request for Cash.
� The fact of payment of any item shall �ot preclude the DEPARTMENT from questioning the
propriety of any item.
VII. Purchase oi Furniture and Equipment: GRAN � EE shafl not purchase fumiturz or o�hes
eGuipment withou't the prior written approvai of ihe DEPARTMENT.
VIIL Reoavment oi Fun�s: Th2 DEPART�IENT reserves ihe riaht io oriszf Gny over-pzyment or
disallowance of any iiem or iiems under this grant by reducing fufure payments requested by
GRANTEE. This ciause shall not be construed fo bar any oiher legal remedies the
DEPaRTMENT may have to recover funds expended by GRANTt*- ior disal{owed costs.
IX. GRANTEE Reoorts: GRANTEE agrees to provide the DEPARTMENT with such progress
reports as the DEPARTMENT shali from time to time require including, but not limited to, the
ioilowing:
Quarteriy Financial Status Report (FSR) due by the 20ih day f�ilowing the end of each
quarter.
Quarterly Progress Report due by the 20th day foilowing the end of each quarter.
The DEPARTMENT shall withhold funding if reporting requirements are not met in a compiete,
accurate and time4y manner.
X. Monitorina and Corrective Action: Perforrr}ance as set fo�th in Paragraph II. above is essential
to the life of this grant. GRANTEE agrees to permit monitoring by the DEPARTMENT io
determine grant agreement performance and compliance with grant provisfons. GR?,NTEE
further agrees to cooperate wifh the DEPARTMENT in performing and compieting such
monitoring activities and GRANTEE agrees to impiement and comp{y with such remedial action
as is proposed by the DEPARTMENT.
XI. �iabili : GRANTEE agrees to indemnify and save and hold the DEPAR7MENT, its agents and
empfoyees harmfess from any and a11 claims or causes of �ction, incfuding attorney's iees,
arising from the performance o{ this Grant by GRANTEE, its agents, officers and employees.
Nothing herein shail constitute a waiver by the GRANTEE or the DEPAFtTMENT of any
statutay or common 4aw limits of liability, defenses, or immunities.
K{1. Special Administrafive Provisions Required Underthe Act: GRANTEE agrees to administer the
program in accordance with the Aci, as amended, the regulations and guidelines promulgated
thereunder. GRAIVTEE aiso agrees ta comply with ofher applicable Federal and State laws.
In the event that these laws, regulations or policies are amended at any time during the term
of this Agreement, the GRANTEE shal! comply with such amended laws, regulations or
guidelines.
A. Records/Audits: GRANTEE agrees to use such fiscal, audit and accouniing procedures
as may be necessary to assure and promote sound f+nancial management, includ+ng
effective internai controfs. The Secretary of Labor, the Comptroller General of the United
States and the DEPARTNiENl", or a designated representative, shal{ have access to and
the right to examine for audit purposes or otherwise, any books, documents, papers or
records of GRANTEE. The books, records, documents and accounting procedures and
practices of the GRANTEE relevant to this granf agreemenf are also subjecf to
examination by the DEPAR7MENT and the legislative auditor of fhe State of Minnesota.
, a� - ��y
� GRANTEE agrees to fuliy cooperate in any such examination andior audit and to have said
audits carried out in accordance with Grant Audit Requirements, which is in Chapter 509
of the MDES Po{icies and Procedures Manual and hereby incorporated by reference and
made a part hereof.
All records per�aining to this grant agre°ment shaii be retained by the GRANTEE ior a
p�riod of at least three years aiter the exoiration o� 'the icRil Oi i{l15 gf2Tlt �are�ment, or on
compleiion of �n audii, iT one has been commenced within three years, whicnever period
is longer.
B. Prooram Standards: GRANTEE agrees to comply wiih Or41B Circulzr Numbers A-21, A-87,
A-1 � 0, A-122, A-133, the OMB "Common Rule" (as codified at 29 CFR 97), and ASMB C-
10 (fmplementation Guide for OMB Circular A-87), as these circular are applicable and as
they relaie to the utilization of funds, the operation ot programs and the maintenance of
records, books, accounts and other documents under the Act, as amended. llnder the
Cost Principles Circulars (A-21, A-87, orA-122), common orjoint costs charged to grants
must be based upon written cost al(ocation plans.
�. Non-Discrimination Statement: The GRANTEE wiii comply with Federal, State, and focal
laws prohibiting discrimination, including but not limited to:
The Job Trainina Partnership Act o� 1982 f29 USC 75011, Section 1577, which prohibits
discrimination under any program funded in whole or in part with JTPA funds because
of race, color, religion, sex, national origi�, age, disability, political aitiliation or belief,
and for beneficiaries onfy, citizenship or participation in JTPA.
ii. The Civii Riahts Act of 1964 (d2 USC 2000d). as amended bv the Eaual Emoloyment
Opportunitv Act of 1972, which prohib+ts discrimination on grounds of race, color or
national origin, and applies to any program or activity receiving federal financial aid, and
to all employers, including State and local governments, pubiic and private employment
agencies, and labor organizations.
iii. The Rehabilitation Act of 1973 (29 USC 7941, as amended, which prohibits
discrimination on the basis of handicap in all federally-funded programs.
iv. The Aae Discrimination Act of 1975 (42 USC 6101), as amerrded, which prohibits
unreasonable discrimination on the basis of age in programs or activities receiving
federal financ'sal assistance.
v. The Americans with Disabilities Act of 1990 (42 USC 12101), as amended, which
prohibits discrimination on the basis of physical, sensory, or mental disabifity or
impairment.
D. Affirmative Action: (if applicable), GRANTEE certifies that it has received a Certificate of
Compliance from the Commiss+oner of Human Rights pursuant to Minnesota Statues,
Section 363.073.
E. Workers' Compensation: in accordance with the provisions of Minnesota Statutes Section
176.182, the State aSfirms that GRANTEE has provided acceptable evidence of compliance
with the workers' compensation insurance coverage requirement of Minnesota Sfatues
Section 176.181, Subdivision 2.
: � qq-���
" ' F. Reiocation Assistance: GRANTEE agrees to comply with the requirements of the Uniform
' Relocation Assistance and Real Property Acquisitions Act of 1970 (Public Law 91-646)
which provides for fair and equitable treatment of persons displaced as a resUlt of federai
or federally assisted programs.
G. CnurchlState Se�arat+on: GRANTrc agrees that program paricipants snall noi be
employed in the consfruc,ion, operation or maintenance of that pzr oi any �aciliPj �Nnich is
used t`or re{igious instructior�s or worshio. GRANTt� iurther agr2�s that no fus;ds shail be
expend2d for sactarian workshop, instruction, or proselytization.
H. DATA PRAC7ICES: The GRAN I Et understands and agrees that it shali be bound by i;�e
Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13}, and that +t
shall inform program applicants that the DEPARTMENT may share applicant data with
other agencies for efigibility and program evaluation purposes. GRANTEE shall incorporatz
inio the form used to provide appiicants' an explanation of their right und�r the Minnesota
Data Practices Act clauses contained in the DEPARTMENT'S "DATA USES INCLUSION
REQUIREMENTS" SAttachment 11.
I. Drug Free Workp{ace: GRANTEE agrees to make a good faith efrort to maintain a drug
free workpiace through implemeniaiion ofi the Drug-Free Workpface Act of 1988.
Xili. Job Service Listina: GRANTEE shall list any job vacancy in iis personnei compiement with ihe
nearest Minnesoia Job Service Oifiice as soon as it occurs.
XiV. Voter Reaisttation: GRANTEE shall provide non-pa�tisan voter registration services and
assistance, usi�g forms provided by the Secretary of State, to emRloyees of GR,4NTEE,
program participants and the pubiic as required by Niinnesota Statutes, 1987 Suppiem2nt,
Section 201.162 (1988).
XV. Assignment: The GRANTEE shall neither assign nor transfer any rights or obligations under
this grant agreement without prior written consent of the DEPARTMENT. The provisions of this
grant agreeme�t app{icable to the GRANTEE shal( also be appficable to subgrants made by
the GRANTEE from funds obtained under this grant agreement.
XVi: Modifications: Any modifications to this grant agreement shall be in writing and shall be
executed by the same parties who executed the original grant agreement, or their successors
in office.
XVI1. Debarment and Susoension Certification: (If applicable) The GRANTEE agrees to follow the
President's Executive Order 12549 and the implementing regu{ation "Nonprocurement
Qebarment and Suspension; Notice and Final Rule and interim Final Rule," found in Federal
Register Vof. 53, No. 102, May 26, 1988, incfuding Appendix B, "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
7ransactions"; unless excluded by law or regutation.
XVIII. Lobbyina Certification and Disclosure: (Ifi applicabie) The GRANTEE shall comply with interim
Final Rule, New Restrictions on Lobbying, found in Federai Register Vol. 55, No. 38, February
26, 1990, and any permanent rules that are adopted in piace of the lnterim Rule. The interim
Final Rufe requires the GftANTEE fo certify as to their lobbying activify. The Interim Final Rule
implements Section 319 of Public Law 101-121, which generally prohibits recipients ofi Federai
contracts, grants and loans from using appropriated funds for fobbying the Executive or
5
� , aa • ��y
• • Legisfative Branches of the Federaf Government in connection with a specific contract, grant
or loan.
XIX. GRANTEE agrees to identify the DEPARTMENT as a source of funding in any and all printed
maferials prepared by the GRANTEE.
XX. Grant Aore=ment Cfosz-oui: i he GRP,NTE= agrees to suomii a final quartzrfy Financiaf St�tus
Repot� (FSR) and a p2yment for ihe baiance o# any unspeni and unobligaie� grant funds to the
DEPARTMENT within 45 days aiier the end of the term of this grant agreement.
Accompanying the rinal FSR shall be a listing of any continuing liabili�ies on the grant, it
aoplicable. Failure to submit a final FSR 4vithin this period may result in disaliowance of
payment for any expenditures not previously submitted. The GRANTEE agrees to submit a
revised final FSR to the DEPARTMENT ifi any additional funds must be returned to the
DEPARTMENT aYer grant agreement closeout.
XXI. Jurisdicfion and Venue: This grant agreement, and arry amendments and supplements thereio,
shall be governed by the Laws of the State of Minnesoia. Venue for all legal proceedings
arising out of this award, or breach thereof, shall be in the State or Federal Court with
competent jurisdiction in Ramsey County, Minnesota.
0
�
Q�-/?�
IN WITNESS WHEREOF, the par�ies have caused this Grant (No. 90338) to be duly executed
intending to be bound ihereby.
APPROVED
FOR Citv of St. Paul
Workforce Develooment Division :
(Name of Delegate Agency)
APPROVED
FOR The Departme�t of Economic Securitv-
V�Jorkiorce Preoaration Branch
�
:
Titie:
Date:
FOR THE GRANTEE':
�
Title:
Date:
* If a corporation, two corporate ofticers must execute.
Title: Director. Program Support Sen�ices
Date:
7
qq-l�y
ADDITIONAL SIGNATURES
APPP,OVED AS TO FORM:
�� ( ;i� •
', c��/ � �'� /. / � �J , v ( '--.�
F�ssistant City ,4tiornzy �
�
/,i�. �✓. .;l //'nGnr? �9i1/;�.lX '��//°�
Director, De r�meni of
Huy�an R�hts � � �� �,� � ���<
� ���- -,�� /�� �-�:��`'`"" , _,
V
,,� ----� y
. �, � � ;
Chief, Poliee Dep2rtmeni ,��, �
�" �
.�
� " • � ' • � -_ ?��
?`A
i .��
�
\ � / `" /�
�Pr gr anagef, Workforce Deveiopment
' ept. of PED
`.
A�TACNMENT 1
qq-t7�j
���� ���� ���������
������������
!. Program information
A. Nlhy We Ara Asking�or I#: To help us decide whether you are eli�ible for
the program and wha# other services you ma� need.
B. How We P1an To Use It: We may use it to prepara required reports, conduct
audits, raview eligibiiiiy and to find out how the program is heiping you.
C. With Whom We Mav Share This in#ormation: VNitf� staff, atlowed by law, who
need it to do tt�eir jobs in: the �,linnesota Department of Economic Securify;
tne Uniisd Statss Depar#ments of Health and Human Ssrvices, Labor, Housing
and Urban Deveiopment and Agriculture. We may also shara it with
communi:y basad agencies, locai and sfats human servics agencies,
educatior�ai programs and other agencies wnich help yau.
D. If You Do Not Provi�fe This Informafi4n• You are not required by ta�x to
provide this information. lf you choose not to provide this i�formatiort, we
may not know whethar you ara eligible for the program and may not be able
to heip you. Praviding Falss information can lead to removal from #he
program.
lt. Wage Detail Files
We may aiso use information from wage records kept by the iVlinnesota
Department of Economic Security to fieip ua evaluafs the program.
1l1. Socia! Security Numbers
You do not hava to provide a Sociai Security Number to be eligibie for our
programs. Federal Privacy Act and Fresdom of information Act dictates the
use ofi the Social Secu�ity Number. We may usa it for computer matches,
program reviews and improvements, and aud's#s.
.
Ml�ti'NESOTA QTY GRA��TS PROGRAM
The Minnesota Department ot Economic Security
Application Cover Sheet
;,PPLSG��i: Use your legal name and iu!€ address.
Tni> is tne �iscal a.;ent witn whor,i the grant a�reement
uiii oe ezecuted.
Szinc ?au1 Policz Deoart:.�en[
i00 Ezs[ 11th S[ree[
Sa?r.t ?zu!, "?N 55201
D:rccvr nan',e: Nillizm K. Finney
Teleohone number: 612-292-3588
��t�V Tax ID=
`ederzl Emplpver
502509
41-6005521
CONFACI" ��.14F and ADDRE55
(I€ diiieree,t i:om.4P?LfC},tiTj
yny 3_ow-n
Sa_..� _��1 Police Deoz:::c=_n[
Rzsze:ch ar.d D=velco:�zr.� C�ic
100 -=_s[ Elevzn:h Sc:ee�
sazac =au1, *�V ssloi
Tel2onone number:
FAX: 612-292-3542
(612) 292-3507
9q-��Y
I certi�y that the informatio�on[ained herein is true and atcurate to the besi of my knoev{ed�e �nd
th2t 4 submr�t i4, application on beha(f of the applicant,
���� � �l '�/�llV � —�"_— � l �
Signature: _'�� �� �� D�te: ' '>
Tit�°: Research� Granes Mzna�er
Page 6
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Please pro�ide a brief j�canon for the bud�et items requested on form 5. Include an explanation of how costs were ��_ t ��
deteimined Lf �ou aze applying in more than one allowable acticity, please� use a sepazate form for each activiN.
APPLICA��IT: � City of St. Paul �
ALL�WABLE ACTTVTTY: RCTCC (Truancy) �
SALARY Title and name � PO�ITTON(S) � TOTAL COST ;
1 cTE Teacher/Coux
1 FIE Ed ASSi �*artt<
21,500
TOTAL SAI.ARY
Ei4IPLOYEE BEIvEFI
Teacher/Counsetor
PICA 1,415
TRA 2.951
Health/4Velfare ],650
Ed Assistanu
FICA 1,6�5
TRA l.11�
Health/Welfare 3,300
CONTRACTED SERVICES (Itemize)
2 YSB Youth Counselors 64.000
SWEEPS 5,000
EhLPLOYEE IN-STAI'E'I'RAVEL (Mi3eage may not ezceed Z7 per
Travel and staff development 3,000
30.000
TOTAL 12 075
TOTAL. 69,000
TOTAL 3,000
��-���
SliPPLIES, PHONE, POSTAGE, Pf2INT, COPY (Itemize) i
Creneral supplies 2500 I
Phones 1.000
I
�
I
TOTAI, 3,500
f EQliTPMEVT (Itemize) I
�
i Equipmenc Repa'u 500
TOTAL, �00
INDIRECT COST `(�tay not eaceed five perceut of amount requested) �
, �
I
TOTAL
OTHER EXPENSES (Itemize)
Ren[ 1,925
TOTAI, 1,925
GRAND TOTAL FOR TffiS ALLOWABLE ACTTVITY 5130,000
Must match total on forms 1 and 4 for this activiry.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type af cost that aze usually treated as "indirect cost".
. aq-��y
Please provide a brief just�cation for the budget items requested on form 5. Include an e.rplanaaon of how costs were
de[emuned if you aze applring in more than one allowable acti��ty, please use a seFazate fo;m for each acri�ity.
APPLICANT: � City of St. Paul
� �LLOWABLE ACTNITi': � RCTCC (Curfew)
� SAi,ARX Title and name � POSTTION(S) � TOTAL COST I
� Staff Salaries � 22.380
i I
I
�
�
i
� i
I
� TOTAL SAL�12Y Zz.sBO I
� E�LOYEE BENEFITS (Ifemize)
Frin�e 10°/a 2.288
TOTAL 2.288
CONTRP.CTED SEBVICES (Itemize)
Cluncal.Supenision 8,�80
Off-Dutv Officen 13390
Ramsey County Depury 18,�F00
�
TOTAi, -10,370
E�fPLOYEE IN-STAT'E TRAVEL (Mileaae may not ezceed .27 per mile)
Travel and staff development 1,000
TOTAL 1,000
, , aq-�� y
SUPPLIES, PHONE, POSTAGE, PRL�iT, COPY (Ytemive)
Postage. Prinring Cop}in� 1,000 I
Cell Phones 2,900 �
I
TOTAI. 3,900
EQUIP'4fENT (Itemize) �
Computers, equigment, sup�lies �1.5b2 I
�
TOTAL i.562
INDIItECT COST "(May not esceed five percent of amouni requesied)
I �
TOTAL
OTHER EXPENSES (Itemize) '
TOTAL
GRA_YD TOTAL FOR THLS ALLOWABLE ACTIVPI'Y �� ��
Must match total on forms 1 and S for this activif7.
The cost of operating and maintainin� facilities, depreciation, and administrative salaries are
examples of the type of cost that are usually treated as "indirect cost".
,
� Please pro�ide a brief justification for the bud�et items requetted on focm �. Include an explanation of how costs lveze l R���y
determined if you are applYing in morethan one allow�able activity, piease use a separaze form for each acti�ity.
APPLICANT: I City of St. Paul �
ALLOWABLE ACT'IVITY: � Truancy Prevention . �
� SaLARY Title and name , POSITION(S} I TOTAL COST j
� Truanc.y Counselors m 525,000 215 FTE 56,250
I I I
TOTAL SAI,ARY 55,z5o
EiYIPLOYEE BEI�TEFTTS Qtemize}
Heaith, Pensio� Taxes @ 22% of Sala�y
TOTAL 12.375
CONTRACTED SERVICES (Itemize)
TOTAL
EMPLOYEE IN-STATE TRAVEL (Milea may not exceed .27 per mile)
Travel
'FOTAL 390
+ U ��
. ,, ,
qa-1't
� SL�PPLIES, PHOhE, POSTAGE, PRINT, COPY (Iiemize) I
� i
I SuppiieslPossa�efPrinUCop;; 1.3�5 I
Phone 1.575 I
1
�
i
!
I
TOT.AL 2.920
�EQUIPMENT Qtemize) i
_ �
i
I
TOTAL
I INDII2ECT COST "(hlay not e:ceed five percent of amount reques2ed}
TOTAL
I
OTHER EXPENSES (Itemize)
Occupancy �OS
Staff Development �50
Insurance 350
TOTAL 1.205
GRAND TOTAL F`OR THIS ALLOWABLE ACTIVITY I
573,140
Must match tota! on forms 1 aad 4 for this activity.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type of cost that aze usually treated as "indirect cost".
r'
,. ,
., .
� Piease pro� ide a brief justification for rhe budget items requested on form 5. Include an e.cplanation of how ws[s were
determined if vou aze applying in more than one allowable acu�zTy, please use a separate form for each acn�ity.
qg' �''�l
APPLICANT_ � City of St. Paul �
AI,LOR'ABLE �CT`IVI"TY: � Curfew Counselors & Refertal Services �
� SAL?.RY Title and name � PaSTITON(S) � TOTAI, COST I
Di��esion Counxlors'a� 25,500 I 65 FTE 16575 �
�
TOTAL SALARY I t6s75
EMPLOYEE BENEFT'TS (Itemize)
Health, Pension, Taxes !� 22% of Salary
TOTAL 3,6i6
CONTRACTED SERVICES (Itemize)
TOTAL
EI�LOYEE IN-STATE TRAVEL (Mileage may not exceed .27 per mile)
Travel
TOTAI. 113
� ., =,
. ,�.�
�tc�-1'1 �
SUPPLIES, PHONE, POSTAGE, PRINT, COPY (Ttemize) I
Supplies/PostapelPcindCopy 589
Phone i55
I
TOTAL 1.0�-1
I EQliIPMENT (Itemize)
TOTAL
INDIRECT COST *(.May not eaceed five percent of amount requested)
TOT.�L
O'I"HER EXPENSES (itemize)
Occupan�y 117
StaffDevelopment 200
Insurance 165
TOTAL �382
GRAND TOTAL FOR THIS ALLOWABLE ACTIVITY Sz 1 gbp
Must match total on forms 1 and 4 for this activiry.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type of cost that are usually treated as "indirect cast".
OR1GINqL
Presented By: _
Referred To:
RESOLUTION
OF SAINT PATI., MIlVNESOTA
BE IT RESOLVED, that the City of Saint Paul Police Department is authorized to enter into an
agreement with Saint Paul Public Schools to manage and staff a collaborafive Ramsey County
Truancy and Curfew Center for services related to the Minnesota City Grants Program. A copy of
said agreement is to be kept on file and on record in the Office of Financial Services.
Requested by Department of:
eostrom
Adopted by Council: Date:
Adoption Certified by Council Secretary:
BY� `��a . �,_—ti,.o��--
Approved by M • Date: ��,�/
BY• ramseycountytruancy34156
Police
r
By : �,..�
Form A�p�
/� By: ,
Council File #
Green Sheet #
Committee:Date:
�s
,�
Z � �4 �.-�
� 1 1' 1 f 1 � N 1 1 11 1 f
+
� � �/'� ��/.� �/'l�
� -� ��,r� � �
DEP3�iAAENIIOFFICFJCOUNCIL ' DATE INITIATED
F,;liceDepazlment 1/22/99 GREENSHEET No.�� 63213
CON7ACTPERSON&PH N MRIAL/�ATE INIiWL/DATE
CluefFinney 292-3588 1 o�,v�,MQ..o�aEnoa_ 4 rtTLO�NCIL
MUST BE ON COUNCIL AGENDA BY (DATE) y �� �4
Ple ❑2 cmnrrorsxe.�YY��'�� ❑crr,arnrz
--�:' ��-_ �r�.uwtuLLSERVICF3oIR_ �wlNCVil,sERViacciG
/ � j / { u
_..��_ ._..._...]` , v �mwYORlORq85I5TAMy� �RIGHTS
L�i I � i�
�i
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR S{GNATl1RE)
AC710N REQUES7ED
Signatures required on the attached council resolution authorizing the St. Paul Police Depaztment to enter into an agreement
with the St. Paul School District.
RECOMMENDAiION AppfOV2 (A) of ReJECt (R) PERSONAL SERVICE CONTRACTS MfISTANSWER THE FOLLOWING QUESTIONS:
7. Has this person/firm ever worked under a contred for this department?
PLANNING COMMISSION YES NO
CIB GOMMITfEE 2. Nas tt�is pessorvTircn ever been a city empbyee?
CIVIL SERVICE COMMISSION YES No
3. Does this perso�rtn possess a skill not nortnally possessed by any current city employee?
YES NO
A. Is this person/firtn a tar9eted ventloR
YES NO
F�plain all yes answers on separate sheet and attach to green sheet
IN4TIATING PROBLEM ISSUE, OPPORTUNlTY (WHO, WHA7, WHEN, WNERE., WH�
The City of St. Paul has Ueen awazded $33Q,OQ� from the State of Minnesota Departmern of Economic Security for the
Minnesota City Grants Program. Through this ageement, the St. Paul School District will manage and staff a collabarative
Ramsey County Truancy and Curfew Violarion Center for the purpose of facilitating the eazly identification and interoention of
students age 5 to 18 who aze truant from school.
ADVANiAGESiFAPPROVED
The St. Paul Police Department will be able to collaborate with Kamsey County and Independent School
District #625 to intervene with students who are truant from school.
DISADVANTAGES IF APPROVED
None.
�ECEN� � � ; y , _, f.., = .,_ :-u,
DISADVANTAGES IF NOTAPPROVED
f�e.°FU.'e.::`.-.:� t; ::-'.�'
��g � 11999
Loss of opportunities and programs services to the city's you�� S O �� ` � E �, �� � v, t� �C�
�,_� c�ti:��zs:.:._z
TOTAL AMOUNT OF TRANSAC710N S 130,000.00 COSLREVENUE BUDGETE� (CIRCLE ONE) YES NO
�L�itt°�e. ��S'��°�.'93 �
FUNDING SOURCE IVI�T Cit}� G73IlYS ACTIVITY NUMBER 436-34156
FINANCIAUNFORMATION(EXPLAIN) ��=! � �+ 1���
RamseyCoIndepentSchools
, . - ::,� /
;
�4-►�y
��II��'�°� d e . . ,.. . . , Contract R-_����
—�°��'� � Saint Paul Public Schools
' ° � LG5CH0O1S ����` Request For Contract Execution
To be completed prior to entering intolsigning any written agreements such as listed in Category 1
of the purchased services listing on the back of this form_ Submit to appropriate Assistant
Superintendent this completed form with original contract attached.
TO BE COMPLET`ED BY ORIGINATOR
Name of District Employee Qriginating Contract/Agreement
P2u1 Leverentz � �
Name of Contractor Citv of saint Paul
If the name above is an individual, should this individual be
_YES _NO (Refer to $FA 3.2)
as an
�
BTIeF Descrlptlon of ContraCt The distri�t taill rer_e,'.ve ° 130.OQ0 to nr��ride e�rtv
i3entizication and interventioi� of studAnts a�PS 5 to �8 who are truar.t Fr�, .e hno:.
Effective Date of Contract �I1l98 Ending Date of Contract 6/30(99
%
Budget Account #29-263-740—(�00—;:;x �` FY Amount $I3o,000
Name of Contract Administrator Lois �ockney
{must be member of Superintendency}
Contract Administrator is responsible for all aspeets of the contract terms, i.e. payment of contract.
The proposed Consent Agenda item must accompany this form.
Assistant Superintendent Preliminary Approval �� i�?�
- Signatu e
Order of Routing and Approval
Date
1. � z � (} Reviewed y Business Office
(Contract# Assigned)
2. l�t f s iewed and Submitted as Board Agenda
Item ropriate Assistant Suoerinten
3. f J �� �� Reviewed by Genera
(DistricPs agreement form
reviewed)
4. Odginal Signed Co act Filed With
Business Offic ,e�quest for Contract
Execution copies drstributed as
i nature
General Counse]
and Finance
Superintendent
Contract Adminisv r-white wpy Originator -yellow eopy Business Dept.-pink copy
= ` rr,�#�, r b.ni� a-,n�►.-fecl �n5r�er� Shr.ct'�G3aal.
�� s ��
�°�-i�Y
INDEPENDENT SCHOOL DISTRICT NO. 625
BOARD OF EDUCATION
SAINT PAUL PUBLIC SCHOOLS
DATE: December 15, 1998
TOPIC: Authority to Enter into a Workforce Preparation Minnesota City
Grants Subgrantee Agreement with City of Saint Paul
A. PERTINENT FACTS:
1. The Saint Paul Public Schools Board of Education has previously approved of
the district's coffaboration with the city in the Minnesota City Grant Program. The
focus of this grant program is for "at risk youth."
2. The City of Saint Paul has been awarded a grant by the State of Minnesota.
3. Representatives of the city, the district, Ramsey County, and other agencies,
have been meeting as the "Ramsey County Truancy and Curfew Committee" to
plan and coliaborate curfew and truancy prevention activities.
4. The city has requested that the district enter into a Workforce Preparation
Minnesota City Grants Subgrantee Agreement. Through this agreement the
district would receive $130,000 from the qrant funds to provide the services
delineated above.
5. The administrator responsible for this subcontract is Paul Leverentz.
6. This item is submitted by Paul Leverentz, Principal of Bridge View School; Cy
Yusten, Assistant Superintendent ot Teaching and Learning; and Lois
Rockney, Acting Assistant Superintendent for Fiscai Affairs and Operations.
B. RECOMMENDATION:
That the Saint Paul School Board of Education authorize the Superintendent, or
his designee, to enter into a Workforce Preparation Minnesota City Grants
Agreement with the City of Saint Paul in the amount of $130,000.
2. That futly tinanced budgets be established tor the management of the funds
received.
' CITY OF SAINT PAUL AGREEMENT _i p� f� I
THIS AGREEMENT is made and entered into this 1�` day of July, 1998, by and between the
CITY OF SAINT PAITL, a political subdivision of the State of Minnesota, hereinaftez called "CITY,"
and TRUANCY AND CURFEW CENTER SERVICES: ST. PAUL SCHOOL DISTRICT, hereinafter
called "DISTRICT."
WITNESSETH:
In considerafion of the mutual terms and conditions, promises, covenants, and payments
hereinafter set forth, CITY and DISTRICT aa ee as follows:
Seciions 1. Scope of Services. The CITY does hereby retain DISTRICT to fiirnish
pzofessional seivices and perform those tasks as outlined in this agreement. DISTRICT agrees to
manage and staff a collaborative Ramsey County Truancy and Curfew Violation Center for the 1948-
99 school year for the purpose of facilitating the eazly identification and intervention of students age S
to 18 who aze truant &om school. These services are to be performed as recognized and defined in the
grant awarded by the State of Minnesota in beginning July 1, 1998, and terminating 3une 30, 1999.
DISTIZICT will be responsible for meeting all deadlines and filing all necessary reports and
evaluations associated with the grant as mandated by Minnesota Gity Grants Program. Reports must
be forwazded to the CITY. DISTI2ICT will be responsible for all services outlined in the MN
Ciry Grant Program, a copy of which is attached.
DISTRICT shall seek pzior approval of the CITY for reimbursement for any expenses it
believes it is entitled to under the MN City Grant Program.
DISTRICT shall submit all receipts and invoices related to travelltraining as outlined by policy
of the City of Saint Paul. Runzheimer and per diem rates will follow Federal guidelines, but under no
circumstances will they exceed policy of the City of Saint Paul.
Section 2. Time for Completion. The services rendered by DISTRICT shall be commenced
on 7une 30, 1999.
Section 3. Chanoes in Scone of Services. CITY or DISTRICT may request changes that would
inczease, decrease or otherwise modify the "Scope of Services." Such changes and method of compensation
must be authorized in writing in advance by the CITY.
Section 4. Billins s and Pavment. That for DISTRICT's faithful performance of this Agreement,
the CITY hereby agrees to pay DISTRICT an amount not to exceed $130,000 annually. DISTRICT shall
submit an invoice for services rendered on the first day of each month. Upon receipt of the invoice and
verification of the chazges, payment shall be made by the CITY to DISTRICT within thiriy (30) days.
Section 5. Discrimination Policv. At ail tunes, DISTRTCT shall abide by Chapter 133 of the St.
Paul Legislative code in any persomZel related policies.
Section 6. Termination. Either pariy to this Agreement may terminate it by giving no less than 5
days written notice of the intent to terminate to the other party. In the event of termination, DISTRICT will
be paid by the Ciry for all services actually, timely, and faithfully rendered up to the receipt of the notice of
termination and thereafter until the date of termination.
; � � � � aq- t�y
� � Secfion 7. Indenendent Contractor Status. DISTRICT is at all tunes hereafter an independent
- contractor and shall save and hold hazmless the City of Saint Paul from any clairn azising out of its kvring,
supervision and performance hereunder.
Section 8. Amendment of Agreement. This agreement may be amended by fiu�ther mutual
written a�eement of the parties thereto.
IN WITNESS WHEREOF, the parties hereto have executed this agreement, the day and yeaz first
above written. �
�
1
ST. PAUL SCHOOL
MAYOR,
��
CHIEF OI
CITY ATTORNEY
DIRECTOR,
DATE
SERVICES DATE
HUMAN RIGHTS
Funding Source:
MN City Grants
� ��
SAINT PA
�r
DATE
ISY
APPROVED AS TO FORM
S � r�.t �+�r'�- , be'+r� t�v�A-e�
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Y
s� b3 ao I .
Z
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e
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Pfease provide a bnef justifira[ion for the budgeY ifems requ4sted on form 5, include an ex
how costs were deteRni�ed, if you an apply;ng ;n more than one allowable aai�,ry, plea�
Se¢df"dt@ �OfTT'1 f0� 8dCi1 2Gtiv)2i.
�
AF'PLICANT: City of Saint Paui (Night Hoves Grogramj
ACENlTY: Ramsey County Truancy and CarfeK Violdtion Center
SAIARY Td(e 2ad name
� Retreation Leaders
Program Assistants
!iTegauards
AcLviity Instructors
T07Rt5AlARY
�+r�or� et�veFrrs oc�
Part-time staff: 512,945.50 x 18% _' S233�.10
COtvl'R44TED StE1tVKE5 (itunize}
512,945
r�� 3 2330.10
Athletic offi<ials 35 games x 525/game =;5875.06
Orug Prevention Speakers/Presenters: lOspeakers x 5100 = SI00�
Police Officer ;Arlington security): 1 offtcer x S22/hr x 3 hrs. x 16 days =
Police afficer {��Q securiLy): 3 officer x S22/hr x S hrs. X 28 days = 51980.
Creative Ink {Theater ProduCtion at Arlington) *$1700.00
�,a-�:irs*.a.i.,
f fMl'tDYEE 11V-37.tTE TR�1VEt ��' a0t accead 27 p�r m�W
1
i�
TQ?AL
(5) S12/hr x 3hrs x 16 days 52,88t
(6) $15jhr z 3 hrs. x 16 ddys $4,32t
(2) $8.40/hr x 3 hrs. x 14 days 5 70�
(15} g12/hr x 2 hrs. x i4 days 35,D4=
Page 8
SO.OD
-.. wrn« PHUNF n»��c.t rwH �, c.u+•. <<ccfiaci
, ,
. ' , Act.vi Supolie5 G'q- !'��
_ Cooking, arts � cra`ts, table games, etc. 52.p00.00
Ath�etiC SuDP��es
Sasketbatls, volleybails, soccer balls, sychronized sxirtming supplies 52,000.0(
Off;ce Supplies
Paper sor registration forms. report Porms 3113.3�
3 Jerseys
� For Arlington: 400 x S10/each 54,000
TOT�l1 58,11d,30
EQUtPMEHT p[MrZt1
TOTnL 50.00
INO1RECf �OST` (Mar na erceed five percert� at aewuM re�d)
TOT.LL
50.00
O7HE[ FX�fNSES Otemizd
T47�t1 30.00
(1998-99} $ 30,000
* The cost of operating and mair►taining taciliHes, depraciatien, artd administrarive sala�ries art
, tx.amp{es of the tYpe of cosi that aro vsuallY Reated as "indirect cost".
,�� Page g
rorra� c
:
`rY ' VENDOR NUMBER FUND
APPROP IOB.1 GR.�.NT(ScSAID
.�.
AGENCY ORG. SUB ORG.
B21 00�0
CFDAr AMOUNT
90338 11 N/A II � 330
DOCUMENT tVUMBER(S.)
STAT� O� iV11iUNESOTA
DEPAft i 1�ifEP�T O� EGONOIYi1C SECURITYIWOR4CFOftCE PREPAl�4TiOt� BRANCi�
iYIiNN�SOTA C3TY GRANTS PROGRAiV3
Funding Source: P,1N City Grants Grant Agre°menUSESA i.C. Number: 90338
.
This grant agreement, which shall be inierpreted pursuant to ihe laws oi the State of ivlinnesota,
between the Siate of Minnesota, acting through its Deparment of Economic Security (DES),
Workforce Preparatron Branch (WPB), (hereinafter the DEPARTMEN�, and
City of St. Pau!
Workforce Development Divsion
25 West Fourth Street, 1100 City Hall
St. Paul, MN 55102
Social Security or Feder2l Identification Number:
Minnesota State Tax ldentification Number:
(Hereinafter GRAN7EE)
WiTNESSETH:
41-640-5521
d00-802-5Q9
WHEREAS, The DEPARTMENT has been authorized by the Minnesota Legislature to make grants
to cities of the fiirst ciass and to cities that are contiguous ta cities of the first cfass in
Greater Minnesota pursuant to the Laws of Minnesota, 1997 chapter 239, Article i,
Section 17 to provide programs and services in the GRANTEE's city; and
WHEREAS, the DEPARTMENT has authority pursuant to Minnesota Statufe 268.0122 fo enter into
agreements to provide employment and training services, and
WHEREAS, the GRAN7EE represents that is duiy quaiified to perform the duties undertaken by it
under this grant agreement; and,
WHEREAS, the GRANTEE undersiands and �accepts the terms and conditions ofi this agreement as
specified below.
NOW, THEREFORE, in consideration of the premises and oi the representations made therein, the
parties agree thaf:
I. The foregoing rec+tals are made a part hereof as though set fo!�h in fuli and in detail herein.
II. Program: The GRANTEE shaif impiement the Work P1an and Sudget hereto attached as
Exhibit A a^d B, respectively, which is incorporated into this grant agreement.
� aq�,�y
' III. � Duties and P�ment: GRANTEE shail perForm all the services enumerated in Paragraph Ii.
� above and shalf be reimbursed for its expenses in providing these services, provided that the
tota4 obligation of the DEPAFZTMENT for a(I reimbursement to GRANTEE sha(f not exceed
5330.000.
These funds are to be expended in the cost cafegories a�d amounts shown in the Budge�,
Exhit�it B, which is attached hereto, incorporated by re*erzrc� nerein and mGde a pari h cf20T.
Tne DEPARTMEN i snail not be resoonsiole to reimburse GftANTEE for its payments cr
Gabili"ry to the Unemployment Compensztion Fund 2s a reimbursing empio;les arier terminaticn
of Gr2SNTEE's participation in programs under the Act or ior any liability accrued thereunder
bes`ore �he a��ective date oi this Gran't.
lV. Term of Grant: This grant agreement shall be efs`ective on July 1. 1998 or upon such date as
ii is executed as to encumbrance by the Commissioner of the Depar�ment of Economic
Security, whichever occurs later, and shafl remain in efieci until J�ne 30. 1999.,
V. Canceltaiion: This grant agreement may be canceled by the DEPAR71v1EN7 at any time, with
or without cause, by giving written notice to the GRANTEE. 1n the event of such canceflation
wiihout cause, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work
or services satisfactorily performed. GRANTE� acknowledges that funds to finance this grant
are to be obiained by the DEPAftTMENT through a specific iegisiative act. It at any time such
funds become unavailable under the Act, this grant agreemen4 shafi be terminated immediately
upon written notice of such fact by the DEPARTMENY to GRANTEE. In the event of such
termination, GRANTEE shall be entitled to reimbursement, determined on a pro rata basis, for
services satisfactorily performed.
In the event of cancellation for cause, including but not limited to failure to compiy with the
provisions of the grant agreement, failure to make timely progress in delivering sequired
services, or use of grant funds for purposes other than those specifically identified in the grant
agreement, the DEPARTMENT may take any aciions it deems necessary to protect ihe
interests of the State of Minnesota, including but not limited to the refusal to disburse additionai
funds pending a determination of the DEPARTMENT's righf to set-ott, and requiring the refurn
of all or part of the funds already disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or without cause,
upon thirty (30) days written notice to the DEPARTMENT. Such written notica of cancellation
must inciude proposed terms for the discontinuation of GRANTEE's services and an estimated
finaf invoice for work or services performed. The DEPARTMENT may reject or accept in whole
or in part GRANTEE's proposed terms for discontinuing services and GRANTEE's estimated
nnal invoice, and shall notifiy GRANTEE of its decision within (5) business days of receipt of
GRANTEE's canceflation notice.
In the event of any cancellation under this provision, GRANTEE shall cooperate fuiiy with fhe
DEPAftTMENT and heip facifitate any transition for the provision of sesvices by a difFerenf
vendor. Fai{ure to cooperate with or withholding any mformation or records requested by the
DEPARTMENT or a different vendor that impairs in any way the transition or the provision of
services shall constitute a material breach of this grant agreement, subjecting GRANTEE to
liabilify fos aN damages incurred by the DEPAFtTMENT resulting from such breach.
Vl. Request for Payment: Requests for cash advances snaif be made by GftANTEE to the
DEPARTNIENT on the DEPAftTMENTs Form No DJT-1864. Payments shal! be made 6y fhe
�
; , qR-���
' � DEPAR7MENT as soon as practicable after GRANTEE's presentation of the Request for Cash.
� The fact of payment of any item shall �ot preclude the DEPARTMENT from questioning the
propriety of any item.
VII. Purchase oi Furniture and Equipment: GRAN � EE shafl not purchase fumiturz or o�hes
eGuipment withou't the prior written approvai of ihe DEPARTMENT.
VIIL Reoavment oi Fun�s: Th2 DEPART�IENT reserves ihe riaht io oriszf Gny over-pzyment or
disallowance of any iiem or iiems under this grant by reducing fufure payments requested by
GRANTEE. This ciause shall not be construed fo bar any oiher legal remedies the
DEPaRTMENT may have to recover funds expended by GRANTt*- ior disal{owed costs.
IX. GRANTEE Reoorts: GRANTEE agrees to provide the DEPARTMENT with such progress
reports as the DEPARTMENT shali from time to time require including, but not limited to, the
ioilowing:
Quarteriy Financial Status Report (FSR) due by the 20ih day f�ilowing the end of each
quarter.
Quarterly Progress Report due by the 20th day foilowing the end of each quarter.
The DEPARTMENT shall withhold funding if reporting requirements are not met in a compiete,
accurate and time4y manner.
X. Monitorina and Corrective Action: Perforrr}ance as set fo�th in Paragraph II. above is essential
to the life of this grant. GRANTEE agrees to permit monitoring by the DEPARTMENT io
determine grant agreement performance and compliance with grant provisfons. GR?,NTEE
further agrees to cooperate wifh the DEPARTMENT in performing and compieting such
monitoring activities and GRANTEE agrees to impiement and comp{y with such remedial action
as is proposed by the DEPARTMENT.
XI. �iabili : GRANTEE agrees to indemnify and save and hold the DEPAR7MENT, its agents and
empfoyees harmfess from any and a11 claims or causes of �ction, incfuding attorney's iees,
arising from the performance o{ this Grant by GRANTEE, its agents, officers and employees.
Nothing herein shail constitute a waiver by the GRANTEE or the DEPAFtTMENT of any
statutay or common 4aw limits of liability, defenses, or immunities.
K{1. Special Administrafive Provisions Required Underthe Act: GRANTEE agrees to administer the
program in accordance with the Aci, as amended, the regulations and guidelines promulgated
thereunder. GRAIVTEE aiso agrees ta comply with ofher applicable Federal and State laws.
In the event that these laws, regulations or policies are amended at any time during the term
of this Agreement, the GRANTEE shal! comply with such amended laws, regulations or
guidelines.
A. Records/Audits: GRANTEE agrees to use such fiscal, audit and accouniing procedures
as may be necessary to assure and promote sound f+nancial management, includ+ng
effective internai controfs. The Secretary of Labor, the Comptroller General of the United
States and the DEPARTNiENl", or a designated representative, shal{ have access to and
the right to examine for audit purposes or otherwise, any books, documents, papers or
records of GRANTEE. The books, records, documents and accounting procedures and
practices of the GRANTEE relevant to this granf agreemenf are also subjecf to
examination by the DEPAR7MENT and the legislative auditor of fhe State of Minnesota.
, a� - ��y
� GRANTEE agrees to fuliy cooperate in any such examination andior audit and to have said
audits carried out in accordance with Grant Audit Requirements, which is in Chapter 509
of the MDES Po{icies and Procedures Manual and hereby incorporated by reference and
made a part hereof.
All records per�aining to this grant agre°ment shaii be retained by the GRANTEE ior a
p�riod of at least three years aiter the exoiration o� 'the icRil Oi i{l15 gf2Tlt �are�ment, or on
compleiion of �n audii, iT one has been commenced within three years, whicnever period
is longer.
B. Prooram Standards: GRANTEE agrees to comply wiih Or41B Circulzr Numbers A-21, A-87,
A-1 � 0, A-122, A-133, the OMB "Common Rule" (as codified at 29 CFR 97), and ASMB C-
10 (fmplementation Guide for OMB Circular A-87), as these circular are applicable and as
they relaie to the utilization of funds, the operation ot programs and the maintenance of
records, books, accounts and other documents under the Act, as amended. llnder the
Cost Principles Circulars (A-21, A-87, orA-122), common orjoint costs charged to grants
must be based upon written cost al(ocation plans.
�. Non-Discrimination Statement: The GRANTEE wiii comply with Federal, State, and focal
laws prohibiting discrimination, including but not limited to:
The Job Trainina Partnership Act o� 1982 f29 USC 75011, Section 1577, which prohibits
discrimination under any program funded in whole or in part with JTPA funds because
of race, color, religion, sex, national origi�, age, disability, political aitiliation or belief,
and for beneficiaries onfy, citizenship or participation in JTPA.
ii. The Civii Riahts Act of 1964 (d2 USC 2000d). as amended bv the Eaual Emoloyment
Opportunitv Act of 1972, which prohib+ts discrimination on grounds of race, color or
national origin, and applies to any program or activity receiving federal financial aid, and
to all employers, including State and local governments, pubiic and private employment
agencies, and labor organizations.
iii. The Rehabilitation Act of 1973 (29 USC 7941, as amended, which prohibits
discrimination on the basis of handicap in all federally-funded programs.
iv. The Aae Discrimination Act of 1975 (42 USC 6101), as amerrded, which prohibits
unreasonable discrimination on the basis of age in programs or activities receiving
federal financ'sal assistance.
v. The Americans with Disabilities Act of 1990 (42 USC 12101), as amended, which
prohibits discrimination on the basis of physical, sensory, or mental disabifity or
impairment.
D. Affirmative Action: (if applicable), GRANTEE certifies that it has received a Certificate of
Compliance from the Commiss+oner of Human Rights pursuant to Minnesota Statues,
Section 363.073.
E. Workers' Compensation: in accordance with the provisions of Minnesota Statutes Section
176.182, the State aSfirms that GRANTEE has provided acceptable evidence of compliance
with the workers' compensation insurance coverage requirement of Minnesota Sfatues
Section 176.181, Subdivision 2.
: � qq-���
" ' F. Reiocation Assistance: GRANTEE agrees to comply with the requirements of the Uniform
' Relocation Assistance and Real Property Acquisitions Act of 1970 (Public Law 91-646)
which provides for fair and equitable treatment of persons displaced as a resUlt of federai
or federally assisted programs.
G. CnurchlState Se�arat+on: GRANTrc agrees that program paricipants snall noi be
employed in the consfruc,ion, operation or maintenance of that pzr oi any �aciliPj �Nnich is
used t`or re{igious instructior�s or worshio. GRANTt� iurther agr2�s that no fus;ds shail be
expend2d for sactarian workshop, instruction, or proselytization.
H. DATA PRAC7ICES: The GRAN I Et understands and agrees that it shali be bound by i;�e
Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13}, and that +t
shall inform program applicants that the DEPARTMENT may share applicant data with
other agencies for efigibility and program evaluation purposes. GRANTEE shall incorporatz
inio the form used to provide appiicants' an explanation of their right und�r the Minnesota
Data Practices Act clauses contained in the DEPARTMENT'S "DATA USES INCLUSION
REQUIREMENTS" SAttachment 11.
I. Drug Free Workp{ace: GRANTEE agrees to make a good faith efrort to maintain a drug
free workpiace through implemeniaiion ofi the Drug-Free Workpface Act of 1988.
Xili. Job Service Listina: GRANTEE shall list any job vacancy in iis personnei compiement with ihe
nearest Minnesoia Job Service Oifiice as soon as it occurs.
XiV. Voter Reaisttation: GRANTEE shall provide non-pa�tisan voter registration services and
assistance, usi�g forms provided by the Secretary of State, to emRloyees of GR,4NTEE,
program participants and the pubiic as required by Niinnesota Statutes, 1987 Suppiem2nt,
Section 201.162 (1988).
XV. Assignment: The GRANTEE shall neither assign nor transfer any rights or obligations under
this grant agreement without prior written consent of the DEPARTMENT. The provisions of this
grant agreeme�t app{icable to the GRANTEE shal( also be appficable to subgrants made by
the GRANTEE from funds obtained under this grant agreement.
XVi: Modifications: Any modifications to this grant agreement shall be in writing and shall be
executed by the same parties who executed the original grant agreement, or their successors
in office.
XVI1. Debarment and Susoension Certification: (If applicable) The GRANTEE agrees to follow the
President's Executive Order 12549 and the implementing regu{ation "Nonprocurement
Qebarment and Suspension; Notice and Final Rule and interim Final Rule," found in Federal
Register Vof. 53, No. 102, May 26, 1988, incfuding Appendix B, "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
7ransactions"; unless excluded by law or regutation.
XVIII. Lobbyina Certification and Disclosure: (Ifi applicabie) The GRANTEE shall comply with interim
Final Rule, New Restrictions on Lobbying, found in Federai Register Vol. 55, No. 38, February
26, 1990, and any permanent rules that are adopted in piace of the lnterim Rule. The interim
Final Rufe requires the GftANTEE fo certify as to their lobbying activify. The Interim Final Rule
implements Section 319 of Public Law 101-121, which generally prohibits recipients ofi Federai
contracts, grants and loans from using appropriated funds for fobbying the Executive or
5
� , aa • ��y
• • Legisfative Branches of the Federaf Government in connection with a specific contract, grant
or loan.
XIX. GRANTEE agrees to identify the DEPARTMENT as a source of funding in any and all printed
maferials prepared by the GRANTEE.
XX. Grant Aore=ment Cfosz-oui: i he GRP,NTE= agrees to suomii a final quartzrfy Financiaf St�tus
Repot� (FSR) and a p2yment for ihe baiance o# any unspeni and unobligaie� grant funds to the
DEPARTMENT within 45 days aiier the end of the term of this grant agreement.
Accompanying the rinal FSR shall be a listing of any continuing liabili�ies on the grant, it
aoplicable. Failure to submit a final FSR 4vithin this period may result in disaliowance of
payment for any expenditures not previously submitted. The GRANTEE agrees to submit a
revised final FSR to the DEPARTMENT ifi any additional funds must be returned to the
DEPARTMENT aYer grant agreement closeout.
XXI. Jurisdicfion and Venue: This grant agreement, and arry amendments and supplements thereio,
shall be governed by the Laws of the State of Minnesoia. Venue for all legal proceedings
arising out of this award, or breach thereof, shall be in the State or Federal Court with
competent jurisdiction in Ramsey County, Minnesota.
0
�
Q�-/?�
IN WITNESS WHEREOF, the par�ies have caused this Grant (No. 90338) to be duly executed
intending to be bound ihereby.
APPROVED
FOR Citv of St. Paul
Workforce Develooment Division :
(Name of Delegate Agency)
APPROVED
FOR The Departme�t of Economic Securitv-
V�Jorkiorce Preoaration Branch
�
:
Titie:
Date:
FOR THE GRANTEE':
�
Title:
Date:
* If a corporation, two corporate ofticers must execute.
Title: Director. Program Support Sen�ices
Date:
7
qq-l�y
ADDITIONAL SIGNATURES
APPP,OVED AS TO FORM:
�� ( ;i� •
', c��/ � �'� /. / � �J , v ( '--.�
F�ssistant City ,4tiornzy �
�
/,i�. �✓. .;l //'nGnr? �9i1/;�.lX '��//°�
Director, De r�meni of
Huy�an R�hts � � �� �,� � ���<
� ���- -,�� /�� �-�:��`'`"" , _,
V
,,� ----� y
. �, � � ;
Chief, Poliee Dep2rtmeni ,��, �
�" �
.�
� " • � ' • � -_ ?��
?`A
i .��
�
\ � / `" /�
�Pr gr anagef, Workforce Deveiopment
' ept. of PED
`.
A�TACNMENT 1
qq-t7�j
���� ���� ���������
������������
!. Program information
A. Nlhy We Ara Asking�or I#: To help us decide whether you are eli�ible for
the program and wha# other services you ma� need.
B. How We P1an To Use It: We may use it to prepara required reports, conduct
audits, raview eligibiiiiy and to find out how the program is heiping you.
C. With Whom We Mav Share This in#ormation: VNitf� staff, atlowed by law, who
need it to do tt�eir jobs in: the �,linnesota Department of Economic Securify;
tne Uniisd Statss Depar#ments of Health and Human Ssrvices, Labor, Housing
and Urban Deveiopment and Agriculture. We may also shara it with
communi:y basad agencies, locai and sfats human servics agencies,
educatior�ai programs and other agencies wnich help yau.
D. If You Do Not Provi�fe This Informafi4n• You are not required by ta�x to
provide this information. lf you choose not to provide this i�formatiort, we
may not know whethar you ara eligible for the program and may not be able
to heip you. Praviding Falss information can lead to removal from #he
program.
lt. Wage Detail Files
We may aiso use information from wage records kept by the iVlinnesota
Department of Economic Security to fieip ua evaluafs the program.
1l1. Socia! Security Numbers
You do not hava to provide a Sociai Security Number to be eligibie for our
programs. Federal Privacy Act and Fresdom of information Act dictates the
use ofi the Social Secu�ity Number. We may usa it for computer matches,
program reviews and improvements, and aud's#s.
.
Ml�ti'NESOTA QTY GRA��TS PROGRAM
The Minnesota Department ot Economic Security
Application Cover Sheet
;,PPLSG��i: Use your legal name and iu!€ address.
Tni> is tne �iscal a.;ent witn whor,i the grant a�reement
uiii oe ezecuted.
Szinc ?au1 Policz Deoart:.�en[
i00 Ezs[ 11th S[ree[
Sa?r.t ?zu!, "?N 55201
D:rccvr nan',e: Nillizm K. Finney
Teleohone number: 612-292-3588
��t�V Tax ID=
`ederzl Emplpver
502509
41-6005521
CONFACI" ��.14F and ADDRE55
(I€ diiieree,t i:om.4P?LfC},tiTj
yny 3_ow-n
Sa_..� _��1 Police Deoz:::c=_n[
Rzsze:ch ar.d D=velco:�zr.� C�ic
100 -=_s[ Elevzn:h Sc:ee�
sazac =au1, *�V ssloi
Tel2onone number:
FAX: 612-292-3542
(612) 292-3507
9q-��Y
I certi�y that the informatio�on[ained herein is true and atcurate to the besi of my knoev{ed�e �nd
th2t 4 submr�t i4, application on beha(f of the applicant,
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Please pro�ide a brief j�canon for the bud�et items requested on form 5. Include an explanation of how costs were ��_ t ��
deteimined Lf �ou aze applying in more than one allowable acticity, please� use a sepazate form for each activiN.
APPLICA��IT: � City of St. Paul �
ALL�WABLE ACTTVTTY: RCTCC (Truancy) �
SALARY Title and name � PO�ITTON(S) � TOTAL COST ;
1 cTE Teacher/Coux
1 FIE Ed ASSi �*artt<
21,500
TOTAL SAI.ARY
Ei4IPLOYEE BEIvEFI
Teacher/Counsetor
PICA 1,415
TRA 2.951
Health/4Velfare ],650
Ed Assistanu
FICA 1,6�5
TRA l.11�
Health/Welfare 3,300
CONTRACTED SERVICES (Itemize)
2 YSB Youth Counselors 64.000
SWEEPS 5,000
EhLPLOYEE IN-STAI'E'I'RAVEL (Mi3eage may not ezceed Z7 per
Travel and staff development 3,000
30.000
TOTAL 12 075
TOTAL. 69,000
TOTAL 3,000
��-���
SliPPLIES, PHONE, POSTAGE, Pf2INT, COPY (Itemize) i
Creneral supplies 2500 I
Phones 1.000
I
�
I
TOTAI, 3,500
f EQliTPMEVT (Itemize) I
�
i Equipmenc Repa'u 500
TOTAL, �00
INDIRECT COST `(�tay not eaceed five perceut of amount requested) �
, �
I
TOTAL
OTHER EXPENSES (Itemize)
Ren[ 1,925
TOTAI, 1,925
GRAND TOTAL FOR TffiS ALLOWABLE ACTTVITY 5130,000
Must match total on forms 1 and 4 for this activiry.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type af cost that aze usually treated as "indirect cost".
. aq-��y
Please provide a brief just�cation for the budget items requested on form 5. Include an e.rplanaaon of how costs were
de[emuned if you aze applring in more than one allowable acti��ty, please use a seFazate fo;m for each acri�ity.
APPLICANT: � City of St. Paul
� �LLOWABLE ACTNITi': � RCTCC (Curfew)
� SAi,ARX Title and name � POSTTION(S) � TOTAL COST I
� Staff Salaries � 22.380
i I
I
�
�
i
� i
I
� TOTAL SAL�12Y Zz.sBO I
� E�LOYEE BENEFITS (Ifemize)
Frin�e 10°/a 2.288
TOTAL 2.288
CONTRP.CTED SEBVICES (Itemize)
Cluncal.Supenision 8,�80
Off-Dutv Officen 13390
Ramsey County Depury 18,�F00
�
TOTAi, -10,370
E�fPLOYEE IN-STAT'E TRAVEL (Mileaae may not ezceed .27 per mile)
Travel and staff development 1,000
TOTAL 1,000
, , aq-�� y
SUPPLIES, PHONE, POSTAGE, PRL�iT, COPY (Ytemive)
Postage. Prinring Cop}in� 1,000 I
Cell Phones 2,900 �
I
TOTAI. 3,900
EQUIP'4fENT (Itemize) �
Computers, equigment, sup�lies �1.5b2 I
�
TOTAL i.562
INDIItECT COST "(May not esceed five percent of amouni requesied)
I �
TOTAL
OTHER EXPENSES (Itemize) '
TOTAL
GRA_YD TOTAL FOR THLS ALLOWABLE ACTIVPI'Y �� ��
Must match total on forms 1 and S for this activif7.
The cost of operating and maintainin� facilities, depreciation, and administrative salaries are
examples of the type of cost that are usually treated as "indirect cost".
,
� Please pro�ide a brief justification for the bud�et items requetted on focm �. Include an explanation of how costs lveze l R���y
determined if you are applYing in morethan one allow�able activity, piease use a separaze form for each acti�ity.
APPLICANT: I City of St. Paul �
ALLOWABLE ACT'IVITY: � Truancy Prevention . �
� SaLARY Title and name , POSITION(S} I TOTAL COST j
� Truanc.y Counselors m 525,000 215 FTE 56,250
I I I
TOTAL SAI,ARY 55,z5o
EiYIPLOYEE BEI�TEFTTS Qtemize}
Heaith, Pensio� Taxes @ 22% of Sala�y
TOTAL 12.375
CONTRACTED SERVICES (Itemize)
TOTAL
EMPLOYEE IN-STATE TRAVEL (Milea may not exceed .27 per mile)
Travel
'FOTAL 390
+ U ��
. ,, ,
qa-1't
� SL�PPLIES, PHOhE, POSTAGE, PRINT, COPY (Iiemize) I
� i
I SuppiieslPossa�efPrinUCop;; 1.3�5 I
Phone 1.575 I
1
�
i
!
I
TOT.AL 2.920
�EQUIPMENT Qtemize) i
_ �
i
I
TOTAL
I INDII2ECT COST "(hlay not e:ceed five percent of amount reques2ed}
TOTAL
I
OTHER EXPENSES (Itemize)
Occupancy �OS
Staff Development �50
Insurance 350
TOTAL 1.205
GRAND TOTAL F`OR THIS ALLOWABLE ACTIVITY I
573,140
Must match tota! on forms 1 aad 4 for this activity.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type of cost that aze usually treated as "indirect cost".
r'
,. ,
., .
� Piease pro� ide a brief justification for rhe budget items requested on form 5. Include an e.cplanation of how ws[s were
determined if vou aze applying in more than one allowable acu�zTy, please use a separate form for each acn�ity.
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APPLICANT_ � City of St. Paul �
AI,LOR'ABLE �CT`IVI"TY: � Curfew Counselors & Refertal Services �
� SAL?.RY Title and name � PaSTITON(S) � TOTAI, COST I
Di��esion Counxlors'a� 25,500 I 65 FTE 16575 �
�
TOTAL SALARY I t6s75
EMPLOYEE BENEFT'TS (Itemize)
Health, Pension, Taxes !� 22% of Salary
TOTAL 3,6i6
CONTRACTED SERVICES (Itemize)
TOTAL
EI�LOYEE IN-STATE TRAVEL (Mileage may not exceed .27 per mile)
Travel
TOTAI. 113
� ., =,
. ,�.�
�tc�-1'1 �
SUPPLIES, PHONE, POSTAGE, PRINT, COPY (Ttemize) I
Supplies/PostapelPcindCopy 589
Phone i55
I
TOTAL 1.0�-1
I EQliIPMENT (Itemize)
TOTAL
INDIRECT COST *(.May not eaceed five percent of amount requested)
TOT.�L
O'I"HER EXPENSES (itemize)
Occupan�y 117
StaffDevelopment 200
Insurance 165
TOTAL �382
GRAND TOTAL FOR THIS ALLOWABLE ACTIVITY Sz 1 gbp
Must match total on forms 1 and 4 for this activiry.
The cost of operating and maintaining facilities, depreciation, and administrative salaries are
examples of the type of cost that are usually treated as "indirect cast".