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89-1341 WNITE - CITV CLERK COII�IC11 ���:,�� ~OEP RTMENT G I TY O SA I NT PAU L File NO. �����/ - BLUE - MAVOR Coun i Resolution ��5� Presented B Referred To Committee: Date — Out of Committee By Date WHEREAS, The Mayor and the CiCy Council eq ested departments to prepare an inventory of known 1989 General Fund budget revis on needs in order to prioritize them so that the use of fund balance could be maintaine at the 12-31-88 level, and WHEREAS, The City Clerk's 1990 officia p lications budget was purposely underbudgeted in anticipation of a City Charter chan t at would allow less pages of Council Resolution pages to be printed and the fo e reducing costs, and WAEREAS, The City Council did not appr e he proposed Charter change, and WfiEREAS, The City Clerk estimates a bu et shortage in official publication costs of $48,650 for the balance of 1989, and WHEREAS, the Mayor, pursuant to Sectio 1 .07.1 of the City Charter, does certify that there are available for appropriation revenu s excess of those estimated in the 1989 budget and WHEREAS, the Mayor recommends the foll i changes to the 1989 budget: Current Amended Budget Changes Budget ------------- ------------- ------------- FINANCING PLAN 001 General Fund Fund Balance 9890 - Unreserved, Undesignated 126,610 23,650 150,260 All Other Financing 124,191 ,135 0 124,191,135 ------------- ------------- ------------- Total Fund Financing Plan 124,317,745 23,650 124,341,395 Page 1 of 2 COUNCIL MEMBERS Requested by Department of: Yeas Nays Dimond Lo� tn Fa or Goswitz Rettman B Scheibel Again t Y Sonnen Wilson Form Appr v d by City Attorney � Adopted by Council: Date Certified Yassed by Council Secretary B3' � sy, t�pproved by Mavor. Date _ Appr`v d by Mayor for Submission to Council gy By WHITE - C�TV CLERK COVnCll / L�/ PINK - FINANCE CA'NARV -bEPARTMENT GITY O AINT PAUL File NO• � J BLUE - MAVOR Counc 'l Resolution Presented By Referred To Committee: Date Out of Committee By Date Current Amended Budget Changes Budget ------------- ------------- ------------- SPENDING PLAN 001 General Fund City Clerk's Office 00250 Records: City Clerk's Off ce 00250-0245 Publications and Adve t� ing 93,029 23,650 116,679 All Other General Fund Spending 124,224,716 124,224,716 ------------- ------------- ------------- Total Fund Spending Plan 124,317,745 23,650 124,341,395 NET CHANGE + �6 Z3�(o�D Therefore, be it RESOLVED, that the Cit C uncil approves these changes to the 1989 budget. Approval Recommended: -- ---- J—`-l��------ Budget D r ctor Page 2 of 2 COUNCIL MEMBERS Yeas Nays Requested by Department of: nimond City Clerk's Office �� In Fav r (AMEND1 , r--) } Goswitz Rettman Q g �; - � Scheibel A gai n s Y _ Sonnen \ Wilson AUV 2 91989 Form Approve y City Att rney Adopted by Council: Date � � Certified Ya. Coun ' cret r BY By 'Appro by 1Aavor: Da L AUG � Q Appro e Mayor for Sub ' si to Counc' 8 Pt18�tS�D ��.i-� � y 198� _ - ' . . . . _ � C��I/-3�1 DBPAR7IAENTfOFflCE/COUNCIL DATE IN TED � r � Cit Clerk's. Of f ice 6 15 $ GREEN SHEET Na � CONTACT PER30N&PHONE INRWJ DATE INITIAUDATE �DEPARTMENT DiRECTOR �qTY OOUNqI 2 9 8-4 2 3 M,� CITY ATTORNEV � �GTY CL.ERK �� MUST BE ON COUNdL ACiENDA BY(DATE) pOU11 BUDOET DIRECTOR �FIN.d MaT.BERVICES Dlfi. MAYOR(OR ASSISTAN \ TOTAL#�OF SIGNATURE PAG1E8 2 (CLIP A L ATIONS FOR SI(iNATURE) ACTION REWESTED: Authorize additional spending i.n it Clerk' s Office official publications line item (0245-Publications and dv rtising) to pay for 1989 printing obligations. RECOMMENDATIONS:Approw(N or ' . ) COUN ITTEE/REgEARCH pEpORT ppT10NAL _PLANNIN(3 COMMi8310N _qYIL SERVICE CO� Y� PHONE NO. _GB COMMITTEE _ _STAFF _ -DISTRICT COURT _ � � SUPPORTS WHICH COUNqI OBJECTIVET �����+,�+ hl _� INI17ATiN0 PROBLEM,183UE,OPPORTUNITY(INho,What,When,Where,Why): 1989 officialpublications line it m as reduced from Mayor ' s proposed amount in anticipation of City Charter c an e that would allow less Council Resol. pages to be printed. Council did no approve charter � change���ity Clerk' s official publications line item i su ficient to meet 1989 printing cost obligations. ADVANTAOESIF APPROVED: City Clerk can meet its charter o li ation within authorized spending limits to print Council Resolutio s. DISADVANTAQES IF APPROVED: Use of fund balance to cover addi io al spending ($23,650 because the other $25,000 was designated as part .of Co tingent REserve-Specified) RECEIVED DISADVANTAOES IF NOT APPROVED: City Clerk cannot meet its charte o ligations toggg���t����cial publications without spending unauthorized dol ar . Council Research Ce�ter JUL 19198g TOTAL AMOUNT OF TRANSACTION ; $4 8,6 5 0 COST/REVENUE BUDOETED(CIRCLE ON YES NO 9890 Use of Fund Balanc 00250 FUNDING 80URCE ACTIVITY NUMBER � FINANCIAL INFORMATION:(DCPWN) $25,000 was designated in Conting n Reserve Specified (09061) in the 1989 adopted budget for official publi at ons in case the charter change was not . � � . . � V • • - _ . ,, - NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASIN(i OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are prefeITed routings Mr the�ive most frequent types of dxumeMs: OONTRACTS (assumes authorized COUNCIL RESOLUTION (Amend, Bdgts./ budget exists) Accept.Qrants) 1. Outside Agency 1. Dspartment Director 2. Initiating Depanment 2. Budpst Director 3. City Attomey 3. dty Attomey 4. Mayor 4. MayoNAseistant 5. Finance&Mgmt Svcs. Director 5. City Council 6. Finance AccouMing 6. Chief Acxountant, Fn 8�Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNGL RESOLUTION (all others) Revision) and ORDINANCE 1. Activiry Manager 1. Initiating DepaRment Directo�- 2. Department Accountant 2• �Y A�eY 3. DepartmeM Director 3. MayoNAssistaM 4. Budget Director 4• �Y���� 5. City qerk 6. Chief Accountant, Fin 8 Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Department 2. Ciry Attorney 3. MayodAssistant 4. Gry Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and�erclip each of these pages• ACTION REQUESTED D�cribe what the projecf/request seeks to axomplish in either chronologi- cal orde�or order of importance,wh�Chever fs moat appropriate for the issue. Do not write complete seMences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the iss�e in question has been pr�ented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objectNe(s)your projecUrequest aupports by listing the key word(s)(HOUSING,AECREATION, NEItiHBORHOODS, EOONOMIC DEVELOPMENT, ' BUDGET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEEIRESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situatlon or cond�ibns that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there ere speci6c wa in which the Ciry of Seirn Paul and its citizens wfll beneflt from this pro�ct/actfon. � DISADVAI�}TAOES 1F APPROVED What negative effects or major changes to existing or past processes might this projectlrequest produce if it is paseed(e.g.,traffic delays, noiae, tax increases or aseessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?InabiNty to deliver service?ConUnued high treffic, noise, accideM rate7 Loss of revenuel FINANCIAL IMPACT ARhough you must tailor the information you provide here to the issue you are addressing, in general you muat answer two questions: How much is it going to cost7 Who is going to pey? . � . . . . � . � �i3�/ � ��������^��� CITY OF SAINT PAUL =�.`C,T, ,,:, . '�' ="''= OFFICE OF THE CITY CLERK ;� :o �; s� �n� ,: %+ �� ,.Q� ALBERT B. OLSON, CITY CLERK ,,. _ ,; _ a��„im�!������ 386 City Hall,Saint Paul,Minnesota 55102 612-298-4231 CEORGE LATIMER M/1YOR June 15, 1989 Mr. Greg Blees Budget Director Room 367, City Hall Attention: Barbara Jeanetta Please be advised that 1989 app op iated funds for the City Clerk's office for official publication w 11 be insufficient to meet the City's obligation beginning in ul , 1989. Will you please take the necessary steps to transfer to the City Clerk's office for official publications, Fund 00250-0245, he sum of $48,650.00 in order that the June invoice can be paid an t provide sufficient funds to pay for official publications throu h he end of 1989. If you need any further detail or explanation, le se feel free to call me at 4231. ',ncerely, ._ ,�v�, . A1 rt B. Olson �� City Clerk ABO:th . • , . � . ,. . � � '- ���"�-��/ COUNCI A PTED 1989 BUDGET SPECIFIED CON IN NT RESERVE (09061-537) as o J e 26, 1989 ouncil Changes/Transfers dopted ----------------------------- 1989 Council udget File Date Amount Available - -------- -------- ------ ------------ ------------ Salary Reserve (contracts and year-end accruals) ,368,879 3,368,879 Worker's Compensation Reserve See Fund Balance) Tort Liability Reserve See Fund Balance) City Clerk Printing 25,000 Pending (25,000) 0 Police Media Coordinator Contract (1/4 Yr) 10,000 - --------- ------------ ------------ Total ,403,879 (25,000) 3,378,879 pending - Pending action by the Finance Co i tee or identified but not yet submitted by the department. recomm. - Recommended by the Finance Commi te for approval. OMBS Jeanetta 700/ ESERV89 6/26/89 _ ... . . _... .__ .. .. _ . . . ..: .. . ... . L.�,,,.�. G�:�i�:4�1 GITY O AINT PAUL _ _ . efiF��l� • OFFICE O T E CITY COIINCIT. Com i ee Report Finance Mana em n & Personnel Committee Au us 21, 1989 � l. Approval of minutes of July 3 , 989, meeting. Approved 2. Resolution 89-1218A - amendi t e 1989 budget by Approved adding $15,733 to the Financi g Spending Plans for Special Projects-Police, ni orm Crime Reporting Grant; (Referred from Council Ju y 11, laid over July 31) ; and Resolution 89-1218B - authori i a Federal Uniform Approved Crime Reporting agreement wi t e Bureau of Criminal Apprehension. (Referred fro Co ncil July 11, laid over July 31) 3. Resolution 89-1279 - amendin th 1989 budget by Approved adding $15,696 to the Financi g nd Spending Plans for removal of hazardous was ped in Lilydale. � (Referred from Council July 2 ) 4. Resolution 89-1280 - amendin t 1989 budget by Denied adding $68,625 to the Financ g nd �pending Plans for Personnel Office salary r t study. (Referred from Council July 2 ) 5. Resolution 89-1301 - amendin t 1989 budget by Laid over to 9/11 adding $42,445 to the Financ' g nd Spending Plans for the Rental Dwelling Regis r ion Program. (Referred from Council July 6. Resolution 89-1341 - amendin t 1989 budget by Approved adding $23,650 to the Financ g nd Spending Plans in the City Clerk' s Office f ficial publication costs. (Referred from Counc'1 gust 1) CTTY HALL V NTH FLOOR SAINT PAUL, MINNESOTA 55102 s.�,as 7. Resolution 89-1342 - amending the 1989 budget by Approved transferring $25,000 from Contingent Reserve to City Clerk' s Office Records for official publication costs. (Referred from Council August 1) 8. Resolution 89-1380 - allowing City to contribute Approved 2-1 its portion of buy back pension coverage for Parks Department employee Edna Alford. (Referred from Council August 8) 9. Ordinance 89-1266 - amending Chapter 370 of the Laid over to 9/11 Legislative Code pertaining to appointment of members to the Board of Examiners for Certificate of Competency holders. (Referred from Council July 25) 10. Ordinance 89-895 - amending Chapter 33 of the Admin- Laid over istrative Code pertaining to reimbursement for car indefinitely expense by providing a monthly increase for elected officials. (Referred from Council June 15, laid over July 31 ) 11. Administrative Ordinance D-XXXX - Budget revision Administration in Public Works for computer equipment. notified of Commit- tee' s approval. 12. Sale of single family rehabilitation loans to Approved Neighborhood Housing Services of America and use of loan sale proceeds. (Referred from Housing and Redevelopment Authority July 26) 13. Resolution 89-1426 - amending the 1989 budget and Approved adding $24,240 to the Financing and Spending Plans for General Fund PED 1990 U.S. Decennial Census. (Referred from Council August 15) 14. Administrative Order D-10322 - authorizing payment No action required not to exceed $1,200 to Peter Hames for preparing history of the Latimer years. (Referred from Council July 27) 15. Resolution 89-1346 - determining that neither over- Laid over to 9/11 time pay nor formal compensatory time is authorized for unclassified appointed employees and that any overtime hours recorded are erroneous and to be removed from payroll records. (Referred from Council August 1) 16. Resolution 89-1347 - authorizing the use of paid Laid over indefinitely interns in 1990 for each Councilmember for up to a maximum of 500 hours per year and that the Director of City Council Investigation and Research Center include funds in the proposed City Council Legislative budget. (Referred from Council August 1)