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89-1515 WHILE - C�TV CLERK COIIIICII �� ' /^ PINK - FINANCE GITY OF SAINT PAUL CANARY - DEPARTMENT ..i �[�f OLUE - MAVOR File NO. - . � � , , unci Resolution , �� Presented By -� Re o Committee: Date 0 of Committe By Date e ective eterrent to street crime, particu ar y drug related activity, at relatively low cost to the City, and WHEREAS, These patrols help.to make Saint Pa 1 neighborhoods safer, increase police visibility and improve community relations, and WIiEREAS, There exists currently an afternoon and evening shift beat patrol.and it is believed that a third shift or morning patrol is need d. To determine the feasibility of a third shift, a 90 day pilot program should be inst tuted, and WHEREAS, $29,800 was encumbered in 1988 to p y for opinion research on pornography but City Council cancelled the project incur ing only $7,000 in expenses leaving $22,800 available for financing the beat pat ol pilot program, and WHEREAS� The Mayor pursuant to Section 10.07 1 of the City Charter, does certifp that there are available for appropriation revenues in xcess of those estimated in the 1989 budget, and WIiEREAS, The Mayor recommends the following hanges to the 1989 budget: Current Amended __Budget_ Changes __Budget_ FINANCING PLAN --- ------------ --- 001 General Fund 9890 Use of Fund Balance, Unreserved Designated (Unspent 1988 Encumbrance 272,712 22,800 295,512 Of $22,800 For Opinion Research On Po nography) 9890 Use of- Fund Balance, Unreserved Undesignated- 126,610 17,200 143,810 All Otfier Financing 123,918,423 0 123,918,423 ------------ ------------ ------------ SPENDING PLAN 124,317,745 40,000 124,357,745 001 General Fund Police Department 04100 Patrol 04100-0161 Salary Needs 0 40,000 40,000 04100 A11 Other Spending 12,275,342 0 12,275,342 All Other Spending 112,042,403 0 112,042,403 ------------ ------------ ------------ 124,317,745 40,000 124,357,745 NET CHANGE 40,000 RESOLVED, That the City Council approves the e changes to the 1989 budget. A rov 1 Recommended COUNCIL MEMBERS Budget Director Yeas Nays Requested by Department . Dimond �� __� In Favor (�end5.w 1) Rettman B s�ne;ne� _ A gai ns t Y Sonnen Wilson I.1r ALA 2 4 � Form Approved by City Attorney Adopted by Council: Date ' Certified Ya:•ed by Council Secretary By gy, � do� A►pprove� Y 1Aavar: pate__ _ , Approved by Mayor for Submission to Council BS* - _ — — _ BY Approved without the signature of the Mayo �r�� L r ' � �g89 pursuant to Section 6.08 of the City Chart r. ,. _P.�. .: _.___-__ �.. _ ,.�,�,;. _ �,�. . ��. < _ .,.,,...� , r.�..�. _... . � �J—�S�S' �EPARTMENT/OFFICE/COUNpL DATE INITIATED �� A Police De artment 8-23-s GREEN �HEET � r,o. `� CONTACT PER50N 6 PHONE �Nmw DATE INITIAUDATE DENARTMENT DIRECTOR CITY OOUNCIL B 111 W i 1 so n 2 9 8-4 6 4 6 "�10N �C�TY ATTORNEY �pTY CLERK NUMBER FOR MUST BE ON COUNCIL AOENDA BY(DAT� ROUTIN(i BUDOET DIRECTOp �FIN.8 MQT.SERVICES OtA. ORDER MAYOR(OR AS313TANT} � TOTAL M OF 81(iNATURE PAQES 1 (CLIP ALL L ATIONS FOR SItiNATURE) ACTION REOUESTED: Increase Police Patrol spending aut rity for salaries to implement 90 day pilot progr.am for an extra beat pat 1 shift. Finance with Fund Balance : $22 ,800 unspent encumbered $, $17,2 0 available due to Finance Comm' s decisio _ R N • N ORT OPTIONAL _PLANNINO COMMISSION _GVII SERVICE COMMIS310N ANALYST " PHONE NO. _dB,COMMII'1'EE - — �STAFF _ COMMENTB: _.DISTRICT COURT 3UPPORT8 VYHIpl COUNpL OBJECTIVE9 * INITIATINO PROBLEM,ISSUE,OPPOR'RINITY(VYho,Whet,Whsn,Whsre,Wh»: , - No 1989 spending authority for an e ra police beat patrol. Finance Comm deci es not to fund $68,625 pay equity stud - (prefers to have Personnel Office do it internally) . Council cancels opini research on pornography leaving $22 ,800 unspent of $29,800 encumbrance (198 encumbrance, rolls over to fund balance) $40 ,000 available in fund balance t refore to finance extra beat patrol. ADVANTAOES IF APPROVED: Deter street crime . Make neighborho s safer. Increase Police visibility and improve community relations. DISADVANT/KiE8 IF APPROVED: Spend down fund balance $40 ,000 . DISADVANTAC�ES IF NOT APPROVED: 90 Pilot program for police beat pat ol cannot be implemented. TOTAL AMOUNT OF TMNSACTION = 4 O .O O O COST/REVENUE StlOGETED(CIRCLL ONE) YHS NO FUNDINO SOURCE ACTIYRY NUMBER- O 41 O O FlNANqAL INFORMATION:�(PWI� r L . _ • _ ,. �C �ri C �� , �. � . �rm��. CITY OF AINT PAUL �� N�S ��T��; o�� '��; OFFICE O TI3E DZAYOR � �iu�mii ;� � 1111 1,11 11�^E �• W�q �.. Unxttn�.��o`��"c" 347 TY IiALL (;LORGE LATIMEIt SAINT YALZ, INNESOTA 5:�102 MAYOR ((jlz) 08-43'_'.3 � September 1, 1989 s+F CF�FO p0 Council President Jim Scheibel C/TY 1 J989 and Members of the City Council C�� Saint Paul, Minnesota 55102 ��f RE: Budget Amendment for Adding Thi Shift to Roving Police Patrol: 1) Council Resolution 89-1515 I Illegal 2) Conditional Reconsideration Dear Council Members: On August 23, 1989, City Council passed C uncil File 89-1515, which resolves that $40,000 be appropriated in the 1989 General Fund B dget for overtime salaries for the Police Patrol Division. The money was proposed to deter ine the feasibility of establishing a morning shift for the roving beat patrols. The resolution is illegal because Section 1 .07.4 of the Saint Paul City Charter requires that any budget amendment considered by the ouncil be recommende�i by the Mayor. This procedure was not followed with this resoluti n. The City Attorney has informed me that the resoiution is invalid. The Executive Branch an not implement the proposed budget amendment. I have directed the Police Dep rtment and the Finance and Management Services Depa�tment to disregard the resolu ion. I would not have recommended C.F.89-151 as passed, even though I believe there is merit in exploring the affects of a 24 hour roving b at to deter drug trafficking and street crime. My concern is how proposals to increase spen ng a�e being financed through the mid-year • budget amendment process. Generally, I have been opposed to ex andin programs in the middle of the budget year, if the financing plan for the expansion has be the draw down of the General Fund's fund balance. I prefer to recommend the use of nd balance financing for mid-year budget amendments only when they are for new m ndates or for required costs for existing programs which were not anticipated last ye r or under-budgeted. I could support this roving beat patrol expan ion in 1989 if I knew City Council was committed to properly financing its continua on in 1990, assuming the results of the three month feasibility pilot test are positive. Prop r financing for 1990 means adopting a 1990 General Fund Budget with at least $100,000 appropriated in the Specified Contingency for the Patrol Division. Money could be released a er the results of the 1989 feasibility test are evaluated. If the added drug enforcement e orts are successful, the Council would have to decide if it is more cost effective to continue to pay overtime or add two more police officers. ,�,5 ` • • � �/� .� � �� Cou`'hcil President Jim Scheibel Page Two September 1, 1989 As a minimum, the 1990 budget should inciu e money for: 2 Police Officers $51,320 Salary Reserves 1,797 Fringe Benefits 18,591 Uniform Allowance 1,080 One Squad 18,000 Gasoline 1,000 Radio Equipment 3,000 Misc. Supplies & Eq pment 5.212 $100,000 If City Council feels strongly about expandin beat patrols, then you must be prepared to amend the proposed 1990 General Fund bu get, and finance the increased costs by either raising taxes or reducing other less needed ervices. If City Council desires to pursue the intent of Council File 89-1515, I would be willing to recommend a second version of the resoluti n which would include the following "Resolve" statement: "And Be It Further Resolved, that t e City Council will adopt a 1990 General Fund Budget which includ s at least $100,000 for expanding the Patrol Division's roving beat patrol. The money will be kept in the Specified Contingency until the Pol ce Chief and Mayor make a recommendation as to the cost eff ctiveness of implementing a third shift, based on the three month feasibili test of 1989. Their recommendation should include a position on wheth r it is more cost effective to implement the program with overti e pay or hiring two more officers." If you are prepared to increase the 1990 Ge eral Fund spending plan, please have a second resolution prepared, obtain the signatures of he Police Chief, Budget Director, and City � Attorney, and forward it to me for my signatu e. Very truly y urs, � G ge Latimer r GL:fs cc: Gregory Blees AI Olson Edward Starr Jane McPeak Gene Schiller LeeAnn Turchin Chief McCutcheon Jim Snyder _ -��5� = � �� . CITY SAINT PAUL INTERDEPARTM NTAL MEMORANDUM TO: William McCutcheon, Pol ce Chief Gene Schiller, Director Finance & Management Services Jim Snyder, Chief Accou tant FROM: Mayor George Latime DATE: September l, 1989 RE: Do Not Implement Illega Budget Amendment for Adding Third Shift to Roving Police atrol On August 23 , 1989, City Counc 1 passed Council File 89-1515, which resolves that $40, 000 be appropriated in the 1989 General Fund Budget for overtime salar es for the Police Patrol Division. The money was proposed to dete mine the feasibility of establishing a morning shift f r beat patrols. The resolution which was passed is illegal, a d you are directed to take no action to modify the budget or modify patrol assignments to implement the intent of the re olution. The resolution is illegal beca se Section 10. 07 . 4 of the Saint Paul City Charter requires tha any budget amendment considered by the Council be recommended y the Mayor. This procedure was not followed with this resolut on. The City Attorney has informed me that the resolutio is invalid. The Executive Branch can not legally implement the roposed budget amendment. ' I have provided City Council w'th an option to meet the intent of Council File 89-1515. (See Se tember l, 1989 letter attached) . If they concur with the provis 'ons suggested, a new (legal) version of the resolution will be processed. GL: fs cc: City Council Members Greg Blees Jane McPeak ��so'� Ed Starr up9001-9/veto2/September 1, 1989 WHITE - CITY CLERK � �� "- PINK �r FINANCE - C�ANAI7V - OEPARTMENT GITY OF AINT PAUL Council BLVE - MAVOR � FIIC NO. , � uncil Resolution , Presented By -,.,.. ��4.� Re o Committee: Date 0 of Committe By Date e ective eterrent to street crime, particula y drug rela ed activity, at relatively low cost to the City, and WHEREAS, These patrols help,to make Saint Paul neighborhoods safer, increase police visibility and improve cammunity relations, and � WHEREAS, There exists currently an afternoon a d evenin ahift beat 8 patrol.and it is believed that a third shift or morning patrol is needed To determine the feasibility of a third shift, a 90 day pilot program should be inatit ted, and . WHEREAS, $29,800 was encumbered in 1988 to pay for opinion reaearch on pornography ' but City Council cancelled the project incurri g only $7,000 in expensea leaving $22,800 available for financing the beat patro pilot program, and ' WHEREAS� The Mayor pureuant to Section 10.07.1 of the City Charter, does certify that there � are available for appropriation revenues in ex eas of those estimated in the 1989 budget, and WHEREAS, The Mayor recommende the following ch ges to the 1989 budget: ' - Current Amended � FINANCING PLAN Budget Changes Bud et � 001 General Fund ------------ ------------ ------------ 9890 Use of Fund Balance, Unreserved Designated (Uns ent 1988 Encumbrance 272,712 22,800 295,512 Of $22,800 For �pinion Reeearch On Porno raphy) - 9890 Use of Fund- Balance, Unreserved Undesignated 126,610 17,200 143,810 All Other Financing 123,918,423 0 123,918,423 ------------ ------------ ----'---'--- SPENDING PLAN 124,317,745 40,000 124 357 745 O1 General Fund . �Police Department 04100 Patrol 04100-0161 Salary Neede 0 40,000 40,000 04100 A11 Other Spending 12,275,342 - 0 12,275,342 A11 Other 3pending 112,042,403 0 112,042,403 ' ------------ ------------ ----'---'--- 124,317,745 40,000 124 357 745 ET CHANGE 40,000 RESOLVED, That the City Council approves these angea to the 1989 budget. A rov 1 Recommended COUNCIL MEMBERS Budget Director Yeas Nays Requested by Department . Dimond LO"g In Favor � cosw�tz (AmendS.w 1). Rettman Scheibel Against BY � Sonnen Wiison Adopted by Council: Date Form Approved by City Attorney Certified Passed by Council Secretary . By sy� Approved by Mavor: Date Approved by Mayoc for Submission to Council By gy f WHI7E - C�TV CLERK ' PINK - FINANCE GITY OF SAINT PAITL Council �/�y CANARV - DEPARTMENT /'� / BLUE - MAVOR File NO• � �`� �� , Co nci Resolution '" �. ��'.� - Presented By �� Ref o Committee: Date Out of Committee By Date WHEREAS, the previously established program of police beat p rols has proven to be an effective deterrent to str et crime, particularly ug-related activity, at relatively low cost to the city; and WHEREAS, these patrols help to make St. Paul neighborho s safer, increase police visibility and improve commu ity relations; and . WHEREAS, the Police Department has eturned to the neral fund some $315,000 in unused funds from the 1988 budge cycle, inclu 'ng $105,000 the department is eligible to keep for future unsp cified use u er current adopted policy; and WHEREAS, there exists currently an fternoon and evening shift beat patrol and it is believed that a third shift o mornin patrol is needed. To determine the feasibility of a third shift, a 90 day pilot program should be instituted; now, therefore, be it RESOLVED, that $40,000 be transferr d o a contingent reserve fund to cover possible additional overtime costs ated to the beat patrol program and drug law enforcement efforts. COUNCIL MEMBERS i Requested by Department of: Yeas Nays Dimond Lo� In Favor coswitz Rettman B Scheibel A gai n s t Y Sonnen Wilson Form Approved by City Attorney Adopted by Council: Date Certified Yassed by Council Secretary BY gy, Approved by ABavor: Date Approved by Mayor for Submission to Council By By . � ... . ...� �.a ��3:r.. . , �. .. -.. _ ... . . ._ ...eY - . . _ . : . ''�MHITE.. — CITV CLERK . : { . -� ` '. �_ � � . 4� : 4 � . . •��, 4i� #�P�NK� '� +- FINANCE � � � COIInC1I � +,�. V -� y 0 /�"� _ {ANICiQY —D�EPARYMENT �'� ��,��. � �� . �;_�� AUL �Vj � � BLUE —MAVOR � ��- , � FI�Q �NO. (J ' �� - ` �,o v n • R�odution Er� � � , L V.�: Presented By ,. . � / ' �' Re Committee: Date Out of Committee By � Date " - :� :. , WH�REAS, the .previou�ly establ i s t#, ragr� Qf aol ice-beat p rfll s has proven � �..� to be`'�n effective deterrent -to s re t cri�ae, parti:��larly ug-related � activity, at� relatively 1ow cost o he city; and � WHEREAS, these patrols help to m e t. Paul neighborbo s safer, incr�ase police visibility and improve co un ty�relstions; and � �. WNEREAS, the Police Departn�ent h turned to the n�ral fund some �315;000 _ in unused funds from t�e 1988 bu e -cycle,` fnclu ng Si05,_OOO .��he departm�t is eligible to keep for future u p ified use u er cwrrent adopted policy; and ° 1��Rfl�S, t�ere ex�sts currently a ternoo and ev�nin� shift beat patrol,:and °: ��= _ ��,�,, it is bel i�eved :tha•t "a third s,hi�t o �orni patroi is na�edec�: 7o deter�rt�ifie � �� the feas�bility of a third sfiift, a 0 da pitot pragram should be instituted; � now, therefore, be it s � RESOLVED, tfiat ��0lQ00 be transf r o a contingent reserve fund to-cover - ; � posslbae additior�a�-.overtime cost ated to th� beat patrol program and drug ° ; 1a1� enforcement efforts. ` � � . - ... . . . � .. . . .. � , � . . Yi � COUNCII, MEMB�tS � � ttequested by DepartmeM of: � Yeas .: Nays � Dlmoad � ' [n Fa r coswitz _ _ Retdnan scn�ne� A-gains � By sonnen WUsoa Adopted 6y Council: Date Form Approved by City Attomey ; Y Certified Passed by Council Secretary BY By � " ' Approved by Mavor: Date Approved by Mayor for Submission to Cauncil By BY " — _- r., . � �„ ,. . '•�-. � � �WHITE - C�TV C.IERK COIlIICII �//�' / PINK � - FINANCE /�` -� CANiXRV - DEPARTMENT � � Flle NO. v /�• "��'�� B�„E -MA�oR GIT�}' O AINT PAUL �- _ � _� �� Co n 'l Resolution � t v J . �� '� � ._. . \ � t, � Presented By ' . . ._.;� , ' �i ' �`�� ' Re � ._ ' Committee: Date Out of Committee By Date i i WHEREAS, the previously establish�ed rogram of police beat p trols has proven to be an effective deterrent to �tr t crime, particularly rug-related activity, at relatively low cost �to he city; and WHEREAS, these patrols help to ma�ke t. Paul neighborho ds safer, increase police visibility and improve con�mu ity relations; an WHEREAS, the Police Department hals turned to the eneral fund some $315,000 in unwsed funds from the 1988 bu�ge cycle, inclu ng �105,000 the department is e]igible to keep for future u sp ified use u�ider current adopted policy; and . � WHEREAS, there exists currently n fternoo and evening shift beat patrol and ` it is believed that a third �hif� o morni patrol is needed. To determine ° the feasibility of a third shift,� a 90 da pilot program should be instituted; - now, therefore, be it � RESOLVED, that �40,000 be transf rr d o a contingent reserve fund to cover possible additional overtime cos s ated to the beat patrol program and drug law enforcement efforts. , , � � ; , � � � � COUNCIL MEMBERS i Requested by Department of: Yeas Nays j Dimond �� [n Favor coswitz he� Again�t BY Sonnen Wilson � �� Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary i BY � By � A►pproved by 1Aavor: Date � Approved by Mayor for Submission to Council By I BY � � ,M, . :,,.� ,. . ,:; .- _ � . r `. ` '• - � . •• ,,_ _...., "►•� ��, '� WHITE - CITV C��ERK ' � �. . . � PINK � • . • • . CANARY - DEPARTMENT � � �� ,��I T� O� SA I NT � �A U L. � Council �� f _,w.� ��- BLUE -MAVOR � � , File NO. " ' ' �J;�-' , , Co�n i Reso�ution � } :f � Presented By ' "�`� ' `� •° t� �` �' .�-"`yf � � ♦ ..� j l� Refe�g�--� ICommittee: Date Out of Committee By Date ,. , � _j � I dr,� r` WHEREAS, •the previously establis d rogram of police beat p rols has proven to be an effective deterrent to s r t crime, particularly rug-related activity, .at relatively low cost o he city; and WHEREAS, these patrols help to ma e t. Paul neighborho s safer, increase police visibility and improve co un'ty relations; an WHEREAS, the Poliee Department ha turned to the eneral fund some $315,000 in unused funds from the 1988 bud et cycle, includ ng $105,000 the department ; is eligible to keep for future un pe ified use under current adopted policy; and WHEREAS, .there exists currently a a ternoon�and evening shift beat patrol and � it is believed that a third shift or mornir�g patrol is needed. To determine � � the feasibility of a third sFiift, a 0 da�pilot program should be instituted; now, therefore, be it r" �...... � � ' . ° RESOLVED, that S40,000 be transfe re o a contingent reserve fund to cover possible additional overtime cost r ated to the beat patrol program and drug � law enforcement efforts. t , j � � � ; _ , , , � COUNCIL MEMBERS Requested by Department of: Yeas Nays j,. �IDOOd �os [n Fav r �► Goswitz Rettman B Scheibel Agains Y Sonnen �Vilson Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary BY By Approved by 1Aavor: Date Approved by Mayor for Submission to Council By BY I