88-20 WMI7E - CITV CLERK � �
PINK - FINANC-E GITY OF SAINT PAITL Council ///]]]��� s�
CANARV - DEPARTMENT 1 �� ✓ u'
BLUE � - MAYOR . . Flle NO. U�
�
Council Resolution _
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Presented By
Referred To Committee: Date
Out of Committee By Date
WHEREAS, there is currently a vacancy for the position of City Information and
Complaint Officer; and
WHEREAS, the Council of the City of Saint Paul is in the process of reorganizing
the City Information and Complaint Office; and
WHEREAS, it is necessary to properly insure a continuing and effective operation
in the City Information and Complaint Office by appointing an Acting City Information
and Complaint Officer; and
WHEREAS, the City Council has asked Doris Quinn of the City Information and
Complaint Office to assume the position of Acting Information and Complaint Officer
and Doris Quinn has agreed to accept such appointment; now, therefore, be it
RESOLVED, that Doris Quinn is hereby appointed to the position of Acting Information
and Complaint Officer to serve in such position until such time as a permanent appoint-
ment is made, or for a period of time not to exceed six-months, whichever is shorter;
and, be it
FINALLY RESOLVED, that all rights, benefits, and perquisites accruing to Doris Quinn
through employment as City Information and Complaint Officer shall continue in full
force and effect during the period of time she serves as Acting City Information and
Complaint Officer.
COUNCILME[V Requested by Department of:
Yeas D11noTld Nays
Goswitz � [n Favor
Long
Rettman �__ Against BY
Scheibel
Sonnan
Wi1SOri ,JAN —6 �g$a Form Approved by City Attorney
Adopted by Council: Date
Certified Pass ncil Secr r BY
sy�
t�`'� m � ���Q Approved by Mayor for Submission to Council
A►pproved by avor: Dat "�'��
By BY
PUBLISNED J a N 16 1 8 �
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, �. 2 �l.° �1 676 ,
Counci 1 Research DEPART�II:NT •
Jose h Hannasch CONTACT NAME
2 8-41 PHONE �
12-2; 7 DAT�
' �SSiGN NUMBER FOR ROtTTING ORDER: ($ee reverse side.)
,_3_ Department Director, Personnel Office � Mayor <or Assistant)
_ Finance and Alanagement Services Director 1 City Clerk
Budget Director ,
� City Attorney _
TOTAL NUMBEB OF SIGNATURE PAGES: T_ (Clip all locations for signature.)
WtLAT WILL BE ACHIEVED B�' TAKING ACTIpN ON THE ATTACHE_D MATERIALS? (Purpose/Rationale)
;
This Resolution allows! the appointment as Acting City fnformation �
Complaint Officer of an employee who {�is. currently under Classified Civi1 Service.
The position of 18C Offtcer is one of the appro�cimately 93 �nciassified city
positions. Thfs .Resolution w� ll neitf�er add nor subtract �rom that to.tal .
There is currently a vacancy in fihe I�C Off.tcer position, due to transfer of last
incumbent to spot as Legislative Aide to one of tt�e new Counclimen.
COST�BENEFIT BUDG�TAitY AND PERSONN�L IMPACTS ANTICIPATED:
The Resolutimn will have no impact upon the 1987 or 1g88 General Funds budget
es it is already in both budgets: : The 1988 GF budget, .account 00003:budgets
$31,083 for the job.
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREIIITED:
(l�ayor's signature not required if uzider $10,000.)
Total Autount of Trans�ction: no i'mpact. Acti�vity Number:
Funding Source:
,
ATTACHMENTS: (List and nwaber all at;tachments.)
Resm'lutimi�, 1 page. '
ADMINISTRATIVE PROCEnURES
_Yes . No Rules, Regulations� Procedures, or Budget Amendment required?
_Yes _No If yes, are they or timetable attached?
DEPARTMENT REVIEW CITY ATTORNEY REVIEid_
_Yes _No Coeuicil resoiution rec}uired? Resolution required? _Yes _No
_Yes _No Insurance requirad? Insurance sufficient� _Yes _No
Yes No Insuzance attached� •
HOiI TO IISE THE GREEN SHEET � '` � �
� . .�.'�J u N.J_ � . .�
The GREEN SHEET tuas three PIIRPOSES: .
1. to assist in routing docwnents aad in securing required signatu�es;
2. to brief the reviemers of documents on the impacts of approval;
3. to help ensure that necassarq supporting materials are prepared and, if required,
� attached. .
Providing conEplete information under the listed headings enables revie�ers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
Below is the greferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
l. Out s ide, Agencq 4. l�tayor
2. Initiating Department 5. Finance Director '
3. City Attorneq 6. Finance Accounting
Note: If a CONTRACT amount is less than $10,000, the Mayor•s signature is not required,
if the department director signs. A contract must alNays be signed bq the outside agency
before routing through City offices.
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDBR (all others)
1. Activlty Manager 1. Initiating Depa�tment
2. Department Accountant 2. City Attorneq
3. Department Director 3. Mayor/Assistant
4. Budget Director . 4. City Clerk
5. City Clerk '
6. Chief Accountant, Finance and Maaagement Services
COUNCIL RESOLUTION (Budget Amandment/Grant Acceptance) GOUNCIL RESOLTJTION (all others)
1. Department Director 1. Department Director
2. Budget Director 2. City Attorneq
3. City Attorney 3. Mayor/Assistant
4. Mayor/Assistant 4. City Clerk
5. Chair, Finance. Mgmt. , and Pers. Cte. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, Finance and Maaagement Services
The COST�BENEFIT. BIIDGETARY. AND PSRSONNEL IMPACTS heading provides spacs to explain the
cost/benefit aspects of the decision. Costs and benefits relate both to City budget
(6eneral Fund and/or Special Funds) and to broader financial impacts <cost to users,
homeowners, or other groups affected bq the action) . The personnel impact is a description
o£ change or shift of Full-Time Equivalent (FTE) positions.
The ADMINISTRATIVE PROCEDURES section must be completed to indicate whether additional
administrative procedures; including rules, regulations, or resource proposals are
necessary for implementation of an ordinance or resolution. If yes, the procedures or a
timetable for the completion of procedures must be attached. •
SUPPURTING MATERIAIS. In the �TTACHMENT& sectfon, identify all attachments. If the Green
Sheet is well done, no letter of transmittal need be included (unless signing such a letter
is one of the requested actions).
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
o e: Actions which require City Council resolutions include contractual relatioaships
with other governmental units; collective bargaining contracts; purchase, sale, or lease of
land; issuance of bonds by City; eminent domain; assumption of liability by C�ty, or
granting by �City of indemnification; agreements with state or federal gonernment under
which they are providing funding; budget amendments.
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-------------------------------- AGENDA ITEMS
IU#: 87-(600 � DATE REC: [12/28/87) AGENDA DAIE: fU0/00/UU� ITEM #: f 1
SUBJE:CT: [APPOINTMENT OF DORIS QUINN AS ACTING CITY INFO. & COPIPLAINT OFFICER]
C.R. STAFF: [N/A ] SIG:[SCHEIBEL ] UUT-[ ] CLERK [12/28/87]
ORI6INATCIR:(L'C1l1NCIL RE'�EARI'.N ] l.l1NTACT:[HANt'JASI`.H - tilba ]
ACTION:[ J
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C.F.# [ ] ORD.# [ ] G.S. F2ETURNED [00/OU/OOJ FILE CLOSED [ ]
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FILE INFO: [RE50LUTION ]
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