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89-1670 WHITE - CITV CLERK �PINK - FINANCE COUflC1I C4NARV - DEPARTMENT GIT OF SAINT PALTL 7 BLUE - MAVOR File NO. �/�" � Co ncil Resolution �'� ,,.� ; � Presented By eferred To Committee: Date �l� � Out of Committee By Date WHEREAS, The City Clerk Elections Voter Registration is responsible for printing official ballots for the September primary nd October general elections, and WHEREAS, After bid price and volum negotiation, the City Clerk estimates a $30,000 shortage in its 1989 budget for pr nting ballots, and - WHEREAS� the Mayor, pursuant to Se tion 10.07.1 of the City Charter, does certifp that there are available for appropriation re enues in excess of those estimated in the 1989 budget, and WHEREAS, the Mayor recommends the ollowing changes to the 1989 budget: Current Amended Budget Changes Budget ------------- ------------- ------------- FINANCING PLAN -0U1 General Fund Fund Balance 9890 - Unreserved, Undesign ted 126,610 30,000 156,610 Al1 Other Financing 124,191,135 0 124,191,135 ------------- ------------- ------------- Total Fund Financing Plan 124,317,745 30,000 124,347,745 SPENDING PLAN OO1 General Fund Citp Clerk 00263 Elections & Voter Reg'stration 00263-0241 Printing Outsid 33,000 30,000 63,000 All Other General Fund Spendi 124,284,745 124,284,745 ------------- ------------- ------------- Total Fund Spending Plan 124,317,745 30,000 124,347,745 NET CHANGE 30,000 RESOLVED, that the City Council app oves these changes to the 1989 budget, and be it finally Approval Recommnended: __ _ �l��G��c�'1�____ Budget D e or COUNCIL MEMBERS Requested by Department of: Yeas Nays Dimond 'T1 ��e � [n avor �� ( ND13.WKl) Rettman p � Ag inst BY Sonnen -�iis'aeoa Adopted by Council: Date UC I 2 1989 Form A pr ved by City torney Certified Pa: ouncil retar BY °� gy. � / Approve y Mavo • D _ OCT � 5 �7i� _ Appro d y Mayor for Submiss' n o a�acil -.r--- By �.� ��J 0 V 41989 r , _ . ��l�rt� ..��,�„� CITY OF SAINT PAUL _�.`�... ..':''�, OFFICE OF THE CITY CLERK �. ., :• •: ;: j�� +; '�-,•• ^°_` BUREAU OF ELECTIONS V�'0��„m��'�,�-''��` 33 City Hall,Saint Paul,Minnesota 55102 612-298-5441 GEORGE LATIMER MAYOR August 3, 1989 Mr. Greg Blees Budget Director Room 367, City Hall Saint Paul, MN 55102 Attention: Barbara Jeanett Please be advised that 198 appropriated funds for the City Clerk- Elections & Voter Registra ions office for printing of the official ballots will be insufficie t to meet the City's obligation beginning in late September, 1989. Bids were received on June 21st for printing of ballots in the amount of $60,450.00 and the pric per ballot has increased appreciably since 1987 costs. On July 6th a downward adjustment in the number of ballots were agreed to by the prin er with a final cost of $49,620.45. Other printing costs attributed o this fund are approximately $13,000.00 with total required expend tures from the 0241 fund estimated at $63,000.00. Will you please take the n cessary steps to transfer to the City Clerk's Office - Elections for pri ting-outside, Fund 00263-0241, the sum of $30,000.00 in order that t e September invoice can be paid and to pro- vide sufficient funds to p y for ballot printing through the General Election in November. If ou need any further details or explanation, please feel free to call C rol at 298-5441. Sincerely, ��,�.,, Albert B. Olson City Clerk �� . Carol A. Fontaine Assistant City Clerk , ��a DEP ENTlOFGICE/COUNCIL � DA INITIATED n / Z Cit Clerk -3-s9 GREEN SHEET No. <<�A� CONTACT PEH30N d�PHONE DEPARTMENT DIRECTOR GTY COUNpL A1 Olson/Carol Fontaine �� GTY ATTORNEY CITY CLERK MU8T BE ON WUNGL AOENDA BY(DATE) TINQ BUDOET DIRECTOR flN.3 MQT.BERVICEB DIR. MAYOR(OR A8813TANn TOTAL#�OF SIGNATURE PAQES 1 (CL P ALL LOCATIONS FOR 81CiNATURE) ACTION RECUESTED: Establish spending authority t u budget opening (use of fund balance) for printing of official bal o . RECOMMENDAT10N8:Approve(/U w Reje�t(R) CQ �(`,��(;Q��p�$EpRCH pEpapj �p'f10NA� _PLANNINO CO6AMI3310N _CIVji,�l{��IMI8SION AN Y� AU�j"�$� 1989 _CIB COMMITTEE _ r(CV LI• -3TAFF _ f MENTS: t r ,� � �y _DISTRICT COURT �u 1'1 `�,.,,�1�Y � � � V�� SUPPORTS WHICH COUNGL OBJECTIVE? S OFFtCE INITIATINO PROBLEM,ISBUE,OPPORNNITV(Who,What,Whsn,Where Why) $33,000 was budgeted for 198 . Bid price for ballots came in significantly higher than estimated based n istory. Negotiation on volume and price still leaves City CLerk $30, 00 short for 1989 cost of ballots. � ADVANTA(3E8 IF MPROVED: Sufficient ballots can be pr 'nt d for Fall primary and general election. V DISADVANTAOES IF APPROVEO: RECEIVED Budget must be increased $30 ,00 . SEP 0 81989 CITY CLERK DI3ADVANTAOES IF NOT APPROVED: City Clerk will have insufficie t spending authority to pay for official election ballots. Courcii Re��rch Center. AUG 2 9 i589 TOTAL AMOUNT OF TRANSACTION COST/REVENUE BUDOETED(CIRCLE ONE� ( YES J NO FUNDINQ SOURCE u ACTIVITY NUMBER Ov��`/ �wwcuu iN�MnnoH:�ocPUiM �t - _ , • . � . � . NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE(3REEN SIiEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASINC3 OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are preferred routings for the flve most frequeM types of documents: CONTRACTS (assumes authorized COUNCIL RESOLUTION (Amend, Bdgts./ budget exists) Accept.Grants) 1. Outside Agency 1. Department Director 2. Inftiating Department 2. Budget Director 3. City Attorney 3. Ciry Attorney 4. Mayor 4. Mayor/ASBistaM 5. Finance 8�Mgmt Svcs. Director 5. Gty Council 6. Finance Fu:counting 6. Chief AccouMant, Fln&Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNGL RESOLUTION (ell�hers) Hevision) and ORDINANCE 1. Act'rvity Manager 1. Initiating Depertment Director . 2. DepartmeM Axountant 2. Ciry Attomey 3. Department Director 3. Mayor/AssistaM 4. Budget Director 4. Gty Council 5. City Clerk 6. Chief Accountant, Fin&Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Department 2. Ciry Attorney 3. Mayor/Aesistant 4. City qerk TOTAL NUMBER OF SICaNATURE PAGES Indicate the#�of pages on which signaturea are required and reli each of these�es. ACTION REQUESTED Describe what the proJecUrequest seeks to accomplish in either chronologi- cal order or order of importance,wh�hever is most appropriate for the issue. Do not write complete seMences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issne in question has been preseMed before any body, public or private. SUPPORTS WHICH COUNGL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by IisNng the key word(s)(HOUSINO, RECREATION, NEIaHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEE/RE8EARCH REPORT-OPTIONAL AS REQUESTED BY OOUNqL INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or cond�ions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget prxedure required by law/ charter or whether there are specific wa in which the City of Saint Paul and its citizens will beneflt from this pro�ict/action. DISADVANTAGES IF APPROVED What negative effects or major changea to existing or past processes might this proJect/request produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative conaequences'rf the promised action is not approved?Inabiliry to deliver service?Continued high traffic, noise, accident rate? Loss of revenue? � FINANCIAL IMPACT ARhough you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? ' � - g. /�� Finance Committee Report � October 16, 1989 8. Ordinance 89-1705 - amen ing Chapter 85 of the Denied ** Legislative Code and adj sting water rates in the City effective January 1, 1990. (Referred from Council September 21) ** Committee desired no i crease in water rates within the City and recommen d that the Water Department move to a flat rate bi ling structure over a three- year period. 9. Resolution 89-1432 - amen ing the 1988 CIB budget by Approved adding $5,761.38 to finan e the Winthrop Street Lighting Project. (Refer ed from Council August 15) 10. Resolution 89-1539 - amen ing the 1989 budget by Approved adding $1,050,472 to the inancing and Spending Plans for Cash Flow Borrowing D bt Service. (Referred from Council August 31) 11. Resolution 89-1585 - amen ing the 1989 budget by Approved adding $15,000 to the Fin ncing and Spending Plans to complete preliminary e gineering for the Ayd Mill Road Phase I study. (Referred from Council September 7) 12. Resolution 89-1587 - amen ing the 1989 budget by Laid over two weeks adding $393,218.65 to the Financing and Spending Plans to allow Public Wor s Garage to purchase equipment. (Referred fro Council September 7) 13. Resolution 89-1588 - amen ing the 1989 budget by Approved adding $80,087 to the Fin ncing and Spending Plans for the operation and mai tenance of eleven above standard lighting assessm nt districts. (Referred from Council 'Se ember 7) 14. Resolution 89-1589 - Amend'ng the 1989 CIB budget by Approved adding $5,000 for repairs f broken sewer connections. (Referred from Council Sep ember 7) 15. Resolution 89-1609 - Remov'ng the lien for demolition Approved and any interest fees and/ r penalties that may have accumulated for the struct re located at 715 Dayton. (Referred from Council Sep ember 12) 16. Resolution 89-1669 - amend ng the 1989 budget and Approved adding $4,295.94 to the Fi ancing and Spending Plans for Board of Appeals. (Re erred from Council September 19) 17. Resolution 89-1670 - am�nd ng the 1989 budget and Approved adding $30,000 to the Fina ci�ng and Spending Plans for City Clerk - Elections and Voter Registration for ballot printing. (Ref rred from Council September 19) WHITE - CITV CLERK PINK - FINANCE G I T OF SA I NT PALT L Council CANARV - DEPARTMENT BI.UE - MAYOR File NO• �� Co ncil Resolution � �a�, � Presented By � �ferred To Committee: Date �-1�� Out of Committee By Date WHEREAS, the Civic Ce ter Authority has been carrying out a systematic replacement of the asbestos c iling in the public areas of the Civic Center Arena; and WHEREAS, bids for the rea to be replaced in 1989 exceed the amount budgeted, due to unexpected m erial above the suspended ceiling; and WHEREAS, the Managing rector certifies that there is available for appropriation, total financing in excess of that estimated in the 1989 budget; and WHEREAS, the Civic Cent r Authority has approved the appropriation of $125,000 from its Operating Fu d for the completion of the scheduled portion; NOW THEREFORE, BE IT RE OLVED, that the following amendment to the 1989 Civic Center Operating Bu get is approved: CURRENT AMENDED BUDGET CHANGE BUDGET FINANCING PLAN 20101-9925 Use of Retained Earnings $ -0- $ 125,000 $ 125,000 All Other Financing 4,174,281 -0- 4,174,281 $4,174,281 $ 125,000 $4,299,281 SPENDING PIAN 20121-0271 Civic Center Building Maintenance $ 140,000 $ 125,000 $ 265,000 All Other Spending 4,034,281 -0- 4,034,281 $4,174,281 $ 125,000 $4,299,281 COUNCIL MEMBERS Requested by Department of: �� Yeas Nays Dimond � CIVIC CENTER AUTHORITY �� [n F vor coswitz Rettmeu (� B Scheibet A gai s t Y , Sonnen e��► OC'r 2 4 Form Ap r ved by City Atto ey Adopted by Council: Date j Certified Ya_s y Co ci , cre y BY By Approved Mavo : \ te CT 2 5 � App d by Mayor for Sub �ion to Council By � }�ti� N OV - 4 989 DEPARTMENT/OFFlCE/COUNqL ' • IN TED ��I I` �I c�v�� Center 8 14 89 GREEN SHEET No. 6 7 2 OONTACT PERSOPI 8 PHONE INITWJ�ITE INRIAUDAlE �DEPARTMENT DIRECTOR �GTY COUNqI Dick Ge er - 224- 361 F� CfTY ATTORNEY �CITY CLERK MUST BE ON COUNqL AOENDA BY(DA7� BUDOET DIRECTOR �FIN.d MOT.SERVICE8 DIR. MAYOR(OR R8SIST TOTAL#�OF SIQNATURE PAGES 1 ( IP LC LOCATIONS FOR SIQNATUR� ACTION REQUESTED: Amend Civic Center Operating Fund b dg t to a11ow for increased cost of asbestos ceiling replacement. REC�AAMENDATIONB:MP►�IN a Fls�sct(R) OUN L COMMIT7'EEIRESEARCH REPORT OPTIONAL _PLANNINa COMMI8810N GVIL SERVICE COMMI3SION '' RECEIVEQ _ae oo�Mrt�E A Civic Center _STAFF _ AL1t110T�t�7 MM NTS: �7�J A v _�� — AU G 2 8 8UPPORT3 WHICH COUNCIL OBJECTIVE? � �I�Y ��Y MAYOR'S OFFIC� INITIATINO PROBLEM.ISSUE,OPPORTUNfTY(WhO�Whet�When.Where. ): 1. Civic Center has been engaged n st�natic rep7.acement of asbestos ceiling in public areas of building compl x. 2. Bids for scheduled 1989 portio e ceeded budgeted amount due to unforseen condition. ADVMITAOES IF APPF�VED: Allow scheduled replacement of asb st s ceiling in highly visible areas of arena entrance. DISADVANTAOES IF APPROVED: RECEIVED SEP o 81989 CITY CLERK DISADVANTAOE8 IF NOT APPROVED: . Delay of necessary work. � Cour�sl Research Center � � AUG 2 9 i�89 � TOTAL AMOUNT OF TRANSACTION 12 S�OOO �gT/REyENUE BUDdETED(CIRCLE ON� YES NO �N�� Civic Center Operati g nd ACTIVITY NUMSER GZ 900-20121-0271 FlNANpAL INFORMATION:(EXPLAIN) Retained Earnings .� • ' . . �. : � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE W THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are preferred routings for the five m�t frequent types of documeMs: CONTRACTS (assumes suthorized COUNCIL RESOLUTION (Amend, Bdgts./ budget exists) Accept. Grants) 7. Outside Agency 1. DepartmeM Director 2. Initiating Department 2. Budget Director 3. City Attorney 3. Cily Attorney 4. Mayor 4. Mayor/Assfstant 5. Finance&Mgmt Svcs. Director 5. City Council 6. Finance Accounting 6. Chief AccouMant, Fln&Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others) Revision) and ORDINANCE 1. Activity Manager 1. Initiating Department Director 2. DepartmeM Accountant 2• Ciy Attorney 3. Department Oirector 3. MayoNAssistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Fin &Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Depertment 2. City Attomey 3. MayoNAssistant 4. City Cterk TOTAL NUMBER OF SIGNATURE PAOES Indicate the�of pages on which signatures are required and paperc�iP each of these peges. ACTION REQUESTED Describe what the project/request aeeks to axomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVEIOPMENT, BUDQET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED � Indicate whether this is simply en annual budget prxedure required by law/ charter or whether there are specific wa m which the City of Saint Paul and its citizens will benefit from this pro�ecl/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is pasaed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When1 For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved7 Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIALJMPACT ARhough you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay7 . �q_ �� 7 � Finance Committee Report October 16, 1989 18. Resolution 89-1671 - amen ing the 1989 budget and Approved adding $125,000 to the Fi ancing and Spending Plans for Civic Center Building Maintenance/Asbestos Ceiling Replacement. (Re erred from Council 19. Resolution 89-1672 - amen ing the 1989 budget and Approved adding $57,890.44 to the inancing and Spending Plans for Community Servi es/Library Special Revenue. (Referred from Council Se tember 19) 20. Resolution 89-1673 - amen ing the 1989 budget and Approved adding $12,000 to the Fin ncing and Spending Plans for Community Services/Pa ks and Recreation Summary Abatement. (Referred fro Council September 19) 21. Resolution 89-1778 - amen ing the 1989 budget by Approved adding $100,000 to the Fi ancing and Spending Plans in Fire Administration to lease two medic units. (Referred from Council Oc ober 5) 22. Resolution 89-1780 - reta ning the law firm of Laid over two weeks Jardine, Logan & 0'Brien o represent and defend the City in tort liability ca es at rates not to exceed $98.00 per hour. (Referr d from Council October 5) 23. Resolution 89-1810 - amen ing the 1989 budget by Approved adding $3,377 to the Fina cing and Spending Plans for PED Print Shop. (Referre from Council October 10) 24. Resolution 89-1812 - amen ing the 1989 budget by Laid over two weeks adding $62,350 to the Fin ncing and Spending Plans for Public Works asphalt fund (Referred from Council October 10) 25. Resolution 89-1666 - esta lishing the rate of pay for Approved License and Permit Aide i Grade 22 of the Technical Standard Ranges in the Sa ary Plan and Rates of Com- pensation Resolution. (R ferred from Council September 19) 26. Resolution 89-1667 - chan ing the rate of pay for Approved Refectory Supervisor to G ade 21, Clerical Standard Ranges in the Salary Plan and Rates of Compensation Resolution. (Referred fr m Council September 19) 27. Resolution 89-1668 - chan ing the rate of pay for Approved Storeroom Manager from Gr de 8 to Grade 10, Professional Employees Su ervisory Standard Ranges in the Salary Plan and Ra es of Compensation Resolution. (Referred from Council Se tember 19) WNITE - CITV CLERK PINK - FINANCE COI1flC11 //� BLUER �- MAVORTMENT GITY F SAINT PAUL File NO. /�� ` Cou cil Resolution �, , � Presented By � , � eferred To Committee: Date ��1�� Out of Committee By Date WF�REAS, The Departrnerrt of Camx�nity Services, vision of Libraries wishes to use a project manager to implenent its ►�ewly developed staff training and develoarient am from September 29 through Dece'riber 31, 1989, and have determin- ed that funding is available in 1988 Fund Ba1 to cover salary arid frirx�e benefits (.2 FTE), and WiERFA.S, The Division af Libraries will corrtra with a consultarit to caxluct perforn�arice appraisal training sessions for Library Division s�.q�ervisors, arxl W�EREAS, The Division of Libraries has determi the need to �grade furnishings and equipment in its Public Irtforn�a- tion Office in orrJer to irrprnve the w�ork flow, ff praductivity and cost effectiveness of said office, and WiERFAS, Ttie Mayor, pursuarrt to Section 10.07.0 of the City Charter, does certify that there are available for appropriation revenues in excess of those in 1989 budget for the Library Special Reveru.ie Fund, and WI-IERFAS, The Mayor recannends the follawing cha s to the 1�9 Library Special Revenue F�md buciget: Cq�VITY SERVICES - libraries Current Budget Changes Pmended Budget FII�AI�CII� PLAN 349-33400 Library Special Rever�e -9890 Use of f�.aid balance -0- $57,890.44 $ 57,890.44 All other financing $276,000 -0- 276,000.00 7 , 7, .44 , .44 SPF]mING PLAN 349-3340U Library Special Revenue ' -0111 Full-time certified -0- 9,198.00 9,198.00 -0219 Fees, other professional services 6,100 13,886.55 19,986.55 -0271 Building repairs 35,000 5,272.89 40,272.89 -0381 Books, periodicals, etc. 187,500 7,500•00 195,000•00 -0439 Fringe benefits -0- 2,299.00 2,299.00 -0815 Desks, chairs, etc. -0- 5,401.00 5,401.00 -0816 Cabinets, bookcases, etc. -0- 4,491.00 4,491.00 -0818 Other furniture -0- 3,000.00 3,000.00 -0831 Shop equip�rient -0- 1,000.00 1,000.00 -0857 Data pr�ocessing hardware -0- 1,402.00 1,402.00 -0858 Telephone equi�nerrt pur�chase -0- 800.00 800.00 -0859 Other crnputer equipnent -0- 340.00 344.00 -0898 Building improverients 11,A00 3,300.00 14,700.00 All other spending 36,000 -0- 36,000.00 , � • � • COUNCIL MEMBERS Requested by Department of: � Yeas Nays Dimond �.ong I Favor Goswitz Rettman B Scheibel gai n s t Y Sonnen Wilson ' Form A roved by City ttorney Adopted by Council: Date ,, c , Certified Yassed by Counc.il Secretary By JU � B5' ► Approved by Mavor: Date Appr ed by Mayor for Submission t Council By