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89-1492 WNITE �- C�TY CLERK PINK -�7FINANCE GIT OF SAINT PAUL Council (/�� /�I//� GA1tlA"�2Y - DEPARTMENT File NO. ^ •- /• � BLUE - MAVOR Co ncil Resolution Presented By Referred To Committee: Date Out of Committee By Date Current Amended SPENDING PLAN Budget Changes Budget 001 General Fund OFFICE OF PERSONNEL AN LABOR RELATIONS 00155 Aministration an Records 16�000 16�000 36�000 00155-0215 Fees-Medica —�8T98�- -,34r440.- "�9�969- 00155 All Other Spendi g 531,958 0 531,958 All Other Spending 123,765,787 0 123,765,787 �z'�4�3�-�,-�4�-- -3$�$�94- -�z't4�33�T�45�-- 124,301,745 16,000 124,333,745 NET CHANGE �:��— 16,000 RESOLVED, that the City Coun il approves these changes to the 1989 budget. Approval Recommended �• Bu get Di ec r COUNCIL MEMBERS I Yeas Nays Requested�by Department of: Dimond ��g _�_ ( Favor Goswitz Rettman —�— Scheibel ai n s t BY � � �. ��V Wilson SEP 1 �p9 Form Approved by City Att ney � Adopted by Council: Date 1 „�� C e r t i f i e d P •s ed b y Council Secr e�,�ary C BY �` �l By ' A►ppr by Ylavor. Date � Appr ved or for Sub n Council _ B BX p�jg�,� S E P ; p 1 89 wNITE - UTV CLERK � �� PINK -- FINAN�E . � C I TY F SA I NT PA U L Council ��j/f� «� C�N1,RY�� DECARTMENT File NO. _I /• '� �91.UE � -MAVON � �---��, . � Coun il Resolution � ' �� Presented By �'�'%��-�''�j` � �' �_�'.a��`' eferred To Committee: Date Out of Committee By Date WHEREAS, according to our proje ions, there will not be sufficient funds for the City to pay for medical ex 'nations for those who are about to be hired as City employees, and WHEREAS, it has been determined hat providing physical examinations to persons before employment with the City ill decrease our potential liabilities and ensure a properly qualified wor force, and WHEREAS, we must provide physic 1 examinations for potential police officers prior to hiring, and WHEREAS, the Mayor, pursuant to Section 10.07.01 of the City Charter, does , certify that there are availabl for appropriation revenues in excess of those estimated in the 1989 bud et, and WHEREAS, the Mayor recommends t e following changes to the 1989 budget: Current Amended FINANCING PLAN Budget Changes Budget 001 General Fund �L,00O 2$�>1� 9890 Use of Fund Balance, 272,712 -�9;9C'G �""'•'-'-'i Unreserved Undesignated 124,045,033 ' 0 124,045,033 All Other Financing 124,317,745 -��- -- -,-- . - . �6,000 ►zo, 337�'145 , COUNCIL MEMBERS Requested by Department of: y�s Nays Dimund �.ong In avor Goswitz Rettman g �be1bei Aga nst y Sonnen Wilson Form Approved y ity Attorn Adopted by Council: Date v / ��) By "� �( � � Certified Passed by Council Secretary By. Approved . ayor for Submission to Council Approved by Ylavor: Date By BY TE - UTV CLERK ' ` ' K � FINI.NCE (jITY OF .SAINT �AUL Council /� ' j VARY -OEPARTMENT ��// UE �MAYOR File NO.-. /� -/- /! • � � Council Resolution 'resented By Referred To Committee: Date Out of Committee By Date Current Amended SPENDING P,'.,AN Bud et Changes Budget 001 General Fund OFFICE OF PERSONNEL AND LABOR RELATIONS 00155 Aministration and Records I��p 00 I(�000 �t�66� 00155-0215 Fees-Medical �;A9�- .�g;968' -4�;@COF 00155 Al1 Other Spending 531,958 0 531,958 All Other Spending 123,765,787 0 123,765,787 , �� ,� ��. �,,,�,e�.. ��30�,�45 ►�;oov �za�33�� NET CHANGE �ggg. , 16,o00 RESOLVED, that the City Council approves these changes to the 1989 budget. Approval Recommended �• Bu get Di ec r COUNCIL MEMBERS �eas Nays Requested by Department of: Dimond LO°g In Favor Goswitz Rettman Scheibel A gai n s t BY Sonaen �, � V Wilson � �. � Form Approved by City Att ney �dopted by Council: Date (� �� / �' ertiEied Passed by Council Secretary BY '�— < <"� , �By� ' pproved by Ylavor: Date Approved or for Sub n o Council BY By. - . . . � . . �� l�;_ DEPARTMENTlOFFlCEJOOUNpI � INITIATED Offoce of Personnel and Labor Rel 7/31/89 GREEN SHEET NO. 2� � � CONTACT PERSON 8 PHONE �N DA INITIAUDATE PARTMENT OIRECTOR �CITY OOUNqL Mi chael Fo�ey �j�;� 298-6861 M�F� qTy ATTORNEY �CITY CLERK MUBT BE ON COUN(:IL AOENDA BY(DATE) BUDOET DIRECTOR �FIN.d MOT.BERVICES DIR. ASAP voa coa nssisTnNn ❑ TOTAL�Y OF SIGNATURE PAQES (C P ALL LOCATIONS FOR SIGNATURE� ACTION REGIUESTED: , ; $ .� ,. Add �0,�00- to Activity 00155 Obj ct Code 0215 to fund for physical examinations for potential City employees. ! RECOMMEI�ATIONB:Approve(/Q or Re�ect(FI) NCIL COM REPORT OPTIONAL _PLANNINO COMMISSION _CIVIL SERVICE COMM18 Y� RECEIVE� ��E� _p8 OOMMITTEE _ _STAFF _ CO MENT AU G 91989 —�� — SUPPORTS WHICH COUNpI 08JECTIVE9 Y0�'S OFFICE INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,Whel,WMn, The decision to provide physical xa s for all City employees was made after the 1989 budget submission so this was not in our budget. In addition Police psychiatric and drug testing exams were not inclu ed in this budget before. We are currently curtailing physical exams which i cr ases our exposure to liability and we do not have the money for the required police ex ms. ADVANTAOES IF APPROVED: We will be able to provide physic 1 xaminations for persons who are about to be hired by the City. This will ens re a medically qualified workforce and may avoid future liabilities for the City. In addition, we will be able to hire the required number of police officers to brin t e Police Department up to required strength. DISADVANTAOES IF APPROVED: None. � , Dt8ADVANTA0E8 IF NOT APPROVED: Employees will get appropriate ph si al examinations, especially the potential police officers. Cour�c�! Research Center AUG ' � i°89 TOTAL AMOUNT OF TRAN8ACTION i 2O�OOO CpST/REVENUE BUDGETEO(CIRCLE ONE) YES NO FUNDINO SOURCE Desi nated Fund Bal nc A��n N�� 00155-0215 FlNANCIAL INFORMATION:(EXPWI� • � • ` ` � . ,� NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFlCE(PHONE NO.298-4225). ROUTING ORDER: Below are prefened routings for the five most frequent rypes of dxuments: CONTRACTS (assumes authorized COUNCIL RESOLUTION (Amend, Bdgts./ budget exists) Accept. Grants) 1. Outside Agency F 1. Department Director 2. Initiating Department 2. Budget Director 3. City Attorney 3. City Attorney 4. Mayor 4. Mayor/Assistant 5. Fnance&Mgmt Svcs. Director 5. City Council 6. Finance Axounting 6. Chief Accountant, Fin &Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNqL RESOLUTION (all others) Revision) ar�ORDINANCE 1. Activiry Manager 1. Initiating Department Director 2. Department Accountant 2• �Y Att�eY 3. Department Director .-, 3�, �Yw��t 4. Budget Director ••=��::•.;f,�ty�CounC�l, 5. Ciry Clerk 8. Chief Accountant, Fin &Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Department 2. City Attomey 3. MayoNAssistaM 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and reli each of these pages. ACTION REf�UESTED Describe what the projecUrequest seeks to axompUsh in either chronologi- cal order or order of importance,whichever is most eppropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE7 Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEEIRESEARCH REPORT-OPTIONAL AS REOUESTED BY COUNCIL INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situatbn or conditions that created a need for your project or request. ADVANTAGES IF APPROVED .Indicate whether this fs simply an annual budget procedure required by law/ charter or whether there are specific wa in which the City of Saint Paul and its citizens will beneflt from this pro�ecUactbn. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it ia passed(e.g.,tratfic delays, noise, tax increases or assessments)?To Whom?WhenT For how long? DISADVANTA(3ES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inebilihr to deliver service? Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Akhough you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? . . �-�� ,�� FACT SHEET EM LOYEE MEDICALS We estimate hiring 200 more mployees this year at $39 per physical examination. This is a tota of $7,800. We presently have 40 routine examinations backlogged. These will cost $39 each for a total of $1 ,560. Police estimates 30 hires du ing August. Each Police exam costs $423.25. We should project for some f ilures which will require a few additional medical exams. If we projec for 5 failures this will bring our total Police medical exams to 35. This is a cost of approximately $14,875. Total cost for all of the me icals listed above is $24,235. We have $5,054 as of July 25. We project a shortage of at east $19, 181 . We request an additional $20,000. I � � � � ��1 /��2 y � . ACT SHEET EMP OYEE MEDICALS We estimate hiring 200 more e ployees this year at $39 per physical examination. This is a total of $7,800. We presently have 40 routine xaminations backlogged. These will cost $39 each for a total of $1 ,560. Police estimates 30 hires dur ng August. Each Police exam costs $423.25. We should project for some fa lures which will require a few additional medical exams. If we project for S failures this will bring our total Police medical exams to 35. his is a cost of approximately $14,875. Total cost for all of the med cals listed above is $24,235. We have $5,054 as of July 25. We project a shortage of at 1 ast $19, 181 . We request an additional $20, 00. � . � � �`�`�. �PAFiTMENT/OFFlCFJCAUNCIL OATE INITIATEO Offoce of Personnel and Labor Rel . 7/31/89 GREEN SH��E� ET NO. � � � � R " �NTACT PEFiSON d PIiONE PAHTMENT DIRECTOR INT�'� �j CITY COUNCIL �NITIAUOATE � Mi Chdel Fol ey ✓/'/�� 298-6861 NUAIBER FOR C�ATfOfiNEY �cmr c�K NU3T BE ON COUNCII ACiENOA BY(DAT� ROUTINO �BUDOET DIRECTOR �' U �FIN.d MOT.SERVICES DIR. ASAP �R� �`MAYOR(OR ASSISTANn � TOTAL#OF SIGNATURE PAGES � (CLlP ALL LOCATIONS FOR SIGNATUR� ACTION REOUESTED: Add $20,000 to Activity 00155 Object Code. 0215 to fund for physical examinations for potential City employees. iECOMMENDATIONS:Approve(A)a Heject(R) COUNCIL COMMIT7EE/RESEARCH REPORT OPTIONAL �_PUNNINCi COMMISSION _ CIVII SERVICE COMMISSION �A�Y� REC�1y�� PNONE NO. _CIB COMMITTEE _ _STAFF _ COMMENT pU G g 1989 _�ISTRICT COURT _ �1PPORTS WHICH COUNCIL OBJECTIVE7 ,AYGR'S OFFfCE MT1ATiNG PROBLEM,ISSUE,OPPORTUNITY(1Nho,WAa4 When,Where,Why): The decision to provide physical exams for all City employees was made after the 1989 budget submission so this was not in our budget. In addition Police psychiatric and drug testing exams were not included in this budget before. We are currently curtailing physical exams which increases our exposure to liability and we do not have the money for the required police exams. i1D1/ANTAGES IF APPROVED: We will be able to provide physical examinations for persons who are about to be hired by the City. This will ensure a medically qualified workforce and may avoid future liabilities for the City. In addition, we will be able to hire the required number of police officers to bring the Police Department up to required strength. 71SADVANTAGES IF APPROVED: None. �SAOVANTA(3E3 IF NOT APPROVED: Employees will get appropriate physical examinations, especially the potential police officers. ��v'ti^^� " •a f� ....:1 <<...�1�.:: ..:! �Jl'.:�• i� f ,;;� � � ��v: �::,�.. - '�� „ fOTAL AMOUNT OF TRANSACTION = 2O�OOO COST/REVENUE BUDGETEO(CIRCLE ONE) YES NO =UHDING SOURCE Desi gnated Fund Bal ance ACTIVITY NUMBEA 00155-0215 -INANCIAL INFORMATION:(EXPLAIN) . . . ��9_/��' Finance Committee Report September 11, 1989 5. Resolution 89-1325 - ame ding the 1989 budget by Approved adding $30,000 to the Fin ncing and Spending Plans in the Fire Department fo new roof at Fire Station No. 10. (Referred from C uncil August 1) 6. Resolution 89-1423 - amen ing the 1989 budget by Approved adding $11,706 to the Fin ncing and Spending Plans of General Fund - Fire De artment salaries - overtime. (Referred from Council Au ust 15) 7. Resolution 89-1424 - amen ing the 1989 budget and Approved adding $52,451.96 to the inancing and Spending Plans for Friends of the ibrary. (Referred from Council August 15) 8. Resolution 89-1425 - amen ing the 1989 budget and Approved adding $30,000 to the Fin ncing and Spending Plans for Community Services Li rary materials. (Referred from Counci 9. Resolution 89-1492 - a�en ing the 1989 budget by Approved as amended adding $20,000 to the Fin ncing and Spending Plans for physical examinations for potential city employees. (Referred fro Council August 22) 10. Resolution 89-1521 - amen ing the 1989 budget by Approved adding $70,000 to the Fin ncing and Spending Plans for the Public Works Traf ic, Signal , Lighting and Maintenance fund. (Refer ed from Council August 29) 11. Resolution 89-1540 - amen ing the 1989 budget by Approved Substitute adding $246,151 to the Fi ancing and Spending Plans Resolution for CIS computer upgradin . (Referred from Council August 31) 12. Resolution 89-1243 - app ving the appointment by Denied the Mayor of James C. Sa ent to serve as a Commis- sioner of the Civil Servi e Commission. (Referred from Council July 13, lai over July 31) 13. Resolution 89-1469 - aut rizing district councils to Denied use funds allocated for eighborhood cleanup projects in addition to the Neigh orhood Cleanup Day; and that District 15 Community Co ncil is authorized to utilize its neighborhood cleanup allocation for printing and distribution of solidlwa te reduction and recycling brochure. (Referred �ro Council August 17) 14. Ordinance 89-1266 - amen ing Chapter 370 of the Approved Legislative Code pertain ng to appointment of members to the Board of xaminers for Certificate of Competency holders. Referred from Council July 25, laid over Augus 21) '' ,�� : ''••: - j �„�FL4 CITY OF SAINT PAUL azss .i..1� ' ~�- OFFICE OF THE CITY COU�CIL Committee Report � Finance. Management, & Personnel Committee September 11, 1989 1. Approval of minutes of August 21, 1989, meeting. Approved 2a. Resolution 89-1427 - amending the 1989 budget and Approved adding $8,673 to the Financing and Spending Plans for G.O. Special Assessment, 1987 and 1988 Bonds- arbitrage interest ear.nings. (Referred from Council August 15) 2b. Resolution 89-1428 - amending the 1989 budget and Approved adding $123,194 to the Financing and Spending Plans for General Debt Service Fund, 1987� and 1988 Bonds- � arbitrage interest earnings. (Referred from Council August 15) 2c. Resolution 89-1429 - amending the 1989 budget and Approved adding $118,850 to the Financing and Spending Plans for Sewer Service Bond Fund - arbitrage interest earnings. (Referred from Council August 15) 2d. Resolution 89-1430 - amending the 1989 budget and Approved adding $12,000 to the Financing and Spending Plans for powntown & 7th Place TIGO Debt Service - arbitrage interest earnings. (Referred from Council August 15) 2e. Resolution 89-1431 - amending the 1989 budget and Approved adding $7,000 to the Financing and Spending Plans for Park Nursery Development TIGO Debt Service - arbitrage interest earnings. (Referred from Council August 15) 3. Resolution 89-1301 - amending the 1989 budget by Approved adding $42,445 to the Financing and Spending Plans for the Rental Dwelling Registration Program. (Referred from Council July 25, laid over August 21) : 4. Resolution 89-1300 - amending the 1989 budget by Approved� adding $10,800 to the Financing and Spending Plans for the Alarm Permit Program. (Referred from Council July 25) CIZ'Y HALL SEVENT'H FLOOR SAtNT PAUL,MINNESOTA 55102 5�+�,c'y�.46 - WHITE - CtTV CLERK PINK �) - FINANCE G I TY O SA I NT PA U L Council /�93 CANpRY - DEPARTMENT BLUE - MAVOR File NO. - Co n 'l Resolution � Presented By ��=ry Referred To Committee: Date Out of Committee By Date WHEREAS, according to our projec 'ons the tuition reimbursement program is not adequately funded for the ye r, and WHEREAS, the tuition reimburseme t program is a benefit the employees of the City have a reason to expect and WHEREAS, the tuition reimburseme t program has been a significant factor in increasing the productivity o the workforce, and WHEREAS, the Mayor, pursuant to ection 10.07.01 of the City Charter does certify that there are availabl for appropriation revenues in excess of those estimated in the 1989 bud et, and WHEREAS, the Mayor recommends t e following changes to the 1989 budget: Current Amended FINANCING PLAN Budget Changes Budget 001 General Fund 9890 Use of Fund Balance, Unreserved 272,712 20,000 292,712 Undesignated All Other Financing 124,045,033 0 124,045,033 124,317,745 20,000 124,337,745 COUNCIL MEMBERS Yeas Nays Requested by Department of: Dimond �� [ Favor Gosw;tz Rettman B �be1be� _ gainst Y Sonnen Wilson ' Form Approv y City Attorney Adopted by Counci(: Date Certified Passed by Council Secretary By By Approved by Ylavor: Date _ Approv y Mayor for Subm's on o Co$ncil By