88-61 WHITE - CITV CLERK
PINK - FINANCE GITY OF SAINT PALTL Council
CANARY - DEPARTMENT
BLUE - MAVOR File NO. �� � /�
Council Resolution
Presented By � .� /(� ��f ��/Z��� � �. .�
Referred To Committee: Date
Out of Committee By Date
An Administrative Resolution changing the rate
of pay for Computer Operations Assistant--Library
in the Salary Plan and Rates of Compensation
Resolution.
RESOLVED, that the rate of pay for the classification of Computer
Operations Assistant--Library be changed from the rate set forth in
Grade 16, Section ID1, to Grade 21, Section ID1, of the Clerical Standard
Ranges in the Salary Plan and Rates of Compensation; and be it
FURTHER RESOLVED, that the appealing incumbent in the aforementioned
position shall be eligible for retroactive pay in accordance with the
negotiated comparable worth agreement from March 31, 1985, to September 2,
1986, when the incumbent left this title; and be it
FINALLY RESOLVED, that this resolution shall take effect and be in
force on the first pay period after the passage, approval, and publication
of this resolution.
COUNCILMEN
Yeas Dimond Nays Requested by Department of:
Goswitz �p P EL C
Long In Favor
Rettman d
Scheibel - __ Against
�
W11SOri JaN 1 � ��pp Form pr ed by 'ty Attorney
Adopted by Council: Date _ OD
Certified Pass d o nc.il Se reta BY
By
Approved : ayor. Date ��� G i9�8 Approv d Mayor for Subm' 'o to �ouncil
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PUBIISHED J A N � 3 1988
Perst�nel � ` �p�PARTM�NT � ���/ �O _Q$���
., .�03LC�l�.tl�x'tTrC.��. , � CONTACT �� ,/
298-422� . . Pt�ONE � !/
�11-16-87 ��`�/ . � �
DAT�
�
ASSIGN HUMBfR FOR ROUTING ORDER (Cli� A11 Locat9a�s for,,,,�,ignature)z
.,1 Depar�tnient Oirector 4 Ofrector af Mana�ne�t/Mayor :
� � F9nance and Managemen rw4ces Oirector � 5 Ci�Cy Clerk
2�e�._Di�tar Q'� •
3 City Attorney _ �
WMAT WIt,I BE ACH EVE� BY '�AKING ACTION ON THE ATTACHED TERIAlS? (P�rp�se/
: ��,�7V��tionale) :
Ca�wter Operattcans Asststant--Libra�ry
fdOV � 01987
See attac[�ed.
`�� MAYOr?'S OFFICE
�� `,�'`�
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C�OST/BE�IEFIT, SUDG�TARY ,�IN�PERSaN, NE{.IMPACTS ANTICIPATED: �CEfVEp
�e atta�ched. ' NOV 2 p 198i
BU�QEfi Uf�'ICE
f�NAPiCIN6 SpURCE AidD BUDGET ACTIVI�'Y N.UMBER CNARGE� OR CREDITE�: (l�ryor's sigt�a�
• ture not re-
Total Amount of "Transaction: , quir� �i`f ur►der
� =lO,Otb)
Fundfng Source: ,
Activfty Number: .
I�TTACHI�NfiS. (Li st at�,.Muraber Al l �ttacF�bents): RECEIVE� .
1. ttesolutton. � N0� 2 31987
2• �r for ��tt� G�e,r� RECElV�D
3. Attmci�ent a�s nti'ted a�tioYe BUDGET �� � ,
�
NOV N� t987 '�� ;�
� � �IT�' ATTC��NEY . �
�PART�IEIYt' REVIEW CITY AT7,�,NEY`itEVIErI
�,(,,.,Yes No Oouncil Aesolution Requir�d? � Resolution Re�tr�re�d? ,; Yes 1�0
_ Yes X � Insurance Required? insurance Su�ffi�ient? �fe�► t�a
Yes X t� Insurance Attached: �
..._._
(SEE •RE�IERSE SI'DE �OR INSTRUCTIOMS)
Rlvised 12/84
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Computer Operations Assistant--Library
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS?
In response to a timely comparable worth appeal by the incumbent, a
study was conducted. It was found that the position and class should
be upgraded as recommended by Hallcrest-Craver and Associates.
Backpay should be awarded per the AFSCME contract for this incumbent.
Current incumbents are not eligible for backpay due to their starting
date in this title. This resolution implements the upgrading of this
class.
COST/BENEFIT. BUDGETARY. AND PERSONNEL IMPACTS ANTICIPATED:
The cost for an entire year for the two current incumbents will total
approximately $3923. This upgrading is not anticipated to impact the
salary rate for any other titles.
Backpay will total approximately $3735 for Ms. Schmidt.
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DESK AUDIT
REQUESTED CLASSIFICATION: Computer Operator
INCUMBENT: Joan Schmidt
PRESENT CLASSIFICATION: Computer Operations Assistant -- Library
DEPARTMENT AND DIVISION: Community Services - Libraries
DATE OF REQUEST: Comparable Worth Appeal - 9/3/86
REQUISITION TYPE: Other - Comparable Worth Appeal
Supervisor's Comments: correctly graded
BACKGROUND: This study was done in response to a timely comparable
worth appeal dated September 3, 1986. The appeal indicated confusion
on the part of the incumbent regarding the comparable worth
evaluation for her title. In addition, she had been promoted to a
Data Entry III position on September 2, 1986. Consequently, this
study was based on information written about the ,job during the time
of the comparable worth study.
JAQ COMPARISONS: Although this position compared well with several
JAQs for Computer Operator positions, the sudited position is clearly
an assistant position to the Computer Operator -- Library position
when JAQs for the two positions are compared. Comparison between the
Computer Operations Assistant -- Library and Computer Operator --
,_Library showed several distinctions. ,.For_example�__the Assistant_._ ._ .
position contributes to the function served by Computer Operator --
Library and Computer Operations Assistant -- Library. The Computer
Operator position, however, ensures the proper operation of that
system. The Computer Operator position also has greater operation
responsibilities, while the Assistant position performs many tasks
which lead to the Operator's tasks (maintaining files, collecting
monthly statistics, and service as back-up operator) . The Computer
Operator position determines priorities and schedules workflow and is
on call nights and weekends for problems.
CLASS SPECIFICATION COMPARISONS: Class specs for the current and
requested titles support the "assistant" role of the audited
position. However, for future consideration, this specification was
closely related to the Computer Operator specification. The class
specification for Computer Operator is clearly differentiated by
terms such as "skilled" clerical work, "determines" priority,
"confers" with units concerning special needs. The Assistant spec,
while listing several identical duties from the Operator spec,
includes the term "assists" and lists fewer total duties.
QES EVALUATION: Total points are 1405 — Clerical Grade 21
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Joan Schmidt
Desk Audit
Page 2
RECOMMENDATION: The Computer Operator title was recommended by
Hallcrest-Craver to be placed at Clerical Grade 21. Currently, it is
at Grade 26. The Hallcrest-Craver study indicated both Computer
Operator -- Library and Computer Operations Assistant titles be
combined under the more general heading of Computer Operator at
Grade 21.
Based on the aforementioned comparisans, it is the determination of
this office that Computer Operator -Library and Computer Operations
Assistant -- Library are not equal. The evaluation of Computer
Operator -- Library yielded a recommended grade of 26. The position
of Computer Operations Assistant -- Library as studied based on the
1984 JAQ of the appealing incumbent was found to be at Clerical Grade
21. Of the Computer Operator JAQs used for comparison, most compared
well with Computer Operations Assistant -Library but more than one
compared more closely with Computer Operator -- Library. This
suggests a possible need for creating a Computer Operator I and II
series.
In addition, the title Computer Operator -- Library appears
unnecessary, given the more generic and available title of Computer
Operator. Therefore, it should be starred, resulting in future
incumbents being titled Computer Operator.
Due to the current CIS consultant-directed study, it is impractical
to study the entire Computer Operator class at this time.
Consequently, it is recommended that: 1) Computer Operations
Assistant -- Library be upgraded as a class to Clerical Grade 21, 2)
Computer Operator -- Library be starred (abolished except as to
present incumbents) , 3) the position held by Mary Pranke be
reclassified to Computer Operator at Grade 26, and 4) further studies
of these positions as they exist today should be done as part of the
comprehensive EDP title study scheduled for Spring/Summer 1988. �
Backpay should be awarded to Joan Schmidt per the AFSCME contract for
the Computer Operations Assistant -- Library title. Payment will be
for the difference between Clerical Grade 16 and Clerical Grade 21
for the period March 31, 1985 to September 2, 1986. Backpay is not
an issue for the Computer Operator -- Library position due to the
fact that Computer Operator -- Library is currently at Clerical Grade
22 and the comparable worth study recommended a downgrade to Clerical
Grade 21.
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Joan Schmidt
Desk Audit
Page 3
The Computer Operator -- Library class is a single-incumbent title;
however, the Computer Operations Assistant -- Library title is
currently held by two incumbents. Consequently, an upgrade in the
latter title will impact on the budget through these two positions.
�'�.-- :; �
" Auditor's Signature � �
Approval of Director of Personn
Date �_
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CITY OF 5111NT PAUL
v
INTERDEPARTMENTAL MEMORANDUM
DATE: October 29� 1987
T0: Kathy Stack� Director
Community Services
FROM: Laura Gilbert L���•
Personnel Office
SUBJECT: Classification Study Results
We have completed our study of the comparable worth appeal of the
Computer Operations Assistant -- Library po�ition held by Joan
Schmidt. Comparisons were made with other positions and the position
was evaluated using the Quantitative Evaluation System. �Based upon
that information, we have determined that the class should be
upgraded as recommended by the Hallcrest-Craver changes from Clerical
Grade 16 to Clerical Grade 21 in the Salary Plan and Rates of
Compensation. Current incumbents are not eligible for backpay.
Ms. Schmidt is eligible for backpay from March 31, 1985 to
to September 2� 1986 when she left this title.
In addition, further study should be conducted on the positions in
this class as part of the upcoming study of all computer titles. A
20 day notice announcing this decision.will be sent to you and the
Union representative for approval. Following approval. a resolution
will be processed to implement this upgrading.
If you have any questions regarding this matter� please contact the
Classification Division at 298-4221.
� LG:dr �
cc: Carole Williams
Jerry Steenberg �
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AGENDA ITEMS ��_=p�� 4 ��7► '�
- --------- �; NCICMFMBFR
ID#: 87-(525 ] DATE REC: (12/02/87] AGENDA DATE: [00/00/00] ITEM #: [ � N�K/Sp�y�yFN /�
SUBJECT: [RATE OF PAY CHANGE - COMPUTER OPERATIONS ASST.--LIBRARY ti �
�r
C.R. STAFF: [�h/�, l� �� ] S I G:[SONNEN ] OUT-[ ] CLERK [�96�TQ0] /L /,�j
ORIGINATOR:[PERSONNEL ] CONTACT:[LAURA GILBERT - 4221 ]
ACTION:[ ]
[ ]
C.F.# [ ] ORD.# [ ] FILE COMPLETE="X" [ ]
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FILE INFO: [RESOLUTION/EXPLANATION SHEET ]
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