88-504 WHITE - C�TV CLERK COIlI1C1I
PINK - FINANCE G I TY O SA I NT PA U L
CANARV - DEPARTMENT ���
BI.UE - MAVOR File NO.
Counc 'l Resolution ;�
��
Presented By
�Referred To �� �E-� '♦' �- Committee: Date °�'��� g�
Out of Committee By Date
WHEREAS , Rule 3 of Cha ter A-1 of the Saint Paul Administra-
tive Code , Council Rules of Procedure, allows any of that
chapter' s undesignated Rule to be suspended only by a unanimous
vote of the Councilmembers present; and
WHEREA5 , in the commo pursuit of ordinary Council business
it may be desirable to al ow suspension of Council Rules when
a majority of inembers prese t clearly favor it; and
WHEREAS , allowing a s ngle present member to block a sus-
pension of rules motion m unduly weigh the vote of a single
member; now, therefore, be it
RESOLVED, that Rule of � Chapter A-1 of the Saint Paul
Administrative Code be and the same hereby is amended to read
as follows :
"Rule 3. Suspension o Rules.
Except when designated herein by asterisk as a restate-
ment of other applicab e law, any Rule may be suspended
by the t��ar�}�tet�s affir ative vote �€-a-�}e�-i� of 2/3 of
councilmembers present. Rules relating to the priority
of business or to busi ess procedure may be suspended
by the presiding offic r requesting general consent;
provided that if such onsent cannot be obtained,
suspension may occur b majority vote of the council
members e�-��ie-�e��e}� present. "
COUNCIL MEMBERS Requested by Department of:
Yeas Nays
Dimond
�� In Fav r
Goswitz
Rettma�►-"�
��;be� _ Agains BY
Sonnee`
{�ileee
Adopted by Council: Date �I
APR 12 � Form Approved by City Attorney
Certified Pas e o cil Se r ry BY ��- �� _��'�t'�/ � z'gTC/�
gy, �"�--�-'�
t#ppro d by lNavor: �PR 1 �� �� Approved by Mayor for Submission to Council
By � By
PUB�isH�D rj�ri ;:� � 1988
_�QLrcil Research DEPARTM NT ncft Research Cen � 3323
' '�bseph� Hannasch CONTACT ;��
FEB 0 9 �
�_9s-416� PHONE � �� �
2_g-gg DATE e �
ASSIGN NUMBER FOR ROUTING ORDER Cli All Lo ations for Si nature :
Department Director 1 Director of Management/Mayor
Finance and Management Services Director 2 City Clerk
Budget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON TH ATTACHED MATE I S? (Purpose/
Rationale) :
This rule leans toward a m re democratic interpretation of
governing body rules of busin ss by allowing rules of procedure
to be suspended when a majori y vote of inembers present desire it.
The previous, and more nar ow interpetation, reguires una.nimous
vote for rules suspension. his, of course, allows one member to
block a course of action favo ed by the majority present.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACT ANTICIPATED:
No budget impact. he change is merely one of philosophic
direction.
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER HARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: no e quired if under
$10,000)
Funding Source:
Activity Number:
ATTACHMENTS List and Number All Attachments :
Resolution, one page length.
DEPARTMENT REVI_EW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
Yes No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE F R INSTRUCTIONS)
Revised 12/g4 ,
�?W.TO USF: THE GREEN SHEET , •
. , , . . , .�. ...
r � �� � � .
The GREEN SHEET has severa� PURPOSE5: � � '�
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
� 3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
l. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
,, �
�� �°�
' ' ���"'"""�� ' � CITY OF SAINT PAUL
``..```T T Q����
_"�� '���'' OFFiCE OF THE Ct7Y �LERK
�� ��:
:: i �i�l'itm' ,"
'_,: �''' �� ALBERT B. OLSON, CITY CLERK
��'' "" 386 City Hail,Saint Paul,Minnesota 55102
"�,.,,,,,..��'.
GEORGE LATIMER 612-298-4231
MAYOR
February 10, 1988
Honorable George Latimer
Mayor
Room 347, City Hall
Attention: LeeAnn Turchin, Deput Mayor
Dear Ms. Turchin:
The attached ordinance/resolution is hereby referred to you for review
prior to placement on the City Co ncil agenda pursuant to Section
2.07 of the St. Paul Administrati e Code.
2� ) z.� ��3
Very truly yours�
a
��/./ ;/��• ;' ' •�-: - � � %s�— �� Z��-�.����.
Albert B. Olson �
City Clerk
c��--�__ -
ABO:th
� �,
CC: CounCilmember Long
� � ,
�
��� ��
.�� ��_�� GITY OF AINT PAUL
��s�� I� OFFICE OF T E CITY COIINCIL MB�17b@fS:
Kiki Sonnen,chair I �
Roger Goswitr
Date: April 4, 1988 Bob Long
KIKI SONNEN Staff:
�O�`�"°�" Joe Hannasch, Research
MOLI.Y O•ROURK� Terri Byme,Secretary
�e`"'° ''"'d` Jane McPeak,Attorney
Rules and Polic Committee t
Re rt
The Rules and Policy Committee took the following action at their meeting on 4-1-88.
1. An ordinance repealing Section 2.07 of the St. Paul Administrative Code pertaining
to review of necessary procedures f r proposed ordinances and resolutions.
�APPROVED ' with recommendation to pa s.
2. Resolution amending Rule 10 of Chap er A-1 of the St. Paul Administrative Code.
APPROVED with recommendation to pas .
3. Resolution amending Rule 14 (Stages of Consideration) of Chapter A-I of the St.
Paul Administrative Code.
Laid over until May 6, 1988.
$�"'��� �iing Ruls 3 {3uspt�s on of Ruie��"�if C�u��agr ,1�� �f->��tit 3t: �►a�#;::, .
`�4t�ii�i�t�r�tive Code; +�e�ncfi Rt�3es f Frocs�;., 4_
A'l�t�'�`�"�ts aes�i�+�e� it� tha �qk1 g'maa�� ;. P�:��1, �tndr�s�� R�es�e:3.liae 3, afta�.
,, ��te'aard',�o'fw`,
delpte the Words "s �tjc��t�"'��`3�ssrt � �ia� ��h�ac.
' t���3':`�� A3so 1A tiae 3, de ete the;����`��'.'. . :�.
5. An ordinance amending Chapter 111 o the St. Paul Administrative Code pertaining
to a City Elections Board by provid ng for staff support to that Board.
APPROVED, with recommendation to pa s.
6. Resolution requesting the Charter C mmission support for a change in Section 3.01.8
of the Charter to allow for legisla ive advisory committees whose members would not
be appointed by the Mayor.
APPROVED with recommendation to pass. RECElVED
aPR o 4 �988
. CtTY CLERK
CITY HALL SEVENTH FLOOR SAINT PAUL,MINNFSOTA 55102 612/298-5378
s.+�.as