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88-270 WNITE - GTV CL RK �. PINK - FINANCE CO11I1CII /�/�/�Jy GANARV - DEPART ENT GITY OF SAINT PAUL ���/ ✓ BLUE -MAVOR File NO. Council Resolution i3 Presented By '�°���'�"� Referr To Committee: Date Out of ommittee By Date RES VED, that the proper City officials are hereby authorized and directed to xecute a contract with the State of Minnesota, Minnesota Department of Hea th, WHE BY, the City shall provide risk reduction and disease prevention, edu ation and counseling, antibody testing, and referral service to persons wit increased risk of exposure to human immunodeficiency virus (HIV) , the cau ative agent of acquired immunodeficiency syndrome (AIDS) according to the terms of said contract, a copy of which is kept on file and on record in e Department of Finance and Management Services. COUNCIL ME BERS Requested by Department of: Yeas Nays Dimond ��g In Favor Goswitz Rettman �' Against BY � Sonnen Wilson f EB 2 � �� Form Ap¢rove�by City Attorney Adopted hy Coun il: Date � ` I . Certified Pas d y�o�ncil Se tar BY � By QQ hn.1� A►pproved by v �: FEB 2 �9aU Approve by Mayo , or S , ' n to Council By ��"� � PUSLISH�D ;;:.�i�:. � �� 198� �n�t saro �e8 � � �Pa�T��� Couneil Research Cent�r N'° 08253 . , F�B 18198$ ��°��D Rathl�en MohrY nd CONTACT 292-7702 PHONE Januar 28, 19 8 DATE �'�� e „r �, ASSIGN NUMB�R F ROUTING ORDER Cli A11 Locati ns for Si nature �: - '�Depa'rtmefit `rector 3 Directoh of Management/Ntayor Finance and Management Services Director - ' � City �l.erk Budget Qire tor Z City Attorn y WHAT WILL BE AC I,EYED BY TAKING ACTION �I. THE; A ACHED MATERI S?, (P,urpose/ Rationale) : Resolution to llow 6itq sig�atures on en-a�re nt •bctWeea the City vf Saint Fsu1,-. . through its bi sion of public H�e�l�h, and t�e. I�Ei�e�sota D�partsent �of Health. t3�dar the ' ter�s of the c ntract the Division of Public H alth will pro�ide riak reda�tio�► and dieease prevention edu ation and counaeling, antibody esting, and referr;I aervices ta persona at increa8ed risk of eacpoeure tc� Acquired Inqaun eficie�cy Syndro�me (AIDS). RECEII/�p COST BENEFIT 6 DGETARY AND PERSONNEL IMPACTS AN ICIPATED: ' FEB 0 2 1988 Comm�nitv SErvites Fundin`. v,�.11 �c�eivett•£ros the Kinnesota De rtme.nt pf Hs�lth for tl�e contract par:iod. fro� 3�1y 1, 1 7 �� J�ne �0, 1988. Total amo nt of contract $80,070.00. po persona�l ' . impacts antici �,�. FINANCING SOURC AND- 8UDGET ACTIVITY NU{�ER CH GED OR CREDITED: (Mayor's signa- - ture not re- Total Amount of"T.ransaction; S80,OlU quired if under " �10,000) Fu�ldi�tg,SOUr' ; Minaeaota Department of ealth - Activity Num r: 33243 • ATTACHMENTS Li t and Number All Attachments : 1. Agreement - original and foar �op�es RECEIVED : 2. Resol�ution FE� 8 �988 . CITY ATTORNEY K� � , DEPARTMENT REVI .CITY ATTORNEY REYIEW Yes No uncil Resolution Reqaired? � Resolution .Required? Yes No Yes No I surance Required? Insurance Sufficient? Yes No Yes No I surance Attached: ' (SEE •REVERSE SIDE FOR I STRUCTIONS) . Revised 12/84 ' r . r:- Yr,j{,:,:;} °,'`'":_, ' �`�HOi��$�Y t�SE THE GREEN SI�ET "'? � ! . �' ' f.. . . - .. , The GREEN SHEET has �SeV�ral PURPOSES: � ' � � ' 1. to assist in routfng docume�ts and in se�CUring required signature� 2. to brief the reviewers of docum�nts on the impacts of approval . . 3. to help ensure that necessary supporting materials are prepared, and, �if - required, attached. - Providing complete infonaa'tion under the listed he�dings enables reviewers to make decisions on the docwaents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain � the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners�or other qroups affected by the action) . Ti�e personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. � If a CONT�CT �unt i,s ;�iess��than $�10,�Q0, ,the Mayor's siqnature is not� �gu�cx'ed, if the departa�er}t,�director �s�.gn�. , A aont�act m�st alw�s be ;firet sign�d_ �-t�. outside �gency•before° xout�'trig„�laraugh Ci:ty ,of�ices�. �. �� . , � , a. - . , :� , � Below is the pref�rred �,1tOyT,I,NG for-;the -f,�ve.,#pq�,� fxec�u;ent; �tyges -cf documen�s: , . . , CONTRACTS (assumes authorized budqet exists) � � 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accountinq ADMTNISTi2'ATYV� ORDER ($udget Revision) ' ' � ADMINIST'RATIVE ORDElt� (al'1 oth�r�� 1. Acti�ity M�nager'- - � ' ' ' ` • ' -1. Init ating Departm!e�t -� `:' � 2. Department Accountant 2. City Attorney ` ' ' 3. Department Director - 3. Director of Manaqement/Mayor 4. Budget Director 4. City Clerk ' 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director �� �1. 3nitiatinq Department 2. Budget Director 2. City Attorney 3. City Attorney - � '� '" �3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk � 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council . 8. Chief Accountant, F'&MS . . . . - . . �. . . '.. � . . .- ... ` , . . - . , 1 SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If' the • � Green Sheet is well done, no letter of transmittal need be included (unless siqninq . such a letter is one of the requested actions) . No�e: Tf an agreement requires eviderice of insurance/co-insurance, a Certificate of , Insurance should be one of the attachments at time of routing. , � Noter :`Actions which require City Council Re�olutions include: � 1. Contractual relationship with another goverrnnental unit. 2.. Collective barqaininq contracts. � 3. Purchase, sale or lease of'land. �- � 4. Issuance af bonds by City. , , 5. Eminent doinain. ' 6. Assumption of liability by City, or qrantinq by City of indemnific�}tion. . 7. Agreements with State or Federsl Gover�ent under which they are providing fundinq. r , 8. Budqet amendment�e. . . � �. ,� �""� � . STATE OF MfNNESOTA jJ,._, �'`��/; ..�,r �i� 0 o N �.: CONTRACTUAL (non-state employee) SERVICES ' >� ,,,� ,-- .-. ^�!n.�FY � c.^ouit 1.D. Qept./Div. Sequence No. $uffix Object Vendor Typs ,��ount [ 903t�2 : � 16258.,�_.,, �;. _ 5,000.00 `���+� � 903�5 � �?500 16283.�i�-�' O1 � 742 0738900Q1 Purchase Terms Assst No. C.CD. 1 C.CD. 2 C:CD. 3 Cost Code 4 Cort Gade 5 �90 -- _ _ __ Date � �/�Number Er.t^ ar. - - TYPe of Tra�saction � A 40 � A 41 , - -, �� ""'� T o Data Number ErK�red By A 44 � A 45 � A 46 NOTICE TO CONT ACTOR: You are required by Minnesota Statutes, 1981 Supplement, Section 270.66 to provide your sociai security number or Minneso a tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of fed ral and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent stat tax liabilities. This contract will not be approved unless these numbers are provided. These numbers will be availabte to federal and state ax authorities and state personnel involved in the payment of state obligations. �THIS CONTRACT, whic�* shall be interpreted pursuant ta the laws of the State of Minnesota, between the State of Minnesota, acting through its D2 , ,. 4hereinafter STATE and � C1tX Of St PaL� a in� hmi h i.t� n;vl�inn_c�.��hlic- Health address SS� [`�ar_ St=r St_ Pai�l � MIV 5��Ol , Soc.Sec.or MN Ta I.D.No. tax �.fr Federal Employer I.D. No. (if applicable) N�,3 , ihereinafter CONTR CTOR),witnesseth that: WHEREAS,the ST TE,pursuant to Minnesota Statutes 144.05(b) is empowered to ide for the or anization of serviaes for r and the limi ion of disabilities resul.tin therefrcan ,and WH E R EAS, P�s t to M.S.144.0742 the Ccem�i.ssioner of Heal agreements wi an ublic or rivate enti for the rovision of sta.tu .and WHEREAS,CONT ACTOR represents that it is duly qualified and willing to perform the services set forth herein, heal.th SP�V].C�GS. NOW,THEREFOR ,it is agreed: I. CONTRACTO 'S DUTIES (Attach additional page if necessary). CONTRACTOR, who is not a state employee,shatL• Perform duties descriUed in E�hibit A, attached Y�ereto and made a part hexeof. Ado� ��oM A�ua6y — uaa�� . Ado� asuadsng �t�ua6y ��� �' �. d .. - � ...:+ i�^i._..__._. r .__,.: . ..,.. . . : .r.3,ua.,���WO �' � 'd — s ' : luawl�: o1ae�]uo��i't��v�'�5�� , .e*�.. liu Bu�iunooa �ua " edap a�uew j a3iy�,� ' ,� _.�_..._._.... .., ; _ � . . . 63ed .----.__._..._� d{1!1 ' E ' (e� ieu6is pezi�oylne�a1ua� aaue�qwn�u3) ti8 (a�n3euGis p3z��oylr.ej /.g ! _J �3�NVN1� �O li3NOISSIWWO� 9O � �1N3Vdlab'd3� aO .l�N3Jb �it�!� ;`;; - -, � aler � � !-� ,l�N2J011`d �.! T� I Nt�+l�1 SS'd �� �-��-���...��_.�v;v� ur ri-av,V�ENT, qll,se�ices provided by CONTRACTOR pursuant°to this o�rtn'2rgcyt .sh►aW•.b� p6i�d�rMi�'ied to ''n� �.�t -, } is��cr'r�n oi ;he S7ATE, as determined`m the sole discretion of its authorized agent, and in acc��l�i�a a�'��i�41e fe:�e -; �Yafir.=' � 4 ?nFd ic�cal larvs, ordinances, rules and regulations. CONTRACTOR shall not receive payment ior wark fott�t��b ' the T , �� + ;,�,; .�,�-"�."�c AK:�e�ined.'rn violation of fe , tate or locat law,ordinarice rule or�egula�ion,� � _ _ � �� . �. _ �' . �,,' � .� - +v T'�fv� 'i,'�TFiACT. T�iis con�racf sliall k�.�_�eCtive. -= ��-y � i987� ' ' -- ------�- . . �,�; ��� , . 1:�_-._— rn :.��;,r� such - �,,: - � c:_:�; as it-;� 2xeeuted as to encu't�fbrance- b,y�"tfi'� Commis$ioner of.Finar�ce; whicheve� ;,.c�� ;°�ar, a���� shall remain in s�.fect until. � _�7une. 3G, , _ °- ° _ . , 19' 88 _;or until all obligatibns�ei.for'; i� ::.,� : .,,�ract have been satisfactorilyfulfil{ed,' wfiichever occurs.first. _ ,; :_ � � V. CANCELLATION. This contract may be cancelled hy thH �T^T� c• CON(ri:=.-'TnR at any time, with or without cause, upon thirty ���) �',,y;' ���*•� ��•:�� .u• � ::_�.:._ - ,Y, �n the event of su�h a cancei;ation CONTRAC'COR shall be entitted to " ���r�ineo on a pro rata basis, for work or secvices satisfactorily perfprmed. VI. 5-rarE'S AUTHORIZED AGENT. The STATE'S authorized agent for ,the purposes of administration of this contract is Stenhan S __ h� 1 c�i-1-�r Such agent shatl have final authority for acceptance of CONTRACTOR'S services and if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause 11, paragraph B. VII. ASSIGNMENT. CONTRACTOR shall neither assign nor transfer any rights or obligations under this contract without the prior written consent of the STATE. VIII. AMENDMENTS. Any amendments to this contract shall be in writing, and shall be executed by the same parties who executed the original contract, or their successors in office. iX. LIABI�ITY. CONTRACTOR agrees to indemnify and save and hold the STATE, its agents and employees harmless from any and all claims or causes of action arising from the performance of this contract by CONTRACTOR or CONTRACTOR'S agertts or employees. This clause shall not be construed to bar any legal remedies CONTRACTQR may have for the STATE'S failure to fulfill its obligations pursuant to this contract. . ' � , X. STATE AUDITS. The books, records, documents, ,and accounting procedures and practices of the CONTRACTOR relevant to ttiis contract shall be subject to examination by the contracting department and the legislative auditor. �CI. OWNERSHIP OF DOCUMENTS. Any reports, studies, photographs, negatives, oK other documents prepared by CONTRACTOR in the performance of its obligations under this contract shall be the exclusive property of the STATE and all such materials shali be remitted to the STATE by CONTRACTOR upon completion, termination or cancellation of this contract.CONTRACTOR shatt �ot use, willingly._al(ow.or cause to have such materials used for any purpose other than performance of CONTRACTOR'S obli- gations under this contract without the prior written consent of the STATE. . - XI1. AFFIRMATIVE ACTION. (When-applicable) CONTRAC70R certifies that it has received a certificate of cor�pliance from the Commissioner of Human. Rights pursuant to Minnesota Stafiutes, 1981 :Supplement, Section 363.073. • X111. WORI<ERS' COMPENSATION. In accordance with tFie provisions of Minnesota Statutes, 1981 Supplement, Section 176,182, the STATE affirms that CONTRACTOR has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement ot Minnesota Statutes, 1981 Supplement, Section 176.181, Subdivision 2. XIV. ANTITRUST. CONTRACTOR hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/ar services provided in connection with this contract resulting from antitrust violatior�s which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. X\l. QTHER PROVISIONS. (Attach additional page if necessary): !N WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. F,?PROVED: IVOTE: ove carbons befo e obt 'ningsignatures. r_.. A ^ �` �� � As to form and execution by the 1� CONTR�CTOR: flIR� TOR OF COMNAJNITY SERVICES � ATTORNEY GEN�RftL: (If a corporation,two corporate officers must execute.) ay � BY � �0 � .., , Z .� r�cie � n oate v m � Date .� C�� �v � � D 4O COMMISSIONER OF ADMINISTRATION: ��^-�P P R O V E D A S T O F ORM: B V Iau t horiz e d signature) ;.I Z 3 Z �Ti!le � � Date �;r �,�--� �7p � . Exhibit A CONTRAC'I'OR'S DUTIES T e CONTRACTOR, who is not a STATE employee, shall for a perivd beginning July 1, 1987, and ending June 30, 1988, provide risk reduction and disease preve tion education anc] counseling, antibody testing, and referral servicaes to rsons at increased risk of exposure to the h�nnan immunodeficiency virus (HIV) the causative agent of acquired iimnunodeficiency syndrome (ASOS) , inclu ing but not limited to the following: A. nduct a program of individual counseling and education, and medical and menta health care referral services as necessary for persons at increased � risk of exposure to HIV. These persons include: (1) men who have had sex with another man since 1977; (2) persons who have intravenously self- acfiiin'stered illicit drugs or chemicals since 1977; (3) persons with clinical or 1 ratory evidence of HIV infection, such as those with signs or syinptoms compa ible with AIDS or AIDS-related complex; (4) persons born in eountries where heterosexual transmission is thought to play a major role te.g., Haiti, Centr 1 Afzican countries); (5) male or feinale prostitutes and tt�ir sex partn rs; (6) sex partners of infected persons or persons at increasec3 risk; and 7) all persons with hemophilia who have received clotting-factor produ ts. In this program, the CONTRACTOR shall: 1. Provide qualified personnel who are specifically trained in counseling persons about HIV risk reduction, disease prevention and riotification and referral of sexual and needlesharing partne � 2. Counsel each person before providing HIV antibody testing and include: a. individualized assessment of risk of exposure to HIV; and b. information about the nature and meaning of the test and its results for the individual; and c. risk reduction and disease prevention recomnendations speeific to the person's risk of exposure to HIV; and d. the need to notify sexual and/or needlesharing partners if the HIV antibody test is positive. 3. Provide HIV serologic testing of ser�nn specimens collected from � persons at increased risk of exposure to HIV and submit specimens only to quali£ied laboratories approvecl by the STATE. 4. Use blood collection tubes provided by the STATE. 5. Use written materials such as posters, literature and pamphlets as determined by the CONTRACTOR to inform and educate persons at increased risk of exposure to HIV. 6. Counsel each person after HIV antiboc7y test results have been provided to the person, and include: a. assessment of the person's emotional response to the test results; and 1 : . s - . ����a b. information about the meaning of the test result for the person; and . c. risk reduction and disease prevention recocm�endations specific to the person's risk of exposure to HIV. 7. Assure that each HIV seropositive person receives referrals for medical evaluation and psychosocial support. 8. Counsel each HIV seropositive person about notifying and referring their sexual and/or needlesharing partners for the purpose of HIV risk reduction and disease prevention counseling and antibody testing. B. P ovide the services in this program at times that are reasonably c nvenient for the majority of people in the risk groups in A (abave) . C. sure the confiden�iality of all patient records and records of test r sul�s. D. llect statistical and other sumnary data on persons seekinq the HIV a tibody test using forms provided by the STATE. E. P ovide the services described in this contract at no charge to any person r uestirig them. CONTRACTOR, may, how�ever, request a donation of money f �n such persons, but may not withhold any service provided for in this c ntract in lieu of such donation. Donations will be used to offset f ture operating costs for these services. 2 . . __ ., ,_ � 1 � ........ .... . . ..... . ...i..�......_.... . . .. ...... . ... . .. . .._ ,; , ;,� . . � • �,��'�f',�'i`' �(J (/� Exhibit B CONSIDERATION AND TERM.S OF PAYMENT A. or services performed in this contract, CONTRACTOR shall: . Receive the rate of reimbursement of twenty-five dollars ($25.00) for each person who is tested and who receives counseling. . Receive reimburseaent for the actual cost of HIV serologic tests, not to exceed rates as shown in (a) and (b) below, for each person who is identified as being at increased risk of exposure to HIV, and who receives counseling concerning reducing their risk of exposure, disease prevention, and prevention of disease among others. CONTRACTOR shall not exceed these amounts without the prior written consent of the STATE's authorized agent for this contract. a) Seven dollars ($7.00) per HIV antibody screening test (EIA) performed. b) Fifteen dollars ($15.00) per confirmatory test (Western blot) perfonned. . c) The total reimbursement by the STATE for screening and confirmatory tests shall not exceed eighteen thousand five hunclred seventy ($18,570.90) without the written consent of the STATE's authorized agent for this contract. B. TRACTOR shall present invoices for services perforn�ed monthly, no later t an the twenty-fifth calendar day following the month of invoice, r flecting only those services performed during the month of the invoice. C. I voices for services performed shall be presented on forms provided by t STATE (Exhibit C) according to the line item budget as follows: � TOTAL CONTRaCT AMOWiT 1. C UNSELING SERVICFS 2 60 persons @ $25.00/person $61,500.00 2. T TING SERVICES $18,570.00 2 60 screening tests @ 57.00/test $17,220.00 confirmatory tests @ 515.00/test $ 1,350.00 TOTAL $80,070.00 D. No more than 10$ of the funas identified in line item amounts shown in C (above) may be transferrec7 to other line itgns or used for any other pu pose without the prior written permission of the STATE's authorized ag nt for this contract. , � _ .., _ _. ._. , , __ ......__.___ ...�.,.__...,.,P..,,_,,.,,,.,,. � �,. . . `����7a � h Exhibit C OOUNSELING AND TFST SITE INVOICE CONT CTOR Name: A�ddress: Tele ne Niunber: � Servi ce Period: s CONTRA R's Agent Signature: Counse ing Services (�) persons counseled @ S /person Testi (#) screening tests performed @ $ /test (#) confirmatory tests performed @ $ /test TOTAL 4