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89-1383 WHITE - C1TV CLERK /y PINK - FINANCE COURCII // CANARV - DEPARTMENT G I TY OF I NT PA U L �� BLUE - MAVOR File NO. Co ncil esolution � `� � 13 Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, that the proper City o fi ials are hereby authorized and directed to execute an agreement with th Minnesota State Agricultural Society (State Fair Board) whereby the City o S int Paul will provide various police services during the period commencing Se tember 6, 1989, through August 17, 19�, in return for the payment t t e City of $7,712.00, a copy of said agreement to be kept on file and of co d in the Department of Finance and Management Services. COUNCIL MEMBERS i2equested by Department of: Yeas Nays / , Dimond �U l �-c..�f —�,eeg- In Favor Goswitz , Rettman �� .i��!_ scbe;be� � Against BY Sonnen Wilson � — � �� Form Ap by City orney Adopted hy Council: Date lJ Certified Pas b ouncil re By � F � �/7 _ �y By Approved a or: Da v � — $ Approved y Mayor,�for Sub 'ssi to Council ^ , By — ��c PUBIIS�I AU 9 1989 • �� , ��-��..3 DEPARTMENT/OFFlCEICOUNCIL DATE INITIATED � Police 7/10/89 GREEN SHEET No. 4��5� CONTACT PERSON&PHONE D PARTMENT DIRECTOR �CITY COUNqI LUC1 Mitchell 292-3588 �N C ATTORNEY ITY CLERK NUMOER FOR MUBT BE ON COUNqL IUiENDA BY(DAT� ROUTINO B DOET DIRECTOR FIN.d AAOT.SERVICE3 DIR. M YOR(OR AS818T TOTAL A�OF 8tQNATURE PAGE8 (CLIP ALL L ATI NS FOR 81GNATURE) ACT10N REWES'TED: Enter into the attached contracts with the 'n sota state J U L �, 3 �98J Agricultural Society for reimbursement of s ' es rendered to the Minnesota State Fair Board. �IT�( A�'Tfi��.� RECOMMENDATION3:Appow W w ReJect(R) COUNqL REPORT OPTIONAL _PLANNIN(i COMM18810N _CIVIL SERViCE COMMISSION A�Y� _CIB COMMITTEE _ _STAFF _ �MENTB: � � J _DISTRICT WURT +i a}.p.,A' � � `1_N�— Ma BUPPORTS WHICH OOUNpI OBJECTIVE? pY Ft'S OFFICE x.§ ; � ,�; �,. �t� 4�;� 1'�' iNrtu►nNO a�M,issue,OPPOR7UNITY(VVIw,wnac,wne�,where,w�: The St. Paul Police Department 8esires to e er into the attached contracts with the Minnesota State Agricult al SQCiety for the reimbursement of law enforcement services re de ed during and after the Minnesota State Fair. RECEIVED �� 2 019 ADVANTAOES IF APPROVED: Reimbursement for services rendered to the S at Fair Boar�f.P.A.�rOF THE p��ECTpR MENT OF FINANCE �!VD d'vvf�INAGEMENT SE�?VICES DISADVANTA(�ES IF APPROVED: None DISADVANTAOES IF NOT APPROVED: The St. Paul Police Department will not prov'de law enforcement services to the Minnesota State Fair Board o r ceive compensation for those services. Council Research Center, JUL 2 61a89 $12,299 �;?� TOTAL AMOUNT OF TRANSACTION a T/REVENUE BUDGETED(CIRCLE ON� YES NO FUNDING SOURCE� State Agricultural Society NUMBER General Fund FlWWCIAL INFORMAl10N:(EXPLAIN) � �; -� . . . ' NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTINC3 ORDER: Below are preferred routings for the flve most frequent types of dxuments: CONTRACTS (assumes authaized COUNCIL RESOLUTION (Amend, Bdgta./ budget exists) . Accept.Cirants) 1. Outside Agency 1. Department Director 2. Initiating Department 2. Budget Director 3. Ciry Attorney 3. City Attomey 4. Mayor 4. Msyor/Assistant 5. Finance&Mgmt Svcs. Director 5. City Council 6. Fnance Accounting 6. Chief Accountant, Fln 8�Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others) Revisfon) and ORDINANCE 1. Activity Manager 1. InRiating Department Director 2. Department Accou�taM 2. Ciry Attomey 3. DepaRmeM Director 3. MayodAssistaM 4. Budget Director 4. (�ty Council 5. City Clerk 6. Chief AccountaM, Fin&Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Department 2. Gty Attorney 3. MeyoNAssistaM 4. City Clerk TOTAL NUMBER OF SICiNATURE PAGES Indicate the#of pag�s on which signatures are required and a rCli each of these p8ges. ACTION FIE(?UESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order pf lmpoRance,whichever is most appropriate for the issue. Do rrot write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the iss�e in question has been presented before any body, public or private. SUPPORTS WHICkI COUNGL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITI'EE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget prxedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)T To Whom?When?For how long7 DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved7 Inability to deliver senrice? Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addreasing, in general you muet answer two questions: How much is it going to c�st?Who is going to pay? ,,, � . , �. � . �;� ��-i3�3 � � �� . AG E_ ENT � TH IS IS AN AGREE MENT, Dated t i 21 st day of June, 19 89, by and between the CITY OF SAINT PAUL, Mi n sota, hereinafter referred to as "City", and the MINNESOTA STATE AG I LTURAL SOCIETY, hereinafter referred to as "State Fair Board" ; WITNESSETH: � IT IS MUTUALLY AGREED BY AND E WEEN THE CITY AND STATE FAIR BOARD AS FOLLOWS: � 1. That for the consideratio ereinafter stated, the City agrees to incorporate the State Fairgroun s boundaries, for the purpose of law enforcement activities, into the i 's Police Department's Northwest Team Police Area. 2. That the City will provid outine police patrolling consistent with the assignment of police off' ce s and squads to that general area, and it is understood that routine a rolling is general tra�fic , supervision and building surveill nc . 3. That the City will furth r respond to the State Fair Board's request for services as the resul f specific incidents, tMey being, by way of illustration and not of li i ation, traffic accidents, burglaries, criminal damage to property and a s ults. . 4. That the City will condu t uch follow-up investigations to any of the above described incidents s needed by the City's Police Department's investigative divisi n crime laboratory, police artist or crime analysis section. � .�. y . . � - , . ��-/3� � � 4 5. That the City wil 1 authori e the appropriate staff persons of the State Fair Board to communicate o the same radio frequency as the police utilize in the Northwest Tea olice Area, and the City will provide such training, instruction, r dio repair and maintenance as is necessary to effectively promote co m nications. 6. That the State Fair Board i 1 promote and secure the cooperation of its staff, without e p nse to the City, and as is needed to successfully prosecute arrestees. 7. That this Agreement shal 1 e tor the term of eleven and one-half (11 1/2) months, commencing Septemb r 6, at 5:00 P.M., 1989 and ending August 17 , at 12: 00 midnight, 1990 . 8. That the State Fair Board i 1 pay to the City for the above � described services the total sum o S ,712.00 in two installments of 53,856 .00 on March 15, 1990 and $3, 5 .00 on August 15, 1990 . . 9. That the State Fair Board reserv s he �right to extend this contract/agreement only upon the conditions. agreed upon by St te Fair Board and City. � �: � � � � � � ��-��3 IN WITNESS WHEREOF, the parti s ave set their hands the date first above written. CITY OF SAINT PAUL Approved as to Form: BY• ________________ Mayor c Assistant City Attorney B ' 6+ - �'•-�G�`�=L---------------- . ACTING Director, Department of�K��5 Finance and Management Srvcs. � . � By=---��u-�fi�L�Ll:�iY,.----- Chi ef of Pol ice MINNESOTA STATE AGRICULTtJRAL S OC TY By� - --- � - --- ------ Secretary-General Manager BY�.5.�__r_�_�=M=-- - - � Director of Operations � }