99-144Council File # �� � �
ORIG1NAl.
rresencea sy
Referred To
RESOLUTION
CITY OF SAINT AUL, MINNE OTA
� �t�� t� -� . t
Green Sheet # G3 5 �S
�o
RESOLVED, that Chapter A-14 of the Saint Paul Administrative Code is hereby
amended to read as follows:
"Chapter 14. Policy Concerning Citizen Committees
WHEREAS, The past volunteer service of citizen committees has contributed greatly to the
formulation of important decisions and the solurion of problems within the City of Saint
Paul; and
WfIEREAS, Citizen committees will continue to be needed to provide valuable information and
advice to the mayor and council in their duties of managing the city's affairs; and
WHEREAS, The mayor and council concur that there is a need for a standardized policy
concenring the establishment of future committees and the appointment of inembers,
NOW, THEREFORE, BE IT RESOLVED, That Council File No. 266996 is hereby amended to
read as foliows:
POLICY CONCERNING CITIZEN COMMITTEES
I.
Establishment of Committees
I:�
:
The city council shall refer each request to create a committee to a committee of
the council for review and recommendations.
Committee members on other than ad hoc committees shall be appointed to
staggered two-year terms.
C. The document estabiishing a committee shall define the charge to the committee,
its duties, the expected work product and due date, and the life expectancy of the
committee.
II. Appointment to Committee Membership
A. Except as provided in clause D, all committee vacancies created by expiration of
term, resignation or death shail be announced by the city clerk to the mayor, the
city council and the general public at least foriy-five (45) days prior to the date of� Z ,g,y j
t���
filling the vacancy.
B. Ex;,ept as provided in clause D, appointment to vacancies shall occur no sooner
than forty-five (45) days after the vacancies aze announced.
99-I��f.
C. A completed application form including the name and general background of each
appointee shall be publicly announced at least seven (7) days prior to the expected
date of confirmarion.
D. In those cases where a vacancy occurs and there has been a previous
advertisement for a position on that committee within ninety (90) days
immediately preceding the vacancy, appoinhnent to such vacancies shall occur no
sooner than, but may be made after, ten (�0) days after the vacancy is announced,
provided however that said appointment be made from the pool of candidates
established pursuant to the previous advertisement.
III. Committee Membership
A. In nominating committee members, the mayor shall give priority to residents of
the city.
B. Loss of committee membership shall occur as a xesult of absettce without excuse
from three (3) consecutive meetings or one-half of the announced meetings within
one (I) year.
C. Members who are a�nointed for a term ma,y be removed by the a�pointing
authority only for cause durina such term, but, if not reappointed for an additional
term sha11 serve at the will and pleasure of the appointing authority after such
term has expired.
D. No person shall be appointed to serve on more than two (2) city boazds,
commissions or committees at any one time.
E. Reserved.
F. No citizen committee member or any citizen committee ar commission, whether
established by city council resolution or ordinance, sha11 serve more than three (3)
consecutive terms or six (6) years, whichever is longer. This pazagraph sha11 not
apply to terms served prior to October 31, 1988.
IV. Meetings
A. All committee meetings shall be open to the public.
B. Except far committees comprised wholly of city employees, at least every other
meeting shall be in the evening.
V. Recards
A. Each committee shall give the city clerk notices of its meetings and membership� � f�N
vacancies, minutes of ineetings and annual reports. I
1
�
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
:
C.
When a committee completes its work, committee-related materials shall be given
to the assigned staff person for proper disposition. �(�'
The city clerk shall keep an up-to-date manual of committees and their members.
T"his manual shall be available to the public at cost.
VI_ Committec Costs
A.
B.
C.
The budget shall contain funds to provide staff and materials needed to support
comxnittees.
Members of committees other than ad hoc committees may be eligible for per
diems, as deternuned by the city council.
Members may be reimbursed for all expenses directly ath to attendance at
committee meetings, as deternuned by the city council.
D. Members of citizen committees who do not receive per diems shall be reimbursed
for automobile parking costs incurred in connection with attendance at committee
meetings, provided that such pazking reimbursement shall be limited to pazking at
the Saint Paul Civic Center ramp."
ORIGINAL
Requested by Department of:
By:
Adopted by Council: Date ��. �`� � l9�
Adoption Certified by Council Secretary
By:� ���
Approved by Mayor: Date
Sy:
Form A proved 6y City ttorney
BY: ' Z � /
Apprwed by Mayor for Submission to Council
By:
� ���`.�-� � ` , \� 5 A{ ��-�--.
;�
a� -�'��
OFPARTMENTlOFFICElCOUNCIL OATE 1Ntt1ATE9
c�ti coun��� Feb. 10 1999 GREEN SHEET No 63�15
CONiACT PERSIXJ & PFiONE In�aU� mWaimare
Councilmember Lant m.mr�,ramc.a� cmca,K+.
MUST BE ON WUNCIL AGENDA BY (�A7q ❑ ❑
February 17, 1999 �� �.� �.�
�nn�ede coa
ROUTING
�� AlsrlCJ�tt�FRY1tFS0Yt sliallCLLfErtV/4CCrC
❑rnmRlat�sssr,v+q �
TOTAL � OF StGNATURE PAGES (CLlP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED -
Amending Chapter A-14 of the Saint Paul Administrative Code is hereby amended to read:
"Chapter 14. Policy Concerning Citizen Committees."
ECOMM N ATION Approve ( Of RBf (R) PERSONALSERVICE CONTRACTS MUSTANSWER TXE FOLLOWING QUES7ION5:
1. Has this persoNfirm e�er wnrked under a contrac[ forthis department?
PLANNING CAMMISSION YES NO
C16 COMMIITEE 2. Has this persavfirm eve� been a cdy empbyee?
CIVIL SERVICE COMMISSION vES NO
3. Does ihis persoNfirtn posses.a a sldll no[ normallypossessetl by eny cmreM city empbyee�
YES NO
4. Is tqis person/firm a ta�8etetl vendoYl
YES NO
F.xplain aN yes answers on separate sheet an0 attach W preen sheet
INITIA7ING PROBLEM ISSUE, OPPORTUNITY (Who, Whak Whm, Where, Why)
ADVANTAGESIFAPPROVED
DISADVANTAGES IF APPROVED
DISADVANTAGES IF NOT APPROVED
TO7AL AMOUNT OF TRANSACTION f COST/REVENUE BUDGETED (CIRCLE ON� YES NO
FUNDING SOURCE ACTNITY NUMBER
flNANC1A1, INPORtNTON �E%F'lA1N)
Council File # �� � �
ORIG1NAl.
rresencea sy
Referred To
RESOLUTION
CITY OF SAINT AUL, MINNE OTA
� �t�� t� -� . t
Green Sheet # G3 5 �S
�o
RESOLVED, that Chapter A-14 of the Saint Paul Administrative Code is hereby
amended to read as follows:
"Chapter 14. Policy Concerning Citizen Committees
WHEREAS, The past volunteer service of citizen committees has contributed greatly to the
formulation of important decisions and the solurion of problems within the City of Saint
Paul; and
WfIEREAS, Citizen committees will continue to be needed to provide valuable information and
advice to the mayor and council in their duties of managing the city's affairs; and
WHEREAS, The mayor and council concur that there is a need for a standardized policy
concenring the establishment of future committees and the appointment of inembers,
NOW, THEREFORE, BE IT RESOLVED, That Council File No. 266996 is hereby amended to
read as foliows:
POLICY CONCERNING CITIZEN COMMITTEES
I.
Establishment of Committees
I:�
:
The city council shall refer each request to create a committee to a committee of
the council for review and recommendations.
Committee members on other than ad hoc committees shall be appointed to
staggered two-year terms.
C. The document estabiishing a committee shall define the charge to the committee,
its duties, the expected work product and due date, and the life expectancy of the
committee.
II. Appointment to Committee Membership
A. Except as provided in clause D, all committee vacancies created by expiration of
term, resignation or death shail be announced by the city clerk to the mayor, the
city council and the general public at least foriy-five (45) days prior to the date of� Z ,g,y j
t���
filling the vacancy.
B. Ex;,ept as provided in clause D, appointment to vacancies shall occur no sooner
than forty-five (45) days after the vacancies aze announced.
99-I��f.
C. A completed application form including the name and general background of each
appointee shall be publicly announced at least seven (7) days prior to the expected
date of confirmarion.
D. In those cases where a vacancy occurs and there has been a previous
advertisement for a position on that committee within ninety (90) days
immediately preceding the vacancy, appoinhnent to such vacancies shall occur no
sooner than, but may be made after, ten (�0) days after the vacancy is announced,
provided however that said appointment be made from the pool of candidates
established pursuant to the previous advertisement.
III. Committee Membership
A. In nominating committee members, the mayor shall give priority to residents of
the city.
B. Loss of committee membership shall occur as a xesult of absettce without excuse
from three (3) consecutive meetings or one-half of the announced meetings within
one (I) year.
C. Members who are a�nointed for a term ma,y be removed by the a�pointing
authority only for cause durina such term, but, if not reappointed for an additional
term sha11 serve at the will and pleasure of the appointing authority after such
term has expired.
D. No person shall be appointed to serve on more than two (2) city boazds,
commissions or committees at any one time.
E. Reserved.
F. No citizen committee member or any citizen committee ar commission, whether
established by city council resolution or ordinance, sha11 serve more than three (3)
consecutive terms or six (6) years, whichever is longer. This pazagraph sha11 not
apply to terms served prior to October 31, 1988.
IV. Meetings
A. All committee meetings shall be open to the public.
B. Except far committees comprised wholly of city employees, at least every other
meeting shall be in the evening.
V. Recards
A. Each committee shall give the city clerk notices of its meetings and membership� � f�N
vacancies, minutes of ineetings and annual reports. I
1
�
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
:
C.
When a committee completes its work, committee-related materials shall be given
to the assigned staff person for proper disposition. �(�'
The city clerk shall keep an up-to-date manual of committees and their members.
T"his manual shall be available to the public at cost.
VI_ Committec Costs
A.
B.
C.
The budget shall contain funds to provide staff and materials needed to support
comxnittees.
Members of committees other than ad hoc committees may be eligible for per
diems, as deternuned by the city council.
Members may be reimbursed for all expenses directly ath to attendance at
committee meetings, as deternuned by the city council.
D. Members of citizen committees who do not receive per diems shall be reimbursed
for automobile parking costs incurred in connection with attendance at committee
meetings, provided that such pazking reimbursement shall be limited to pazking at
the Saint Paul Civic Center ramp."
ORIGINAL
Requested by Department of:
By:
Adopted by Council: Date ��. �`� � l9�
Adoption Certified by Council Secretary
By:� ���
Approved by Mayor: Date
Sy:
Form A proved 6y City ttorney
BY: ' Z � /
Apprwed by Mayor for Submission to Council
By:
� ���`.�-� � ` , \� 5 A{ ��-�--.
;�
a� -�'��
OFPARTMENTlOFFICElCOUNCIL OATE 1Ntt1ATE9
c�ti coun��� Feb. 10 1999 GREEN SHEET No 63�15
CONiACT PERSIXJ & PFiONE In�aU� mWaimare
Councilmember Lant m.mr�,ramc.a� cmca,K+.
MUST BE ON WUNCIL AGENDA BY (�A7q ❑ ❑
February 17, 1999 �� �.� �.�
�nn�ede coa
ROUTING
�� AlsrlCJ�tt�FRY1tFS0Yt sliallCLLfErtV/4CCrC
❑rnmRlat�sssr,v+q �
TOTAL � OF StGNATURE PAGES (CLlP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED -
Amending Chapter A-14 of the Saint Paul Administrative Code is hereby amended to read:
"Chapter 14. Policy Concerning Citizen Committees."
ECOMM N ATION Approve ( Of RBf (R) PERSONALSERVICE CONTRACTS MUSTANSWER TXE FOLLOWING QUES7ION5:
1. Has this persoNfirm e�er wnrked under a contrac[ forthis department?
PLANNING CAMMISSION YES NO
C16 COMMIITEE 2. Has this persavfirm eve� been a cdy empbyee?
CIVIL SERVICE COMMISSION vES NO
3. Does ihis persoNfirtn posses.a a sldll no[ normallypossessetl by eny cmreM city empbyee�
YES NO
4. Is tqis person/firm a ta�8etetl vendoYl
YES NO
F.xplain aN yes answers on separate sheet an0 attach W preen sheet
INITIA7ING PROBLEM ISSUE, OPPORTUNITY (Who, Whak Whm, Where, Why)
ADVANTAGESIFAPPROVED
DISADVANTAGES IF APPROVED
DISADVANTAGES IF NOT APPROVED
TO7AL AMOUNT OF TRANSACTION f COST/REVENUE BUDGETED (CIRCLE ON� YES NO
FUNDING SOURCE ACTNITY NUMBER
flNANC1A1, INPORtNTON �E%F'lA1N)
Council File # �� � �
ORIG1NAl.
rresencea sy
Referred To
RESOLUTION
CITY OF SAINT AUL, MINNE OTA
� �t�� t� -� . t
Green Sheet # G3 5 �S
�o
RESOLVED, that Chapter A-14 of the Saint Paul Administrative Code is hereby
amended to read as follows:
"Chapter 14. Policy Concerning Citizen Committees
WHEREAS, The past volunteer service of citizen committees has contributed greatly to the
formulation of important decisions and the solurion of problems within the City of Saint
Paul; and
WfIEREAS, Citizen committees will continue to be needed to provide valuable information and
advice to the mayor and council in their duties of managing the city's affairs; and
WHEREAS, The mayor and council concur that there is a need for a standardized policy
concenring the establishment of future committees and the appointment of inembers,
NOW, THEREFORE, BE IT RESOLVED, That Council File No. 266996 is hereby amended to
read as foliows:
POLICY CONCERNING CITIZEN COMMITTEES
I.
Establishment of Committees
I:�
:
The city council shall refer each request to create a committee to a committee of
the council for review and recommendations.
Committee members on other than ad hoc committees shall be appointed to
staggered two-year terms.
C. The document estabiishing a committee shall define the charge to the committee,
its duties, the expected work product and due date, and the life expectancy of the
committee.
II. Appointment to Committee Membership
A. Except as provided in clause D, all committee vacancies created by expiration of
term, resignation or death shail be announced by the city clerk to the mayor, the
city council and the general public at least foriy-five (45) days prior to the date of� Z ,g,y j
t���
filling the vacancy.
B. Ex;,ept as provided in clause D, appointment to vacancies shall occur no sooner
than forty-five (45) days after the vacancies aze announced.
99-I��f.
C. A completed application form including the name and general background of each
appointee shall be publicly announced at least seven (7) days prior to the expected
date of confirmarion.
D. In those cases where a vacancy occurs and there has been a previous
advertisement for a position on that committee within ninety (90) days
immediately preceding the vacancy, appoinhnent to such vacancies shall occur no
sooner than, but may be made after, ten (�0) days after the vacancy is announced,
provided however that said appointment be made from the pool of candidates
established pursuant to the previous advertisement.
III. Committee Membership
A. In nominating committee members, the mayor shall give priority to residents of
the city.
B. Loss of committee membership shall occur as a xesult of absettce without excuse
from three (3) consecutive meetings or one-half of the announced meetings within
one (I) year.
C. Members who are a�nointed for a term ma,y be removed by the a�pointing
authority only for cause durina such term, but, if not reappointed for an additional
term sha11 serve at the will and pleasure of the appointing authority after such
term has expired.
D. No person shall be appointed to serve on more than two (2) city boazds,
commissions or committees at any one time.
E. Reserved.
F. No citizen committee member or any citizen committee ar commission, whether
established by city council resolution or ordinance, sha11 serve more than three (3)
consecutive terms or six (6) years, whichever is longer. This pazagraph sha11 not
apply to terms served prior to October 31, 1988.
IV. Meetings
A. All committee meetings shall be open to the public.
B. Except far committees comprised wholly of city employees, at least every other
meeting shall be in the evening.
V. Recards
A. Each committee shall give the city clerk notices of its meetings and membership� � f�N
vacancies, minutes of ineetings and annual reports. I
1
�
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
:
C.
When a committee completes its work, committee-related materials shall be given
to the assigned staff person for proper disposition. �(�'
The city clerk shall keep an up-to-date manual of committees and their members.
T"his manual shall be available to the public at cost.
VI_ Committec Costs
A.
B.
C.
The budget shall contain funds to provide staff and materials needed to support
comxnittees.
Members of committees other than ad hoc committees may be eligible for per
diems, as deternuned by the city council.
Members may be reimbursed for all expenses directly ath to attendance at
committee meetings, as deternuned by the city council.
D. Members of citizen committees who do not receive per diems shall be reimbursed
for automobile parking costs incurred in connection with attendance at committee
meetings, provided that such pazking reimbursement shall be limited to pazking at
the Saint Paul Civic Center ramp."
ORIGINAL
Requested by Department of:
By:
Adopted by Council: Date ��. �`� � l9�
Adoption Certified by Council Secretary
By:� ���
Approved by Mayor: Date
Sy:
Form A proved 6y City ttorney
BY: ' Z � /
Apprwed by Mayor for Submission to Council
By:
� ���`.�-� � ` , \� 5 A{ ��-�--.
;�
a� -�'��
OFPARTMENTlOFFICElCOUNCIL OATE 1Ntt1ATE9
c�ti coun��� Feb. 10 1999 GREEN SHEET No 63�15
CONiACT PERSIXJ & PFiONE In�aU� mWaimare
Councilmember Lant m.mr�,ramc.a� cmca,K+.
MUST BE ON WUNCIL AGENDA BY (�A7q ❑ ❑
February 17, 1999 �� �.� �.�
�nn�ede coa
ROUTING
�� AlsrlCJ�tt�FRY1tFS0Yt sliallCLLfErtV/4CCrC
❑rnmRlat�sssr,v+q �
TOTAL � OF StGNATURE PAGES (CLlP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED -
Amending Chapter A-14 of the Saint Paul Administrative Code is hereby amended to read:
"Chapter 14. Policy Concerning Citizen Committees."
ECOMM N ATION Approve ( Of RBf (R) PERSONALSERVICE CONTRACTS MUSTANSWER TXE FOLLOWING QUES7ION5:
1. Has this persoNfirm e�er wnrked under a contrac[ forthis department?
PLANNING CAMMISSION YES NO
C16 COMMIITEE 2. Has this persavfirm eve� been a cdy empbyee?
CIVIL SERVICE COMMISSION vES NO
3. Does ihis persoNfirtn posses.a a sldll no[ normallypossessetl by eny cmreM city empbyee�
YES NO
4. Is tqis person/firm a ta�8etetl vendoYl
YES NO
F.xplain aN yes answers on separate sheet an0 attach W preen sheet
INITIA7ING PROBLEM ISSUE, OPPORTUNITY (Who, Whak Whm, Where, Why)
ADVANTAGESIFAPPROVED
DISADVANTAGES IF APPROVED
DISADVANTAGES IF NOT APPROVED
TO7AL AMOUNT OF TRANSACTION f COST/REVENUE BUDGETED (CIRCLE ON� YES NO
FUNDING SOURCE ACTNITY NUMBER
flNANC1A1, INPORtNTON �E%F'lA1N)