89-1426 WHITE - GITV CLERK COU[ICII /
PINK - FINANCE G I TY OF S I NT PAUL t
CANARV - DEPARTMEN T .i/��/O
BLUE - MAVOR � . FIlC NO. �
Cou 'l� esolution ,f�:��;
��
Presented By r �
Referred To Committee: Date �`S
Out of Committee By Date
WHEREAS, Mayor and the City Counc�l,reques�ed departments tq p;epare an inventory
of known ��9 General F nd bud$et r�vision nee s o de to prioritize them so that the
use of fund balance cou�d be maintained at the 12 �1-�8 �evel, and
WIiEREAS, The,Pla�ning Division pxoposes to hir t mp y staff to assist witl� ompilation
and computerization of data required to suppor� t e ���� United States Decennia� Census, and
WEiFREA�, It i$ a�vantag�ou$ to assist i compilin tl�� c nsus to ensure an accurat count is
�tad�ederalean t s popu ation because t�io$e co u�nt wi 1 �e used over �the next decade
by � �tate government to determine r so rce allocations, an
WHEREAS, The Mayor, p su�nt to Sect�on,10.07.1 o t�e City Char�te , does �ertify
�hat th���9a�udget;la�ae or appropriation rev�nu s in excess o t�iose estimated
in the
WHEREAS, The Mayor recommends the following ch�ng s to the 1989 budget:
Cu rent Amended
FIN ING PLAN i Bu�get Changes __Budget
------------ ------------ ----
GENERAL FUND
9890 (jse of Fund Balance, Unreserved 126,610 24,240 150,850
Ungesi nated
Al1 Ot�er Financing i 124,191,135 ___________0 124,191,135
------------ ------------
I24,31'1,745 24,240 124,341,985
SPE D NG PLAN
0 GENFRAL FUND
p1 in & Econ ic,Development
06 p�p C ntri�ution I
� 88-Q21� Fees-Other� Professional Servf.ce g, p 24,24p 2,g�
All Other� Spen ing �,��j,��Q 8 �,��j,{� �
A Other Spen ing I _12 , 1, � 12 , 1,52
----------- ------------ ------------
124,317,745 24,240 124,341,985
NET CHANGE 24,240
RESOLVED, That the City Council approves these ch nges to the 1989 budget.
II Appr val Reco�nd�Sl,�:�`_�11
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Budget Di e tor
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COUNCIL MEMBERS Requested by Department of:
Yeas Nays i
Lon��d / [n Favor �end .wk �'
coswitz
Rettman O '
�be1�� Against I� BY � `
Sonnen `
Wilson
A�G 1 9 �g9 Form Ap ro ed by Cit Attor y
Adopted by Council: Date I�
Certified Pa- e n ' e a BY
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A►pprov y Mavor: Dat � 4� Appro� Mayor for Sub ' si n to Council
B ! By, � � ��--__
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. DEPARTMENT/OFFICE/COUN L, DATE INITIATED ��O
� la in Division 6 GREEN SHEE NO. ,Nm,�,�A�
CONTACT PER�N 8 PHONE EPARTMENT OIRE OR GTY COUNpL
Peggy Reichert 228-3270 � pnppNEY CITYCLERK
NUMBER FOR
MU8'f BE ON COUNCIL AOENDA BY(DAT� ROUTINO UDOET DIRECTOR �FlN.�MOT.SERVICES DIR.
YOR(OR ASSIST �
TOTAL#�OF SIGNATURE PAGES 1 (CLIP ALL L CA ONS FOR SIGN TUR�
ACTION REf�UESTED:
Adjust PED 1989 budget to increase pe ding aut ority to allow them to hire
temporary employees to assist with om ilation and computerization of data
required to support the 1990 U.S. D ce nial Ce sus.
RECOMMENDATIONB:Approve(/U or RejeCt(F� COIJNCIL CO M E/RESEARCH OPTIONAL
_PLANNINO COMMISSION _CIVIL BERVICE COMMISSION A��Y� �ONE NO.
-CIB COMMRTEE _ �U� ��
_STAFF _ COMMENTS: ECr �V�D
_DISTRICT COURT _ �y��� � �.����;�'��'�y�
3UPPORT3 WHiqi COUNpI OBJECTIVE7 ` " 1�8� R
JU � � -
INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,Whsr�,Whero,Why): ,
Task is over and above planned wo� ��� �' �if planning division. Task is
once in 10 year project. No dollar re budgeted in 1989 for this task. _
ADVANTAQES IF APPF�VED:
Providi.ng information and support t risus bureau prior to the actual
enumeration is� essential to ensure n ccurate census count for the City.
If population undercounted it could h e serious implications for the City
over the next decade because census d a is used in many resource allocation
decision5 by the federal and state o r�ment.
OISADVANTAQES IF APPROVED:
$24,240 use of fund balance (Genera und) .
RECE��ED
,�,�� � 1 ��ag
I r��CE
, BUu:.:-, ''.
�
DIBADVANTAQEB IF NOT APPROVED:
City' s population may be undercount d (especially more difficult to count
populations like homeless and minor 't groups) causing St. Paul to get less
than its share of federal and state r source allocations.
Cot�ncii Research Center,
A U G 3 1989
TOTAL AMOUNT OF TRANSACTI�1 s 2 4,2 4 0 �T/REVENUE BUDOETED(CIRCLE ONE) �ES NO
FUNDING SOURCE ACTIVITY NUMBER O 6 O O O
FINANCIAL INFORMATION:(EXPLAII�
$3250 staff hours (4 FTEs) , $7.00/ ou data entry and 1 $9 .00/hour on-site
coordinator
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4 Z CITY OF SAINT PAUL
a ���������„ ; DEPARTMENT F PLANNING AND ECONOMIC DEVELOPMENT
°►m °11 �� � „a' DIVISION OF PLANNING
25 West Fourth Street,Saint Paul,Minnesota 55102
iss•
612-228-3270
GEORGE LATIMER '
MAYOR
RECEIVED
MEMORANDUM
J U�. 1 1989
DATE: June 26, 1989 ' k ,
To: Greg Blees ' BUDGET OF�ICE
FROM: Peggy A. Reichert d��[�� •
RE: 1989 Budget Amendment Reque�t or 1990 Census Preparations
The Planning Division was directed by e Mayor's Office to serve as the City's
liaison with the U.S. Census Bureau �fo the 1990 Decennial Census. Providing
complete information and public suppor to the Census Bureau prior to the
actual enumeration is essential to �ns re an accurate census count for the
City. If the population is undercount d, it could have serious implications
for the City over the next decade beca se census data is used in many resource
allocation decisions by the federal ,an state goverrunent.
There are two areas in which the Ce�su Bureau has requested local government
participation: 1) to promote public a areness of the Census through a
"Complete Count Committee" ; and 2) t�o eview pre-census and post-census housing
counts for the City provided by thelCe sus Bureau (Local Review Program) .
Later this year a "Complete Count Comm ttee" will be established as a task
force of the Planning Commission. �he members of the task force will include
persons representing more difficultI to enumerate populations such as the
homeless and minority groups. The rt�aj rity of the task force's work will occur
during the first three months of 19�0. In 1990, the Planning Division is
budgeting $10,000 for any special publ cations, programs and events that the
committee may undertake to promote �om unity awareness of the Census. We plan
to staff the task force with existing ersonnel from PED in Public Relations
and Planning. '
To support the Local review program, t e City must have housing unit and group
quarter counts on a block by block pas s to assess the accuracy of the counts
provided by the Census Bureau. We hav determined that the most efficient and
appropriate way to support the Loca�l R view program would be to compile and
enter the required housing and group q arter data into the PRRIS (Property
Related Information System) compute�r d tabase. If the data is computerized, it
will be more flexible to work with �nd we will be able to respond more quickly
and accurately to the Census Bureau's 'nformation needs than if the data were
compiled manually onto worksheets f'Iro hand-drawn maps. Completion of this
data entry is an important part of P S completion which will have
considerable continuing benefit for� ci y departments.
I
, � � . � . . �� . ��-��.��
Greg Blees
June 26, 1989
Page Two
Because of the City's need to respond q ickly to the Census Bureau, it is
particularly important that this dat� b available for the pre-census review
� scheduled for November. For this reVie , we have only 45 days to compare
housing counts for approximately 4,0�0 locks and to substantiate with
documentation any discrepancies thati, ar identified. If a housing unit or
group quarter undercount of a block s ot identified in the pre-census review,
the field enumeration by the Census ur au is not likely to be complete. And
even though a discrepancy may be ide ti ied in the post census review, the
Census Bureau may not consider the d sc epancy large enough to warrant a
recount. Small discrepancies in sev�ra blocks could add up to a significant
undercount for the City. In order tv m et the Census Bureau's schedule, it is
necessary to amend the Planning Divisio 's 1989 operating budget by $24,200 in
order to hire temporary staff to compil and computerize the required housing
data. We have estimated that it will t ke about 3,250 staff hours to complete
this task and it will be necessary to h re 4 persons on a full-time basis at
$7.00 per hour to do data entry and 1 p rson on a full-time basis at $9.00 per
hour to serve as the on-site coordinato and quality control specialist. The
overall project will be supervised by e isting professional staff in the
Planning Division and will require the quivalent of 25 percent of one
full-time staff person's time. City-wi e Information Services (CIS) will be
able to loan the required hardware, �o t will not be necessary to acquire
additional equipment for the project'� e are currently evaluating alternatives
for office space.
The attached sheet summarizes our bu�lge amendment request for the 1990 Census
Local Review Program. Please adviselme if any additional information is
needed. Thank you for your continue s pport of the Planning Division.
PAR:ss
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1989 OPERATING BUDiGE AMENDMENT REQUEST FOR
1900 DECENNIAL CEINSU LOCAL REVIEW PROGRAM
Planning Divi ion, June 1989
PROJECT PURPOSE: To hire temporary �,st f to assist with the compilation and
computerization of data required to ',sup ort the 1990 United States Decennial
Census.
I
ADDITIONAL STAFF NEEDED: Al1 staff wil be hired on a temporary basis for the
duration of the project. ',
One (1) on-site coordinator/data qua�lit control technician (740 hours) .
Responsibilities include daily schediuli g of data entry personnel, compilation
of group quarters, building permit a d icensing information, preparation of
maps and information for data entry, q lity control of data entry, trouble
shooting with CIS and light computer pr gramming.
Job Requirements: Course work in ge��logr phy and computer science with an
emphasis in geographic information s st ms.
Five (5) to seven (7) Data Entry Tec�ni ians (2,500 hours of data entry) .
Duties include preparing maps for dalta ntry, key punching data, proofing data
and assist with other related tasks as ecessary.
Job Requirements: Data entry skills', a aptitude for reading maps.
ADDITIONAL STAFF COSTS: $24,240 '
One (1) Coordinator/Quality Control Tec nician: $6,700 (740 hours at $9.00 per
hour) .
Data Entry Technicians: $17,500 (2,I500 hours at $7.00 per hour) .
EXISTING RESOURCES REQUIRED: The prbje t will be supervised by existing
professional staff and require an eq�zi lent of 25 percent of one full-time
staff person's time. CIS will be ab'le o loan the required computer hardware,
so no additional equipment will be req 'red for the project.
PROJECT TIMELINE: The project will tak approximately 15 weeks to complete
with 5 full-time data entry technici�ns. At this staffing level, the pro�ect
must be started by August 15 to meet', th pre-census review schedule.
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Committee Report ,
Finance Meeting - August 21, 1989 �
�
7. Resolution 89-1342 - amending the 989 budget by Approved
transferring $25,000 from Contiing t Reserve to
City Clerk' s Office Records fo�' o ficial publication
costs. (Referred from Council ;Au st 1)
8. Resolution 89-1380 - allowing ait to contribute Approved 2-1
its portion of buy back pensio�i c verage for Parks
Department employee Edna Alfor�. (Referred from
Council August 8)
9. Ordinance 89-1266 - amending Ct'iap er 370 of the Laid over to 9/11
Legislative Code pertaining to; ap ointment of
members to the Board of Examin�rs for Certificate
of Competency holders. (ReferXed from Council
July 25) �
10. Ordinance 89-895 - amending Ch�apt r 33 of the Admin- Laid over
istrative Code pertaining to r�ei ursement for car indefinitely
expense by providing a monthly� i rease for elected
officials. (Referred from Cou'nc June 15, laid over
July 31 ) �
11. Administrative Order D-XXXX - �Bu get revision Committee recommends
in Public Works for computer dqu" ment. that resolution be
; prepared recommending
, approval.
12. Sale of single family rehabilita ion loans to Approved
Neighborhood Housing Services 'of America and use
of loan sale proceeds. (Refe�re from Housing
and Redevelopment Authority Ju�ly 26)
13. Resolution 89-1426 - amending�th 1989 budget and Approved
adding $24,240 to the Financi g nd Spending Plans
for General Fund PED 1990 U.SI. D cennial Census.
(Referred from Council Augustll5
14. Administrative Order D-10322 �- a thorizing payment No action required
not to exceed $1,200 to Peter� H es for preparing
history of the Latimer years.� ( eferred from Council
July 27) '
15. Resolution 89-1346 - determi�in that neither over- Laid over to 9/11
time pay nor formal compensattor time is authorized
for unclassified appointed er�pl yees and that any
overtime hours recorded are �rr neous and to be
removed from payroll records� Referred from Council
August 1) �
16. Resolution 89-1347 - authori�in the use of paid Laid over
interns in 1990 for each Cou}�ci member for up to a indefinitely
maximum of 500 hours per yea� a d that the Director
of City Council Investigation a d Research Center
include funds in the proposeti C ty Council Legislative
budget. (Referred from Coun�il August 1)
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�"t `�s'n' OFFICE OF TAE CIZ`Y COIINCIL
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Committee Report
Finance. Manaaement, & Personnel Committee
August 21, 1989 �
1. Approval of minutes of July 31, 1989, meeting. Approved
,
2. Resolution 89-1218A - amending the 1989 budget by Approved
adding $15,733 to the Financing & Spending Plans .
for Special Projects-Police, Uniform Crime Reporting
Grant; (Referred from Council July 11, laid over
July 31) ; and
Resolution 89-1218B - authorizing a Federal Uniform Approved
Crime Reporting agreement with the Bureau of Criminal
Apprehension. (Referred from Council July 11, laid
over July 31)
3. Resolution 89-1279 - amending the 1989 budget by Approved
adding $15,696 to the Financing and Spending Plans
for removal of hazardous waste dumped in Lilydale. -
(Referred from Council July 20)
4. Resolution 89-1280 - amending the 1989 budget by Denied
adding $68,625 to the Financing and Spending Plans
for Personnel Office salary market study.
(Referred from Council July 20)
5. Resolution 89-1301 - amending the 1989 budget by Laid over to 9/11
adding $42,445 to the Financing and Spending Plans
for the Rental Dwelling Registration Program.
(Referred from Council July 25)
6. Resolution 89-1341 - amending the 1989 budget by Approved
adding $23,650 to the Financing and Spending Plans
in the City Clerk' s Office for official publication
costs. (Referred from Council August 1)
CITY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102
8 af�i.48