88-383 WNITE - C�TV CLERK �
PINK - FINANGE GITY OF SAINT PAUL Council ///yyy
CANARY - DEPARTMENT /F' ���
BLUE - MAVOR File NO• �v �r -
Counci Resolution
q ,
Presente By
Referred To � L e' Committee: Date �""�� � o�
Out of Committee By Date
Whereas, the Mayor pursuant to Section 10.07.1 of the Chaxter of the City of St. Paul, does
certify that there are available for appropr'ation total revenues in excess of those estimated
in �he 1987 budget and
� Whereas, Council File 277510, adopted Oct. , 1981 did establish certain Special Fund Policies,
�and
Whereas, The Mayor recommends that the foll 'ng additions be made to the 19$8 budget:
Financing Plan Current Change Revised
Bud�et Budge�
205 P.W. Engineering
00000 9910 Unres. Retained Earnings 0.00 80,950.00 80,950.00
12000 �+301 Normal Activity Serv. 122,098.00 0.00 122,098.00
�z-lo2 7399 Transfers In 327,000.00 0.00 327 000.0�
9,09 .00 0,950.00 530, .00
Spending Plan
205 P.W. Engineering
12102 0856 Computer Software 5,000.00 60.000.00 65,000.00
12102 085'( Computer Hardware 6�+,600.00 20,950.00 85,550.00
All Other Codes The Same 379,�+98.00 0.00 379 498.00
9,09 .00 0,�`950.00 530 0 .00
Now, therefore, be it Resolved, That the Ci y Council adopts the above additions for the 1988
budget.
. , � ,
Finance D' ector � � Budg t Director
1�— u-
COUNCIL MEMBERS Requested by Department of:
Yeas Nays
Dimond Public Works-Computer Servicea--Dennis Grittner
i.ong _� [n Favo
Goswitz `���-��
Scheibel � _ Against BY �'
Sonnen Donald E. Nygaard, tor
Wilson ��p
1-IhU� � 7 � Form Approv d by i A rney
Adopted by Council: Date
Certified Pass b ou�Se ta BY
gy.
Appro 1�avor: Dat� � ���Ht� 2 � Approved M or ission to Council `
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700 ity Hall Annex
92-6009
Denn Grittner,298-4402
To: All Interested persons February 8, 1988
From: Dennis Grittner
Public Works Computer Servic s Manager
Subj: Request for increase in spendi g authority in budget 12102
Att: Fund balances for 12102 and 1 103 as of the end of 1987
Copies of transfer authorization for funds to 12102
January 26th letter of G. Hubler of PAS to Gene Schiller and Donald Nygaard
Explanation of need for s ending authority increase for 12102
History
Public Works Computer Services ( PW S ) determined that it's existing Britton-Lee
Database Computer had significant soft are and hardware reliability problems and that
alternatives should be explored before ntinuing the use of the Britton-Lee. PWCS
conducted a review of all the available tabase products and decided to compare in
depth three alternative solutions. PWC negotiated with vendors for temporary licenses
for Oracle and for Sybase and negotiate some different hardware configurations to
test from Britton-Lee. PWCS staff worke many long, hard hours and presented their
findings to Public Works Management a d to ISPAG ( Informati0n Systems Policy
Advisory Group ). The unanimous concl sion of PWCS staff was to acquire Sybase
based on better quality and higher perf rmance as well as better support.
Dennis Grittner presented the financing eeds for this acquisition to the fund managers
in Public Works who provide the funding for PWCS. They agreed to supply$60,000 in
additional funding for 1987 ( with conting nt management reporting ) in order to
acquire Sybase. Director ponald Nygaar requested that Gene Schiller, Director of
Finance and Management Services, app ove the department's request to acquire
Sybase. At the same time, Computer Se ices entered requisitions for additional main
memory and disk space to allow for the limination of the Britton-Lee and the move of
all it's programming and information to th Pyramid. These requisitions were put on
hold by CIS Manager Greg Haupt to awa t the outcome of Mr Schiller's decision.
Gene Schiller retained the City's existing onsultant, PAS, to examine the study
conducted by PWCS of databases and t make a recommendation based on the status
of the database industry and the nature o Public Works needs. This PAS study was
presented to ISPAG in January of this ye r and concluded that Sybase best met "the
department's needs".
. , . ����.��
�- .
• Spending Authority Increase for 1210 Page 2
Matters of parallel interest during the st few months included:
Britton-Lee announced that their found rs, Geoff Lee and Dave Britton, had resigned
from their Board and that Britton-Lee ould be losing approximately $10 million for
1987 and they would be reducing their staff by 20% immediately. This gave some
official status to the problems that we ad been noticing.
Microsoft and Ashton-Tate announced hey would be jointly developing a product for
the new PC operating system, OS/2, c Iled SQL Server that was based on software
developed by Sybase. Two of the top s ftware companies in the computer industry
essentially agreed with the decision of WCS concerning Sybase.
ummary
Public Works Computer Services had f nding to acquire Sybase in 1987 and was
delayed from doing so to provide adeq ate administrative review. Attached documents
show the fund balance of 12102 and 1 103 ( Infrastructure Inventory ) at the end of
1987. Attached documents also show t e fund managers approval for the transfer of an
additional $60,000 to 12102 of 1987 fu ds.
PAS has recommended that Public Wo ks proceed with the acquisition of all the
requested hardware and software in qu stion. The Council Resolution merely enables
Public Works Computer Services to us the 1987 funds that were not able to be spent
due to the necessity of administrative r view.
I am quite proud of the excellent work d ne by my staff in our review and evaluation of
databases. If anyone is interested in thi information, please contact me and I'll be
happy to provide you with it. I do not inc ude it with this request since it is somewhat
long and fairly technical. We are availa le to present the findings of our study before
any interested City group as we did bef re Public Works Management and ISPAG.
c�: �/�u� �,
. • �2'�I*'iL-� �� �,�.� 1 ),�S�&cr
� � � ��'-��.�
M E M 0 R A N D U M
T0: MR. DONALD NYGAARb �
Director of Pu�?ic Works
MR. EUGENE SCHILLER
Director of Finance & Ma agement Services
FROM: GEORGE HUBLER, Principal Associate � �
Public Administration Se vice (FAS} �'
DATE: January 26, 1988
SUBJECT: Update on the Selection f Database Tfanag�ment System (D�3MS)
for the City's Depa tment of Public Worke
1. Reference
Reference is made to the PAS R port of January 1988, sub�ect as
above.This report outlined a n ed for additional data to properly
"size" the DBMS.
2. Discussion
Prior to meeting with the City s Information Systems Policy Advisory
Group (ISPAG) on January 26, 1 88, PAS met with, and obtained from,
Public Works computer services personnel addi.tional quanttfication and
documentation regarding requir ment� for a d9ta base managemen[ system
to support the City's infrastr cture mana�ement applicati.ons. The
hard copy data provided by Pub ic WorkG is attached.
Essentially, the data provided and the subsequent discussions focused
on the difficulty of getting s ecific information on eventual
infrastructure DBMS requiremen s. Data- needed (as outlined in t.he
reference) and 'estimates' of izin�; pr�v�deci can be suntmarized as
Eollows:
o Infrastructure size in me abytes
Currently 89 MT3 with 43 relations and 240 discrete fields
Size in 3 to 4 years could exceed a �;igabyte.
o Transactions entry and ma ntenance levels per day up to 100 per
person.
o Number o� reports, size :L pages, fzequency, features, etc•
Up to 80 "central re orts annually (40,000 pages).
,
o Security needed.
Down Co data element level met by Sybase and Public Works
procedures.
o Elements to be shared cit ide have not been defined.
, • . C�� " ��
� -2-
o Number of prograrna neede and px�g:.F:r.tnE.r hours Patimated.
Ten ma�or applicati n systems. No estimate on number of
programs or hours o l�rogrammir.g needed. �
o Type of program� needed
Not answered.
o Processing power speed n �eded to develop and mai.ntain database
Up to Pyramid 9820 evel or 8 times current power.
The data provided was useful, but sketchy, and leads to the question
oF whether the infrastructure management appllcat�ons should be
planned in more detail prior o moving ferward. It is PAS optnion that
this planning can (and must b ) carried out concurrent with acqui.ring
Sybase as is pointed out in p ragraph 4.
3. Conclusion as relates to DBMS
,
Our reviews have concluded th t Sybase is the appropriate DBMS to
support the infrastructure ma agement applicatioris shuuld the City
decide to continue with the i irastructur.e effort and we recommend
that Sybase be acquired along with the fo'11�7wing supporting, requested
system enhancementa:
Software
a.Dataserver $30 000 (Pyramid license)
b.Dataworkbench $11 250 �;Pyramid license)
c.App.Forms $ 4 800 (Pyramid license)
. d.Formslibrary(c) $ 2 400 �Pyramid license)
e.dblibrary $ 2 400 (Pyramid license)
f.thru e for Sun $ 3 200 (Sun 3/52 license)
g.Pyramid microcode $ 6 000 (from Pyramid-optimizes
Sybasr or. Pyramid)
Software Total (approxim te) $60 u�0
�
Hardware
a.474 megabyte fu�i (unf. rmatte3) (est. $5,C�00 3rd party)
b.integrate and test for. maintenance (est. $2,000)
on item a.
c.ad�litional 4 MB memory (est.$10,000)
(total would be 12 MB)
Hardware Total (approxirn te) $17,000
Approximate Grand Total oct $77,050
, . � � ����
-3-
4. Planning of Infrastructure M agement
PAS recommends that concurre t with the acquisition of Sybase and the
necessary enhancement of the supporting computer system, a determined
effort be made to devise a d tailed plan for the further developmenC
of the infrastructure manage ent application. This plan should be
finalized in the form of a p rformance contract between (and agreed
upon by) the Director of Pub ic Works and the Director of Finance and
Management Services. We woul suggest that this performance
contract/plan be drafted by e Director of Public Works and/or his
designee and include:
o Prioritization of applic tion systems making up the overall
infrastructure applications.
o A functional requirements statement as is shown in the PAS Phase
I Report for all compon t application systems. This should
include a11 planned syst ms enhancements. -
o A syetems design for the application system(s) that is to be
undertaken first.
o Milestones for completio of the priority application systems.
o Periodic reviews (monthl ) by the Director of Public Works, or
his designee, on progres toward milestones.
o Information reportR by t e Director of Public Works to the
Director of Finance .�nd anagement Services and other members of
the Cabinet on progress toward application system completion,
with information copies o the ISPAG. (This is due to the
Citywide impact of the i fzastructure application.)
o Assessment of the real n. ed to share the infrastructure data with
other City departments a d a plan to do so.
o Periormance reporting on the Pyramid so that timely predictions
can be made regarding ne d for systems enhancements.
o A detailed review at the end of one year by PAS on specific
accomplishments related oward bringing on line infrastructure
applications.
o A decision by management: (the Director of Public Works and the
Director of Finance and anagement Services) at the end of one
year whether progress me its continuance of the computerized
infrastructure managemen applications.
Please be advised that PAS will b happy to provide assistance to qou in .
setting up the previously mention d performance contract/plan and in
furnishing guidance on project ma agement/control systems that are
appropriate for complex pro�ects uch as the infrastructure applications.
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DEPT: DEPT OF PUB� IC Wt�RKS
C� IV � MUNICiPAL ENGINEERING
ISSUED TO:
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AC�OUNTS TO B� GHARGED `
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LEDGER ` AGCOVNT REFERENGE � AMOUNT. i
' DISB �' G� ' _ 280-22200-0337 ' 223,000 . 00:` -
AGGUUNTS GL 260-00000-9530 7�,OQA . 00 : !
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� A�COUNTS: -: GL, . 205-1210�-73�9 .- ' ' • :iC3 ,00Q.00- '
GL . Z05- 121U3-,2399 - 58,000� 40.
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_ , TOTAL: 30.1 .400'�0p,
�• AVTNOR t ZER/CONTACT: Jt7YCE. B�LUEL - 4 20 " �;
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GESCRtPTfON :
TRAN�FER I��rJh! I ES TO �OMPVTER SERV i CE�. &
[NFRASTI'`,UCTtJRE I NVENTOFY FO 1�Q7 tiPEND!NG
AND . 1�86 MON,IES .SET UP, AS D E FRC�M AT. YEAR
'�END• 1�+B$ : � . . .
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C�� °�°u
Members:
. � Roger J. Goswitz� chair
Janice Rettman
Tom Dimond
Date: ��cfi 9, 1988 9:00 a.m.--City Council Chambers
Com ittee Repor� -
q
To: Saint Paul City Coun�i
From :Public Works, Uti�iti s, and Transportation
Committee
Roger J. Goswitz, C air
COrI�IITTE OF WliOLE - THIS ITEM ONLY
DISCUSSION: Shepard/Warner/East C D Bypass Environmental Impact 5tatement.
�
1• Approval of minu es of February 24, }.988,
Hearing Date
2. 3/15/88 VACATION: Petiti n of Dale Edward Ailport, Jr. for the
vacation of the lley in Watson's Division "D" for the
purpose of combi ing into one parcel (bounded by Edgerton,
Reaney, Payne an Piinnehaha) . APPROVED
3. 3/24/88 FINAL ORUFR: Im roving SHEFARD ROAD FROM Gannon Road to
Elway Street by onstructing a bituminous overlay and
doing all other � ork necessary and incidental to complete
said improvement APPROVED .
4• RESOLUTION: Ame di.ng the 1988 budget by adding $15,900
to the Financing and Spending P1ans-Traffic, Signal,
Lighting Mtce. F nd. �SPPROVED
ti,��,�,----.w�■-_ : _. ,c-=.---- . . '�„�_ � �
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6• RESOLUTION: App oving Ramsey County plans for the con-
struction, recon truction or improvement of MC KNIGHT
ROAD from Lower fton Road to North Park Drive.
APPROVED
�• RESOLUTION: App oving the appointments by the Mayor of
Charles Cathcart and Mary Alvara�3o to serve as alternates
on the Metropoli an Aircraf,t Sound Abatement Council,
terms to expire ugust 1'6,=�1990'����` APPROVED