88-8 WH17E - C�TV CLERK
PINK - FINANCE COUIICSI
CANARV - DEPARTMENT GITY OF S INT PAUL ��
BLUE - MAVOR File NO•
C.o ncil esolution
.�, ��
Presented By
Referred To Committee: Date
Out of Committee By Date
An Administrative Reso ution changing the rate
of pay and title for P yroll Supervisor II--Board
of Education in the Sa ary Plan and Rates of
Compensation Resolutio .
RESOLVED, that the rate of pay a d title for the classification of
Payroll Supervisor II--Board of Educa ion be changed from the rate set
forth in Grade 26, Section ID1, to Pa roll System Supervisor, Grade 33,
Section ID1, of the Clerical Standard Ranges in the Salary Plan and Rates
of Compensation; and be it
FINALLY RESOLVED, that this reso ution shall take effect and be in
force on the first pay period after t e passage, approval, and publication
of this resolution.
COUNCILMEN ested by D�epatt�na nt of:
Yeas Dimond Nays
Goswitz PERSONNEL QFF E
� Long In Favor
� A'ri-j�' —
Rettman ,
Scheibel - __ Against BY — _
Sonnen
Wilson
JAN -6 �g88 Form prove b � At or ey
Adopted by Council: Date —
Certified Pa s y ouncil S��� BY
g�,
Approved y A7a_ a _ �� _ l �� Approved May fo ubmis 'on to Council
� �,
PUBlISHED J A N 16 1988.
� ���� N° 0'7215
Pers�nnelH:� DEPART�MENT . _
CONTACT !/
298.-4221 PHONE
11-20-87 DATE � ���� �e
S GN NUMBER FOR. ROUTING ORDER Cli All lacatio. s.: for Si nature :
�partment Director ' 4 Director of Management/Mayor
Finance and Mana nt Services Director � 5 C�ty ,Clerk
u ge � � ector.� .
�City At,torney ,
WHAT WILL BE ACHI��VED BY TAKING ACTION OM THE pTT HED MATERIALS? (Purpose/ _
This resolu n cha�nges the ratte of pay and title or Payroll Rationale) :
Supervisor Ix "-6onrd of Educa�tion and Payrroll Supe visor IIx--Boaird af Educat�on �to. Pdyrvll
System Sup tsor, Grade 33 of t�ie C1er�cA1 Sta��da Ranges. Ttie a�forem�ntfioned �Onrd of
Education classiPications ai�ll recetve pdrtty w�th their counterpdrt fin otF�r City departments.
�1
COST BENEFIT BUDGETARY AND PERSONNEL IMPACTS AMTI IPATED: � 1
The budgetatry impnct w�ll be limtted tq the Schqol D�js ��ct,.-^� �
�L:.JC.�V..:J
RECEfVFr► .
D�C � 1 1��7 NOV 24 �;��1 : .
AYO�Y� a�F�c� suu��o�w,,:� .
FINANCING SOURCE AND BUDGET ACTIVITY NUN�ER CH GE OR CREDITEO: (Mayor's signa-
ture not re-
Total Amow�t of 'TransaEtion: quired if under
_ � $10,Q00)
Fuading Source:
Activity Number:
ATTACHMENTS (List and Number All Attachments) : .
1. Resolutt�n �p� c�ng� �tn ra�te of p�� and ttt e far Payroll Superr�sor T����.c1.E.
2. Resolutton �pr c[�tnge tn r�te qf pa�► and ttt e i'or Payroll �u�erYfi��r T1`I--g.Q.E.
3. Copfies for Ctty� C1erk .
4. Capy of C1atss Specfiftca�t�on fpr Payroll S�►st SuperYfisor R
ECEIVED
. . �
� .. , NOV N 5 1987
DEPARTMENT REVIEW � CITY ATTORNEY REYIEy!
�Yes No Cnuncil Resolution Required? � Resoiution Required? Yes No
Yes X No Insurance Required? Insurance Sufficierlt?� Yes No
Yes X No Insurance Attached:
(SEE •REVERSE SIDE FOR INST CTIONS) . �
Revised 12/84 '
HOW TO USE THE G�EEt�1 SHEET � ."
The GREEN SHEET has several PURPOSESs � �
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached, ,
Providing complete informa'tion under the listed headings enables reviewers to make
. decisions on the documents and eliminates follow-up contacts that may delay execution. -
The COST/BENEFIT, BUDGETARY AND P�RSONNEL IMPACTS heading provides space to explain
� the cost/benefit as,pects of the decision. Costs and benefits related both to City '
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other qroups affected by the action) . The personnel impact
is a description of chanqe or shift of Full-Tim� Equivalent (FTE) positions. �
If a CONTRACT. amount -i� less thaa $10,000, the'-Mayor's signature 3s not required, '
if the.departinerit directo'r -signs,' A contract must. always. be first signed by the �
outside agency before..routing. through City. offices. , ' „ _
Below is the preferred ROUTING for the five most frequent types of documents:
, CONTRACTS (assumes authorized budget exists) '
� 1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney . 6. Finance Accounting , - _ .
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiatinq Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Manaqement/Mayor
4. Budget Director 4. City Clerk '
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLtITION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F`&MS ._ , ,
SUPPORTING MATERIALS. In the ATTACHI�NTS section, identify all attachments.,' If,the •
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) . •
Note: If an agreement requires eviderice of insurance/co-insurance, a Certificate of
� Insurance should be one of the attachments at time of routing.
Note: Actions which r�quire City Council Resolutions include:
1. Contractual relationship with another governurental unit.
2.. Collective bargain�.ng contracts. •
3. Purchase, sale or lease of'land.
i 4. Issuance of bonds by City.
'+ 5. Eminent domain. '
� 6. Assumption of liability by City, or granting by City of indemnific�tion. :
r 7. Agreements with State or Federal Government under which they are providinq
t; funding.
�.
, 8. Budqet amendments. -
���- �
�. � CODE: 36145
, • BU: O1
EFFECTIVE: 10/15/87
TITLE OF CLASS:
PAYROLL SYST SUPERVISOR
DESCRIPTION OF WORK
General Statement of Duties: Administ rs the work of the payroll
unit in a large department (Fire, Park and Recreation, Police, Public
Works, School District, and Water Util ty) ; performs complex payroll
transactions and related duties as req ired.
Supervision Received: Works under the eneral direction of a unit
supervisor or division head.
Supervision Exercised: May supervise 1 wer level clerical
employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the uties performed by all positions
in this class.
Provides information and assistance to partment employees concerning
paychecks, payroll forms, and personnel ules and regulations.
Processes and/or calculates frequent tra saction ad�ustments involving
shift differentials, out of title pay, p emium pay, and workers
compensation.
Provides training and assistance to empl yees assigned to the payroll unit
and to all employees responsible for sub itting payroll data.
Audits, enters, or supervises the entry f all employee time records.
Prepares, enters, or supervises the ent of payroll transactions to
produce payroll registers.
Distributes hours worked to the proper 1 bor distribution codes.
Compiles information and prepares numero s payroll reports such as sick
leave, leave with no pay, general report , etc. Audits payroll registers to
insure accuracy and makes corrections wh necessary.
Processes payroll forms for new employees.
Calculates employee advances and adjustme ts in salaries and backpay.
Maintains permanent employee time records and department personnel records.
Verifies mileage reports for accuracy bef re submitting to the Finance
(continued on rev rse side)
PAYROLL SYSTEM S PERVISOR
' Page.� •
PAYROLL SYSTEM SUPERVISOR , '
Department.
Drafts letters and reports concerning payroll information requested by
management, other city departments, and various contacts outside city
government.
Keeps informed of numerous changes in employee contracts� personnel rules,
Federal and State Tax Withholding and PERA laws.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of basic bookkeeping practices and procedures.
Knowledge of Civil Service rules relating to payroll and time records.
Knowledge of office practices and procedures.
Skill in the operation of office equipment� including a computer terminal.
Ability to interact effectively with other City employees.
Ability to make arithmetic computations by hand, adding machine� and/or
calculator.
Ability to follow complex oral and written instructions.
Ability to perform work that requires close attention to detail.
MINIMUM QUALIFICATIONS
High school graduation and eight years' .clerical experience� at least three
years of which must have been performing payroll functions in one or a
combination of the following classifications: Accounting Clerk II,
Accounting Technician I, II, III, Clerk III, Clerk IV, Clerk-Typist III,
Clerical Supervisor� Payroll Audit Clerk, *Payroll Supervisor I or
equivalent.
PAYROLL SYSTEM SUPERVISOR
==c===1y=�==�F===c=ccc=c________ n - r�
-------- AGENDA ITEMS ____ ___________________________ l� �°
ID#: 87-[529 ] DATE REC: [12/03/87] AGENDA DAT : [00/00/00] ITEM #: [ 7
SUBJECT: [CHANGE RATE OF PAY & TITLE FOR PAYROLL S PERVISOR-II - BOARD OF ED.]
C.R. STAFF: [ .7JT �� � r- , .�, �
`{ ] S I G�iM�tN -�� '` ` 7 OUT-[%] CLERK [�38f8Af��}-/Y/L z-
ORIGINATOR:[PERSONNEL ] CONTACT [HAIDER - 4221 ]
ACTION:[ �
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C.F.# [ ] ORD.# [ ] G.S. RETURNED [ 0/00/00] FILE CL05EU [ ]
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FILE INFO: (RESOLUTION/JOB DESCRIPTION ]
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