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99-1111,,. �,y ��Q� Council File RESOLUTION Green Sheet CITY OF SAINT PAUL, MINNESOTA # gq- �\�l # 08103 (� y5 Presented By Referred To Committee: Date 2 3 4 5 6 7 8 9 1Q 11 12 13 14 15 16 17 18 19 2� 21 22 23 24 25 WIIEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing on the lOth day of November 1999, in the City Council Chambers for the purpose of establishing the level of services of street and alley maintenance to be performed in the City of Saint Paul in 2000, and the amount of service chazges to be levied against benefited properry; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Street Maintenance Services to be performed within the City of Saint Paul in 2000 shall be in the manner as set forth and described in the attached report of the Departrnent of Public Warks, and the Departsnent of Public Works is hereby authorized to perform the necessary work as set forth in said report and shall, in accordance with said Chapter 62 the Administrauve Code, keep an accurate record of ali costs attributable to the program and report such information to the Departrnent of Finance and Management Service. xested by Department of: Public Works �;�L�ti Thomas Eggu ir to Adopted by Council: Date �� `� �°l�� Adoption Certified by Council Secretary B : �� - �.�� __.__--�' Approved by Ma or: Date ' w� [!% C� By: Form Appr d by Ci y ttorney By. r � Approve Mayor for Submission to Council By: DEPAftTMENT/OFFICFJCOUNCIL DATE INITIATED ��_ �\" GREEN SHEET No.08 P[�LIC WQ�S AU9USt �2� �999 I AVDATE INIT7AVDATE CONTACT PERSON & PHONE p DEPARTMENT DIRECTO GARYL.ERICHSON � "266-6229 �•�� CIT'CAUNCIL $-I�R9 �MB�� CIiYA7TORNEY � MUSTBEONCOU CIL ENDABY(DA � p ROUIING CINCLERK � Q �� BUD6ET DIRECTO � FlN. & MGT. SERVICES DIR 5 9 � MAYOR �OR AS51 � TOTAL t OF SIGNATURE PAGES 1 (CLJP ALL LOCAT70NS FOR SIGNAiLRE) � ASSOCIAiE � DEPT. ACCOUNT AC710N RE�UESTED Resolution authorizing street inaintenance for 2000 at basically the same level as 1999 Proposed. (Assessment rates have not increased since 1994). Attachment: (� Council Resolution RECAMMENDA'f10NS: Approve (A) or Re�eC[ (Fi) PEq50NAL SERVICE CONTRACTS MUS7 ANSWER THE FOLLOWING QUFSfIONS: PLANNMG COMMISSION CIVIL SERVICE COMMISSION 1. Has this person/firtn ever worketl under a contract for this department? — — YES NO CfB COMMiTTEE 2. Has this persoMfian ever been a ciry employee? — — YES NO _ STAFF 3. Does this person/firtn possess a skill not normally possessetl by any current city — employee? DISTRICT COUNCIL YES NO SUPPORTS WHIC1i COUNCIL O&1EC71VE? �P�ain all yes answers on separate shcei and attach M green sheet INITIATING PR08LEM, ISSUE, OPP�RNNIT' (WHO, WHAT, WHEN, WHERE, WHh: This will allow for collection of monies for funding the 2000 Program. ADVANTAGESIFAPPROVED: See Above • DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: . f�E�a@1rCh �`@7#2f AUG � 6 1�5� TOTALAMOUMOFTRANSACfION$ � - $� 5 �� 702 ; 2000-- $ 16,678,576 COST/REVENUEBUDGETED(CIRCLEONE) YE NO FUNDINGSOURCE �lssessments,Aids,Geueial�nd,Interest,FLndBalanee pCENITVNUMBER 42310through42340 FINANCIAL INFORMATION: (EXPUilN) GLF/]z al�l - ��\� �-'g;''�' (D) NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the lOEh day of November 1999 at 5:30 P.M. in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Minnesota. The purpose of the Public Hearing is to consider the level of service of street maintenance to be performed in the City of Saint Paul in 2000 and to consider the cost of such service to be charged against benefited property in accordance with Chapter 62 of the Administrative Code. The particular service to be performed and the estimated costs as proposed by the Deparhnent of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Description: Class I-A service will be performed on all downtown streets within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick). Pro�osed 2000 Level of Services The downtown streets will be swept three times per week and flushed five times per week, All routine maintenance, ineluding patching and repairing of street surfaces, will be performed on an as-needed basis. Pro�osed Assessment: All Class I-A service will be assessed at a rate of 3.53 per assessable foot for all. CLASS I-B - DOWNTO STREETS — BRI K Descr�tion: Class I-B service will be performed on all Ehe following downtown brick streets: St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. Page 1 of 5 q�1. � ��\t � (D contd.) Pro�osed 2000 Level of Services: 'The above listed downtown brick streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of the brick surfaces will be performed on an as-needed basis. Pro�osed Assessment: All Ciass I-B service will be assessed at a rate of 5.53 per assessable foot for all. CLASS II - OUTLYING COMMERCIAL AND AR'TERIAL STREETS Description: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major arteries in the City and have both heavy volumes of vehicular and pedestrian traffic and have frequent business or commercial properties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall Annex. Pro�osed 2000 Levei of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. Proposed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be 2.43 per assessable foot and the residential property rate will be 1.10 per assessable foot. CLASS III - ALL RESIDENTIAL STREETS Descri�tion: Class III service would be performed on all residential streets including oiled streets, paved streets and intermediate type streets. Page 2 of 5 °�R-�� 7 (D contd.) Pro�osed 2000 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair work has been done on an as-needed basis. A new policywas placed in effect August 1997 regazding the remaining total of 142 miles. This new policy calls for 44 miles of these existing oiled streets to be sealcoated each year in 1997,1998 and 1999. Street Maintenance will then sealcoat these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The sireet will then be added to our ten year cycle sealcoat list. Approximately 41 miles of existing paved streets will receive a chip sealcoat. In the fall leaves will be picked up from these streets. Proposed Assessment: Under Class III service to residential streets, we have two assessment categories. The commercial property rate would be 1.76 per assessable foot and the residential property rate would be 1.10 per assessable foot. CLASS IV - ALL OILED AND PAVED ALLEYS Descri�tion: Class IV service would be performed on all oiled, paved and intermediate type alleys within the City. Pro�osed 2000 Level of Seroice• All oiled, paved and intermediate alleys wIll be swept during the season. All routine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. A new policy was put into effect August 1997 regarding the remaining total of 910 oiled alleys. This new policy calls for the 300 existing oiled alleys to be sealcoated each year in 1997,1998, and 1999. Street Maintenance will then sealcoat all oiled alleys in a 5 year cycle. Pro�osed Assessment• The proposed assessment rate is $.86 per assessable foot for commercial property and .57 per assessable foot for residential property. Page 3 of 5 °�q—�� (D contd.) CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descri�tion: Class V and VI service will be performed on unimproved streets and alleys. By unimproved, we mean those streets and alleys that have not been developed for one zeason or another. They are platted City rights-of-way; however, the abutting residents have never petitioned for their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Proposed 2000 Level of Services: The maintenance and repair of these streets and alleys will consist of patching, minor biading, placing of crushed rock and other stabilized material in order to make them passable and reduce hazards. Pro�osed Assessment: 'The proposed assessment rate on unimproved streets is .66 per assessable foot for commercial property and !.44 per assessable foot for residential property. The proposed assessment rate on unimproved alleys is .34 per assessable foot for commercial property and .23 per assessable foot for residential property. Page 4 of 5 q�-�� 2000 PROPOSED EXPENDITURES FOR STREET MAINTENANCE Spending Summer $11,223,103 Bridge 1,269,763 Winter 4,185,710 Financine Assessments Aids 1 Generai Fund Interest $8 $2,076,790 0 $134,863 0 1,234,417 35,346 0 0 152,989 4,032,721 0 TOTAL $16,678,576 $8,756,000 $3,464,196 $4,068,067 (i) Municipal State Aid - $1,865,697 Trunk Highway Aid - 329,939 County Aid - 723,560 Miscellaneous Receipts - 545 000 $3,464,196 Fund Balance $255,450 0 0 $134,863 $255,450 Page 5 of 5 a��A� r., � Presented By Council File RESOLUTION Green Sheet OF SAINT PAUL, MINNESOTA Referred To Committee: Date 1 RESOLVED, That in accordance with Chapter 62 of the Administrative Code and Minnesota Statute Chapter 2 429, the Council of the Ciry of Saint Paul does hereby fix the l Oth day of November 1999 at 5:30 P.M. as the 3 date on which the Council will hold a Public Hearing in the City Council Chambers, Saint Paul, Minnesota, to 4 consider the level of street and alley maintenance to be performed in the Ciry of Saint Paul in 2000 and the 5 costs to be charged against the benefited property, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Minnesota Statute Chapter 429 and the Department of Finance is hereby directed to 6 mail notices to affected properties in accordance with said Chapter 429. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 - ° 24 25 r/O Adoption Certified by Council Secretary By Appx By: 4�i — �ltl # 9q-Pa4 # 08102 (E) � Requested by Department of: Public Works B : �'2vLG!'/y Thomas Eg ' ct Form Appro� by Ci Attorney By; _�, / N Approved by Mayor for Submission to Council BY= Adopted by Council: Date �—��_ � �� woxxs PFASON & PHONE '"'�° GREEN SHEET �2, isss � r�_.._"_"_'__'______ I�sr VDA7 .�KICHSON �✓'266-6229 ASSIGN � CqUNqL AGENDA BY (DATE) R�p�� AUGUST 25. 1999 ° " D � SlGNATURE PAGES 1 ((,`�Jp ALL WCA710NS FOR SIGlll17UpE) • - �IIiIlY(�c.'� ' •- � ,. ,_ . & MCaT. SERVICES DIR. ACCOUNTANT date of Public Hearing for proposal of 2A00 StreeUAlley Maintenance Service Charge to be assessed against efited properry. Notice of Public PUINNINGCOMMISSION _�LSEAVICECOABdiS$IIXJ GBCOMMR7EE _ STAFF surPOrrrs umicN couNa� oaiECnvE? cil Resolution PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESiIONS: 7. Has this person/firm ever worketl under a contract for this AepartrneM? YES NO 2. Has tt�is persoNfirtn ever Deen a ciry empbyee? YES NO 3• Does fiis perso�Rn possess a Sldll rrot nortnally possessetl by any curtem city employee? YES NO Explain all yes answe's on separate sheet a'ui attaeh W green sheet NITATING PROBLEM, ISSUE, OPPORNNITY (WHO, WHAT, WHEN, WHERE, WHY): This is the the proposal for the 2000 Program. See Above . §. Y_:r- Yd C..� .'iv� 3 Y- '. _ _ � � � � �kL'� y � "= � .. � . - _ �"Ca� _ _ .__ - . � y � - �y't f` 3+�5'��.cS3��"" '�4 'trj�` .. . - . �K .. ... _ � _ . W . � - _ . . � APPROVED - �" n - � P` Cow�cii Research Cen±st AUG 1 6 1999 TO7ALpMOUN'TpFSSipNSACS10N5 � COST/REVENUEBUDGETED(CIRCLEONE) YE FUNDING SOURCE ASSessmeots. ads, Geoeral Fund, Intemsy Fund Balance qCIiYtTY NUMBER '�2310 through 42340 FlNANCIAL INPORMATION; (IXPWN) �NO osio2 f."� `ta- t�t� ��n Kl�y-�,1 I�p�Q,.-� �= am-.c�1 � -�. 1 "TQ.� �� r�s-�. � w -G�,c� s�.a�e `f�� a2'�,q .�.�,�,�v � � �_tiQ �.� ;-�--1 ��,,�Q,� �Q � �Q o � Z v��rn/c� �-' -�%v� ��e. �� G�.�S�� _�. ____� i- � �� a-- ��-� � csf ��° � ��. �s� ,.��-.�1� �►�� y �� ,�.,�.�.�. �� o��i��i�� '�� i /J� �� a a /��.--1 l�---- 2 S' 7,o�i�� T � �1,��-�, � 7 � � G� � � S`�_ �� t ��% �,�e -� �� 5 �- �� i �� a�0 �� {-, J �i�r /l�`�P� z �r 2 �f. �e � Sti��i� �1,'-� a53 �U�� 5-�- ��R��'' 2.�i3.�-t(�_.sf: -- `�� .�� '1+N�y� �� 2'U. � UY�✓- t HSoc t �(V � .� ��'� , ""'rt'� �� z �� J�� ' �' �,�.� Z�Z a 7� - ��9_ z�� Z'12-I � S 1 . _ �� — - .�� s� �� ,,. �,y ��Q� Council File RESOLUTION Green Sheet CITY OF SAINT PAUL, MINNESOTA # gq- �\�l # 08103 (� y5 Presented By Referred To Committee: Date 2 3 4 5 6 7 8 9 1Q 11 12 13 14 15 16 17 18 19 2� 21 22 23 24 25 WIIEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing on the lOth day of November 1999, in the City Council Chambers for the purpose of establishing the level of services of street and alley maintenance to be performed in the City of Saint Paul in 2000, and the amount of service chazges to be levied against benefited properry; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Street Maintenance Services to be performed within the City of Saint Paul in 2000 shall be in the manner as set forth and described in the attached report of the Departrnent of Public Warks, and the Departsnent of Public Works is hereby authorized to perform the necessary work as set forth in said report and shall, in accordance with said Chapter 62 the Administrauve Code, keep an accurate record of ali costs attributable to the program and report such information to the Departrnent of Finance and Management Service. xested by Department of: Public Works �;�L�ti Thomas Eggu ir to Adopted by Council: Date �� `� �°l�� Adoption Certified by Council Secretary B : �� - �.�� __.__--�' Approved by Ma or: Date ' w� [!% C� By: Form Appr d by Ci y ttorney By. r � Approve Mayor for Submission to Council By: DEPAftTMENT/OFFICFJCOUNCIL DATE INITIATED ��_ �\" GREEN SHEET No.08 P[�LIC WQ�S AU9USt �2� �999 I AVDATE INIT7AVDATE CONTACT PERSON & PHONE p DEPARTMENT DIRECTO GARYL.ERICHSON � "266-6229 �•�� CIT'CAUNCIL $-I�R9 �MB�� CIiYA7TORNEY � MUSTBEONCOU CIL ENDABY(DA � p ROUIING CINCLERK � Q �� BUD6ET DIRECTO � FlN. & MGT. SERVICES DIR 5 9 � MAYOR �OR AS51 � TOTAL t OF SIGNATURE PAGES 1 (CLJP ALL LOCAT70NS FOR SIGNAiLRE) � ASSOCIAiE � DEPT. ACCOUNT AC710N RE�UESTED Resolution authorizing street inaintenance for 2000 at basically the same level as 1999 Proposed. (Assessment rates have not increased since 1994). Attachment: (� Council Resolution RECAMMENDA'f10NS: Approve (A) or Re�eC[ (Fi) PEq50NAL SERVICE CONTRACTS MUS7 ANSWER THE FOLLOWING QUFSfIONS: PLANNMG COMMISSION CIVIL SERVICE COMMISSION 1. Has this person/firtn ever worketl under a contract for this department? — — YES NO CfB COMMiTTEE 2. Has this persoMfian ever been a ciry employee? — — YES NO _ STAFF 3. Does this person/firtn possess a skill not normally possessetl by any current city — employee? DISTRICT COUNCIL YES NO SUPPORTS WHIC1i COUNCIL O&1EC71VE? �P�ain all yes answers on separate shcei and attach M green sheet INITIATING PR08LEM, ISSUE, OPP�RNNIT' (WHO, WHAT, WHEN, WHERE, WHh: This will allow for collection of monies for funding the 2000 Program. ADVANTAGESIFAPPROVED: See Above • DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: . f�E�a@1rCh �`@7#2f AUG � 6 1�5� TOTALAMOUMOFTRANSACfION$ � - $� 5 �� 702 ; 2000-- $ 16,678,576 COST/REVENUEBUDGETED(CIRCLEONE) YE NO FUNDINGSOURCE �lssessments,Aids,Geueial�nd,Interest,FLndBalanee pCENITVNUMBER 42310through42340 FINANCIAL INFORMATION: (EXPUilN) GLF/]z al�l - ��\� �-'g;''�' (D) NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the lOEh day of November 1999 at 5:30 P.M. in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Minnesota. The purpose of the Public Hearing is to consider the level of service of street maintenance to be performed in the City of Saint Paul in 2000 and to consider the cost of such service to be charged against benefited property in accordance with Chapter 62 of the Administrative Code. The particular service to be performed and the estimated costs as proposed by the Deparhnent of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Description: Class I-A service will be performed on all downtown streets within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick). Pro�osed 2000 Level of Services The downtown streets will be swept three times per week and flushed five times per week, All routine maintenance, ineluding patching and repairing of street surfaces, will be performed on an as-needed basis. Pro�osed Assessment: All Class I-A service will be assessed at a rate of 3.53 per assessable foot for all. CLASS I-B - DOWNTO STREETS — BRI K Descr�tion: Class I-B service will be performed on all Ehe following downtown brick streets: St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. Page 1 of 5 q�1. � ��\t � (D contd.) Pro�osed 2000 Level of Services: 'The above listed downtown brick streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of the brick surfaces will be performed on an as-needed basis. Pro�osed Assessment: All Ciass I-B service will be assessed at a rate of 5.53 per assessable foot for all. CLASS II - OUTLYING COMMERCIAL AND AR'TERIAL STREETS Description: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major arteries in the City and have both heavy volumes of vehicular and pedestrian traffic and have frequent business or commercial properties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall Annex. Pro�osed 2000 Levei of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. Proposed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be 2.43 per assessable foot and the residential property rate will be 1.10 per assessable foot. CLASS III - ALL RESIDENTIAL STREETS Descri�tion: Class III service would be performed on all residential streets including oiled streets, paved streets and intermediate type streets. Page 2 of 5 °�R-�� 7 (D contd.) Pro�osed 2000 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair work has been done on an as-needed basis. A new policywas placed in effect August 1997 regazding the remaining total of 142 miles. This new policy calls for 44 miles of these existing oiled streets to be sealcoated each year in 1997,1998 and 1999. Street Maintenance will then sealcoat these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The sireet will then be added to our ten year cycle sealcoat list. Approximately 41 miles of existing paved streets will receive a chip sealcoat. In the fall leaves will be picked up from these streets. Proposed Assessment: Under Class III service to residential streets, we have two assessment categories. The commercial property rate would be 1.76 per assessable foot and the residential property rate would be 1.10 per assessable foot. CLASS IV - ALL OILED AND PAVED ALLEYS Descri�tion: Class IV service would be performed on all oiled, paved and intermediate type alleys within the City. Pro�osed 2000 Level of Seroice• All oiled, paved and intermediate alleys wIll be swept during the season. All routine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. A new policy was put into effect August 1997 regarding the remaining total of 910 oiled alleys. This new policy calls for the 300 existing oiled alleys to be sealcoated each year in 1997,1998, and 1999. Street Maintenance will then sealcoat all oiled alleys in a 5 year cycle. Pro�osed Assessment• The proposed assessment rate is $.86 per assessable foot for commercial property and .57 per assessable foot for residential property. Page 3 of 5 °�q—�� (D contd.) CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descri�tion: Class V and VI service will be performed on unimproved streets and alleys. By unimproved, we mean those streets and alleys that have not been developed for one zeason or another. They are platted City rights-of-way; however, the abutting residents have never petitioned for their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Proposed 2000 Level of Services: The maintenance and repair of these streets and alleys will consist of patching, minor biading, placing of crushed rock and other stabilized material in order to make them passable and reduce hazards. Pro�osed Assessment: 'The proposed assessment rate on unimproved streets is .66 per assessable foot for commercial property and !.44 per assessable foot for residential property. The proposed assessment rate on unimproved alleys is .34 per assessable foot for commercial property and .23 per assessable foot for residential property. Page 4 of 5 q�-�� 2000 PROPOSED EXPENDITURES FOR STREET MAINTENANCE Spending Summer $11,223,103 Bridge 1,269,763 Winter 4,185,710 Financine Assessments Aids 1 Generai Fund Interest $8 $2,076,790 0 $134,863 0 1,234,417 35,346 0 0 152,989 4,032,721 0 TOTAL $16,678,576 $8,756,000 $3,464,196 $4,068,067 (i) Municipal State Aid - $1,865,697 Trunk Highway Aid - 329,939 County Aid - 723,560 Miscellaneous Receipts - 545 000 $3,464,196 Fund Balance $255,450 0 0 $134,863 $255,450 Page 5 of 5 a��A� r., � Presented By Council File RESOLUTION Green Sheet OF SAINT PAUL, MINNESOTA Referred To Committee: Date 1 RESOLVED, That in accordance with Chapter 62 of the Administrative Code and Minnesota Statute Chapter 2 429, the Council of the Ciry of Saint Paul does hereby fix the l Oth day of November 1999 at 5:30 P.M. as the 3 date on which the Council will hold a Public Hearing in the City Council Chambers, Saint Paul, Minnesota, to 4 consider the level of street and alley maintenance to be performed in the Ciry of Saint Paul in 2000 and the 5 costs to be charged against the benefited property, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Minnesota Statute Chapter 429 and the Department of Finance is hereby directed to 6 mail notices to affected properties in accordance with said Chapter 429. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 - ° 24 25 r/O Adoption Certified by Council Secretary By Appx By: 4�i — �ltl # 9q-Pa4 # 08102 (E) � Requested by Department of: Public Works B : �'2vLG!'/y Thomas Eg ' ct Form Appro� by Ci Attorney By; _�, / N Approved by Mayor for Submission to Council BY= Adopted by Council: Date �—��_ � �� woxxs PFASON & PHONE '"'�° GREEN SHEET �2, isss � r�_.._"_"_'__'______ I�sr VDA7 .�KICHSON �✓'266-6229 ASSIGN � CqUNqL AGENDA BY (DATE) R�p�� AUGUST 25. 1999 ° " D � SlGNATURE PAGES 1 ((,`�Jp ALL WCA710NS FOR SIGlll17UpE) • - �IIiIlY(�c.'� ' •- � ,. ,_ . & MCaT. SERVICES DIR. ACCOUNTANT date of Public Hearing for proposal of 2A00 StreeUAlley Maintenance Service Charge to be assessed against efited properry. Notice of Public PUINNINGCOMMISSION _�LSEAVICECOABdiS$IIXJ GBCOMMR7EE _ STAFF surPOrrrs umicN couNa� oaiECnvE? cil Resolution PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESiIONS: 7. Has this person/firm ever worketl under a contract for this AepartrneM? YES NO 2. Has tt�is persoNfirtn ever Deen a ciry empbyee? YES NO 3• Does fiis perso�Rn possess a Sldll rrot nortnally possessetl by any curtem city employee? YES NO Explain all yes answe's on separate sheet a'ui attaeh W green sheet NITATING PROBLEM, ISSUE, OPPORNNITY (WHO, WHAT, WHEN, WHERE, WHY): This is the the proposal for the 2000 Program. See Above . §. Y_:r- Yd C..� .'iv� 3 Y- '. _ _ � � � � �kL'� y � "= � .. � . - _ �"Ca� _ _ .__ - . � y � - �y't f` 3+�5'��.cS3��"" '�4 'trj�` .. . - . �K .. ... _ � _ . W . � - _ . . � APPROVED - �" n - � P` Cow�cii Research Cen±st AUG 1 6 1999 TO7ALpMOUN'TpFSSipNSACS10N5 � COST/REVENUEBUDGETED(CIRCLEONE) YE FUNDING SOURCE ASSessmeots. ads, Geoeral Fund, Intemsy Fund Balance qCIiYtTY NUMBER '�2310 through 42340 FlNANCIAL INPORMATION; (IXPWN) �NO osio2 f."� `ta- t�t� ��n Kl�y-�,1 I�p�Q,.-� �= am-.c�1 � -�. 1 "TQ.� �� r�s-�. � w -G�,c� s�.a�e `f�� a2'�,q .�.�,�,�v � � �_tiQ �.� ;-�--1 ��,,�Q,� �Q � �Q o � Z v��rn/c� �-' -�%v� ��e. �� G�.�S�� _�. ____� i- � �� a-- ��-� � csf ��° � ��. �s� ,.��-.�1� �►�� y �� ,�.,�.�.�. �� o��i��i�� '�� i /J� �� a a /��.--1 l�---- 2 S' 7,o�i�� T � �1,��-�, � 7 � � G� � � S`�_ �� t ��% �,�e -� �� 5 �- �� i �� a�0 �� {-, J �i�r /l�`�P� z �r 2 �f. �e � Sti��i� �1,'-� a53 �U�� 5-�- ��R��'' 2.�i3.�-t(�_.sf: -- `�� .�� '1+N�y� �� 2'U. � UY�✓- t HSoc t �(V � .� ��'� , ""'rt'� �� z �� J�� ' �' �,�.� Z�Z a 7� - ��9_ z�� Z'12-I � S 1 . _ �� — - .�� s� �� ,,. �,y ��Q� Council File RESOLUTION Green Sheet CITY OF SAINT PAUL, MINNESOTA # gq- �\�l # 08103 (� y5 Presented By Referred To Committee: Date 2 3 4 5 6 7 8 9 1Q 11 12 13 14 15 16 17 18 19 2� 21 22 23 24 25 WIIEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing on the lOth day of November 1999, in the City Council Chambers for the purpose of establishing the level of services of street and alley maintenance to be performed in the City of Saint Paul in 2000, and the amount of service chazges to be levied against benefited properry; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Street Maintenance Services to be performed within the City of Saint Paul in 2000 shall be in the manner as set forth and described in the attached report of the Departrnent of Public Warks, and the Departsnent of Public Works is hereby authorized to perform the necessary work as set forth in said report and shall, in accordance with said Chapter 62 the Administrauve Code, keep an accurate record of ali costs attributable to the program and report such information to the Departrnent of Finance and Management Service. xested by Department of: Public Works �;�L�ti Thomas Eggu ir to Adopted by Council: Date �� `� �°l�� Adoption Certified by Council Secretary B : �� - �.�� __.__--�' Approved by Ma or: Date ' w� [!% C� By: Form Appr d by Ci y ttorney By. r � Approve Mayor for Submission to Council By: DEPAftTMENT/OFFICFJCOUNCIL DATE INITIATED ��_ �\" GREEN SHEET No.08 P[�LIC WQ�S AU9USt �2� �999 I AVDATE INIT7AVDATE CONTACT PERSON & PHONE p DEPARTMENT DIRECTO GARYL.ERICHSON � "266-6229 �•�� CIT'CAUNCIL $-I�R9 �MB�� CIiYA7TORNEY � MUSTBEONCOU CIL ENDABY(DA � p ROUIING CINCLERK � Q �� BUD6ET DIRECTO � FlN. & MGT. SERVICES DIR 5 9 � MAYOR �OR AS51 � TOTAL t OF SIGNATURE PAGES 1 (CLJP ALL LOCAT70NS FOR SIGNAiLRE) � ASSOCIAiE � DEPT. ACCOUNT AC710N RE�UESTED Resolution authorizing street inaintenance for 2000 at basically the same level as 1999 Proposed. (Assessment rates have not increased since 1994). Attachment: (� Council Resolution RECAMMENDA'f10NS: Approve (A) or Re�eC[ (Fi) PEq50NAL SERVICE CONTRACTS MUS7 ANSWER THE FOLLOWING QUFSfIONS: PLANNMG COMMISSION CIVIL SERVICE COMMISSION 1. Has this person/firtn ever worketl under a contract for this department? — — YES NO CfB COMMiTTEE 2. Has this persoMfian ever been a ciry employee? — — YES NO _ STAFF 3. Does this person/firtn possess a skill not normally possessetl by any current city — employee? DISTRICT COUNCIL YES NO SUPPORTS WHIC1i COUNCIL O&1EC71VE? �P�ain all yes answers on separate shcei and attach M green sheet INITIATING PR08LEM, ISSUE, OPP�RNNIT' (WHO, WHAT, WHEN, WHERE, WHh: This will allow for collection of monies for funding the 2000 Program. ADVANTAGESIFAPPROVED: See Above • DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: . f�E�a@1rCh �`@7#2f AUG � 6 1�5� TOTALAMOUMOFTRANSACfION$ � - $� 5 �� 702 ; 2000-- $ 16,678,576 COST/REVENUEBUDGETED(CIRCLEONE) YE NO FUNDINGSOURCE �lssessments,Aids,Geueial�nd,Interest,FLndBalanee pCENITVNUMBER 42310through42340 FINANCIAL INFORMATION: (EXPUilN) GLF/]z al�l - ��\� �-'g;''�' (D) NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the lOEh day of November 1999 at 5:30 P.M. in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Minnesota. The purpose of the Public Hearing is to consider the level of service of street maintenance to be performed in the City of Saint Paul in 2000 and to consider the cost of such service to be charged against benefited property in accordance with Chapter 62 of the Administrative Code. The particular service to be performed and the estimated costs as proposed by the Deparhnent of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Description: Class I-A service will be performed on all downtown streets within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick). Pro�osed 2000 Level of Services The downtown streets will be swept three times per week and flushed five times per week, All routine maintenance, ineluding patching and repairing of street surfaces, will be performed on an as-needed basis. Pro�osed Assessment: All Class I-A service will be assessed at a rate of 3.53 per assessable foot for all. CLASS I-B - DOWNTO STREETS — BRI K Descr�tion: Class I-B service will be performed on all Ehe following downtown brick streets: St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. Page 1 of 5 q�1. � ��\t � (D contd.) Pro�osed 2000 Level of Services: 'The above listed downtown brick streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of the brick surfaces will be performed on an as-needed basis. Pro�osed Assessment: All Ciass I-B service will be assessed at a rate of 5.53 per assessable foot for all. CLASS II - OUTLYING COMMERCIAL AND AR'TERIAL STREETS Description: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major arteries in the City and have both heavy volumes of vehicular and pedestrian traffic and have frequent business or commercial properties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall Annex. Pro�osed 2000 Levei of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. Proposed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be 2.43 per assessable foot and the residential property rate will be 1.10 per assessable foot. CLASS III - ALL RESIDENTIAL STREETS Descri�tion: Class III service would be performed on all residential streets including oiled streets, paved streets and intermediate type streets. Page 2 of 5 °�R-�� 7 (D contd.) Pro�osed 2000 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair work has been done on an as-needed basis. A new policywas placed in effect August 1997 regazding the remaining total of 142 miles. This new policy calls for 44 miles of these existing oiled streets to be sealcoated each year in 1997,1998 and 1999. Street Maintenance will then sealcoat these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The sireet will then be added to our ten year cycle sealcoat list. Approximately 41 miles of existing paved streets will receive a chip sealcoat. In the fall leaves will be picked up from these streets. Proposed Assessment: Under Class III service to residential streets, we have two assessment categories. The commercial property rate would be 1.76 per assessable foot and the residential property rate would be 1.10 per assessable foot. CLASS IV - ALL OILED AND PAVED ALLEYS Descri�tion: Class IV service would be performed on all oiled, paved and intermediate type alleys within the City. Pro�osed 2000 Level of Seroice• All oiled, paved and intermediate alleys wIll be swept during the season. All routine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. A new policy was put into effect August 1997 regarding the remaining total of 910 oiled alleys. This new policy calls for the 300 existing oiled alleys to be sealcoated each year in 1997,1998, and 1999. Street Maintenance will then sealcoat all oiled alleys in a 5 year cycle. Pro�osed Assessment• The proposed assessment rate is $.86 per assessable foot for commercial property and .57 per assessable foot for residential property. Page 3 of 5 °�q—�� (D contd.) CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descri�tion: Class V and VI service will be performed on unimproved streets and alleys. By unimproved, we mean those streets and alleys that have not been developed for one zeason or another. They are platted City rights-of-way; however, the abutting residents have never petitioned for their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Proposed 2000 Level of Services: The maintenance and repair of these streets and alleys will consist of patching, minor biading, placing of crushed rock and other stabilized material in order to make them passable and reduce hazards. Pro�osed Assessment: 'The proposed assessment rate on unimproved streets is .66 per assessable foot for commercial property and !.44 per assessable foot for residential property. The proposed assessment rate on unimproved alleys is .34 per assessable foot for commercial property and .23 per assessable foot for residential property. Page 4 of 5 q�-�� 2000 PROPOSED EXPENDITURES FOR STREET MAINTENANCE Spending Summer $11,223,103 Bridge 1,269,763 Winter 4,185,710 Financine Assessments Aids 1 Generai Fund Interest $8 $2,076,790 0 $134,863 0 1,234,417 35,346 0 0 152,989 4,032,721 0 TOTAL $16,678,576 $8,756,000 $3,464,196 $4,068,067 (i) Municipal State Aid - $1,865,697 Trunk Highway Aid - 329,939 County Aid - 723,560 Miscellaneous Receipts - 545 000 $3,464,196 Fund Balance $255,450 0 0 $134,863 $255,450 Page 5 of 5 a��A� r., � Presented By Council File RESOLUTION Green Sheet OF SAINT PAUL, MINNESOTA Referred To Committee: Date 1 RESOLVED, That in accordance with Chapter 62 of the Administrative Code and Minnesota Statute Chapter 2 429, the Council of the Ciry of Saint Paul does hereby fix the l Oth day of November 1999 at 5:30 P.M. as the 3 date on which the Council will hold a Public Hearing in the City Council Chambers, Saint Paul, Minnesota, to 4 consider the level of street and alley maintenance to be performed in the Ciry of Saint Paul in 2000 and the 5 costs to be charged against the benefited property, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Minnesota Statute Chapter 429 and the Department of Finance is hereby directed to 6 mail notices to affected properties in accordance with said Chapter 429. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 - ° 24 25 r/O Adoption Certified by Council Secretary By Appx By: 4�i — �ltl # 9q-Pa4 # 08102 (E) � Requested by Department of: Public Works B : �'2vLG!'/y Thomas Eg ' ct Form Appro� by Ci Attorney By; _�, / N Approved by Mayor for Submission to Council BY= Adopted by Council: Date �—��_ � �� woxxs PFASON & PHONE '"'�° GREEN SHEET �2, isss � r�_.._"_"_'__'______ I�sr VDA7 .�KICHSON �✓'266-6229 ASSIGN � CqUNqL AGENDA BY (DATE) R�p�� AUGUST 25. 1999 ° " D � SlGNATURE PAGES 1 ((,`�Jp ALL WCA710NS FOR SIGlll17UpE) • - �IIiIlY(�c.'� ' •- � ,. ,_ . & MCaT. SERVICES DIR. ACCOUNTANT date of Public Hearing for proposal of 2A00 StreeUAlley Maintenance Service Charge to be assessed against efited properry. Notice of Public PUINNINGCOMMISSION _�LSEAVICECOABdiS$IIXJ GBCOMMR7EE _ STAFF surPOrrrs umicN couNa� oaiECnvE? cil Resolution PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESiIONS: 7. Has this person/firm ever worketl under a contract for this AepartrneM? YES NO 2. Has tt�is persoNfirtn ever Deen a ciry empbyee? YES NO 3• Does fiis perso�Rn possess a Sldll rrot nortnally possessetl by any curtem city employee? YES NO Explain all yes answe's on separate sheet a'ui attaeh W green sheet NITATING PROBLEM, ISSUE, OPPORNNITY (WHO, WHAT, WHEN, WHERE, WHY): This is the the proposal for the 2000 Program. See Above . §. Y_:r- Yd C..� .'iv� 3 Y- '. _ _ � � � � �kL'� y � "= � .. � . - _ �"Ca� _ _ .__ - . � y � - �y't f` 3+�5'��.cS3��"" '�4 'trj�` .. . - . �K .. ... _ � _ . W . � - _ . . � APPROVED - �" n - � P` Cow�cii Research Cen±st AUG 1 6 1999 TO7ALpMOUN'TpFSSipNSACS10N5 � COST/REVENUEBUDGETED(CIRCLEONE) YE FUNDING SOURCE ASSessmeots. ads, Geoeral Fund, Intemsy Fund Balance qCIiYtTY NUMBER '�2310 through 42340 FlNANCIAL INPORMATION; (IXPWN) �NO osio2 f."� `ta- t�t� ��n Kl�y-�,1 I�p�Q,.-� �= am-.c�1 � -�. 1 "TQ.� �� r�s-�. � w -G�,c� s�.a�e `f�� a2'�,q .�.�,�,�v � � �_tiQ �.� ;-�--1 ��,,�Q,� �Q � �Q o � Z v��rn/c� �-' -�%v� ��e. �� G�.�S�� _�. ____� i- � �� a-- ��-� � csf ��° � ��. �s� ,.��-.�1� �►�� y �� ,�.,�.�.�. �� o��i��i�� '�� i /J� �� a a /��.--1 l�---- 2 S' 7,o�i�� T � �1,��-�, � 7 � � G� � � S`�_ �� t ��% �,�e -� �� 5 �- �� i �� a�0 �� {-, J �i�r /l�`�P� z �r 2 �f. �e � Sti��i� �1,'-� a53 �U�� 5-�- ��R��'' 2.�i3.�-t(�_.sf: -- `�� .�� '1+N�y� �� 2'U. � UY�✓- t HSoc t �(V � .� ��'� , ""'rt'� �� z �� J�� ' �' �,�.� Z�Z a 7� - ��9_ z�� Z'12-I � S 1 . _ �� — - .�� s� ��