89-1897 WHITE - C�TV CIERK
PINK - FINANCE COUIICIl �/j//,� G(/��I//y
BLUERy - MAVORTMENT GITY O SAINT PAUL File NO• V • �/�• " •
� Coun 'Z Resolution �r �
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Presented By �/ -�J�/
i
Referred To � Committee: Date
Out of Committee By Date
RESOLVED, That pursuant to Minneso a Statutes 471.59 commonly referred to as
the "Joint Powers Act", the proper City Officials are hereby authorized and
directed to execute the attached j int purchasing agreement with the City of
Ma.ple Grove, said agreement provid g for the joint purchase of eauipment,
ma.terial, and supplies as needed, opies of said agreement to be kept on
file and or record in the Departme t of Finance and Management Services.
�
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DIRECT , DE AR OF F CE
AND MANAGIIHENT SERVICES
R���°r���
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C1Z�
COUNCIL MEMBERS Requested by Department of: �
Yeas Nays r�/
Dimond � Finance � Ma.nagement Services v�
I.ong In Fa r „ ,9 �+
cosw;cz
Rettman `�
�be1be� Again t BY
Sonnen
Wilson
T � g �g Form prove by City orn „
Adopted by Council: Date
Certified Pa s y Coun il , tar BY ���` `�
By �
Approved y avor: Date OCT 2 � Appro y Mayor for issi n to ncil
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By v
�g�� 0 C i 2 1989
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DEPARTt�NL•'T�TIOFFIC�(OOUNpI r OATE INIT ED
Finance �, Mgmt Services ' GREEN SHEET Na �-� 39
COMACT PER80N�PHONE INITIAU DATE INITUIUDATE
���DEPARTMENT DIRECTOR �CITY OQUNCIL
�Ric.h�.r-d' 1� --Z92�-�fl�7 � GTY ATTORNEY � CITY q.ERK
MUST�OM OOUNGI AOENDA BY(DATE) �BUDOET OIRECTOR_ ��FlN.8 MQT.SERVICES DIR.
�.��MAYOR(OR ABSIST � �
TOTAL N OF SK#NATURE PA�iES 2 (CLI A LOCATIONS FOR SKiNATURE)
ACTION REOUESTED: �
Approve i RECElV�� p
r1 ���'
RECOMMENW►TION8:Mw�W o►�( ) M
_PLANPNNO COMMISSION _dVIl8ERV1�COMMI8910N �� ^�"�'tCp OF TNE DIR�CTOR PNONE 1�. C T Q ��89
_d8 COAAMITfEE _
«vw
-$T� _ �"" . �� M/�t�r�i��.MENT S�f2VICES �ITY �T�
_��RT _ aRNEY
SUPPORTB WHICN COUNpL OBJECTIVE9 �
INRIATIN6 PROBLEM.18�JE�OPPORTUNITY(Who,YVhst,When,WMis,Wh»:i
City of I!�ple Gro e ; d the City of Sa.int Paul may
�oonerativelv nu h� e.
�dECEiVED
�� 0 C T 0 51989
; -
ADVANT11QE8 IF APPROVED: i �A
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Ca�st Savings ;
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�cv�wr�ES��veo: �
,
i
None ' '
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DISADVANTAOE8IF NOT APPROVED: '
Cost Sa.vings Los� Counci! Research Centet
OCT 10 t9S9
;
TOTAL AMOUNT OF TRANSACTION a O I CpgT�yg��pp�p�qp��p�) � Np
FUNDINO SOURCE , ACTIVITY NUMBER �
FINANGAL INFORMATI�1:(DCPWI�
�
.�i". � ' ' � `'�
NOTE: COMPLETE DIREGTION8 ARE INCLUOED IN THE 8HEET IN8TRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASINi3 OFFlCE( E NO.�).
ROUTINQ ORDER:
8elow are preferred routings Mr the five most irequsM typss of � msMs:
O�ITRACTS (aswmas wthodzsd COIJNqI SOLUTION ` (Ame�d,8dpts./
budqet exists) Accept. arants)
1. Outslde A�snCy 1. M Director
2. Inftiatin�Departmsnt 2. .Director
3. City Attornsy 3. Gty
4. Mayor 4. MaypN � .
5. Finence d�Mgmt 9vcs. Director" . :6: CItY I
8. Flnance Acoountinp 8. C�Mdf nhnt.Fln b Mqmt Svca.
ADMINISTRATIVE ORDER ' (�) /� � �and��NANCE
1. /�ctivity M�n�ar � 1. Initiati D�p�rprieM Director
2. Dspertmsnt Accountent 2. Gty A
4. Depertment DireCtor 4. �qtay�, nq�
Bud�et DireCtot
5. Gty Gerk '
8. Chief AccouMaM� Fin�d�M�mt 8v�cs.
AOMINISTRATIVE ORt)ER3 (eN oth�rb) ; � _
1. Inkiatlnp DspeRment
2. C�ty Attorney
3. Msyod/usiataM
4. Gty Gsrk _
TOTAL NUMBER OF SIQNATURE PAQES
Indicate ths�of pa�ss on which sipnatures are requirod and II
e�ch ot tNsae�
ACTION RE�lUE3TED
D�cribe wl�et tM proj�ct/nqwst sNka to�complish in skhsr ch
cal ordsr or ordsr of importencs,whichhnr is mat appropriems ior
issus. Do rwt w�te complete s�nterw�s. Bepin Nt�t item in yaur w�th
a verb.
REOOMMENDATIONS •
Complets if the i8�w in queetion ha bNn pnMnNd b�Nors any .-Publ�
or p�ivats.
3UPPORTS WHICH OOUNqL 08JECTIVE4 ,
Ir�k;ate whiCh CounCil objsctlw(y I�P�reQ�wPP�bY �
tl�e key word(s)(HOU31Na, RE�REJITION, NEI(�HBORHOODS, E IC DEVELOPMENT,
BUDGET,3EWER SEPARATIOI�.(SEE COIiAPLETE LIST IN IN CTIONAL MANI�AL.) _
COUNCIL COMMITTEE/RE3EARCH REPORT-`OPTIONAL AS RE ES'YED BY COUNCIL
INITIATINO PROBLEM,ISSUE,OPPORTUNITY
Explain the aftuation or condidons th�t cre�d a need tor ycwr
or request.
ADVANTAtdES IF APPROVED
Ind�ate whethsr this is�mply an annwl budpst procedure requirod by law/
charter or whsthsr thKS an eqdflc wa in wh�h the City of Saint aul
.and its citiuns will bsnetit'irom this pro�CUactfon.
DISADV�ii►(i��IF'/►fbROVED
Whet nepatiw sifects or major chanysa to existi�g or paat migM
this projecUrequsst produce if it is patssd(s.p.,tratflc delays, noiee,
tax increas�or a�sasmer►ts)?To Whom?Wh�n?For h�nr long?
DISADVANTAOES IF NOT APPROVED
What will be ths negstive conssqusrx:es if the promfeed action is
epp�oved7 Inebilily to delfvsr asrvics4 CoMinusd high trafNc, noiae,
axident rata? Losa of rovsnue?
FINANCIAL IMPACT
Although you must tailor th•i�Mrm�tion you provids hers to the you
are addreesing,in gsnsral you must aiuwsr two qusstbns: Flow is it
going to c�t�Who fs goin�to p�yt
; + ������
' � JOINT P RCHASING AGREEMENT � % C��� �°;�
� �
THIS AGREEMENT made and ent red into this �� day of September 1989 by
and between the City of St. Paul , amsey County, Minnesota and the City of Maple
Grove, Hennepin County, Minnesota
WHEREAS, the City of St. Pau and the City of Maple Grove, pursuant to the
provisions of Minnesota Statutes 4 1.59 are authorized to enter into an agreement
to exercise jointly the government 1 powers and functions each has individually;
and
WHEREAS, the City of St. Pau and the City of Maple Grove desire to combine
their purchasing functions for the purchase of equipment, materials and supplies
in order to secure more favorable prices.
NOW, TNEREFORE, IT IS HEREB AGREED by and between the parties hereto as
follows, to-wit:
1. The City of St. Paul sha 1 pursuant to the procedures set forth in the
St. Paul City Charter and applicab e State Statutes make joint purchases for both
the City of Maple Grove and the ity of St. Paul of whatever same or similar
equipment, materials and supplies are authorized and requested by both the City
of St. Paul and the City of Maple Grove.
2. Each party shall make payment directly to the vendor according to
established procedures.
3. Neither party shall ass me any responsibility for the accountability
of funds expended by the other or the issuance of a purchase order by the other
party.
4. Each party shall be se arately accountable for its own expenditures
of public funds made hereunder.
5. After bids trave been re eived by the purchasing department of the City
� . ���p��
� of St. Paul and awarded, each p rty shall enter into its own contract or
agreement with the vendor.
IN WITNESS WHEREOF, the Ci y of St. Paul and the City of Maple Grove
executed this agreement the day a d year above-written.
CITY OF ST. PAUL, a Minnesota CITY OF MAPLE GROVE, A Minnesota
Municipal Corporation Municipal Corporation
_
By .�� . � .
, Its Mayor J s P. Deane, Its Mayor
DEPARTMENT OF FINANCE AND By
MANAGEMENT SERVICES Jo Elam, City Clerk
By ��
, I t '✓
� �:�� � �.Q,✓!9 C„c._7
APPROVED AS TO FORM: APPROVED AS TO FORM:
o � • �
B �� B ~��-� � �..�r
Y Y
, Assistant arle T. Anderson, `Eit�Atto ney
City Att ney
. . , � - � �-���r
- - City Of ,�-,�-�y
_ a e ve
9401 Fernbrook Lane, aple Grove,Minnesota 56369-9790 612-420-4000
September 14, 1989
Dick Monn
City of St. Paul , County of Ramsey
Joint Purchasing Office
Room 233 City Hall - Courthouse
St. Paul , MN 55102
Dear Dick:
Attached are two sets of signed Jo nt Purchase Agreements.
If you need any other information, call me at 420-4000.
Sincerely yours,
_,.� -
� G�G�
Louie Filip
Biliding Maintenance Coordinator
LF:sw
Att.
"Serving T y,Shaping Tomorrow"
AN EQUA OPPORTUNITY EMPLOYER
James Deane David Burtness C arles F.Dehn DonaldJ.Ramstad Donna Ryon
Mayor Councilmember ouncilmember Councilmember Councilmember